Narrative Instructions for Programs Receiving More than $5,000 YDDP/SDPP CONTY PROGRAMS
Optional Template Form
Note: Words that follow in this lighter text are to help put each section into context. Text in bold font are the components required as the narrative is written.
1. Target Population: The individual Program Application (3105/3115) asks for information about the youth who will participate in the program in the form of Target Population Codes, as well as other characteristics of the youth. In the narrative, provide a summary of these characteristics as well as a description of the community, county, neighborhood or other geographic area where the program will take place. Include: Anticipated number Age Geographic location * sex * race/ethnicity * risk factors
Note: Characteristics describing the Target Population in the Narrative must be compatible with the information entered on the Individual Program Application (3105/3115). In addition, describe any strengths in the target population that you hope/ expect to build on. Describe what strategies the proposed program will use to attract and retain the expected number of participants.
2. Participant Outcomes: This section of the narrative provides the opportunity to describe the impact the program is expected to have on the target population, and how that impact will be verified. List one or more Participant Outcomes stating the expected change, benefit or improvement in the condition or behavior of the target population that can be accomplished and measured at the end of the funding period. Include language describing what will be measured in order to verify the degree to which the outcome has been achieved. A template and examples are provided as Attachment A.
3. Program Design: Describe the core features of the program in such a way that a reader would have a good understanding of how the program will operate, and how the program fits into the bigger picture of services available in the community. Include: Specific activities, Where the program will take place,
Length of time youth will participate, Days and hours of operation (per activity), Months during which the program will operate. Discuss how coordination or collaboration with other community-based services will be accomplished. List any other important features of this program, and explain how they may differ from other similar programs/services available to the target population. Youth Involvement/"Youth Voices" - Describe how the input of young people is considered when designing, implementing and/or evaluating the success of the program. If not applicable, please explain why (i.e. prenatal program). If the program has a family focus, describe how the input of families is considered when designing, implementing and/or evaluating the success of the program. Does the program use an evidence based program model? If yes, please identify the author or source (such as the Center for the Study and Prevention of Violence - Blueprints). Does the program use research to effect the program design? If yes, please provide the name of the author or the source of the research.
4. Monitoring: The OCFS Office of Youth Development expects program self-monitoring, as well as monitoring by the County Youth Bureau, to determine that attention is being paid to whether or not programs are being provided as stated in the application, the program environment is safe for program participants, and that there is accountability for the use of public funds. In this section of the narrative answer each of the three questions that follow: Who will be responsible for monitoring, How often will monitoring take place, and How will it be documented? 5. Evaluation: It is important to review whether or not the program is being successful in achieving the outcomes described in section three. Doing so will allow those responsible for program design to determine the program design is effective, or if it needs to be modified in order to have a better opportunity for success. Describe how evaluation will be carried out to track progress on Participant Outcome(s). Include: What will be looked at for verification, Who will do this,
When it will be done, and How the results will be used.
6. Personnel/Volunteers: List qualifications, or attach job descriptions for positions being funded through this proposal, as well as other key positions that have an affect on program design. Be sure job duties and minimum qualifications are included. Indicate which staff are being paid with OCFS funds, and the amount of time assigned to the program.
Provide information on any volunteers who will be involved in the program. Include: How they will be screened and trained, What duties they will perform, and How their work will be supervised. 7. Board of Directors: * Not required for Municipalities Provide a list of your Board of Directors including Name, Board Position, Home Address and Phone Number, Employer's Name, Employer's Address and Phone Number, and any Professional or Community Affiliations. Identify any Youth Members (under age 21).
8. Agency Mission and Past Accomplishments: For applicants this is the opportunity to demonstrate the strengths and qualities of your organization that build the reader's confidence that you will have a good chance of being successful in engaging the youth you expect to serve, and in achieving the Participant Outcomes. Briefly describe the agency's mission and past accomplishments in providing services to the target population or a similar program to another population. Discuss the agency's unique organizational strengths (fiscal, administrative, staffing, networking, collaborative efforts, etc.) and take this opportunity to make the case for why the Participant Outcomes will be achieved. ~ All applications for funding must operate in accordance with New York State Office of Children and Family Services policies and regulations.
Appendix A
Participant Outcome Template Of the _____ youth who will participate in the _________ program, _____ will improve/ Achieve ______ by _____ as measured by _____________________________.
Participant Outcomes - Examples Of the 30 youth who will participate in the work/study mentoring program, 25 will improve their school attendance by 20%, as measured by school attendance records. Of the 45 youth who will participate in the after school tutoring program, 30 will improve their reading level by 1 grade, as measured by school report cards. Of the 50 youth who will participate in the summer recreational program, 40 will achieve one or more of the following: a) improve swimming skill by one level, b) work cooperatively with a partner to practice skill building, c) mentor a younger camper and teach a skill, as measured by program log. Of the 35 teen parents who will participate in the XYZ parenting program, 25 will complete the eight-week program and demonstrate positive behavior change as measured by posttest and case manager log. Of the 800 youth who will participate in the XYZ program, 700 will gain skills in career opportunities, as measured by pre-test/post-test and team leader evaluations. Of the 100 youth who will participate in our day camp, 75 will increase their skills in one of the following: computer technology, arts and crafts, physical fitness and teamwork, as measured by documentation of presentations in week eight. Of the 200 girls who attend camp 170 will be able to abide by the buddy system and demonstrate cooperation in their group, and identify 5 basic outdoor camping skills, as measured by team leader log and pre-test/post-test.
(05 NAR OVER 5000.DOC)9/20/04