Parent and Community Education and Involvement Advisory Council engagement

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					                                                                                        Last Updated 4/2010


Parent and Community Education and Involvement Advisory
Council Family and Community Engagement Standards

The PCEI Advisory Council based the following proposed standards on the Family-School Partnership
Standards developed by the National PTA:

Standard 1: Welcoming All Stakeholders
Schools create and ensure a welcoming culture and environment for all families, children and youth,
school staff, and community members. Stakeholders are valued and connected to each other in support
of high academic expectations, achievement, and healthy development.
Standard 2: Communicating Effectively
Families and school staff engage in regular, meaningful dialogue about learning, high academic
expectations, achievement, and healthy development of students. Schools systematically share
information and solicit input about school goals and initiatives with the broader community.
Standard 3: Supporting the Success of Children and Youth
Families, schools, and community focus their collaboration on supporting student learning and healthy
development in all settings (including home, school, and community) and provide regular, meaningful
opportunities for children and youth to strengthen the knowledge and skills needed to be effective 21st
century citizens.
Standard 4: Advocating for Each Child and Youth
Families, schools, and community respect and value the uniqueness of each child and youth and are
empowered to advocate for all students to ensure that they are treated equitably and have access to
high quality learning opportunities.
Standard 5: Sharing Power and Responsibility
Families, school staff, and community partners have equal access, voice and value in informing,
influencing, and creating policies, practices, and programs affecting children, youth and families.
Standard 6: Partnering with Community
Families and school staff collaborate with community partners to connect students and families to
expanded learning opportunities and community services in order to support achievement and civic
participation.




Massachusetts Department of Elementary and Secondary Education                                   Page 1 of 8
                                                                                                                                                                   Last Updated 4/2010


                                      Parent and Community Education and Involvement Advisory Council
                                          Rubrics for Family and Community Engagement Standard 1
Standard 1: Welcoming All Stakeholders Schools create and ensure a welcoming culture and environment for all families, children and youth, school staff, and
community members. Stakeholders are valued and connected to each other in support of high academic expectations, achievement, and healthy development.
                             Level 1: Initiating                          Level 2: Progressing                                          Level 3: Excelling
       Indicators         Basic level of development and                                                               Highly functioning level of development and implementation
                                                              Functioning level of development and implementation
                                  implementation                                                                                  embedded throughout school practice

     Developing       School offers opportunities for       Parent group members volunteer to work in the           Family volunteers from different neighborhoods and
     personal         families to connect with school      school office to provide information and support         backgrounds are trained to serve as mentors to help
     relationships    staff and visit classrooms.          to families and students.                                other families become more engaged in the school.
                                                                                                                    Families are greeted in their home language by friendly
                                                                                                                    front office staff.
     Creating a       The school campus is well            The school is a welcoming place with a designated        The stakeholders from all neighborhoods and
     respectful       maintained with clear signage        space like a family center where families can            backgrounds assume collective responsibility to identify
     atmosphere for   that is welcoming to parents and     connect with each other and staff to address             and break down barriers to family engagement related
     stakeholders     visitors in the main languages       issues, share information and plan family                to race, ethnicity, class, family structure, religion, and
                      spoken.                              engagement activities                                    physical and mental ability.
     Providing        The school invites families to       The school has a family engagement action team           The school volunteer program reaches out to parents
     opportunities    volunteer in field trip and          that organizes a formal volunteer program. Parent        and community members of all neighborhoods and
     for              fundraising activities.              group members and other parents and                      backgrounds, identifies unique experiences and skills,
     volunteering                                          community members are welcome to volunteer               and offers varied volunteer opportunities both at home
                                                           their services in the school or individual               and at school.
                                                           classrooms.
     Ensuring         The school identifies the external   Family and student activities and events are free.       Stakeholders work together to plan family programs to
     accessible       resources and programs to refer      All stakeholders collaborate to cover the costs          be held at the school and in community locations such
     programming      parents who need                     through the school budget, parent group                  as libraries, community centers, faith-based centers,
     by removing      afterschool/enrichment programs      fundraising, and contributions from community            homes in different neighborhoods, and work sites.
                      that are free or low cost.           businesses and organizations.
     economic
     obstacles to
     participation




      Massachusetts Department of Elementary and Secondary Education                                                                                                 Page 2 of 8
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                                      Parent and Community Education and Involvement Advisory Council
                                          Rubrics for Family and Community Engagement Standard 2
Standard 2: Communicating Effectively Families and school staff engage in regular, meaningful dialogue about learning, high academic expectations,
achievement, and healthy development of students. Schools systematically share information and solicit input about school goals and initiatives with the
broader community.
        Indicators                        Level 1: Initiating                               Level 2: Progressing                                    Level 3: Excelling
                                                                                                                                           Highly functioning level of development and
                               Basic level of development and implementation    Functioning level of development and implementation
                                                                                                                                      implementation embedded throughout school practice

 Using multiple             School staff keeps students and families           School staff collaborates with the school              Families, students, community, and school
 communication paths        informed of upcoming events in a variety of        council, parent groups and family engagement           staff communicate in interactive ways, both
                            ways, including regular print and electronic       staff/team to develop connections with                 formally and informally, in language that the
                            notices, in the languages spoken in families       families through multiple two-way                      families and students can understand, using a
                            and the community. As issues arise, a team of      communication tools in multiple languages.             range of technology and media. The principal
                            administrators, teachers, families, community      The school has a process for keeping all school        meets regularly with the school council,
                            members and students, when appropriate,            families and students, when appropriate,               parent, and student government/ leadership
                            strategically look at developing issues            informed of developing concerns and possible           groups and keeps them informed of current
                            affecting students to determine the need for       solutions in the school community.                     school issues, concerns and solutions.
                            a school-wide, community supported
                            response/solution.
 Surveying families,        The school conducts a family and student           Survey data are collected annually and results         Survey results are reflected in the School
 students and               school climate survey that is translated into      are compared from year to year to assess               Improvement Plan and are used to guide the
 community members to       multiple languages. It has a high return rate      progress. Results inform the development of            development of the student engagement
 identify issues and        and the survey results are shared and              family and student engagement programs and             plan, family engagement programs and
 concerns                   discussed with parents and students, posted        activities.                                            activities.
                            at the school, and on the school and district
                            website.
 Having access to school    The principal and other school administrators      The principal and other school administrators          The principal and other school
 administration             are welcoming and available for brief              have an open-door policy for families and              administrators’ open-door policy extends
                            conversations regarding issues and concerns        share information about school-wide issues at          equitably across the school community. They
                            and to meet with the school council or             school council meetings, with opportunities for        meet regularly with families in small groups
                            families by appointment at times that are          individual follow-up discussion by                     or one-on-one as needed, in school, and in
                            convenient for families.                           appointment.                                           different neighborhoods.
 Facilitating connections   The school and school council/parent groups        The school council/parent groups and school            School council/parent groups provide
 among families and         take intentional steps to help parents build       staff jointly develop programs honoring the            opportunities for parents to get to know each
 students and               relationships with those beyond their own          diversity that families bring and encourage            other, i.e. social events for families, including
 community                  neighborhood and culture.                          cross-cultural understanding.                          other community members.


       Massachusetts Department of Elementary and Secondary Education                                                                                                 Page 3 of 8
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                                       Parent and Community Education and Involvement Advisory Council
                                           Rubrics for Family and Community Engagement Standard 3
Standard 3: Supporting the Success of Children and Youth Families, schools, and community organizations focus their collaboration on supporting student
learning and healthy development in all settings (including home, school, and community) and provide regular, meaningful opportunities for children and youth
to strengthen the knowledge and skills needed to be effective 21st century citizens.

                                            Level 1: Initiating                                Level 2: Progressing                                    Level 3: Excelling
          Indicators                                                                                                                          Highly functioning level of development and
                                 Basic level of development and implementation     Functioning level of development and implementation
                                                                                                                                         implementation embedded throughout school practice

  Linking student work to       Student work is displayed throughout the         The school explains to families what good work          Families, school and community collaborate
  learning standards which      school in a way that shows how                   looks like under learning standards and what            to align school events and community
  lead to college and career    academic and vocational standards are            students are learning in the classroom                  resources to learning standards and ensure
  readiness for all students.   being met.                                       throughout the year.                                    that families and students understand and
                                                                                                                                         relate the standards to their learning.
  Using standardized test       The school and district recognize the            The school and district jointly analyze student         The school and district jointly analyze student
  results to increase student   importance of analyzing student                  performance data with constituent groups. The           performance data with constituent groups
  achievement                   performance data and identify                    school, parent group and community                      and jointly develop strategies to identify and
                                achievement gaps amongst and between             collaborate to disseminate information through          reduce achievement gaps amongst and
                                groups of students. The school informs           various media and multiple venues to all                between groups of students. Families, school
                                families, in a language they understand,         families about how to interpret test data, how          personnel and community representatives
                                about the results of standardized tests          to help their child based on the child’s                participate in academic and curriculum
                                and how their children performed on the          performance scores and what the test results            committees to discuss how to raise
                                tests.                                           indicate about the school.                              expectations and achievement for every
                                                                                                                                         student in academic and vocational paths.
  Helping families support      Families understand the importance of            The school, parent group and community                  The school, parent group and community
  learning at home and at       supporting their children’s learning at          collaborate to offer opportunities through              collaborate to develop and implement
  school                        home and provide the resources for               various media and multiple venues for families          ongoing, systemic strategies based upon
                                children to complete homework and                to learn about how they can support their               academic performance data and needs
                                other learning assignments.                      children’s learning at home and at school.              identified by families to assist families in
                                The school has a clear homework policy                                                                   supporting their children’s learning both at
                                and helps families to understand how                                                                     home and in school.
                                they can follow this policy at home.
  Promoting out of school       The school informs all families and              The school, parent group and community                  Schools partner with diverse community
  time learning                 students, in a language they understand,         collaborate to offer out of school time activities      organizations, local businesses, and families
                                of the availability and value of out of          to enhance student achievement.                         to provide after school programs and
                                school time activities to enhance student                                                                vocational opportunities for children and
                                achievement.                                                                                             families at workplaces and in the community.


       Massachusetts Department of Elementary and Secondary Education                                                                                                     Page 4 of 8
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                                       Parent and Community Education and Involvement Advisory Council
                                           Rubrics for Family and Community Engagement Standard 4
Standard 4: Advocating for Each Child and Youth Families, schools, and community respect and value the uniqueness of each child and youth and are
empowered to advocate for all students to ensure that they are treated equitably and have access to high quality learning opportunities.

                                                                                                Level 2: Progressing                          Level 3: Excelling
                                                   Level 1: Initiating                                                               Highly functioning level of development and
                Indicators                                                                 Functioning level of development and
                                        Basic level of development and implementation                                               implementation embedded throughout school
                                                                                                     implementation
                                                                                                                                                       practice

       Helping families                The school distributes information to all        The school, parent group and              The school, parent group and community
       understanding how the           families, in a language they understand,         community jointly develop and             work together to organize parents to help
       school and district operates    about their children’s educational rights        disseminate information through           other parents understand how the school
       and the rights and              and how the school and district operates,        various media and multiple venues, to     operates and how to exercise their rights
       responsibilities of parents     including its mission, goals and                 all families about the school, its        under state and federal education laws.
       under federal and state laws    organizational structure.                        policies and procedures as well as
                                                                                        children’s educational rights, parent
                                                                                        involvement opportunities, and
                                                                                        required mandates in state and
                                                                                        federal programs.
       Developing families’ capacity   The school distributes information to all        The school, parent group and              The school, parent group and community
       to be effective advocates for   families, in a language they understand,         community collaborate to collect and      work together to establish school polices
       their children and to engage    about procedures for how families can            disseminate information through           and procedures that support and promote
       in civic advocacy for student   get questions answered and concerns              various media and multiple venues, to     parents as advocates and active partners
       achievement                     addressed about their children’s                 all families about advocacy strategies    in decision-making at the school.
                                       education.                                       and techniques, political issues and
                                                                                        local community concerns affecting
                                                                                        education.
       Learning about resources to     The school distributes information to all        The school, parent group and              The school, parent group and community
       support student                 families and students, in a language they        community collaborate to develop          collaborate to create a family resource
       achievement leading to          understand, about academic and                   and disseminate information through       center that is accessible to all families and
       college and career readiness    vocational programs available in the             various media and multiple venues, to     provides information about services that
                                       school, such as tutoring programs, after         all families about available programs     support achievement, makes referrals to
                                       school enrichment classes, Advanced              and resources, both in the school and     academic and vocational programs and
                                       Placement courses, summer programs,              in the community, for academic and        helps plan family, school and community
                                       etc.                                             vocational support and enrichment.        events and programs.
       Helping students and            The school offers information and                The school and parent group provide       A comprehensive program is developed
       families make smooth            resources to all families and students, in       orientation programs to help students     jointly by the school and parent group to
       transitions and ensure that     a language they understand, about                and families prepare for the next         help families stay connected and remain

      Massachusetts Department of Elementary and Secondary Education                                                                                                  Page 5 of 8
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                                                                                       Level 2: Progressing                          Level 3: Excelling
                                          Level 1: Initiating                                                               Highly functioning level of development and
         Indicators                                                               Functioning level of development and
                               Basic level of development and implementation                                               implementation embedded throughout school
                                                                                            implementation
                                                                                                                                              practice
students are college and     transitions from one grade to the next            grade level or school. The school and     involved as their children progress through
career ready                 and about the educational options and             parent group provide programs to          school. Partnerships are created between
                             post-secondary opportunities available in         help students and families make           the school, local colleges and universities,
                             the school and community.                         informed decisions that connect           and community businesses to expand
                                                                               career interests with academic            opportunities for career exploration and
                                                                               programs.                                 preparation.




Massachusetts Department of Elementary and Secondary Education                                                                                               Page 6 of 8
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                                       Parent and Community Education and Involvement Advisory Council
                                           Rubrics for Family and Community Engagement Standard 5
Standard 5: Sharing Power and Responsibility Families, school staff, and community partners have equal access, voice and value in informing, influencing, and
creating policies, practices, and programs affecting children, youth and families.
            Indicators
                                               Level 1: Initiating                           Level 2: Progressing                             Level 3: Excelling
                                                                                          Functioning level of development and        Highly functioning level of development and
                                     Basic level of development and implementation
                                                                                                    implementation               implementation embedded throughout school practice


    Ensuring that all              Schools and the school district develop a         Using a formal needs assessment schools     Using a formal needs assessment the
    stakeholders have a voice      formal needs assessment and identify              and the school district initiate meetings   individual schools and the school district
    in all decisions that affect   parent groups, local businesses, community        with families, parent groups, local         plan meetings with families, parent groups,
    children                       agencies, and other community groups that         businesses, community agencies, and         local businesses, community agencies, and
                                   have a vested interest in improved school         other community groups to inform them       other community groups to discuss, plan,
                                   performance and budgetary, curricular and         of budgetary, curricular and policy         and implement budgetary, curricular and
                                   policy decisions.                                 decisions.                                  policy decisions. Meetings are held in
                                                                                                                                 convenient locations and at convenient
                                                                                                                                 times.
    Developing effective           Existing parent organizations identify the        Under-represented groups are identified     Under-represented groups are actively
    parent engagement groups       current status of parent engagement and           and encouraged to become partners in        solicited and trained to be effective
    that represent all families    identify under represented groups.                the improvement of school performance.      participants in the improvement of school
                                                                                                                                 performance.


    Developing parent              The school district recognizes the need for        The school district provides leadership    Schools and the school district provide
    leadership                     informed and skilled parent leaders. It           training for parents.                       leadership training for parents. Members of
                                   begins to identify necessary skills and                                                       under represented groups are actively
                                   develop plans to implement training                                                           solicited for training.
    Connecting families and                               Elected and appointed
                                   Parent and community groups recognize theofficials are encouraged to respond to               Elected and appointed officials are
    schools to local officials     importance of developing close ties with     position papers generated by parent and          personally invited to share their views and
                                   local elected officials.                     community groups regarding improved              respond to position papers generated by
                                                                                school performance.                              parent and community groups regarding
                                                                                                                                 improved school performance.




      Massachusetts Department of Elementary and Secondary Education                                                                                               Page 7 of 8
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                                        Parent and Community Education and Involvement Advisory Council
                                            Rubrics for Family and Community Engagement Standard 6
Standard 6: Partnering with the Community Families and school staff collaborate with community partners to connect students and families to expanded
learning opportunities and community services in order to support achievement and civic participation.

                                           Level 1: Initiating                             Level 2: Progressing                                 Level 3: Excelling
         Indicators                                                                   Functioning level of development and     Highly functioning level of development and implementation
                                Basic level of development and implementation
                                                                                                implementation                            embedded throughout school practice

  Linking to community        School staff and the parent group and/or          School staff determines families’ needs and    School staff and school volunteers (and a paid
  resources                   the school site council collect and make          works to identify community resources to       parent liaison, if one is in place) use the school’s
                              available information for families about          match those needs. The school staff shares     family resource center as a place to inform
                              community resources.                              information with families.                     families about services, make referrals to
                                                                                                                               programs, and help with follow-up.


  Partnering with             The identified organized parent group             School staff and the parent group and/or       Community and business representatives work
  community groups to         and/or school site council is aware of local      the school site council reach out to           with school and parent leaders to assess the
  strengthen families and     community agencies and posts notices of           community organizations to explore service     school community’s needs. They then develop
  support student success     their events and services in the school.          provision to some of the school’s children     partnerships and programs to support student
                                                                                and families. School staff also reach out to   success and align with school (and district)
                                                                                businesses to solicit donations (of services   priorities. Together, the school and its partners
                                                                                or human resources) and/or sponsorship of      find creative solutions to funding and staffing
                                                                                events.                                        needs. These relationships are formalized with
                                                                                                                               memoranda of understanding.


  Turning the school into a   The school building is open for use by            School facilities such as the computer lab,    The school offers resources and activities for the
  hub of community life       outside groups in the evenings and                library/media center, classrooms, and gym      whole community, drawing on community
                              weekends.                                         are open year-round for broad community        agencies, organizations, and other educational
                                                                                use. School families and the surrounding       institutions. The school is open extended hours
                                                                                neighbors (seniors, etc.) participate in the   for use by outside groups to provide services and
                                                                                programming offered by outside agencies.       educational opportunities to the school’s families
                                                                                                                               and the community.




      Massachusetts Department of Elementary and Secondary Education                                                                                                  Page 8 of 8

				
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Description: Parent and Community Education and Involvement Advisory Council engagement