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Change Request Cover
Sheet
Change request number: 01-58
Title: Replacement Contract File Checklist
Type: Guidance/Forms
Description of Change: A new contract file checklist developed as a
result of ASU-300’s QRB process
Reason for Change: Process improvement
Target Audience: All contracting officers.
Date Received:9/12/01
Originator: Jim Blades
Office: ASU-370
Phone: 267-8267
What Pushes this Change: The desire to reflect accurate information.
Timeframe for the Change: N/A
Briefing Planned: No
ASAG Responsibilities: None
AMS CONTRACT FILE CHECKLISTS
DATED
AUGUST 2001
TABLE OF CONTENTS
PURPOSE STATEMENT........................................................................................................................................................... 1
I PRE-AWARD PLANNING/REQUIREMENT FILE CHECKLIST ......................................................................... 1
II BASIC CONTRACT AWARD FILE CHECKLIST..................................................................................................... 4
III CONTRACT MODIFICATION/REVISION FILE CHECKLIST ........................................................................ 5
IV CONTRACT CLOSE-OUT FILE CHECKLIST ...................................................................................................... 6
V PURCHASE ORDER/GSA/FSS ORDER FILE CHECKLIST .................................................................................. 7
VI BLANKET PURCHASE AGREEMENT (BPA) FILE CHECKLIST .................................................................. 2
VII INTERAGENCY AGREEMENT FILE CHECKLIST ........................................................................................... 1
AMS CONTRACT FILE CHECKLISTS 8/01
PURPOSE STATEMENT
The following checklists have been prepared to facilitate the contracting official in preparing
a comprehensive acquisition package and contract file. The applicable file documentation
should be placed in each file folder in the order stated with a file tab for easy access. In
addition, each checklist can be saved to a word document and modified as a table of
contents for each contract file folder.
Note: the “T” superceding the reference indicates the reference is from the automated FAST “toolbox” and is guidance. The
other “AMS” reference is from AMS policy.
1 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
I PRE-AWARD PLANNING/REQUIREMENT FILE CHECKLIST
Ta DOCUMENT APPLICABLE APPLI Ta DOCUMENT APPLICABLE APPLI
b# AMS, TOOLBOX, C & IN b# AMS, TOOLBOX, C & IN
STANDARD OR FILE STANDARD OR FILE
ORDER ORDER
1 Names of IPT Members, AMS 1.11 14 Evaluation Plan(s) (e.g. AMS 3.2.2.3.1.2.3
Organizations and Phone AMS 3.2.1.2 Past Performance) T.3.2.2.A.2
Numbers AMS APPENDIX including List of
B-ACQUISITION Evaluators and Advisors
STRATEGY with Source Selection,
PAPER Official (SSO) approval
2 Acquisition/Procurement AMS 2.12 15 Evaluation Criteria (e.g. AMS 3.2.2.3.1.2.3
Planning Documents AMS 3.2.1.2 Past Performance) T3.2.2.3A2, 3 &4
(APB, ISR, ASP etc) (Section M)
3 Procurement Requests T3.2.1 16 Organizational Conflict AMS 3.1.5, 3.1.7
(PR), ACQUIRE ACQUIRE Buyer of Interest Statements T3.1.7
Requisition Request with Guide/ACQUIRE 17 Procurement Integrity AMS 3.1.8
Funding Approval Contract Report Act IPT Briefing and T3.1.8
Information Awareness Discussions
(ACRI) Quick 18 Undefinitized Letter T3.2.4.6
Reference Guide Contracts Documentation
4 Acquisition Documents T.3.2.2.8 19 Market Analysis /Public AMS 3.2.1.2.1,
(SOW, SPEC, CDRLs, Procurement Form Announcement (>$100K) 3.2.1.3.12
DIDs) Template (59 ,& T3.2.2A1 and
60) T3.2.2.3A2
5 Set-Aside AMS 3.6.1 20 Draft Screening AMS 3.2.1.3.9
Determination/Coordina- AMS 3.2.2.2 Information Request
tion with Small Business T3.6.1 (SIR) and Comments
Utilization Staff Procurement Form 21 Documentation of FAA ORDER
Template Coordination with Legal 2220.1 dtd 7/1/87
(85) Staff AMS1.3
6 RESERVED RESERVED
22 Screening Information AMS 3.2.2.3.1.2.1
7 Independent Cost T.3.2.3.A9
Request (SIR) document T3.2.2
Estimate (ICE)
(Sections A-M) should
8 Coordination with AMS 3.2.1.3.5
include clear instructions
Quality Assurance T3.10.4A2
to potential vendors and
Documentation
evaluation factors (e.g.
9 Classified Security AMS 3.13.2.2.2 Past Performance)
Requirements and T.13.2
23 Request for SIRs by Best Practice
Documentation of T3.13.1A9
Interested Parties
Coordination with
Security Staff (ACO)
24 Single Source AMS 3.2.1.3.8,
10 Information, Personnel AMS 3.13.2.2.1
Justification (may be part 3.2.2.2 and
and Physical Security as T3.13.1A17
of Acquisition/Planning 3.2.2.4
it relates to suitability
Documentation) T3.2.1.A4
Requirements and
Documentation of
25 Sources with Address Best Practice
(Original vendor list and
Coordination with
additional vendor names
Security Staff (ACO)
and addresses from
11 Personnel Security Risk T3.13.1A17
public announcements
Assessment Forms (FAA
from Tab 23)
Form 1600-77)
26 SIR Amendments with AMS 3.2.2.3.1.2.2
12 Unsolicited Proposal and AMS 3.2.2.6
supporting And 3.2.2.3.1.2.4
Documentation T3.2.2.6
documentation
13 Signed Non- AMS 3.1.5, 3.1.6 (IPT/Legal Review,
disclosure/Conflict of T3.1.5A and rationale for issuing,
Interest Statements T3.1.6A2 distribution sheet and
names of vendors)
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
2 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
Ta DOCUMENT APPLICABLE APPLI
b# AMS, TOOLBOX, C & IN
STANDARD OR FILE
ORDER
27 SIR Responses (including AMS 3.2.2.3.1.2.3
Unsuccessful offerors’
proposals)
Receipt/Evaluation of
Submittals (including
evaluation reports)
28 Communications with AMS 3.2.2.3.1.2.2
Offerors (e.g. letters, e-
mails)
29 IPT Evaluation AMS 3.2.2.3.1.3
Reports/Scoring Results
and all other factors
considered (Technical
and Cost)
30 SSO Screening /Award AMS 3.2.2.3.1.3
Decision Memorandum And AMS
3.2.2.3.1.2.5
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
3 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
Ta DOCUMENT APPLICABLE APPLI
b# AMS, TOOLBOX, C & IN
STANDARD OR FILE
ORDER
31 Successful Offeror’s AMS 3.2.2.3.1.2.3
Cost/Price Proposal
32 Successful Offeror’s AMS 3.2.2.3.1.2.3
Technical Proposal
33 Contracting Officer’s AMS 3.2.2.2
Responsibility T3.2.3A5 & 6
Determination –including Procurement Form
checking Suspense and Template No. 33
Debarment from “List of AMS 3.2.2.7.4
parties Excluded from T3.2.2.7
Federal Procurement-
Non-procurement List”
GSA
34 Pre-award Survey AMS 3.2.2.2
Information T3.2.3A5 & 6
35 DCAA Field Reports AMS 3.2.2.2
(include requests T3.2.3A5 & 6
coordinated with ASU-
300)
36 Successful Offeror’s AMS 3.2.2.3.1.2.3
Reps/Certifications
(Section K)
37 Equal Employment AMS 3.6.2.1
Opportunity Compliance T3.6.2
Review ($10M)
38 Certificate of Current AMS 3.2.3.3.1
Cost or Pricing Data T3.2.3A1
39 Depart of Labor (DOL) T3.6.2
Wage Rate Determination
if Service Contract Act
Applies or rationale on
why SCA exempt
40 Subcontracting Plan with T3.10.3
coordination/review by
the SB Utilization Office
(Should become a
material part of the
contract as an Attachment
(Section J))
41 Legal Review of final FAA ORDER
contract document 2220.1 DATED
7/1/87
42 Contract Award AMS 3.13.1.4
Notification
43 Congressional Award AMS 3.13.2.5
Notification ($3M) T3.13.1A5
44 Notification to AMS 3.2.2.3.1.2.5
Unsuccessful Offeror(s)
45 Contractor Debriefing AMS 3.2.2.3.1.4
Documentation
46 Pre/Post Negotiation Standard
Business Clearance CO’s Operational
determination the price is Procedures/Best
fair and reasonable and Business Practice
documenting the entire
award decision selection.
47 Protest Documentation AMS 3.9.2
48 Lessons Learned AMS 3.2.2.3.1.5
Findings
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
3 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
II BASIC CONTRACT AWARD FILE CHECKLIST
Tab DOCUMENT APPLICABLE APPLI Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN # AMS, TOOLBOX, C & IN
STANDARD OR FILE STANDARD OR FILE
ORDER ORDER
1 Post Award Conference AMS 3.2.2.3.1.4 14 Acceptance Reports FAA ORDER
2 ACQUIRE AWARD OF Best Practice and consisting of Materiel 4650.30 dated
ORIGINAL Contract Law Requisition/Issue/Receipt 5/4/93
CONTRACT with AMS 3.2.2.3.1.3 (FAA Form 4650-12) and
original signatures from Inspection Report of
contractor and Material and/or Services
contracting officer and (FAA Form 256)
Contract (Sections B-J) 15 JAI/CAI Inspections
3 Contract Distribution Best Practice 16 Weekly Progress Reports
Sheet – Labor Investigations
4 Copy of Delegation AMS 3.10.1 17 Contractor Payroll Forms
Letters: Quality Review 3.10.3 18 Insurance/Payment/
Official (QRO), 3.10.4 Performance/Bid Bonds –
Contracting Officer’s T3.10.1A3 Over 100K
Technical T310.3A2 and 19 SEDB/8 (a) Small
Representative (COTR), T310.4A2 Business Acceptance –
Property Administration Correspondence/Waiver
and Contract Forms
Administration
5 Correspondence Best Practice
(Outgoing) to the
contractor
6 Correspondence Best Practice
(Incoming) from the
contractor
7 Record(s) of Payments to AMS 3.3.1.2
the contractor) including
copies of each
voucher/invoice and
payment authorization to
AFM
8 Cumulative Total of T3.3.1A3.f
Invoices/Vouchers paid,
rejected, etc.
9 Security Report and AMS 3.2.2.2
Documentation with T3.13.1A9
Coordination with
Security Staff (ACO)
(Classified Info Security
and Personnel and
Physical)
10 Government Furnished or AMS 3.10.3
Contractor Acquired T3.10.3A3
Property List, Quantity
and Value
11 Freedom of Information 5 U.S.C. 552
Act (FOIA) Requests
12 Lessons Learned Input AMS 3.2.2.3.1.5
13 Subcontracting Plan T.3.6.1.4
Quarterly and Semi-
Annual Reports with
coordination to the SB
Utilization Office
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
4 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
III CONTRACT MODIFICATION/REVISION FILE CHECKLIST
Tab DOCUMENT APPLICABLE APPLI Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN # AMS, TOOLBOX, C & IN
STANDARD OR FILE STANDARD OR FILE
ORDER ORDER
1 ACQUIRE REVISION Best 15 Pre/Post Negotiation Best Practice
AND/OR MODIFICATION Practice/Contract Business Clearance or
WITH ORIGINAL Law both parties other supporting
SIGNATURE FROM signature and documentation showing
BOTH PARTIES (SF-30) consideration- CO made the
(Sections A-J) funds obligation determination that the price
2 Procurement Requests T3.2.1 is fair and reasonable and
(PR), ACQUIRE ACQUIRE Buyer support for issuance of
Requisition Request with Guide/ACQUIRE modification.
Funding Approval Contract Report 16 Undefinitized Letter T3.2.4.6
Information Contracts AND Ceiling
(ACRI) Quick Price Actions
Reference Guide 17 Certificate of Current Cost AMS 3.2.3.3.1
3 Independent Cost Estimate T.3.2.3.A9 or Pricing Data T3.2.3A1
(ICE) 18 Option Exercise AMS Clause
4 Classified Security AMS 3.13.2.2.2 Notification 3.2.4-34
Requirements and T.13.2 And 3.2.4-35
Documentation of T3.13.1A9 19 Support for exercise of AMS Clause
Coordination with Security Option documentation 3.2.4-34
Staff (ACO) And 3.2.4-35
5 Information, Personnel and AMS 3.13.2.2.1 20 IPT/COTR review of final T3.2.1
Physical Security as it T3.13.1A17 contract modification
relates to suitability document
Requirements and 21 Contract Modification Best Practice
Documentation of Distribution Sheet (with
Coordination with Security copy to Security Office
Staff (ACO) (ACO))
6 Personnel Security Risk T3.13.1A17
Assessment Forms 91600-
77)
7 Offeror’s Cost/Price AMS 3.2.2.3.1.2.3
Proposal
8 Offeror’s Technical AMS 3.2.2.3.1.2.3
Proposal
9 Request for Technical Best Practice
Evaluation
10 Evaluation of Proposal AMS 3.2.2.3.1.2.3
T3.2.2
11 DCAA Field Reports AMS 3.2.2.2
(include requests T3.2.3A5 & 6
coordinated with ASU-
300)
12 Equal Employment AMS 3.6.2.1
Opportunity Compliance
Review
13 Depart of Labor (DOL) T3.6.2
Wage Rate Determination
if Service Contract Act
Applies or rationale on
why SCA exempt
14 Legal Review of final FAA ORDER
contract modification 2220.1 dtd 7/1/87
document with change
pages to working contract
if applicable
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
5 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
IV CONTRACT CLOSE-OUT FILE CHECKLIST
Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN
STANDARD OR FILE
ORDER
1 Contract Completion T.3.10.
Statement
2 Contract Close-Out T.3.10.1A.11
Timeframes
3 Final Audit T.3.10.
4 Settlement of All Interim
or Disallowed Costs
5 Prior Year Overhead Rates
Completed
6 Property T.3.10.
Clearance/Disposition
7 Disposition of Classified
Material Completed
8 Contractor’s Closing
Statement Received
9 ACQUIRE FINAL ACRI T3.2.1
INFORMATION ACQUIRE Buyer
Guide/ACQUIRE
Contract Report
Information
(ACRI) Quick
Reference Guide
10 CO’s Evaluation of T.3.10.
Contractor’s Performance
11 Final Removal of Excess
Funds Recommended
12 Final Voucher T.3.10.
13 Final Payment T.3.10.
14 Contractor Release AMS
Completed Procurement
Form Template
#43
15 Contract Closeout Form Asu-360 memo
from Lillie M.
Harris dated
5/4/99
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
6 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
V PURCHASE ORDER/GSA/FSS ORDER FILE CHECKLIST
Tab DOCUMENT APPLICABLE APPLI Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN # AMS, TOOLBOX, C & IN
STANDARD OR FILE STANDARD OR FILE
ORDER ORDER
1 Copy of GSA Schedule T.8.3 15 Correspondence Best Practice
2 Procurement Requests Best Practice and (Incoming) from the
(PR), ACQUIRE Contract Law contractor
Requisition Request with 16 Record(s) of Payments to AMS 3.3.1.2
Funding Approval the contractor) including
3 Independent Cost Estimate T.3.2.3.A9 copies of each
(ICE) voucher/invoice and
4 Classified Security AMS 3.13.2.2.2 payment authorization to
Requirements and T.13.2 AFM
Documentation of T3.13.1A9 17 Cumulative Total of T3.3.1A3.f
Coordination with Security Invoices/Vouchers paid,
Staff (ACO) rejected, etc.
5 Information, Personnel and AMS 3.13.2.2.1 18 Security Report and AMS 3.2.2.2
Physical Security as it T3.13.1A17 Documentation with T3.13.1A9
relates to suitability Coordination with Security
Requirements and Staff (ACO) (Classified
Documentation of Info Security and
Coordination with Security Personnel and Physical)
Staff (ACO) 19 Government Furnished or AMS 3.10.3
6 Personnel Security Risk T3.13.1A17 Contractor Acquired T3.10.3A3
Assessment Forms 91600- Property List, Quantity and
77) Value
7 GSA Ordering T.8.3 20 Freedom of Information 5 U.S.C. 552
Requirements/Documentati Act (FOIA) Requests
on in accordance with FAR 21 Acceptance Reports FAA ORDER
8.404 consisting of Materiel 4650.30 dated
8 Legal Review of final FAA Order 2220.1 Requisition/Issue/Receipt 5/4/93
contract action document dated 7/1/87 (FAA Form 4650-12) and
9 IPT/COTR review of final AMS 3.2.1.2.2 Inspection Report of
purchase order document Material and/or Services
10 Pre/Post Negotiation Standard (FAA Form 256)
Business Clearance CO’s Operational
determination the price is Procedures/Best
fair and reasonable and Business Practice
documenting the entire
award decision selection.
11 ACQUIRE AWARD OF Best Practice and
ORIGINAL Purchase Contract Law
Order with original
signatures from contractor
and contracting officer
12 Purchase Order Best Practice
Distribution Sheet (with
copy to Security Office
(ACO))
13 Copy of Delegation AMS 3.10.1
Letters: Quality Review 3.10.3
Official (QRO), 3.10.4
Contracting Officer’s T3.10.1A3
Technical Representative T310.3A2 and
(COTR), Property T310.4A2
Administration and
Contract Administration
14 Correspondence Best Practice
(Outgoing) to the
contractor
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
7 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
VI BLANKET PURCHASE AGREEMENT (BPA) FILE CHECKLIST
Tab DOCUMENT APPLICABLE APPLI Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN # AMS, TOOLBOX, C & IN
STANDARD OR FILE STANDARD OR FILE
ORDER ORDER
1 Copy of GSA Schedule T.8.3 contractor
2 IPT/Program Office Basis AMS 2.9.5 18 Correspondence Best Practice
or Justification to establish T3.2.1 (Incoming) from the
BPA from GSA or non- T.3.8.3 contractor
GSA EXEMPTION 19 Record(s) of Payments to AMS 3.3.1.2
FROM the contractor including
PLANNING copies of voucher and
3 Independent Cost Estimate T.3.2.3.A9 invoices
(ICE) 20 Cumulative Total of T3.3.1A3.f
4 Classified Security AMS 3.13.2.2.2 Invoices/Vouchers paid,
Requirements and T.13.2 rejected, etc.
Documentation of T3.13.1A9 21 Lessons Learned Input AMS 3.2.2.3.1.5
Coordination with Security 22 Subcontracting Plan T.3.6.1.4
Staff (ACO) Quarterly and Semi-
5 Information, Personnel and AMS 3.13.2.2.1 Annual Reports with
Physical Security as it T3.13.1A17 coordination to the SB
relates to suitability Utilization Office
Requirements and 23 Acceptance Reports FAA ORDER
Documentation of consisting of Materiel 4650.30 dated
Coordination with Security Requisition/Issue/Receipt 5/4/93
Staff (ACO) (FAA Form 4650-12) and
6 Personnel Security Risk T3.13.1A17 Inspection Report of
Assessment Forms 91600- Material and/or Services
77) (FAA Form 256)
7 GSA Ordering T3.8.3
Requirements/Documentati
on in accordance with FAR
8.404
8 Legal Review of final FAA ORDER
Blanket Purchase 2220.1 DTD
Agreement document 7/1/87
9 IPT/COTR review of BPA AMS 3.2.1.2.2
10 ACQUIRE (CPA) ACQUIRE Buyer
Documentation Form Guide and Quick
Reference Guide
11 Basic Ordering Agreement Best Practice
Distribution Sheet (with
copy to Security Office
(ACO))
12 Call Order Template T.3.2.2.5
13 Call Order Distribution Best Practice
Sheet
14 Conduct Annual or as T.8.3 and GSA
required Review for Dollar Schedule
Threshold Compliance
15 Copy of Original BPA 3.2.1 and
with contractor and 3.2.2.5
contracting officer
signatures
16 Copy of Delegation AMS 3.10.1
Letters: Quality Review 3.10.3
Official (QRO) 3.10.4
COTR, Property T3.10.1A3
Administration, Contract T310.3A2 and
Administration T310.4A2
17 Correspondence Best Practice
(Outgoing) to the
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
8 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
CONTRACT # DTFA __________________ VENDOR NAME _____________________________________________________
VII INTERAGENCY AGREEMENT FILE CHECKLIST
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
9 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN
STANDARD OR FILE
ORDER
1 Names of IPT Members, AMS 1.11
Organizations and Phone AMS 3.2.1.2
Numbers AMS APPENDIX
B-ACQUISITION
STRATEGY
PAPER
2 Procurement Requests T3.2.1
(PR), ACQUIRE ACQUIRE Buyer
Requisition Request with Guide/ACQUIRE
Funding Approval Contract Report
Information
(ACRI) Quick
Reference Guide
3 IPT/Program Office Basis AMS 2.9.5
or Justification to establish T3.2.1
IA T.3.8.3
EXEMPTION
FROM
PLANNING
4 Independent Cost Estimate T.3.2.3.A9
(ICE)
5 Classified Security AMS 3.13.2.2.2
Requirements and T.13.2
Documentation of T3.13.1A9
Coordination with Security
Staff (ACO)
6 Information, Personnel and AMS 3.13.2.2.1
Physical Security as it T3.13.1A17
relates to suitability
Requirements and
Documentation of
Coordination with Security
Staff (ACO)
7 ACQUIRE/Award of Best Practice and
Interagency Agreement Contract Law
Documentation Form with
original signed Interagency
Agreement by both parties
and appropriation data
8 Interagency Agreement Best Practice
Distribution Sheet (with
copy to Security Office
(ACO))
9 Copy of Delegation AMS 3.10.1
Letters: Quality Review 3.10.3
Official (QRO), 3.10.4
Contracting Officer’s T3.10.1A3
Technical Representative T310.3A2 and
(COTR), Property T310.4A2
Administration, Contract
Administration
10 Correspondence Best Practice
(Outgoing) to the other
party/agency
11 Correspondence Best Practice
(Incoming) from other
party/agency
12 Copy of Invoices/vouchers AMS 3.3.1.2
and documentation
13 Personnel Security Risk T3.13.1A17
Assessment Forms (FAA
Form 1600-77)
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
9 of 9
AMS CONTRACT FILE CHECKLISTS 8/01
Tab DOCUMENT APPLICABLE APPLI
# AMS, TOOLBOX, C & IN
STANDARD OR FILE
ORDER
14 Legal Review of final FAA ORDER
Interagency Agreement 2220.1 DTD
document 7/1/87
15 IPT/COTR review of AMS 3.2.1.2.2
Interagency Agreement
16 Record of Payments with T3.3.1A3.f
Cumulative Total of
Invoices/Vouchers paid,
rejected, etc.
17 Government Furnished or AMS 3.10.3
Contractor Acquired T3.10.3A3
Property List, Quantity and
Value
18 Lessons Learned Input AMS 3.2.2.3.1.5
19 Acceptance Reports FAA ORDER
consisting of Materiel 4650.30 dated
Requisition/Issue/Receipt 5/4/93
(FAA Form 4650-12) and
Inspection Report of
Material and/or Services
(FAA Form 256)
Note: the “T” superceding the AMS reference indicates the reference is from the automated FAST “toolbox” and is guidance.
The other “AMS” reference is from AMS policy.
9 of 9
