"April Page RIVERSIDE UNIFIED SCHOOL DISTRICT MINUTES OF THE"
April 29, 2008 Page 237 RIVERSIDE UNIFIED SCHOOL DISTRICT MINUTES OF THE SPECIAL BOARD OF EDUCATION MEETING HELD APRIL 29, 2008 ESTABLISHMENT OF A QUORUM OF THE BOARD OF EDUCATION After being called to order by Dr. Charles L. Beaty, the Board of Education met in special session at 4:30 p.m. on Tuesday, April 29, 2008, in the Board Room, 6735 Magnolia Avenue, Riverside, California. A Board quorum was established indicating that members present were Dr. Charles L. Beaty, President, Mrs. Kathy Allavie, Vice President; Mr. Lewis Vanderzyl, Clerk; Mrs. Gayle Cloud, Member, and Mr. Tom Hunt, Member. Also present were Superintendent Susan J. Rainey, members of the staff, and other interested citizens. PLEDGE OF ALLEGIANCE Mr. Vanderzyl led the Board and the audience in the Pledge of Allegiance. RECESS OPEN SESSION Dr. Beaty recessed the Open Session at 4:30 p.m. to provide the Board with an opportunity to meet in Closed Session. CLOSED SESSION 1. Consideration of Public Employee Discipline/Dismissal/Release Pursuant to Government Code Section 54957 2. Conference With Labor Negotiator Pursuant to Government Code Section 54957.6 District Representatives: Susan J. Rainey, District Superintendent Mike Fine, Deputy Superintendent Gladys Walker, Deputy Superintendent Glenn King, Assistant Superintendent Employee Organizations: Riverside City Teachers Association California School Employees Association Managers, Confidentials, Supervisors RECONVENE OPEN SESSION The Board reconvened in Open Session at 5:51 p.m. Dr. Beaty announced that no formal action was taken by the Board during Closed Session. April 29, 2008 Page 238 STUDY SESSION The Board of Education held a Study Session to continue the discussion regarding standards and criteria to evaluate budget reductions. Dr. Beaty said that this session is the second of a two-part Study Session. Dr. Rainey made comments about the process involved in the development of the criteria and standards for the Board’s discussion and mentioned some of the issues that were taken into consideration. She added that it continues to be a learning process and shared about some of the concerns that staff is dealing with. Mr. Mike Fine, Deputy Superintendent, Business Services and Governmental Relations, began his presentation by updating the Board about the state financial crisis and shared the most recent information that has been released regarding the state budget. He gave a PowerPoint presentation to continue the discussion about criteria and standards for funding restoration. Mr. Fine stated that at the regularly scheduled Board meeting on February 19, 2008, the Board of Education reviewed the initial recommendations for consideration and that at the special Board meetings on February 22, 2008, February 26, 2008, March 3, 2008, and March 10, 2008, the Board of Education took action to approve and revise updated recommendations for consideration. He added that at the regularly scheduled Board meeting on April 14, 2008, the Board of Education took action on Grant Elementary School, reviewed pending items, and established additional special meetings to discuss priorities. Mr. Fine voiced that the Board of Education has expressed a desire to establish criteria to measure the preliminary budget reductions against when considering the order in which to restore funding if and when additional funds are provided. He added that on April 22, 2008, the Board of Education reviewed initial conceptual recommendations for the development and application of criteria and standards. Mr. Fine stated that staff is recommending to the Board a three step approach: 1) to establish criteria and standards to weigh and measure the reduction item against; 2) to apply the adopted standards and criteria to form a ranking of items; and 3) to select reduction items to be restored based on available funds, with consideration to keeping one-time and on-going reductions and resources in balance. Mr. Fine presented the criteria and standards to the Board. These criteria and standards included: supports school safety and orderly environment; supports student achievement defined by Board Goals; support Board Goals; has program improvement implications (various subgroups and programs); supports academic support/interventions; has compliance implications (Education Code, collective bargaining, or mandated programs); supports equity/fairness of school support services between levels and programs (elementary, middle, high school, etc.); supports extra curricular activities; impact on students; reduction vs. elimination of a service (one of one, one of several); number of students impacted; ability to restore timely; competitive compensation; potential other funding sources exist; and employment impact. Mr. Fine, in terms of applying the criteria and standards, said that some standards and criteria may not be equal in importance and that their value must be distinguished from others (weight); and that adopted criteria and standards must be measurable and quantifiable in order to apply them to a restoration item and distinguish the importance of that restoration item from other items resulting in a ranking (score). He said that in April 29, 2008 Page 239 distinguishing the importance of criteria and standards, the adopted list of criteria and standards needs to be placed in the order of importance; grouping each item of like importance and assigning a weight value. Mr. Fine said that staff recommends that the Board of Education assigns a weight value of 1-5 to each of the criteria and standards. Regarding quantifying the criteria and standards for application, he said that each of the adopted criteria and standards should be assigned a set of measurable descriptors to assign a score value to each. Mr. Fine presented a list of each 15 criteria and standards along with recommended descriptors, and with a sample of a matrix of the application of adopted criteria and standards to the budget reduction items with raw score and weighted score. Mr. Fine said that the first step in the process is to assign a weight to each of the criteria and standards in order of importance: 1 being the least important and 5 being the most important. Board members held a brief discussion about ranking criteria. Mrs. Paredes spoke about requirements for program improvement districts and about items that RUSD must have in place because of being a program improvement district, which have been taken into consideration by staff in preparing the list of recommended criteria and standards and descriptors. Mr. Fine provided the Board with samples of budget narrative of items approved for reduction or elimination; discussed with Board members each of the criteria and standards and their descriptors for ranking and weighting purposes; and provided several examples. A discussion was held regarding supportive learning environments including school safety personnel, and cleanliness and maintenance of learning environments standards to address Mrs. Allavie’s questions and concerns. Mr. Fine emphasized that the process brings standards to measure the budget reductions against, and stated that having the standards and going through them gives the Board the ability to make a decision about items considered for restoration. He mentioned a couple of these items which included the District’s financial contribution to the University Eastside Community Collaborative (UECC) and the School Resource Officers (SROs). Mr. Fine stated that staff needs to properly let the City know if the Board is going to reinstate the District’s contribution for the SROs in a timely manner because there are some contractual issues which are critical time-wise. He added that SROs are allocated in six months increments and that the next assignments are scheduled for late June of this year. Mr. Hunt suggested adding to the SROs’ narrative the option, if the City accepts, to fund the SROs for six months until the final state budget is released. Dr. Beaty stated that Board members are going to provide Mr. Fine with data on their weighted list of 15 criteria and standards to be discussed at the next regularly scheduled Board of Education meeting on May 5, 2008. Board members agreed that the budget narrative format provides helpful information. Mr. Fine said that a budget reduction items narrative is going to be provided to Board members. Dr. Beaty thanked staff, on behalf of the Board, for the presentation. April 29, 2008 Page 240 INFORMATION DISCLOSURE OF TENTATIVE AGREEMENT BETWEEN RIVERSIDE UNIFIED SCHOOL DISTRICT AND ITS EMPLOYEES REPRESENTED BY THE RIVERSIDE CITY TEACHERS’ ASSOCIATION. Mr. Fine said that in accordance with California Government Code Section 3547.5, this item represents the public disclosure of the terms and conditions, including financial impact, of the Tentative Agreement and proposed salary and benefit changes for employees represented by the Riverside City Teachers’ Association (RCTA). He gave a PowerPoint presentation regarding the disclosure highlights which included the agreement components, the proposed change in compensation, and the budgetary impacts from the agreement for 2007-08, 2008-09, and 2009-10 fiscal years. Mr. Fine’s presentation also included a summary of the aspects of the agreement, its budgetary impact, and the next steps in the process. Next steps included: file of disclosure with Riverside County Office of Education on April 30, 2008; RCTA ratification vote by May 8, 2008; scheduling a special Board of Education meeting to consider the approval of the Tentative Agreement on May 9, 2008; payroll processing; and consideration of other employee groups’ compensation. There was an opportunity for Board members to ask questions and to make comments. PUBLIC RELATIONS UNSCHEDULED COMMUNICATIONS Mrs. Nancy Chasey, spoke to the Board regarding the elimination of her job with the District. Dr. Beaty, on behalf of the Board, asked Mr. King to contact Ms. Chasey regarding her concerns. Ms. Mickey McDonald, spoke to the Board about reclassifications and new positions created to take more responsibilities. Ms. Karen Bennett, asked the Board, on behalf of the teacher librarians, to place on a priority list the consideration to reinstate teacher librarians when funds become available. BOARD MEMBERS' AND SUPERINTENDENT'S REPORTS Mr. Hunt thanked staff for their hard work in reaching an agreement with RCTA, and also asked Mr. King to address Ms. Chasey’s concerns. Mrs. Cloud commented about the sound in the Board room, and stated that she was going to attend the Cal Baptist University graduation ceremonies because her daughter is graduating. She encouraged Board members to participate in the 4th Annual Walk Your Talk Walk event on Saturday, May 3, 2008, which provides support to rescue abused and abandoned children. Mr. Vanderzyl commented about information from EdSource that Mr. Fine sent to Board members regarding the number of employees based on relationship to the number of students in California. He thanked Mr. Fine for this information. April 29, 2008 Page 241 Dr. Beaty reminded Board members and the audience about the Senior Exhibition at North High School, scheduled for Wednesday, April 30, 2008. He thanked Mr. Dale Kinnear, North High School Principal, and his staff for the establishment of the program. ADJOURNMENT Dr. Beaty adjourned the Public Session at 7:47 p.m. Lewis J. Vanderzyl Clerk Board of Education