Parks and Recreation Parks and Recreation Administration Recreation Division

Parks and Recreation Parks and Recreation Administration Recreation Division Parks Division Parks & Recreation BUDGET SUMMARY Actual Expenditures 2000-01 Full Time Equivalent Positions Salaries & Benefits Supplies & Services Capital Acquisitions Contributions to Other Funds Total Financing Sources General Fund 26.3 1,333,746 $ 616,709 1,950,455 $ 1,950,455 Total Budget 2001-02 28.29 1,611,023 $ 654,094 2,265,117 $ 2,265,117 Adopted Budget 2002-03 28.5 1,917,191 $ 765,083 28,878 2,711,152 $ 2,711,152 Change From Prior Year 0.2 306,168 110,989 28,878 446,035 % Change 0.7% 19.0% 17.0% 0.0% 0.0% 19.7% $ $ ______________________________________________ Parks & Recreation PERSONNEL SUMMARY (shown in full time equivalents) Total Budget 2001-02 Parks & Recreation Administration Parks & Recreation Administrator/Director Department Secretary Administrative Clerk I/II/III Subtotal Recreation Supervision Recreation Program Manager Recreation Supervisor I/II/III Recreation Coordinator Administrative Clerk I/II/III Subtotal Parks Maintenance & Operations Park Maintenance Manager Parks Maintenance Supervisor Maintenance Worker III Maintenance Worker I/II Subtotal Senior Citizen Center Recreation Coord./Rec. Supervisor I/II/III Facility Aide Subtotal Grand Total Adopted Budget 2002-03 1 1 1 3 1 1 1 3 1 3 2 0.5 6.5 1 3 2 0.5 * 6.5 1 1 3 12 17 1 1 3 ** 12 17 1 0.79 1.79 28.29 1 1 2 28.5 * Half-time Administrative Clerk position (.5 FTE) will be frozen and unfunded in FY 2002-2003. **One Maintenance Worker III position (1 FTE) will be frozen and unfunded in FY 2002-2003. ______________________________________________ Parks & Recreation Administration MISSION STATEMENT The Parks & Recreation Department is committed to providing recreational programs, events activities and facilities, which enhance the quality of life for youth, adults and seniors in our community. We provide programming and facilities of the highest quality. We value and encourage citizen input and participation in the delivery of these services. Our motto is “Creating Community!” SERVICE DESCRIPTION Parks and Recreation provides park maintenance for City parks and other City owned landscaped areas; youth and adult team sports and instructional clinics; trips and tours, enrichment and special interest classes, pool services, senior center services, park/ball-field reservations; and a variety of community special events for all ages on a year-round basis. STRATEGIC ISSUES 1. Expansion of program community partnerships. 2. Infrastructure improvements. 3. Staff and leadership development. 4. Enhancing productivity improvement. FY 2001-2002 ACCOMPLISHMENTS Received state-wide awards from the California Parks & Recreation Society: Two Awards of Excellence for City Cultural Celebration media package and for City of Yuba City’s List of Recommended Shade Trees booklet, and one Award of Achievement for the Yuba City Cultural Celebration. Developed and implemented marketing strategy and action plan to enhance community awareness and participation of Parks & Recreation Department and programs. 2. Have Senior Center rental program approved by the City Council by September 2001. (The policy and fee schedule for the rental of the Senior Center has been approved and is being used.). FY 2002-2003 INITIATIVES Initiate the fund-raising campaign kick-off for the Friends of the Yuba City Parks & Recreation Foundation by September 2002. Implement Parks & Recreation Department’s marketing strategy/action plan utilizing the City’s new Internet web page, and work to integrate the use of credit cards for online registration. Facilitate a discussion with homeowners living within the Walton Avenue Annexation revenue and Secured donation of scoreboard for Geweke Field facility from Pepsi-Cola Bottling Company of Yuba City. Began process of forming the Friends of Yuba City Parks & Recreation Foundation by meeting with prospective members of its board of directors and bringing names to City Council for consideration of appointment. Contracted out the landscape maintenance of City landscape maintenance districts to a private contractor. FY 2001-2002 PERFORMANCE MEASURE RESULTS 1. Complete creation of master plans for new park development or renovation work by March 2002 to coincide with the development of the FY 2002-2003 Capital Improvement Program budget. (Master planning for Gauche Park improvements and Butte View Park were delayed due to policy direction and funding availability. Master planning for the renovation of Greenwood Park and Orchard Manor Park was completed.). Parks & Recreation Administration Area regarding the re-formation of a landscape maintenance district along Bogue Road, Richland Road and Walton Avenue. Implement new policies and fee schedule for renting Senior Center facilities for meetings and receptions on weekends and outside normal center operating hours, as a means of generating new revenue. Utilizing new Recreation registration software (RecWare Safari), develop department database from which program and operations costs can be compared and evaluated for performance analysis. Locate temporary storefront space for recreation classes to be held within for dance, aerobics, exercise, and youth dance. Conduct customer surveys at the conclusion of recreation programs, and annually survey residents living around 3-4 parks. FY 2002-2003 PERFORMANCE MEASURES 1. Have Department’s website up and operating no later than October 2002 to coincide with the release of the Fall/Winter recreation brochure. 2. Improve customer survey “baseline’ indices, established from previous feedback (minimum acceptable score being 4.00). Parks & Recreation Administration 100-5105 Appropriation Line-Item 612 Salaries & Wages 613 Extra Help 614 Overtime 615 Total Benefits Salaries & Benefits Sub - Total 621 Heat & Power 622 Telephone 623 Postage & Freight 625 Forms & Supplies 626 Printing & Binding 627 Professional Services 628 Travel & Meeting 629 Car Allowance 631 Dues & Subscriptions 632 Rental Blds/Eq/Land 633 Equipment - O & M 635 Vehicle - O & M 636 Buildings & Facility - O & M 638 Tools, Supplies. Equip. 639 Training Programs 643 Insurance 658 Computer ISF 660 Other Maint. & Supplies Supplies & Services Sub - Total 692 Capital Acquisitions Acquisitions Sub - Total Total Appropriations $ $ Actual 2000-2001 131,224 6,441 651 28,018 166,334 4,734 37 1,945 19,454 4,610 1,466 3,744 425 280 11,691 1,688 3,057 6,557 214 59,902 226,236 $ $ Adopted 2001-2002 146,611 1,000 500 28,807 176,918 5,610 750 2,450 24,000 4,000 3,842 3,852 915 690 20,104 2,500 200 3,325 6,332 650 79,220 256,138 $ $ Adopted 2002-2003 169,584 1,750 1,000 34,450 206,784 7,900 750 3,450 24,000 14,000 4,246 1,325 30,000 840 20,344 2,500 900 200 3,731 12,502 650 127,338 334,122 Parks Division Parks Division Parks & Recreation Facilities Planning Landscape Maintenance Services Parks /Landscape Design & Rehabilitation Services Recreation Maintenance Support Services ______________________________________________ Parks Division SERVICE DESCRIPTION The Parks Division is responsible for the maintenance and enhancement of City parks, grounds around public buildings, other landscaped areas, landscape maintenance districts, and the City’s urban forest. FY 2001-2002 ACCOMPLISHMENTS City received a Tree City USA designation for the third year in a row from the National Arbor Day Foundation in recognition of the City’s commitment to preserving and enhancing its urban forest. For the observance of Arbor Day 2002, City personnel made presentations to nine local schools representing over 2,000 children on the important role trees play in the community’s quality of life. Department had Home Depot join in effort as a co-sponsor. Completed the renovation of Orchard Manor and Greenwood Parks playgrounds to comply with State-mandated safety regulations and Federal accessibility laws. Completed improvements in City parks to remove barrier to may have limited accessibility and involvement by some members of our community FY 2001-2002 PERFORMANCE MEASURE RESULTS 1. Improve customer survey “baseline” indices, established from previous feedback (minimum acceptable score being 4.00). (The Parks Division mailed customer service questionnaires to the residents living adjacent to Happy Park, Greenwood Park, Orchard Manor Park and Shanghai Garden Park. Responses to the questionnaires exceeded the minimum acceptable score of 4.00, with 5.00 being excellent, on questions of general appearance of facility, impression of playground equipment, and feeling of safety.) 2. Complete all Capital Improvement Program (CIP) and Americans with Disabilities Act (ADA) related projects within budget and ontime. The renovation of Greenwood and Orchard Manor Parks and the installation of ADA improvements in parks and recreation facilities were completed on time and under budget.). 3. Resolve all parks/landscape complaints and requests for service within 14 working days. (Department did not establish measurement tools to track problem resolution turnaround. This effort will be continued in FY 2002-2003.) FY 2002-2003 INITIATIVES Complete the renovation of Kingwood Park by April 2003. Develop a Street Tree Master Plan for the City’s urban forest. Apply for re-certification of City’s Tree City USA designation, and conduct annual Arbor Day observance on March 7, 2003. Develop a plant/tree-receiving nursery at the City Corporation Yard as part of improvements to the facility. FY 2002-2003 PERFORMANCE MEASURES 1. Improve customer survey “baseline” indices, established from previous feedback (minimum acceptable score being 4.00). 2. Complete renovation of Kingwood Park within budget and on-time. 3. Resolve all parks/landscape complaints and requests for service within 14 working days. Parks Division 100-5115 Appropriation Line-Item 612 Salaries & Wages 613 Extra Help 614 Overtime 615 Total Benefits Salaries & Benefits Sub - Total 621 Heat & Power 622 Telephone 623 Postage & Freight 625 Forms & Supplies 626 Printing & Binding 627 Professional Services 628 Travel & Meeting 629 Car Allowance 631 Dues & Subscriptions 632 Rental Bldg/Equip/Land 633 Equipment - O & M 634 Special Equipment O&M 635 Vehicle - O & M 636 Buildings & Facility - O & M 637 Chemicals 638 Small Tools 639 Training Programs 643 Insurance 658 Computer ISF Supplies & Services Sub - Total 692 Equipment 694 Vehicles 695 Furniture & Fixtures Acquisitions Sub - Total Total Appropriations $ $ Actual 2000-2001 455,038 78,788 5,987 142,951 682,764 18,575 3,771 180 569 457 10,766 1,637 395 86 600 6,335 103,323 156,386 450 3,856 7,390 13,212 3,934 331,922 1,014,686 $ $ Adopted 2001-2002 521,449 92,000 8,500 168,210 790,159 35,000 3,090 250 1,050 500 5,000 4,000 1,100 1,000 800 10,000 141,431 103,800 2,000 3,500 7,600 14,592 3,799 338,512 1,128,671 $ $ Adopted 2002-2003 606,152 100,000 8,500 203,603 918,255 28,000 3,240 500 1,050 500 7,500 5,954 1,100 1,000 800 10,000 139,243 116,300 2,000 4,783 10,800 16,281 3,606 352,657 28,878 28,878 1,299,790 Recreation Division Recreation Division Aquatic Operations and Programs Recreation Programs Services Senior Center Operations & Program Services Recreation Division SERVICE DESCRIPTION The Recreation Division is responsible for programming classes, trips and activities in the following areas: youth sports and enrichment programs, adult sports programs, senior recreational programs, activities and trips, aquatics, skate park, special classes and community events. FY 2001-2002 ACCOMPLISHMENTS Renewed emphasis on marketing, community outreach, and special classes expansion result in an increase in revenue of approximately 15%. In conjunction with the Yuba City Unified School District, coordinated after-school programs held on the campuses of Bridge Street, Park Avenue and Gray Avenue, and Andros Karperos Schools, and joined school district in cooperative effort to expand the program to other schools. An after-school program was also held at King Avenue School and in the Sutter County Housing Authority/Richland Housing. Attracted over 8,000 participants and over 20-entertainment groups/ food vendors to 3rd annual Cultural Celebration held in Town Center. In conjunction with the Yuba City High School Athletic Department, City formed a partnership to enhance recreation programming to teach fundamentals of basketball and other sports to the benefit of City, school athletic program and participant. At the City Pool. City developed an in-house lifeguard training program as a means of development qualified and skilled guards, and created Jr. Lifeguard program as a way of involving kids at an earlier age in the pool’s operation Developed a softball tournament “benefit package” as a way of marketing our program and promoting Yuba City. Departmental usage of volunteers recording approximately 9,000 hours of service for the year, equating to 4.26 full-time employees. The Adult Softball program served a total of 172 teams in our spring, summer and fall leagues, including 58 coed and 23 senior teams. FY 2001-2002 PERFORMANCE MEASURE RESULTS 1. Develop 3 corporate or community sponsorships/partnerships to support and enhance recreation programming. (Department created a working partnership with Home Depot, Yuba City High School Women’s Basketball Program, Society for the Blind, and the Business & Community Health Care Partnership.) 2. Improve customer survey “baseline” indices, established from previous feedback (minimum acceptable score being 4.00). (The Department surveys participants/ parents taking Special Classes, Youth Sports and Senior programs at the conclusion of those programs. Furthermore, Department sends out customer satisfaction survey to 20 randomly selected customers for feedback. This survey work has resulted in average scores above the minimum acceptable score of 4.00, with 5.00 being excellent.) Swimming Pool 3. Reduce overall energy (electricity and natural gas) usage over base established in 2000 and 2001. (Stabilizing utility rates and cost-saving measures did reduce our overall operational cost for the pool.) Senior Center 4. Increase community financial support to the program over that in earned in FY 20002001. (Community support remained consistent with previous year’s donations.) Recreation Division Recreation Program 5. To achieve 35% cost recovery of recreation program costs (measured by the amount of program fees compared to the staff and program costs). (An approximate 15% increase in revenue was achieved during FY 2001-2002). FY 2002-2003 INITIATIVES Develop “wish list” catalogs for community fund-raising campaign in support of City recreational programs, community events and the senior center/senior services. Swimming Pool Expand aquatics program offerings to the public and evaluate fees for service to assure that City is pricing its programs effectively. Operate a concession stand during all open swim sessions as a means of generating greater revenue for the pool budget. Continue evaluation of pool mechanical operations to determine where further energy savings can be achieved and strive for greater energy efficiency. Senior Center Develop plans and budget for creating an inhouse Information & Assistance program, and an outdoor recreation/dining area adjacent to the senior nutrition dining room. Implement the use of new registration software, RecWare Safari, on-site at the Senior Center and develop a database of our program participants. In co-sponsorship with Sutter North Medical Foundation, sponsor a Senior Saturday in the fall, where community service providers will be on hand to answer questions about their services and eligibility. Develop 2 new community partnerships to assist in expanding features of senior center programming or center operations. Recreation Program Continue creating programs for girls to teach fundamentals of basketball, volleyball and softball as a means of building skills and confidence, which should result in higher participation in City athletic programs. Expand the number and type of “Special Class” programs over previous years’ offerings. Continue department’s efforts at enhancing community and cultural awareness through partnerships with the school district and other community organizations, for such events as the Cultural Celebration. FY 2002-2003 PERFORMANCE MEASURES 1. Develop 3 corporate or community sponsorships/partnerships to support and enhance recreation programming. 2. Improve customer survey “baseline” indices, established from previous feedback (minimum acceptable score being 4.00). Swimming Pool 3. Reduce overall energy (electricity and natural gas) usage over base established in 2000 through 2002. Senior Center 4. Increase community financial support to the program over that earned in FY 2001-2002. Recreation Program 5. To achieve 35% cost recovery of recreation program costs (measured by the amount of program fees compared to the staff and program costs). Recreation Supervision 100-5110 Appropriation Line-Item 612 Salaries & Wages 613 Extra Help 614 Overtime 615 Total Benefits Salaries & Benefits Sub - Total 621 Heat & Power 622 Telephone 623 Postage & Freight 625 Forms & Supplies 626 Printing & Binding 627 Professional Services 628 Travel & Meeting 629 Car Allowance 631 Dues & Subscriptions 633 Equipment - O & M 635 Vehicle - O & M 638 Tools, Supplies. Equip 639 Training Programs 643 Insurance 658 Computer ISF 660 Other Maint. & Supplies Supplies & Services Sub - Total 692 Capital Acquisitions Acquisitions Sub - Total Total Appropriations $ $ Actual 2000-2001 139,146 411 33,808 173,365 263 28 589 2,835 3,056 487 89 4,333 6,557 9,241 27,478 200,843 $ $ Adopted 2001-2002 198,427 1,500 650 54,552 255,129 750 2,000 50 6,230 1,000 200 4,612 7,217 150 22,209 277,338 $ $ Adopted 2002-2003 248,624 1,500 1,500 73,885 325,509 2,400 500 7,750 1,250 300 500 5,448 6,010 500 24,658 350,167 Senior Center 100-5120 Appropriation Line-Item 612 Salaries & Wages 613 Extra Help 614 Overtime 615 Total Benefits Salaries & Benefits Sub - Total 621 Heat & Power 622 Telephone 623 Postage & Freight 625 Forms & Supplies 626 Printing & Binding 627 Professional Services 628 Travel & Meeting 629 Car Allowance 631 Dues & Subscriptions 633 Equipment - O & M 636 Buildings & Facility - O & M 638 Tools, Supplies, Equip. 639 Training Programs 643 Insurance 658 Computer ISF 660 Other Materials & Supplies Supplies & Services Sub - Total 692 Capital Acquisitions Acquisitions Sub - Total Total Appropriations $ $ Actual 2000-2001 53,047 3,578 27 16,755 73,407 7,760 938 17 1,415 41 2,459 125 5,098 1,247 151 19,251 92,658 $ $ Adopted 2001-2002 55,521 1,250 300 17,568 74,639 10,500 1,300 250 1,950 200 500 2,360 50 200 100 10,000 200 1,245 2,533 110 31,498 106,137 $ $ Adopted 2002-2003 64,836 1,750 300 21,083 87,969 19,000 1,150 250 2,100 200 500 2,245 100 500 100 10,000 300 200 1,448 2,403 110 40,606 128,575 Swimming Pool 100-5130 Appropriation Line-Item 613 Extra Help 615 Total Benefits Salaries & Benefits Sub - Total 621 Heat & Power 622 Telephone 623 Postage & Freight 625 Forms & Supplies 633 Equipment - O & M 634 Special Equipment - O & M 636 Buildings & Facility - O & M 637 Chemicals 638 Small Tools & Supplies 639 Training Programs 651 Reimbursable 660 Other Material and Supplies 670 Recreation Programs Supplies & Services Sub - Total 692 Capital Acquisition Acquisitions Sub - Total Total Appropriations $ $ Actual 2000-2001 50,063 4,858 54,921 29,985 824 657 2 6,259 1,347 11,329 334 3,215 2,648 1,655 58,255 113,176 $ $ Adopted 2001-2002 60,000 5,312 65,312 20,000 760 750 500 300 2,500 1,700 13,000 500 2,500 2,000 44,510 109,822 $ $ Adopted 2002-2003 66,000 2,382 68,382 27,000 700 750 5,500 300 4,500 10,700 13,000 500 2,500 2,000 67,450 135,832 Recreation Programs 100-5200 Appropriation Line-Item 610 Wages & Benefits Salaries & Benefits Sub - Total 623 Postage & Freight 660 Other Materials & Supplies 670 Recreation Programs Supplies & Services Sub - Total Total Appropriations $ $ Actual 2000-2001 182,955 182,955 2,475 117,426 119,901 302,856 $ $ Adopted 2001-2002 248,866 248,866 138,145 138,145 387,011 $ $ Adopted 2002-2003 310,292 310,292 152,374 152,374 462,666