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									              Division of Graduate Medical Sciences
               Boston University School of Medicine




GRADUATE STUDENT GUIDEBOOK

         2009-2010




          7/31/09 scw
           DIVISION OF GRADUATE MEDICAL SCIENCES
                     SCHOOL OF MEDICINE

                 GRADUATE STUDENT GUIDEBOOK
                          2009-2010

                           TABLE OF CONTENTS

                                                               PAGE

Introduction to the Division Office……………………………..………………              3
Directory of Division Office Faculty and Staff….…………………………….        3
Quick Reference Guide to GMS Staff and Services…………………… …...        4
The Graduate Medical Sciences Student
       Organization (GMSSO)……………………………………………………                      7
BUMC Public Safety Department - Campus ………………………………….                7
Lost and Found…………………………………………………………………….                            8
Escorts…………………………………………………….....................................     8
Motorist Assistance……………………………………………………………….                         8
Emergency Call Boxes…………………………………………………………….                         8
Personal Safety Tips………………………………………………………………                         9
Incident Reports……………………………………………………………………                           9
Identification Cards……..………………………………………………………….                      9
Transportation/TranSComm………………………………………………………                        9
The BUS: Boston University Shuttle……………………………………………                10
Taxi Voucher Program for Weekend and Holiday Nights……………………        10
Coat Locker Assignment…………………………………………………………..                     12
How to Obtain an ACS Account…………………………………………………..                  12
E-Mail Communications……………………………………………………………                       12
Academic Planner……………………………………………………………………                         13
Compliance Requirements for all Students…………………………………….            13
Physical Examination and Immunization Requirements…………………….         14
Medical Insurance……………………………………………………… ………….                        14
Address/Telephone Number Changes…………………………………………..                  14
Financial Aid….………………………………………………………………………                          15
PhD Student Stipends and Medical Insurance Benefit……………………….        15
Student Health Services……………………………………………………………                      15
Behavioral Medicine (Mental Health)…………………………………………….               16
Office of Disability Services……………………………………………………….                 16
Boston University Fitness and Recreation Center…………………………….          16
Class Adjustment Form (“Drop/Add Form”)……………………………………                17
Withdrawing from Boston University
       or Taking a Leave of Absence…………………………………………….               17


                                      1
Withdrawal Refund Schedules………………………………………………….    17
Course Registration………………………………………………………………        18
The Alumni Medical Library……………………………………………………..   18
Print/Copy Card Policy…………………………………………………………..     18
Study Room Guidelines………………………………………………………….        19
Meditation Room Guidelines……………………………………………………      20
Faculty Advisors……………………………………………………………………          21
Grade Reports………………………………………………………………………            21
Transcript Requests……………………………………………………………….        21
Academic Deadlines……………………………………………………………….         21
Graduation Calendars……………………………………………………………..       21




                             2
Introduction to the Division Office and the Division Staff

        Throughout your studies at Boston University School of Medicine, you will have many
interactions with the staff in the Division Office. The Division Office also will be an important
resource for information throughout your graduate career here. We will provide you with
information that pertains to your first days here at orientation, to registration each semester,
and finally through your commencement! Following is a list of the Division Faculty and Staff
and a brief synopsis of who to contact for your specific needs. Please be sure to stop by the
office for an introduction. We look forward to helping you succeed in your graduate studies.

       The Division Office occupies a suite of offices (L-315 and L-317). Admissions, Financial
Aid, Student Registration, Student Records, and Medical Science Advisors are located in
Room L-315. The Associate Provost, Assistant Deans, MD/PhD Coordinator, and Director
may be found in Room L-317.

Directory of Division Office Faculty and Staff

Linda E. Hyman, Ph.D.
Associate Provost
Room L-317, (please contact Kayleigh Klegraefe at 638-5744 for appointments.)

Selwyn Broitman, Ph.D.
Assistant Dean of Admissions
Room L-317

Carla Romney, D.Sc.
Assistant Dean
638-5959 (Please contact Dianna Rivera at 638-5255 for appointments.)

Millie Agosto
Registrar
Room L-315, 638-5124

Sherill Ashe
Financial Aid Administrator
Room L-315, 638-5216

Michelle Hall
Associate Director for Admissions
Room L-315, 638-5121

Natasha Hall
Admissions Assistant
Room L-315, 638-5217



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Kayleigh Klegraefe
Administrative Assistant to Associate Provost
L-317, 638-5744

Jesse Macomber
Administrative Coordinator for MD/PhD Combined Degree Program
L-317, 638-5250

Dianna Rivera
Administrative Assistant
L-317, 638-5255

Susan Wilcox
Director
Room L-317, 638-5122
(Please contact Jesse Macomber 617-638-5250 for appointments.)


Quick Reference Guide to GMS Staff and Services

       To locate the staff who can help you with a particular concern, please refer to the
following table or call the Division Office at 638-5255.

NEED ASSISTANCE WITH THE         WHO IN THE DIVISION OFFICE CAN ASSIST ME? (PRIMARY IN BOLD,
FOLLOWING:                       BACK-UP IN ITALIC)
Academic Advising                Susan Wilcox
Academic Planner                 Susan Wilcox
                                 Jesse Macomber
Address Changes                  In addition to entering this information on the student link, written notification
                                 should be submitted to:
                                 Millie Agosto
                                 Dianna Rivera
Admissions Applications (M.A.,   Michelle Hall
M.S., and Ph.D.)                 Assisted by Natasha Hall
Admissions Applications and      Jesse Macomber
Interviews (M.D./Ph.D.)
Attendance Verifications         Sherill Ashe
Bulletins (CDs)/Applications,    Kayleigh Klegraefe
Requests                         Jesse Macomber
                                 Dianna Rivera
Cell & Molecular Biology         Natasha Hall
Program – Admissions Assistant
Change of Program                Millie Agosto
Class Scheduling                 Susan Wilcox
                                 Jesse Macomber
Commencement Planning            Susan Wilcox
Dean’s/Advisors’ Letters         Susan Wilcox
                                 Jesse Macomber
                                 Kayleigh Klegraefe
Diploma Applications             Millie Agosto



                                                      4
(submission/questions)             Dianna Rivera
Dissertation Prospectus/outline    Millie Agosto
(submission)                       Dianna Rivera
Division Faculty Committees        Susan Wilcox
Liaison
Division Publications              Susan Wilcox

Division Liaison with Advising,    Susan Wilcox
and Executive Committees
Drop/Add Forms, a.k.a. Course      Millie Agosto
Adjustment Forms                   Dianna Rivera
(submission/questions)
Faculty Research Interests         Kayleigh Klegraefe
Final Oral Defense Schedule        Millie Agosto
(submission/questions)             Kayleigh Klegraefe
Financial Aid (Institutional)      Sherill Ashe
                                   Millie Agosto
Graduate Medical Sciences          Dr. Linda E. Hyman
Graduate Student Organization
(GMSSO) Division Liaison
Payroll coordinator for graduate   Kayleigh Klegraefe
student tutors
Payroll/stipend coordinator for    Kayleigh Klegraefe
Cell & Molecular Biology
Program (first year students)
Financial Aid                      Sherill Ashe
(Federal, Private, Training
Grants)
Reimbursements (i.e., Taxi         Kayleigh Klegraefe
Voucher)
Front Desk in L-315)               Dianna Rivera
                                   Back up Assistance:
                                   Kayleigh Klegraefe
                                   Linda Zimmerman
                                   Jesse Macomber
Receptionist Desk in L-317         Kayleigh Klegraefe
Health Insurance Waiver            Questions regarding Health Insurance Waiver:
                                   Millie Agosto
International Student              Millie Agosto
Verifications                      Sherill Ashe
                                   Michelle Hall
                                   Natasha Hall
                                   Jesse Macomber
                                   Dianna Rivera
                                   Susan Wilcox
Leave of Absence/Withdrawal        Millie Agosto
                                   Susan Wilcox
                                   Students withdrawing should also meet with Dr. Hyman.
                                   Note: MD/PhD students should meet with Dr. Wolozin, Dr. Hyman, and
                                   then with the MD/PhD Executive Committee (please see Susan Wilcox to
                                   schedule meeting with MD/PhD Executive Committee).
Letter of Enrollment Requests      Natasha Hall
                                   Jesse Macomber
Letter of Recommendation Files     Dianna Rivera



                                                    5
– Checks Status                     Jesse Macomber
Orientation Planning                Susan Wilcox
Letter of Recommendation            Dianna Rivera
Transmittal Forms (receives and     Jesse Macomber
processes)
Locker Assignments                  Natasha Hall
Registration Forms                  Millie Agosto
(submission/questions about         Dianna Rivera
registration)
Reimbursements (i.e., GMSSO,        Kayleigh Klegraefe
MD/PhD Student Organization)
Schedules Appointments with         Dianna Rivera
M.A. in Medical Sciences            Natasha Hall
Advisors
Schedules Appointments with Dr.     Kayleigh Klegraefe
Broitman
Schedules Appointments with Dr.     Kayleigh Klegraefe
Hyman, Associate Provost
Schedules Appointments with Dr.     Dianna Rivera
Romney

Schedules Appointments with         Jesse Macomber
Susan Wilcox
Scholarship Coordinator (GSRF,      Susan Wilcox
Howard Hughes, Wotiz, etc.)
Special Events Planning             Susan Wilcox
Student Accounting Issues           Sherill Ashe
                                    Millie Agosto
Student Achievement Day             Kayleigh Klegraefe
(Russek Day) Coordinator
Student Services and                Susan Wilcox
Communications
Thesis/Dissertation – check for     Millie Agosto
format before final submission      Dianna Rivera
Thesis/Dissertation –               Millie Agosto
Submission of final signed          Dianna Rivera
versions for transmittal to Mugar
Library
Transfer of Credit Form             Submit to Millie Agosto
(submission and evaluation)         Evaluated by Dr. Hyman


Transcript Requests                 On-line requests may be made via the student link. (Note: If you are a M.A.
                                    in Medical Sciences student who is requesting a transcript for your AMCAS
                                    application, you will need to submit your request via interdepartmental mail or
                                    directly with the Office at the University Registrar at 881 Commonwealth
                                    Avenue since AMCAS requires that a separate coversheet is included with
                                    your official request.
                                    For questions/assistance: Millie Agosto, Dianna Rivera
Transcripts (undergraduate or       Michelle Hall
other previous institutions) –      Natasha Hall
receives/processes
Travel Awards (GMS) processes       Kayleigh Klegraefe
award applications and



                                                        6
reimbursements




The Graduate Medical Sciences Student Organization (GMSSO)

       The purpose of the Graduate Medical Sciences Student Organization (GMSSO) is to
bring students together from all departments and programs of the Graduate Medical Sciences,
to share ideas, and to pursue common student issues with a combined voice. The GMSSO
meets bi-weekly with one or two representatives elected from each department and program.
Representatives consist of both PhD and Masters candidates from the Graduate Medical
Sciences. From meetings of the GMSSO, members then convey what is discussed to the
members of their departments and programs in order to keep the information and feedback
flowing between graduate students and the GMSSO.

      For the most up-to-date information about the GMSSO, please watch for our new
website that is currently under development.

GMSSO E-Mail

2009-2010 GMSSO Officers:
President             Stephanie Seidl

Vice President              Robert Shine

Treasurer                   Chad Farris

Secretary                   Rebecca Lufler

BUMC Public Safety Department – Campus Security


         The BUMC Public Safety Department is responsible for providing a safe and secure
environment and minimizing the opportunity for loss of personal and institutional assets.
Public Safety Officers are hired based upon education, experience and their willingness and
ability to provide customer friendly service to the medical center community. The ninety
members of the Public Safety Department are involved in a continuous training program that
addresses all relevant aspects of policing and all aspects of medical center operations.

         The BUMC Public Safety Department is staffed 24 hours a day, 7 days a week. There
is one Command and Control Center located at 750 Albany Street. Services calls for security,
facilities, and emergency responses are dispatched from this location, and can be reached at
617-414-4444.

      We encourage you to contact the Command and Control Center to report suspicious
and unusual activity. The public safety desk officer will dispatch an officer to respond to the
problem immediately.


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       In addition to the 24-hour response, Public Safety provides many other services
described below:

Lost and Found

         The Public Safety Department documents and maintains custody of all recovered
property at the medical center. Please contact the Command Control Center at 617-414-4444
if you find property. An Officer will be dispatched to secure the property and attempt to return
it to its owner. In the event that you should lose of misplace property of if property is stolen
from you, please contact the Command and Control Center at 617-414-4444 to report the loss.
The Desk Officer will dispatch an officer to meet you and document your loss if necessary.

Escorts

       The Public Safety Department will provide vehicular or pedestrian escorts to the
garages, lots, and surrounding medical center buildings, during night and weekend hours upon
request. Escorts are subject to availability by calling the Command and Control Center at 617-
414-4444. The Public Safety Department recommends that you utilize the shuttle services
available to you that transport to the garages, lots, and surrounding medical center buildings,
and authorized MBTA stops.

Motorist Assistance

       In addition to all the other services the Department of Public Safety offers, they are
continually on call to assist motorists in need. In all BUMC lots, they will provide the following
services:

              •   Lock-out assistance for your vehicle*
              •   Battery jumping *
              •   Notification if you leave your lights on (through their permit database)

*Before they administer these services, they require that the motorist sign a waiver of liability.

Emergency Call Boxes

       The Public Safety Department has installed emergency call boxes at a variety of
locations within and around the perimeter of the medical center. Emergency call boxes are
blue metal boxes that are easily identifiable by blue lights located above the box. These call
boxes contain auto-dial phone that connect the caller to the Command and Control Center
once the emergency button is pushed. These phones should be used in emergencies only
and automatically disconnect after 3 minutes. The Command and Control Center knows which
phone you are using and will immediately dispatch an officer to your location.




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Personal Safety Tips

          •   Do not compromise safety for the sake of convenience.
          •   Utilize the shuttle services whenever possible.
          •   Do not hesitate to contact security if you have security or safety concerns.
          •   Take advantage of Security-sponsored training programs.
          •   Be alert and aware of your surroundings.
          •   Trust your instincts. If you are concerned about something you see or hear,
              notify security and leave the area.
          •   Use the buddy system. Whenever possible, walk with a friend.
          •   Have your car or house keys in your hand before you reach the car.
          •   Avoid short cuts. Stay in well-lit, well-traveled areas.
          •   Secure your belongings. Don’t leave unlocked or valuables unattended.

Incidents Reports

       The Public Safety Department encourages all employees and students to report
suspicious behavior and/or criminal activity to the Command and Control Center at
4-4444 as soon as possible. The Public Safety Department will document all reported
incidents and forward those in need of further investigation to the department’s Investigations
Unit. Public Safety Department incident reports are the confidential properties of BUMC and
copies will only be released with the approval of the Office of the General Counsel. Requests
for copies of Public Safety Department incident reports should be directed to Public Safety
Administration at (617)414-4413.

Identification Cards

       The Public Safety Department maintains a photographic database of all employees,
faculty and students. Identification cards are to be worn at all times while on medical center
property. For those who require access to restricted areas, a combined Photo Identification /
Access Control card is issued. The Public Safety Department issues Identification / Access
Control cards in room 102 at 710 Albany Street. You may obtain a badge Monday through
Friday, 7:00 a.m. to 3:00 p.m., morning break is from 9:00 a.m. – 9:15 a.m. and lunch break is
from 12:00 p.m. – 12:30 p.m. For more information, you may call (617)638-6879.

        There is a $35.00 replacement charge for lost photo IDs/access cards. Please go to the
cashier’s office at 88 East Newton, 2nd floor, to make payment before reporting to the ID office
for a replacement ID.

Transportation/TranSComm

      Boston University Medical Campus and Boston Medical Center are members of
TranSComm, Transportation Solutions for Commuters, Inc. TranSComm works to bring more
frequent and accessible public transportation to the Medical Center community and provides
information on transportation services.



                                               9
       TranSComm’s efforts include coordination with the MBTA on transit and bus service;
offering ride-sharing and carpooling options; providing information on shuttle service within
BUMC; and promoting other environmentally-sound transportation options of interest to
Medical Center commuters. TranSComm is dedicated to improving air quality, accessibility
and minimizing traffic congestion and pollution in the historic South End of Boston.

       Please call 617-638-7473 for personalized assistance with your commute.

       Please consult the TranSComm website for:

   •   Directions to and Destinations at BUMC by car
   •   Directions by Public Transportation: bus and subway (MBTA)
   •   Shuttles (Please note you may obtain schedule for the shuttle that runs between the
       medical campus and the Charles River Campus here).
   •   Security Escort Service
   •   Carpooling
   •   Zipcar
   •   Bicycles and Bike Rack Locations

The BUS: Boston University Shuttle

        Traveling between Boston University’s Charles River and Medical Campuses is now
easier than ever due to the enhanced Boston University Shuttle (The BUS) service. The
Shuttle makes it a snap for the BU community to access the many resources, programs, and
activities available throughout the University—and it’s free! Please consult the Boston
University Shuttle Schedule.

Taxi Voucher Program for Weekend and Holiday Nights

       The purpose of this program is to provide a safe alternative for BU Medical Campus
students who might ordinarily walk to their local residence or to local MBTA stations (to get
home) after dark and on weekends/holiday nights when the Evening Shuttle is not in service.
Taxi reimbursement (maximum of ten dollars) may be obtained for taxi fares incurred on
SATURDAY, SUNDAY OR HOLIDAY EVENINGS between Dusk and 1:00 a.m.
Reimbursement of taxi fares is restricted to BU Medical Campus Students who travel to a local
neighborhood location (where they reside) or to a local MBTA station, WITHIN A 2-MILE
RADIUS of 70 East Newton Street.

What: Taxi Reimbursement Program for weekend and holiday nights.

Who: Boston University Medical Campus Students only: Valid BUMC ID required.

Why: The purpose of this program is to provide a safe alternative for BU Medical Campus
students who might ordinarily walk to their homes or to MBTA stations (to get home) after dark
on weekend and holiday nights when the Evening Shuttle is not in service.



                                               10
When: Weekend (Saturday & Sunday) and holiday evenings only between DUSK and 1:00AM.
Please note: Monday through Friday (except holidays) transportation is provided by the
Evening Shuttle.

Where: Local MBTA stops and students’ residences located within a 2-mile radius of 70
East Newton Street. If you need to determine if your home is within the authorized
range, please check on mapquest.com to calculate the distance from 70 East Newton
Street, zip code 02118.

Directions to Taxi Pick-up Location: From the Medical School: Go to the 2nd floor of the L-
building, walk towards the hospital, over the East Newton Street bridge (Starbucks) and walk
down the stairs into the main lobby. Take a left, follow the sign to Emergency and look for the
lighted Security Station.

The location for pickup is 70 East Newton Street: just outside the doors to the ER where the
ambulances arrive.

How: Students should go to the Security Desk located in the lobby of Boston Medical Center,
East Newton Pavilion by the Emergency Department. Students are required to present a valid
Boston University Medical Campus ID to the officer. The Public Safety officer will provide a
Student Taxi Reimbursement Form to the student to complete, sign, and date. There are taxi
phones on an adjacent wall. The student is responsible for paying the taxi fare at the time of
the taxi trip. When the trip is complete, obtain a receipt from the driver that shows the Date
and Time of the trip, Destination Address, Fare Amount, Tip Amount, and Total Amount.

Should you have any questions that the Public Safety Officer is unable to answer, request the
officer to contact a supervisor.

Reimbursement for Taxi Fare: To request reimbursement (Not to Exceed $10.00), present
the yellow copy of the Student Taxi Reimbursement Form together with your Taxi Receipt to
Kayleigh Klegraefe within 30 days of the Taxi trip. Requests for reimbursements submitted
after 30 days following the Taxi trip are not eligible for reimbursement.

OTHER IMPORTANT INFORMATION

   •   Taxi Reimbursement Form applies only to taxi trips used on evening of issuance.
       Unused forms must be returned to Public Safety Officer/Security Desk.

   •   MAXIMUM TAXI REIMBURSEMENT AMOUNT IS $10, based on City of Boston
       regulated rates of $5.00 for 1st mile and $2.80 for 2nd mile, plus Tip, which may not
       exceed 15% of the taxi fare.

   •   The Student Taxi Reimbursement Form is forwarded by Public Safety to the Office of
       Financial & Business Affairs (OFBA) for review, after which OFBA forwards to the
       appropriate Student Affairs/Services office. You are given the yellow copy of this form




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       to present to your Student Affairs/Services office for reimbursement (Not to Exceed $10)
       for your taxi fare.

   •   When your taxi trip is complete, enter the taxi fare, tip and total amount on your copy of
       the Student Taxi Reimbursement Form and bring to your respective School’s Student
       Affairs/Services office. You are encouraged to email Studenttaxivouchers@bu.edu with
       any Taxi trip issues.

   •   Students participating in this program understand that transportation is provided by a
       third party and that Boston University cannot be held responsible for the performance of
       the vendor. Participants assume full responsibility for any risk that may result from
       participation in the program.

   •   Proper use of this program is to some extent based on the honor system. In addition,
       abuse or violation of taxi reimbursement protocol (e.g., going beyond the specified 2-
       mile limit) may result in termination of privileges to utilize the program.

Coat Locker Assignments

        A limited amount of coat lockers are available for assignment on a yearly basis to full-
time graduate students. If you wish to be assigned one of these lockers, please see Natasha
Hall in the Division Office (Room L-315). Since the availability of these lockers is limited, they
are assigned on a first-come, first-served basis. Students must provide padlocks for lockers.
All lockers must be emptied by August 1, 2010. At that time, Maintenance will clear out
anything remaining in the locker, and clean it out in preparation for the next academic year.

How to Obtain an ACS Account

       To open an ACS Account/E-mail account, submit an ACS Account Application to the
Alumni Medical Library Resource Center. This also may be accomplished at one of the Library
Orientation Sessions scheduled during orientation (please refer to Division Orientation
Schedule).

        If you have opened an early bird account prior to your arrival, you will not need to
submit this form. However, you will need to reactivate your account after August 28, 2009 by
going to the Resource Center of the Library. You may also do this during one of the scheduled
library orientation sessions.

E-Mail Communications

       Throughout your studies in the Division of Graduate Medical Sciences, you will regularly
receive important information that will be e-mailed to your BU e-mail address. You will be
responsible for checking your BU e-mail on a daily basis to keep current. If you wish to use
another e-mail server, please be sure to forward your BU e-mail account’s mail to your
preferred e-mail account. Once again, students are expected to check their e-mail on a
daily basis. All students should obtain a BU computer account/e-mail account from the



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computer lab in the library. E-mail messages will be sent to your Boston University ACS e-mail
address. In addition, course directors will transmit important e-mail messages to your BU e-
mail address.

       Note: M.D./Ph.D. students should also subscribe to the e-mail distribution list that is
appropriate for their medical school class. For example, if you are entering the M.D./Ph.D.
Program in Fall 2009, you will need to subscribe to the medical student list by sending the
following message to majordomo@bu.edu: “subscribe busm-2013-list”. Also, when you leave
the medical school curriculum for the graduate curriculum, you should then unsubscribe to the
2011 medical school list and subscribe to the list of your expected graduation date. This will
ensure that you receive all information that is relevant for your return to the medical school
curriculum.

Academic Planner

      The Division of Graduate Medical Sciences Academic Planner is published annually
and should be consulted for important deadlines, telephone numbers, and other information.
Please check the on-line version of the Academic Planner located at the GMS website for
updated information.

Compliance Requirements for All Students

      In order to register for courses at the University, both full-time and part-time students
must comply with the following two policies:

        1. Boston University uses an on-demand alert and response system called Send Word
Now. In the event of a campus emergency, Send Word Now’s technology would allow us to
contact the entire campus community immediately through a variety of electronic means,
including text messaging, e-mail, and voice mail. To ensure the effectiveness of this system,
students need to provide an emergency alert phone number (a number we can contact you at
in case of an emergency, i.e., your cell phone number) on the Student Link. Students are
required to confirm or update this information each semester on the Student Link . If you have
questions about the Send Word Now system, please visit
http://www.bu.edu/emergency/sendwordnow/faq.html.

        2. The Commonwealth of Massachusetts requires that all full-time students and many
part-time students enrolled in colleges and university complete a series of immunizations. The
necessary immunizations are outlined on the Student Health Services website; you are
informed of this requirement when you enroll at Boston University and we remind you of this
each year. Please check the Student Link to learn whether this state regulation applies to you
and, if so, whether Student Health Services has received the appropriate documentation.

      Non compliance with these two policies can prevent a student from registering for
courses.




                                                13
Physical Examination and Immunization

       Boston University is very concerned about the health and wellness of our entire student
community. To this end, the University requires that every incoming student have a physical
examination by a licensed practitioner and be immunized against the following common
communicable diseases: measles, mumps, rubella (MMR), tetanus, hepatitis-B and (bacterial)
meningitis. In addition, clinical students who will see patients at Boston Medical Center (and
other Boston hospitals) are required to have documentation of varicella immunity, a hepatitis B
serum titer and a two step tuberculosis skin test. These requirements are indicated on the
appropriate “Health History and Physical Examination Report”.

       The Commonwealth of Massachusetts requires that all full-time undergraduate and
graduate students, all full-time and part-time health science students, and any full-time or part-
time international students submit proof of immunization. The “Health History and Physical
Examination Report” or “Health Form”, available on the Student Health Services website
outlines the requirements.

Medical Insurance

       By state law, students must have medical insurance. You will automatically be charged
for health insurance unless you verify and complete an insurance waiver on the student link.
The medical insurance coverage is effective August 23, 2009, to August 22, 2010. The Boston
University Student BASIC Plan is available at a cost of $1,517. The Boston University Student
PLUS Plan is available at the cost of $2,067. If the student has a comparable level of health
insurance coverage for the full policy year, a Medical Insurance Waiver may be completed
online to waive participation in the plan. New graduate students may waive participation until
August 13, 2009. The deadline for covered students to upgrade from the BASIC Plan to the
Student PLUS plan is September 30, 2009. To upgrade, please visit the Student Link.

       Note: Ph.D. students receive the Boston University Student BASIC Plan as part of their
financial aid package. Students wishing to upgrade to the PLUS Plan may do so at their own
expense by paying the difference of $550.

         M.D./Ph.D. students in the graduate years receive the Student PLUS plan as part of
their financial aid package.

      For more information about health insurance, please consult the student accounting
website.

Address Changes

       It is important that you notify us of any address changes. We will also need to know
your local address information. To notify us of any changes, please submit a Personal Date
Update Form to the Division Office (L-315). A copy of this form is included in your orientation
packet for your convenience. If you enter your address change directly on the Student Link,
please be sure to additionally notify Ms. Millie Agosto, GMS Registrar in writing or by e-mail.



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      All information will be sent to you at the address listed as your HOME ADDRESS
unless otherwise specified by the student in writing.

Financial Aid

        Students applying for Financial Aid must submit the following:

1.      FAFSA (may be filed on-line . BU’s title IV code is 002130.
2       Boston University Loan Application (Loan Processing Request Form).
3.      Any student attending BU for the furst time will be required to complete an
        entrance interview and electronically sign a master promissory note before funds can be
        released. These requirements can be completed on-line. First, please to
        www.dlenote.ed.gov to sign your master promissory note using the four digit PIN
        number assigned to you by the Department of Education, and then go to www.dl.ed.gov
        to complete your entrance counseling requirement.

       Loan Deferral Forms: All graduate student loan deferral forms must be signed and
validated by the University Registrar at 881 Commonwealth Avenue. To have this done,
complete the student/loaner part of the form, bring it to Sherill Ashe (L-315), and it will be
forwarded to 881 Commonwealth Avenue for processing. All GMS students must complete the
student/loaner portion and bring it to the Division Office for completion. Don’t forget to sign
your form!

        Once again, please direct your financial aid questions to Sherill Ashe (L-317).

PhD Student Stipends and Medical Insurance Benefit

       Under normal circumstances, fully supported full-time PhD candidates receive a uniform
monthly stipend. The student’s department/program will also pay for the BU student medical
insurance (BASIC plan). During the 2009-2010 academic year, the stipend rates are $30,500
per year before qualifying exams, and $31,500 per year after passing qualifying exams.

Student Health Services

       Student Health Services is a center designed to help meet your health care needs while
at Boston University. Their departments currently include a medical service, behavioral
medicine service by appointment or on an emergency basis (see below), a crisis intervention
counselor, and chiropractic care. They are available to help address your immediate and
ongoing health care needs.

        You may use Student Health Services if you are:

     1. A full-time BU student, regardless of your insurance choice.
     2. A student who participates in at least 75 percent of the full-time curriculum.
     3. Any student with the Student Health Insurance Plan.



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   4. A summer student or a participant in one of the high school summer programs.

   Student Health Services is located at the Charles River Campus at 881 Commonwealth
   Avenue, phone 617/353-3575.

Behavioral Medicine (Mental Health)

        The behavioral medicine staff at Student Health Services, 881 Commonwealth Avenue,
consists of psychiatrists, psychologists, a nurse clinical specialist, and social workers. They
will help in addressing short-term psychological issues. When longer-term care is needed,
they will facilitate referral to expert clinicians in the local community. Care in the Behavioral
Medicine Department is available on an appointment basis. Please call 617/353-3569 to set
up an initial appointment. Behavioral Medicine providers are available 24 hours a day on-call
for urgent situations.

Office of Disability Services

        Boston University takes great pride in the academic and personal achievements of its
many students and alumni with disabilities. The University is committed to providing equal and
integrated access for individuals with disabilities to all the academic, social, cultural, and
recreational programs it offers. This commitment is consistent with legal requirements,
including Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act
("ADA") of 1990, and embodies the University's historic determination to ensure the inclusion
of all members of its communities.

      At the Office of Disability Services ("Disability Services"), our goal is to provide services
and support to ensure that students are able to access and participate in the opportunities
available at Boston University. In keeping with this objective, students are expected and
encouraged to utilize the resources of Disability Services to the degree they determine
necessary. Although a significant degree of independence is expected of students, Disability
Services is available to assist, should the need arise.

Boston University Fitness and Recreation Center

       Boston University’s Fitness and Recreation Center at the Charles River Campus is now
open. The Center is easily accessible by using the campus shuttle service (please consult the
shuttle schedule.)

      The building provides approximately 270,000 square feet of space, supporting physical
education, non-credit courses, intramurals, club sports, student organizations, and much more.

       This state-of-the art fitness and recreation center contains:

   •   An 18,000 square foot weight and cardio room
   •   Two separate swimming pools
   •   2 multi-use gymnasiums with seven courts


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   •   An elevated 1/8 mile jogging track overlooking several areas
   •   Racquetball and squash courts
   •   Several multi-purpose activity and classrooms for dance, group exercise classes,
       martial arts, club and intramural meetings and health and wellness classes
   •   A 35’ climbing wall
   •   A Pro Shop that features work out gear, sports equipment, and rentals.

    The Fitness and Recreation Center also houses a center for rehabilitation,
fitness/conditioning and Emergency Medical Services education, expansive locker rooms for
men and women, a family locker room, a snack bar, a pro shop, equipment issue, children’s
area and administrative offices.

Membership to the Fitness and Recreation Center is automatically granted to all enrolled full-
time undergraduate and graduate Boston University students.


Class Adjustment Form (“Drop/Add Form”)

       If you wish to adjust your class schedule, please submit a completed form to Room L-
315. Each semester, the deadlines for the class adjustment period are posted on the GMS
website, student link, in the Academic Planner, and on the Division bulletin boards. For
details, please refer to the following:

                                          Fall 2009
                                         Spring 2010

Withdrawing from Boston University or Taking a Leave of Absence

       Students who wish to withdraw or take a leave of absence must submit a completed
withdrawal form to Ms. Millie Agosto, Room L-315. Students should also meet with Dr. Linda
E. Hyman. Withdrawal forms require the signature of your Chair or Program Director.
M.D./Ph.D. students should meet with Dr. Ben Wolozin, M.D./Ph.D. Advisor and Dr. Linda E.
Hyman, Associate Provost, and then with the M.D./Ph.D. Executive Committee.

Refund Schedules

Fall 2009 Withdrawal Refund Schedule

The last official date to withdraw for Fall 2009 is Wednesday, December 2, 2009.

       For future refund schedules, please consult the Calendars and Important Dates section
on the GMS website.




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Course Registration

       All registration and class adjustment (drop/add) forms should be submitted to and are
processed by the Division Office (Room L-315). Registration and class adjustment forms
require instructor and advisor signatures. We urge you to heed all registration deadlines as
announced so that you obtain the schedule of your choice and are not subject to late
registration/payment penalties. On a similar note, if you need to adjust your classes once the
semester has started, please be sure to refer to the drop/add deadlines.

      Registration for the Spring 2010 semester will begin on Wednesday, November 4,
2009. You will receive an e-mail message concerning registration approximately two
weeks prior to this date.

The Alumni Medical Library

      The Alumni Medical Library is located in the Instructional Building (L-12). The library
occupies the 11th, 12th, and 13th floors of the building. Library orientation sessions have been
scheduled to help acquaint you with this important facility. Please refer to the Orientation
Schedule for the schedule of sessions.

Print/Copy Card Policy

      Effective July 1, 2009, Boston University Medical Campus policy provides 100 free
pages (equivalent of 200 images if you use double-sided printing) per six month period for
student printing and photocopying in the Medical Library; and pages thereafter may be
purchased at a cost of 12 cents per page at the Library’s Card Dispenser. This policy is in
keeping with a similar policy established by Boston University for the 2009-2010 academic
year.
         In addition, the Library’s print/photocopy management system will be upgraded on
Tuesday August 4, 2009, which will require the use of new cards. Accordingly, any card (with
remaining copies) issued prior to August 4, 2009, must be replaced and exchanged for a new
card on or after August 4, 2009 at the Library’s Circulation Desk. Any copies remaining on your
old print card will be transferred to the new card. The transfer will be made in terms of pages
(i.e., two images = one page, as double-sided printing is the default on most Library printers).
        As a lower cost alternative, you may print documents at the rate of $.03 per image ($.06
per double-sided printed page) at the Medical Campus FedEx/Kinko Office Center via
https://docstore.fedex.com/bu , available as a desktop link from BUMC Library computers.
You can then pickup your documents at the FedEx/Kinko Office Center location in the Talbot
Building near Albany St. and adjacent to the Bank of America ATM.

Study Room Guidelines

       Boston University Medical Campus students, in concert with the student services and
administrative offices of the Medical Campus, developed and adopted the following guidelines
for use in study rooms. The purpose of these guidelines is to ensure that study room space is


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used in a productive and collegial manner for group study. These guidelines are posted in
each study room so that Medical Campus students may actively manage their study room
spaces.

Study Room Guidelines:

       1. Use of study rooms is available to Boston University Medical Campus students who
are current Terrier Card holders.

       2. It is expected that students will resolve any difficulties pertaining to use of the
study rooms according to the guidelines.

       3. Please respect the schedule for room use posted by the Office of Resource
Scheduling. Questions may be directed to 617-638-4040. Meetings and classes may be added
to the schedule up to the time of the event, and students utilizing the room for study purposes
must yield to a scheduled meeting or class.

       4. Windows to study rooms must be uncovered so others can see if the room is in use.

       5. Doors to study rooms must be left unlocked at all times while the room is in use.

      6. One person in a study room must share the study room with an arriving study group.
(A group is defined as two or more students).

       7. Rooms should not be left unattended for more than 30 minutes. Any items, including
books, personal effects, and the like, which remain in the room after 30 minutes of disuse may
be stacked neatly to one side by the next person to use the room. The risk of damage to or
loss of unattended items is assumed by the owner.

       8. Trash should be placed into the trash receptacles in the rooms.

      9. BUMC Administration may restrict the use of study rooms or request that students
vacate rooms that need to be utilized for scheduled classes, meetings or emergencies.

To report non-compliance, please contact:

School of Medicine: 617-638-4166
School of Dental Medicine: 617-638-4787
School of Public Health: 617-638-5059
Division of Graduate Medical Sciences: 617-638-5122
Office of Resource Scheduling: 617-638-4040
In the event of an emergency, please call Security at 8-4444 from the nearest house
telephone. If you are using a cell phone, dial 617-638-4444.
For facility needs (e.g., the room is too hot or too cold), contact Control at 638-4144 from the
nearest house telephone.




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Rooms affected: R (McNary)-102, R-104, R-105, R-106, R-108, R-109, R-110, R-114, R-116,
R-123; L-204, L-110, L-112, Bakst Auditorium, L2 labs, L4 labs, L303, L304, LG07, L1406,
Robinson Complex–Rooms 2801, 2806, 2810, 2831, 2849

Meditation Room Guidelines

       In recognition of the need for space dedicated to meditation, reflection, and group
prayer, the Boston University Student Services Committee developed and adopted the
following guidelines. The purpose of these guidelines is to ensure that space is utilized in a
manner respectful of all Medical Campus students.

        1. The Meditation Room, Robinson Complex 2855, Boston University Medical Campus,
is available to all Medical Campus students for meditation and reflection. In respect to all faiths
and traditions, the room is minimally furnished.

       2. The Meditation Room and Robinson Complex classroom 2849 are reserved for use
for prayers by Muslim students from 12:00 noon to 1:30 p.m. on Fridays.

       3. Although Room 2849 is a classroom, the furniture in this room will be removed every
Friday from 11:30 a.m. to 1:30 p.m. to accommodate students participating in the Muslim
Friday Noon Prayer. The Facilities Management staff will return the room to its original
configuration after 1:30 p.m. on Fridays.

      4. BUMC Administration may restrict the use of rooms or request that students vacate
rooms that need to be utilized for scheduled classes, meetings, or emergencies.

      5. Medical Campus students may also utilize the interfaith chapels in the Newton and
Menino Pavilions at Boston Medical Center for prayer and meditation.

To report non-compliance, please contact:

Office of Resource Scheduling 617-638-4040
or:
School of Dental Medicine 617-638-4787
Graduate Medical Sciences, Division of 617-638-5122
School of Medicine 617-638-4166
School of Public Health 617-638-5059

In the event of an emergency, please call Security at 8-4444 from the nearest house
telephone. If you are using a cell phone, dial 617-638-4444.
For facility needs (e.g., the room is too hot or too cold), contact Control at 638-4144 from the
nearest house telephone.

Rooms affected: Robinson Complex 2849 and 2855




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Faculty Advisors

       All graduate student advisors must have a faculty appointment in the School of
Medicine and possess Division membership. For instance, a faculty who has an appointment
with the School of Medicine may not possess Division Membership. In that case, the faculty
would need to obtain a Special Service Appointment. Special Service Appointments may also
be obtained if a researcher is an advanced professional with published papers. Please see the
Division Office for questions concerning Division Membership and to obtain the Special
Service Appointment Form if needed.

Grade Reports

       Grade reports are no longer routinely mailed to students by the Office of the University
Registrar. It is possible to access a copy of your academic record using the Student Link .

Transcript Requests

       For information on requesting a transcript, please refer to the Office of the University
Registrar website.

Academic Deadlines

      Students should consult the Division of Graduate Medical Sciences Graduation
Calendar that is published annually each summer:

                                   2009 Graduation Calendar
                                   2010 Graduation Calendar

This calendar lists deadlines for degree requirements that include the filing of a dissertation
prospectus (outline), diploma applications (M.A./M.S., Ph.D.), abstract approval, scheduling of
oral examination, oral examination deadlines, etc. In addition to downloading the forms from
the GMS website, all forms may be obtained in the racks that are located outside the Division
Office.




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