Managing Outstanding Programs for English Learners and Migrant

							Managing Outstanding Programs for English Learners
              and Migrant Students



  Monitor Categorical Programs
                     SESSION 3
            Yolo County Office of Education
                   January 21, 2009
                    Woodland, CA


          Norm Gold and Karen Kendall
                   The Series
  Managing Outstanding Programs for English Learners
               and Migrant Students


• Purpose:
 …to support administrators and other school leaders in
  managing English Learner, migrant and other
  categorical programs. The emphasis is on designing,
  implementing and monitoring effective programs.
                The Series
• 1. Use Six Keys to Manage Outstanding Programs
  November 19, 2008
• 2. Apply State and Federal Legal Requirements
  December 3
• 3. Monitor Categorical Programs
  January 21, 2009
• 4. Create a Collaborative Culture
  February 11
        Today’s Goal

Understand that ongoing monitoring
          builds a culture
    of shared accountability for
 outstanding student achievement
         Over-Arching Beliefs
• Our programs warrant not just good management; they
  need the very best.
• Challenges include:
   – Technical
   – Political
• Success depends on system-wide understanding and
  commitment.
• Success for ELs and migrant students will mean
  success for the whole system.
Beliefs…
• English Learner and migrant programs present unique
  issues of:
   – language, culture and empowerment for these
     students, their families and teachers.
• We must learn from the best:
   – schools
   – businesses (Allen, Collins, Covey).
• Bureaucracy is an eleven-letter word (not four!).
Keys to Managing Outstanding
          Programs
1)   Convey Respect
2)   Develop Systems
3)   Use Consistent Images
4)   Conduct Professional Development
5)   Plan, Organize and Calendar
6)   Monitor
                Key #6: Monitor

• Monitoring has gotten a bad name, usually connected
  with the connotation of surveillance or “riding herd” on
  someone. However, technical instruments that are
  called “monitors” are pieces of electronic equipment that
  keep track of the operation of a system continuously
  and warn of trouble.
Monitoring…
• That’s exactly what most organizations need:
   – devices (paper or electronic) that are tied to a clock or
     calendar.
• These tools allow for people to check on the
  completion of tasks, and,
   – the healthy operation of the system.
• Monitoring ensures that we get advance warnings
   – before trouble arises.
Monitoring also…
 – Contributes to confidence in the programs,
 – Documents how powerful programs meet requirements,
 – Allows schools and districts to demonstrate compliance,
 – Provides professional development and builds engagement;
   it does not merely help the district to “get through” a state
   review, and it,
 – Contributes to district cohesiveness and greater attention to
   student achievement.
               Rationale
*   Students need monitoring and we need it!
•   CDE and OCR expect it.
•   Castaneda v. Pickard requires it.
               Activity #1
           (Think – Write, Pair – Share)


– Write 4-5 things you currently do to monitor
  programs and services for English Learners or
  migrant students.

– Indicate What, How, How Often and what
  Consequences / Follow-Through you use.
          Alternatives for CPM
•                    - once every 4 years

    – Unpredictability, disorder, confusion
    – Drop into dark hole, abyss or chasm
 OR:
• Ongoing Monitoring System
    – Orderly, predictable, every year
Annual Monitoring System




            Orderly, ongoing
Calendars                      Trained Staff
               Tools
Develop a Monitoring System
– Gain buy-in from district leadership
     • Superintendent
     • Assistant Superintendent / Director of C&I
–   Use the Six Keys and Project Design Elements
–   Identify personnel
–   Train everyone
–   Create/modify materials and pilot test
 You might not get buy-in right
           away…
• IF you don’t get the buy-in:
   – document that you have advised the superintendent
     of the district’s responsibilities. Include federal and
     state obligations and the links to student
     achievement.
                  Elements of an
          Ongoing Monitoring System
• Calendars for Accountability
   – Compliance monitoring calendar
   – Site refresher reviews annual calendar
   – Ten year monitoring calendar


• Instruments/ Tools
   – Principal’s Assurances Checklist (3x per year)
Annual Monitoring Systems…
• Data Reviews (examples)
  –   District Data Team
  –   Middle and High School Grade Analyses
  –   Elementary ELD progress and clustering
  –   Migrant ILP progress
• Mock CPM Reviews
      Mock CPM Reviews
– Newport-Mesa Refresher Reviews

– Comprehensive Collaborative Self-Reviews
          Three Main Features of
           Annual Monitoring
                        Principal’s Assurances
                              Checklist
      On-Site
      Reviews                       Annual Document
                                       Reviews



Review 1/3 of Schools                 Review each site each year
                Activity #2
   JIGSAW - Review Newport-Mesa Refresher Reviews

– Read
   • Selected pages of handout from NM monitoring of sites.
– Answer, for each item:
   • What is this for? How could it help you?
   • Schedule what and when to do, delegate, or defer
     action. What is your next action step?
– Put Heads Together & Discuss:
   • How you might use these….
   Comprehensive Review Model
                All-Day Review
• Training Packet for Collaborative Reviews
   –   Site Opening Agenda
   –   Team Lead Tasks
   –   Team Member Tasks
   –   Team Assignments
   –   Site Exit Agenda
                      Four-Year Cycle
    2007-08                2008-09                2009-10                2010-11
       A                  B [CPM Year]               C                      D
Onsite Review          Onsite Review          Onsite Review          Onsite Review
1/3 of schools         Schools (selected      1/3 of schools         1/3 of schools
                       sites that will not
                       have CDE review)
                 Principal’s Assurances Checklist – Three Times Each Year

                      Annual Document Review – All Sites Each Year
Keys to Managing Outstanding
          Programs
1)   Convey Respect
2)   Develop Systems
3)   Use Consistent Images
4)   Conduct Professional Development
5)   Plan, Organize and Calendar
6)   Monitor
            Our Handouts
  @ Yolo County Office of Education

http://www.ycoe.org/profdev/training_resources.html#ELA
         The Next (Last) Session
               
• 1. Use Six Keys to Manage Outstanding Programs
  November 19, 2008
• 2. Apply State and Federal Legal Requirements
  December 3
• 3. Monitor Categorical Programs
  January 21, 2009
• 4. Create a Collaborative Culture
  February 11      
        Evaluation/ Feedback
•   Q&A
•   Pluses and deltas
•   Evaluation
•   Afternoon follow-up sessions
                  * Raffle! *
                             Thanks to:
California Department of Education
California Tomorrow
University of California, Linguistic Minority Research Institute
Santa Clara County Office of Education
Yolo County Office of Education

Teachers and administrators in:
         Desert Sands USD, Hayward USD, Newport-Mesa USD, Sacramento City USD,
         Santa Ana USD, Ventura USD, Woodland Jt USD.

___________________________________________________________
Norm Gold • www.normgoldassociates.com               Karen Kendall • www.nmusd.us
norm@normgoldassociates.com • (916) 731-4734         karenjkendall@yahoo.com (949) 812-1717