Payroll Taxes by cmlang


									by: Matt Bacak

If you have employees, you are responsible for payroll taxes. This is a term that lumps all the
different forms of employment taxes into one category known as payroll tax. In reality, payroll
taxes encompass Federal and state income tax withholding, social security and Medicare taxes
(also known as FICA), Federal unemployment tax (FUTA), as well as any state and local
unemployment taxes assessed. Payroll taxes are deducted each pay period from an employees
gross pay. The remaining money distributed to the employee is what is known as net pay. Along
with any taxes deducted from an employee's wages, there is a social security and Medicare
liability incurred by the employer. You must match the social security and Medicare amounts
withheld on each employee. This is the employer paid contribution. Until recently, most
employers reported and paid payroll taxes quarterly. With the advent of the EFTPS, or Electronic
Federal Tax Deposit System, taxes are now paid on a monthly basis by all employers. The
payroll taxes may also be paid via a tax coupon that is taken to your bank and presented with the
monies to cover the payroll taxes due.

Every quarter, a Form 941 (or 943 for Agricultural employees) must be filed with the IRS. The
amounts reported on the 941 should reconcile to the amounts turned in each month via the tax
coupon or the EFTPS. At the end of the tax year, a Form 940 or information return must also be

If you are a small business with employees, or you plan to begin operating a business with
employees, you need to understand your tax responsibilities as an employer. The IRS provides
links to all the relevant Forms and Publications via their internet site at . Here you
will find definitions and terms associated with employees from the onset of hiring, to
termination. W-4's, W-2's, I-9's, all the employment taxes you will be responsible for reporting,
all the rates associated with those taxes. The IRS also provides you with information concerning
recordkeeping, employment eligibility verification, benefit and retirement plans, and even the
definition to be used in order to determine if someone is an employee. There is a tremendous
benefit to be had by investing the time and resources necessary to understand and comply with
all the federal, state, and local regulations concerned with employees and payroll taxes.
However, you should frequently seek the advice of a qualified tax professional, your accountant.

This article was posted on November 18, 2005

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