Meeting Summary Form Name of Committee: Prevention Systems Committee Location: State Capitol Building Date: June 5, 2008 Start Time: 9:00 am End Time: 11:25 am Chair/Co-Chair: Michelle Aycock/Captain Donna Jones Agenda Attached Previous Meeting Summary Distributed Task Force and/or other Reports Distributed? Next Meeting Date: August 7, 2008 ****************************************************************************** Vision: To recognize that alcohol, tobacco and other drug abuse is a serious social and public health issue that when addressed will create a climate of healthiness and community wellness for all of Louisiana. Mission: To implement Louisiana’s Strategic Plan for Substance Abuse Prevention
Members Present at Meeting: Ms. Michelle Aycock – PSC Chair Captain Donna Jones – PSC Co Chair Mr. David Alvarez Ms. Cindy Savoy Ms. Dawn Diez Ms. Dawn George Lt. Bryson Williams (Capt. M. Paul) Ms. Terri Boyd Dr. Bobby Gaston Ms. Kathy Hayward Dr. Murelle Harrison Ms. Melba Oubre Ms. Sheryl Ranatza Mr. Freddie Landry Ms. Jennifer Pearce (Ashley Ross) Ms. Melba Oubre Mr. Stephen Phillippi Ms. Patrice Waldrop Ms. Audrey Pugh Mr. Ellis Roussel Dr. Nancy Mathews Dr. Jay Bulot Members Absent from Meeting: Ms. Malerie Thornton Mr. Bob Sawyer Mr. Scott Griffith Mr. Warren Rivera Dr. Brandon Romano Ms. DC Sills
Yes _Χ __ No ____ Yes _X__ No ____ Yes _X__ No ____
Ms. Fredia Dunn Mr. Mark Ford Mr. Murphy Painter Dr. Leslie Brougham Ms. Catherine Childers Sgt. James Spurlin
Of Counsel Members Present: Dr. Tommy Grafton Mr. John Lacour Guests present at Meeting: Ms. Monica Johnson Ms. Danelle Washington
Ms. Bernetta Gray Ms. Lutricia McDonald
Ms. Vi Martin
Staff present at the meeting: Ms. Kathryn Farris Ms. Dortha Cummins Ms. Cynthia Smith
Ms. Jonetta Bennett Ms. Linda McIntyre
I. Welcome, Minutes and By-laws Chair, Michelle Aycock called the Prevention Systems Committee (PSC) meeting to order, Discussion: Ms. Aycock reminded the PSC that all future meetings will begin promptly at 9 o’clock a.m. and it is the responsibility of each PSC member to be present and on time for the meetings. Ms. Aycock asked for a motion from the PSC to approve the minutes from the May PSC meeting. Dr. Bobby Gaston moved that the PSC accept the minutes from the May PSC meeting and Mr. John Lacour second the motion. Ms. Aycock asked Ms. Jonetta Bennett to update the PSC committee on the current draft PSC By-Laws. Ms. Bennett stated that the draft By-Laws were cross referenced with the Open Meeting Laws and that the current draft reflects those changes. CHANGES: Under Article VII Procedures, Quorum, the definition of quorum was changed to reflect that a quorum consists of half the public body’s total membership plus one. Also, under Item 4 of the By-Laws, the website for the Governor’s Office of Safe and Drug Free Schools and Communities was changed to reflect the correct web address. The May PSC minute’s motion and a motion on the draft By-Laws were tabled at this point in the PSC meeting because there was not a quorum. Ms. Aycock stated that from this point forward, any business requiring a vote would be tabled until a quorum was established. Ms. Aycock introduced and welcomed a newly appointed PSC member, Dr. Jay Bulot; Executive Director, Governor’s Office of Elderly Affairs to the committee. Dr. Bulot’s participation on the PSC will ensure that the elderly population is properly represented in our prevention efforts.
II. Committee and Coalition Updates Ms. Aycock announced that the Drug Policy Board meetings will be scheduled once the board membership is aligned with the changes in the new administration. Ms. Aycock explained that each member of the DPB will be notified by this administration and that she intends to meet with each member individually to give them an overview of past efforts.
Dawn Diez gave an update on the State Epidemiology Workgroup (SEW). Ms. Diez stated that the SEW has assumed responsibility of Goal Group 1 (Data) and that the SEW will ensure that the action plans for Goal Group 1 are implemented. Ms. Diez was pleased to announce that Sgt. Jim Spurlin with the LA National Guard has been assigned to the Governor's Office of Safe and Drug Free Schools and Communities and is now on board to help with the SEW task and the Governor's Office of Safe and Drug Free Schools and Communities. Ms. Diez informed the committee that Monica Johnson, Strategic Prevention Framework Project Director of Calcasieu Parish was present to give an update on the Calcasieu Coalition’s current work in her parish in the development of Calcasieu Parishes Strategic Plan. Ms. Johnson and the other nine SPF Parish Project Directors will rotate reporting to the PSC committee on the progress in their respective parishes to implement the Strategic Planning Framework (SPF). (Passed out a brochure highlighting accomplishments) Ms. Johnson stated that the Calcasieu Coalition to
Build a Healthy Louisiana, (referred to as CCBHLA), was formed in October 2007. CCBHLA currently has three initiatives in progress: Coalition Building, Community Readiness Assessment, and Data Collection. Through Coalition Building efforts there are sixteen agencies represented on the coalition and four others that have been working closely to support the efforts of the CCBHLA. Through Community Readiness Assessment efforts, the coalition sent out surveys to evaluate the community’s readiness for change on alcohol. Because of data collection efforts, the coalition began unannounced visits to alcohol establishments to ensure they do not serve alcohol to underage drinkers. To date, there has not been any negative reception from the Calcasieu Police Jury; in fact, the efforts of the coalition have been encouraged. Also, the CCBHLA collected additional local data and information from coalition members to include in the needs assessment. This data, coupled with information obtained from McNeese State University, allowed the coalition to rank causal factors contributing to alcohol use and abuse to guide development of the parish’s strategic plan. The parish strategic plan will target social availability and individual factors. Two sting operations were conducted by law enforcement agencies: one in March that revealed that 9 of 20 convenience stores sold alcohol to teens; the other in April revealed that teens buy alcohol without ID’s at drive-thru daiquiri shops because the shops do not check passenger’s identification. The CCBHLA partnered with the Calcasieu Parish Police Jury, the City of Lake Charles, local public officials, and various agencies to host an Underage Drinking Town Hall Meeting on April 10, 2008. The efforts of the Underage Drinking Town Hall meeting resulted in the creation of a proclamation. Thursday, April 10th is hereby proclaimed “Prevention of Underage Drinking Awareness Day”. Ms. Aycock pointed out that she attended a conference in Cincinnati, Ohio where it was reiterated that prevention funds are being cut by 75%. Ms. Aycock stated that the SPF process supports data driven decisions thereby maximizing limited resources. Focusing resources on data driven decisions to implement evidence based programs, policies, and practices will ensure sustainability of our current resources for prevention.
John LaCour asked Ms. Johnson: (1) if there was a written report to read details and get a better understanding of Calcasieu’s work; and (2) what is being done by her coalition to combat inhouse parties and adults purchasing alcohol for underage drinkers?
Ms. Johnson’s response: (1) all of the work of the CCBHLA coalition is being documented in the Calcasieu Parish Strategic Plan and will be available once completed; (2) if Calcasieu Parish prioritizes in- house parties and adults purchasing alcohol for underage drinkers, then Calcasieu will identify evidence based strategies to combat and reduce those priorities. Dr. Tommy Grafton asked Ms. Johnson what position the coalition took on festivals with alcohol sponsors. Ms. Johnson’s response: an assessment of festivals that have alcohol sponsorships has been conducted and should this be prioritized, evidence based strategies will be employed. Mr. LaCour suggested that Ms. Johnson’s coalition look into recruiting representation from local hospitals or pediatricians to get information that they may not have. Kathy Hayward stated that the coalition’s efforts are commendable and they seem well prepared and positioned for the next steps in the SPF. Dortha Cummins reported on the May 13 meeting of the Underage Drinking (UAD) Task Force. The UAD taskforce brainstormed for ways to improve on the Orange Ribbon event to ensure that the upcoming year’s event is an even bigger success. There was positive feedback regarding the event and the UAD taskforce is currently working towards: (1) announcing Orange Ribbon events earlier; (2) setting the date for the 2008/2009 Orange Ribbon event; and (3) working to complete the Goal 3 Alcohol Action Plans. The UAD Task Force voted to merge with Goal Group 3 in order to prevent duplication of effort. The UAD Task Force also voted to change it’s name to the Underage and High Risk Drinking Task Force. Ms. Aycock called for a ten minute break and informed the PSC that the upcoming task would be to break into respective goal groups following the break. Break III. Goal Group Reorganization Ms. Aycock called the meeting to order and asked that the PSC committee break into Goal Groups that PSC members earlier committed to in correspondence with Ms. Aycock. Ms. Aycock also asked that PSC members not currently in a goal group join one that they are passionate about and that supports the work of their agency and/or organization. Ms. Aycock also offered that if PSC members wish to change current goal groups that they make their intentions known. Goal Groups were instructed by Ms. Aycock to review their Goal Group Action Plans, remove tasks that no longer apply, to note tasks completed, and tasks outstanding. Ms. Aycock also asked the PSC members to review the Roles and Responsibilities of Goal Groups and to elect Goal group Chairs and Secretaries. Breakout of Goal Groups Data (1), System (2), Alcohol (3), Tobacco (4) and Illicit Drugs (5)
Ms. Aycock asked members to continue with their work following her announcement of respective Goal Group chairs and secretaries: GG1 - Murelle Harrison (c), Dawn Diez (sec.) GG2 - Ellis Roussel (c), Sheryl Ranatza (sec.) GG3 - Dortha Cummins (c), Bernetta Gray (sec.) GG4 - Ashley Ross (c), Jennifer Pearce (sec.) GG5 - Capt. Murphy Paul (c), David Alvarez (sec.) Goal Groups were asked to review their Action Plans and schedule meeting time(s) outside of the PSC meeting. Each goal group will be expected to report updates at future PSC meetings. IV. CADCA Coalition of Excellence Award Captain Donna Jones apprised the PSC of the CADCA Coalition of Excellence Awards and noted the three categories of awards. Capt. Jones informed the PSC they will be vying for the Coalition In Focus Award (multiple strategies toward reducing use for a single substance). She asked for assistance and informed the PSC there will be a subcommittee formed to work on the award application. The award process is divided into two stages and the deadline for stage one is June 27th. She asked that OAD and Safe and Drug Free Schools and Communities give their input into the application process. The second phase deadline is July 25th, and candidates will be notified if they are being considered for the award. Ms. Aycock stated that if we move our goals forward and are open to fresh ideas and progress within our goal groups that we have the opportunity to possibly qualify for this award. V. “Go To Meeting” Overview Ms. Cummins explained how goal groups can accomplish their work via the internet. (Quick Reference Guide was provided in the meeting folder). The chair or secretary of goal groups should notify Ms. Cummins of upcoming meetings. Ms. Cummins agreed to take care of the logistics of meetings and email the chair and/or secretary who will then forward the information to the goal group members regarding the meeting time and agenda VI. New Business Ms. Aycock asked if there was new business. Stephen Phillippi announced that the Office of Youth Development is hosting a conference on June 25th and 26th at the Hilton in Baton Rouge. The conference will address implementation of legislation, specifically Act 555, which established the Children and Youth Planning Boards. PSC and SPF coalition members are invited to attend and should contact Lisa Thibodeaux with OYD or email Melba Oubre with OYD for more information. Kathryn Farris asked everyone to complete an evaluation form. Jonetta Bennett asked that everyone submit updated contact information to her for office records. Ms. Aycock asked that any suggestions for future meetings be forward to her office for consideration.
Ms. Aycock asked for a motion to approve the May PSC minutes: Dr. Gaston moved for approval, Mr. Roussel seconded and there was no opposition. Ms. Aycock asked for a motion to approve the revised By-Laws: Kathy Hayward moved for approval and Dr. Mathews seconded and there was no opposition. Motion to adjourn was requested by Michelle Aycock; Kathy Hayward made a motion to adjourn and Ellis Roussel seconded. Meeting Adjourned
Minutes by: Cynthia Smith