Checklist for Technology Integration in your Head Start Program

Checklist for Technology Integration in your Head Start Program EARLY CHILDHOOD DEVELOPMENT AND HEALTH SERVICES 1304.20 Child Health and Development Services 1304.21 Education and Early Childhood Development 1304.21(a)(1) Y If yes: Y Y Y Y Y Y Y Y Y N N N N N N N N N Do you have developmentally appropriate software installed? Is the use of the computer integrated into your curriculum? Are the teachers using the computers for assessment? Literacy activities? Children’s portfolios? Teachers’ portfolios? Y Y Y N N N N Do you have computers in your classrooms? 1304.21(a) (1) (ii) Y N Do you have children with disabilities? Y N Have the children been evaluated to assess the need for acquiring assistive technology? Are children with disabilities using assistive technology in the classroom? Specialized software? Adaptive hardware? If you have children with disabilities: Do teachers use digital cameras to document? Do teachers use handheld computers to record child observation and assessment data? Do children use classroom computers to access appropriate Internet websites? Do teachers have access to professional development resources on the Internet? Y Y Y Y N N N N Listservs Step-Net Head Start Learning Center Distance learning programs Page 1 of 3 Please circle Y or N for each question. No circle means ‘do not know’ Checklist for Technology Integration in your Head Start Program FAMILY AND COMMUNITY PARTNERSHIPS 1304.40 Family Partnerships Y If yes: 1304.40(a) (2) Y Y N N Do you have appropriate training and support for parents? Does your program provide structured programs to develop parents’ technical skills to achieve their individual technology goals? Do you actively encourage parents to develop their technology related goals? Y Y N N N Does your agency allow your families’ access to your computers? 1304.41 Community Partnerships Y N Has your program developed minimum standards for donated computer equipment? Does your community assessment address the digital divide in your program’s service area? Have you established a partnership with a local community technology center to provide technology training or technical assistance to staff and/or families? Have you established a partnership with a local family literacy center that supports parents’ technology goals? Y N Y N PROGRAM DESIGN AND MANAGEMENT 1304.50 Program Governance 1304.50(a) Y N Does your program use email to communicate with governing board, policy committees, and advisory committees? 1304.51(b) Communication Y N Does your agency have an Internet connection? Who within your agency has an Internet connection (please check) ___ entire agency ___ staff ___ teachers ___ director ___ management ___ family service workers ___ parents Y Y Y Y Y Y Y Y Page 2 of 3 1304.51 Management Systems 1304.51(a) Program Planning Y If yes: Y Y Y Y Y N N N N N Do you review it annually? Is your technology plan included within your strategic plan? Has your program developed an ‘Acceptable Use Policy’ for email, Internet, etc? Do you have a disaster recovery plan? Does your program involve your Board, Policy Council, Staff and Community Partners in the process of planning technology goals? N N N N N N N Do you have a technology plan? N N Do the director and key management staff communicate via email? Do the director and key management staff communicate with Regional Office and T/TA network staff via email? Do the director and key management staff communicate with community partners via email? Do the director and key management staff subscribe to automatic notices of Federal Register, IM’s and PI’s? Does your agency have its own Internet domain name? Does your agency provide broadband access to the Internet? Does your agency have its own Web site to share information about services with families and the larger community? Do the director and key management staff communicate via email with teachers and staff located in multiple centers and/or classrooms? Please circle Y or N for each question. No circle means ‘do not know’ Checklist for Technology Integration in your Head Start Program Y N Do the director and key management staff participate in state or regional electronic networks? e.g., topical listservs, discussion groups, audio conferences, Web-casts, etc.? Does your agency routinely provide staff access to the Head Start Information and Publication Center/Head Start Learning Center? Does your agency use an automated child and family services tracking system? Does your agency have a policy on compliance with appropriate HIPPA requirements? Do you have a policy outlining procedures ensuring the confidentiality of digital information? Are the Director and Management staff using child/family data to make program decisions? Are the Director and Management staff making management decisions based on the NRS data and other assessment data? Does your program generate automated reports from your child and family tracking data? Y Y N N Are you using this data to make program based decisions? Does your program generate PIR reports and use your program outcomes information system for program planning? 1304.52 Human Resources Management 1304.51(a) Job Descriptions Y N Does each job description contain reference to the required level of computer skill/expertise need and expected for the position? Does your agency allocate 15% - 30% of your technology budget for staff technology development? Does your agency have a technology specialist or consultant who can evaluate computer and network requirements? Does your agency provide a computer support ratio of at least one support person for every 40-60 computers? Y N 1304.51(g) Record-Keeping Y Y Y Y Y N N N N N 1304.52(k) Y N 1304.52(d) Technology personnel Y Y N N 1305 – ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance) 1305.3 Determining Community Strengths and Needs 1305.3 (c) Y Y N N Does your agency use census data and other state, local, or school district databases as an integral part of your Community Assessment? Does your program use a child and family services tracking program to track enrollment and recruitment and also your families’ needs assessments? 1304.51(h) Reporting Systems Y If yes, N 1304.51(i) Program Self-Assessment and Monitoring Y Y N N Does your program use a child and family services tracking program? Does your program generate on a monthly basis your PIR data by site, county or community? Page 3 of 3 Please circle Y or N for each question. No circle means ‘do not know’