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Procurement Plan Template

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					This is a template that a company can use to specify a project procurement plan.
Project procurement plans are an important step of a project when the company
identifies and obtains the necessary goods or services from outside vendors that will
work on the project. This template includes a procurement summary and a procurement
schedule. This template is ideal for small businesses or other entities that want to
engage the services of external vendors for an ongoing business project.
                                                                  Procurement Plan
A. General Information
Provide basic information about the project, including: Project Title – The proper name used to identify this project; Project Working Title – The working name
or acronym that will be used for the project; Proponent Secretary – The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring
an enterprise project; Proponent Agency – The agency that will be responsible for the management of the project; Prepared by – The person(s) preparing this
document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.

 Project Title:                                                                   Project Working Title:

 Proponent Secretary:                                                             Proponent Agency:

 Prepared by:                                                                     Date / Control Number:

B. Procurement Summary
Document all products, goods, or services that must be procured during the course of the project. Identify the Responsible Person for the procurement and
indicate the Procurement Method Selected for each item. The procurement methods are: Emergency Procedures, Sole Source, Small Purchase, Competitive
Negotiation, and Competitive Sealed Bid Procedures. (See DGS, Vendors Manual December 1998 Edition for detailed descriptions.) Using the WBS and
Project Schedule, identify Quantity or Man-hours Required, Required Delivery Date, and Delivery Location.
   Product, Good, or Service           Responsible Person       Procurement Method          Quantity/Man-hours           Required           Delivery Location
                                                                      Selected                  Required                Delivery Date




                                                                              2
C. Procurement Schedule
For every Procurement Method listed in the previous table, a separate Procurement Schedule Table will be created. Insert the Procurement Method documented
in the previous table in the first row. Modify the column headings to record each step required to complete a procurement using the method identified. These
procurement steps should include agency and Commonwealth required actions. List each product, good, or service in the first column and insert a date in the
action column when that action will be completed. When the tables are complete, add the procurement actions as tasks in the project schedule.


                            Procurement Method:
                             (Insert            (Insert         (Insert         (Insert         (Insert         (Insert         (Insert        (Insert
                            required           required        required        required        required        required        required       required
                          procurement        procurement     procurement     procurement     procurement     procurement     procurement    procurement
                           action this        action this     action this     action this     action this     action this     action this    action this
Product, Good, or Service   method)            method)         method)         method)         method)         method)         method)        method)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)
                               (Action         (Action         (Action           (Action       (Action         (Action        (Action         (Action
                                Date)           Date)           Date)             Date)         Date)           Date)          Date)           Date)




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DOCUMENT INFO
Description: This is a template that a company can use to specify a project procurement plan. Project procurement plans are an important step of a project when the company identifies and obtains the necessary goods or services from outside vendors that will work on the project. This template includes a procurement summary and a procurement schedule. This template is ideal for small businesses or other entities that want to engage the services of external vendors for an ongoing business project.
This document is also part of a package IT Policies and Procedures 49 Documents Included