SUSTAINABILITY SUB-COMMITTEE

Document Sample
SUSTAINABILITY SUB-COMMITTEE Powered By Docstoc
					                                                                                  Item: (c)
                                                                                   Page: 1
                           SUSTAINABILITY SUB-COMMITTEE

                   WOODHILL HOUSE, ABERDEEN, 26 AUGUST, 2009

Present:              Councillors I Davidson (Chair), G J Clark, F McRae, N J Smith, and
                      J Webster.

Apologies:            Councillors M J Raeburn and M J D Sullivan, and W Howatson and
                      J M M Humphrey (ex officio).

Officers:             Head of Economic Development; Head of Planning Policy and
                      Environment; Engineering Services Manager, Transportation and
                      Infrastructure; Industry Sector Manager, Transportation and
                      Infrastructure;   Transportation   Manager,      Transportation    and
                      Infrastructure; Team Leader (Sustainability, Information and
                      Research), Planning and Environmental Services; Principal
                      Accountant (Julie Anderson), Corporate Services; Senior Committee
                      Officer (Allan Bell), Corporate Services; European Officer (Stuart
                      Bews), Transportation and Infrastructure; Sustainability Officer (Kelly
                      Fairweather), Planning and Environmental Services; Sustainability
                      Officer (Fiona Graham), Planning and Environmental Services;
                      Transport Strategy Officer (Richie Fraser), Transportation and
                      Infrastructure;   Travel   Planning    Officer    (Andrew     Stewart),
                      Transportation and Infrastructure; and European Services Executive
                      (Martin Brebner), Transportation and Infrastructure.

In attendance:        Mark Watson (Student Placement, Planning and Environmental
                      Services).

            1. MINUTE OF MEETING OF THE SUB-COMMITTEE OF 27 MAY, 2009

There was circulated and noted the Minute of Meeting of the Sub-Committee of 27 May,
2009.

                 2. CLIMATE CHANGE ACTION PLAN ANNUAL REVIEW

With reference to the Minutes of Meetings of (1) the Sub-Committee of (a) 5 November,
2007 (Item 2), when officers had been instructed to submit a full implementation report on
matters highlighted by the Scrutiny and Audit Committee in its report on Aberdeenshire
Council’s response to climate change and (b) 28 May, 2008 (Item 4) and (2) the Policy and
Resources Committee of 12 June, 2008 (Item 5, Page 479), when approval had been given
to the final draft of the Council’s Climate Change Action Plan (CCAP), there was circulated
and noted a report dated 3 July, 2009, by the Directors of Transportation and Infrastructure,
and Planning and Environmental Services, which (1) contained the annual review of the
Action Plan, including progress made against overall Council targets, with particular
reference to energy use, renewable energy, transport and waste and (2) highlighted the
Council’s carbon dioxide emissions in respect of a number of its activities during the past
three financial years.

Thereafter, the Sub-Committee:-

(1)    noted elected members’ observations in respect of business mileage, Light-Emitting
       Diode (LED) street lights and the consideration of stronger measures to encourage
       the meeting of targets,

(2)    agreed that the CCAP review should be the subject of a report to the Policy and
       Resources Committee,
                                  Item: (c)       Page: 2

(3)    instructed officers to submit a revised set of actions, arising from the Action Plan, to
       the next meeting of the Sub-Committee, and

(4)    instructed officers to submit a report to the next meeting on street lighting.

                              3. BIKES ON BUSES - UPDATE

With reference to the Minutes of Meetings of the Sub-Committee of (1) 3 November, 2008
(Item 2), when officers had been requested to report on a number of issues, including the
provision of cycle storage facilities on buses and trains and (2) 4 February, 2009 (Item 3),
when consideration had been given to the carriage of bikes on buses travelling along the
Deeside corridor and other routes, where public transport might be suited for the purpose,
there was circulated a report dated 7 July, 2009, by the Directors of Transportation and
Infrastructure, and Planning and Environmental Services, which (1) provided the background
to a number of initiatives designed to encourage the carriage of cycles on buses and
coaches, such as internal storage, bike racks and cycle trailers, (2) explained that, despite
requesting service operators to provide a bicycle trailer on the Ballater to Grantown Heather
Hopper service for a trial period, this had been rejected and (3) indicated that officers had
continued to discuss with service providers other potentially cycle-friendly measures such as
the availability of bike bags on buses.

Thereafter, and having expressed disappointment at the provider’s decision not to use a
trailer on the Heather Hopper route for a trial period, the Sub-Committee:-

(1)    noted investigations which had taken place to date regarding potential cycle-friendly
       initiatives,

(2)    agreed that a number of bike bags should be purchased for use on the Heather
       Hopper Ballater to Grantown route, and

(3)    approved the development of publicity materials aimed at promoting the Heather
       Hooper service as bicycle-friendly.

                       4. SALARY SACRIFICE SCHEME – UPDATE

With reference to the Minutes of Meetings of the Sub-Committee of (1) 4 February, 2009
(Item 5), when officers had been requested to report to the next meeting on the
establishment of a salary sacrifice scheme and on ways of expediting that initiative and (2)
27 May, 2009 (Item 4), when members had requested further information on bus and cycle
salary sacrifice schemes, including the outcome of an Aberdeenshire Council staff survey
and further information from Highland Council on its own scheme, there was circulated a
report dated 13 August, 2009 by the Directors of Transportation and Infrastructure, and
Corporate Services, which (1) highlighted the positive outcome of the survey undertaken
amongst Council employees regarding a proposed scheme to enable discounts to be
provided for the purchase of cycles and public transport season tickets, (2) detailed the cost
implications to the Council of implementing a salary sacrifice scheme, together with
projected efficiency savings and (3) provided detailed information on the scheme for cycle
purchase operated by Highland Council.

After discussion, the Sub-Committee:-

(1)    noted the results of the staff survey,

(2)    agreed to support the potential implementation of sustainable travel salary sacrifice
       schemes, and
                                  Item: (c)       Page: 3

(3)    requested the Directors of Corporate Services and Transportation and Infrastructure
       to report on the proposal to a future meeting of the Policy and Budget Steering
       Group.

                   5. SUSTAINABILITY CHARTER ANNUAL REVIEW

With reference to the Minute of Meeting of Aberdeenshire Council of 24 April, 2008 (Item 6),
when approval had been given to the Sustainability Charter for 2008-2012, there was
circulated a report by the Directors of Transportation and Infrastructure, and Planning and
Environmental Services, which presented the annual review of the Charter, including its
principal objective to reduce “greenhouse gas” emissions, together with a detailed indication
of the Council’s progress in respect of various sustainability indicators within the Charter.

After consideration, the Sub-Committee:-

(1)    noted progress against current indicators, as detailed within the report, and

(2)    agreed that the indicators should be reviewed to make them more relevant to the
       way data is collected and to account for changes in data recording, and that this
       review should be the subject of a report to the next meeting of the Sub-Committee.

                     6. SUSTAINABILITY AWARENESS – RAISING

There was circulated and noted a report dated 27 July, 2009, by the Directors of
Transportation and Infrastructure, and Planning and Environmental Services, which updated
members on a proposed awareness – raising programme relating to sustainability issues
such as energy, waste, travel, procurement and biodiversity. Members heard that, in order
to embed sustainability into the corporate culture, a three-stage approach was proposed,
comprising an awareness – raising communications campaign, the identification of “green
champions” within the Council’s Services and a training programme for all members of staff.

Having considered the matter, the Sub-Committee:-

(1)    agreed to support the implementation of the sustainability awareness – raising
       communications campaign and the identification of green champions, and

(2)    requested officers to undertake further investigations into the creation of a training
       programme for all Council staff.


       7. SCOTLAND’S CLIMATE CHANGE DECLARATION – ANNUAL REPORT

With reference to the Minutes of Meetings of (1) the Sub-Committee of 27 August, 2008
(Item 6) and (2) the Policy and Resources Committee of 18 September, 2008 (Item 6, Page
977), when approval had been given to the first annual report on the work carried out by
Aberdeenshire Council in terms of its commitment to Scotland’s Climate Change
Declaration, there was circulated a report by the Directors of Transportation and
Infrastructure, and Planning and Environmental Services (1) which explained the
background to the Council’s position as signatory to the Declaration, (2) which described the
role of the Sustainable Scotland Network (SSN) in co-ordinating local authorities’
observance of the Declaration’s principles and (3) to which was appended the second
annual report on work carried out by the Council under its commitment to the Declaration.

Thereafter, the Sub-Committee:-

(1)    recommended for approval the 2009 annual report on Scotland’s Climate Change
       Declaration,
                                Item: (c)       Page: 4

(2)    agreed that the report should be submitted to the next meeting of the Policy and
       Resources Committee for final approval, prior to submission to the SSN and the
       Convention of Scottish Local Authorities, and

(3)    noted the success of Mark Watson, on student placement with the Council, in
       winning a regional heat of the Environmental Placement Programme and progressing
       to the national final.

            8. EUROPEAN CLIMATE CHANGE FUNDING OPPORTUNITIES

There was circulated and noted a report dated 1 July, 2009, by the Director of
Transportation and Infrastructure, which identified European Union, Scottish Government
and Aberdeenshire Council policies relevant to climate change and highlighted European
Union funding programmes which might be accessed to support the implementation of those
policies.

              9. EUROPEAN UNION WHITE PAPER – CLIMATE CHANGE

There was circulated and noted a report dated 14 July, 2009, by the Director of
Transportation and Infrastructure, which (1) explained that Aberdeenshire Council had
previously responded to the European Union’s green paper consultation on adapting to
climate change and (2) outlined the content of the latest associated white paper and its
prospective impact on Aberdeenshire Council.

                              10. FUTURE MEETING DATES

On consideration of a circulated report dated 24 July, 2009, by the Director of Corporate
Services, it was agreed that the Sustainability Sub-Committee should meet on the following
dates:-

2 November, 2009 (2.00 pm),
3 February, 2010 (2.00 pm),
24 May, 2010 (2.00 pm), and
25 August, 2010 (2.00 pm).

				
DOCUMENT INFO