Ekurhuleni Development Company _Pty_ Ltd Co. Reg. Number_ 2000

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Ekurhuleni Development Company _Pty_ Ltd Co. Reg. Number_ 2000 Powered By Docstoc
					                     Ekurhuleni Development Company (Pty) Ltd
                                 Co. Reg. Number: 2000/007936/07

REF No: DBF2010/07



                                         Enquiries         : Wordsworth Mabunda (SCMO)

                                         Telephone         : 011 872 0319
                                         Fax               : 011 825 1326


    Notwithstanding anything to the contrary in this agreement:

    1.1    The goods to be supplied under the contract are to be, in all aspects, of the best description and according to
           the sample and specifications provided.

    1.2    In every case the goods shall be subject to the inspection and approval of the CEO or his duly authorised
           representative, who shall be at liberty to reject them and in cases of such rejection, the Bidder agrees to be
           bound by the rejection of the CEO or his duly authorised representative.

    1.3    In the event of the approval of the goods by the said CEO or his duly authorised representative and if it is
           later discovered that the goods are in any way defective, the CEO may reject same, in spite of such approval
           by its CEO or his duly authorised representative.

    1.4    Tests and analyses may be made as deemed necessary and the cost thereof shall be borne by the EDC
           provided that the goods are of the stipulated quality, failing which cost shall be defrayed by the Bidder; the
           EDC to have the right to deduct such cost from payments due to the Bidder, or otherwise to recover the
           same from him.

    1.5    No second-hand/refurbished materials/parts will be used in the final goods to be delivered by the Bidder,
           only new materials/parts bearing the SABS mark of quality will be considered.


    2.1    Without prejudice to any of the rights of the EDC arising from any of the provisions of this agreement, the
           Bidder indemnifies and holds the EDC harmless against all loss, liability, damage, claim, proceeding or
           expense of any nature whatever (including without limiting the generality of the aforegoing all party and party and
           attorney and client costs incurred by the EDC) which the EDC may suffer as a result of or which may:

           2.1.1 be attributable to-

          Any liability of the Bidder, whether actual or contingent;

          Any liability of the Bidder for taxation, for which purpose the terms "taxation" shall include:

                          Normal taxation;

                          Value added tax;

                          Minimum or secondary taxation on companies;

                          Regional services council, District or equivalent levies; (none)

                          All other forms of levies or taxation.

                          Any penalties or interest as a result thereof.

    2.2   Arise out of or in the course of or by reason of the Bidder's performance in terms of this agreement;

    2.3   The Bidder undertakes to indemnify the EDC in respect of all actions, prosecutions or claims of any nature
          that might be brought in any manner against the Bidder as a consequence of the negligence of the bidder, its
          employees, members or any persons under its control;

    2.4   The Bidder shall not be liable for such liability, loss, damage, claim, proceeding or expense where same was
          due to any act or neglect of the EDC or any person for whose actions the EDC is legally liable.


    3.1   In the event of the goods being defective in quantity or quality, it is agreed that, either-

          3.1.1 the CEO shall have power to purchase other goods or make good the deficiency in any manner he
                 may deem fit, and any excess costs so incurred over the contract price, together with all charges and
                 expenses attending the purchase, shall be recoverable from the Bidder; or,

          3.1.2 if the EDC so determines, the Bidder shall, at his own expense, replace the affected goods or make
                 good the deficiency at once, or within such period or at such time as the EDC may fix.

    3.2   Nothing contained in this clause or with regard to delivery conditions, shall prejudice the power of the EDC in
          terms of the dispute resolution provisions of this agreement.


    4.1   The goods shall be delivered, at the Bidder's risk and expense, to:

                  Pharoe Park Retail, Office No.09,
                  Corner Jack and Queen Streets,
                  Germiston; or,

          Such other place in the Municipal Area of the EDC as may be specified and at the time/s and in the manner
          appointed by the CEO;

                 Ekurhuleni Development Company (Pty) Ltd


1.1 Registered name of business

Business registration number

NB: Please attach copy of business registration certificate

1.2 Description of principal business

1.3 VAT registration number

  Income tax reference number

        NB: Please attach copies of the following:
        Notice of VAT registration by SARS
        Tax clearance certificate issued by SARS

1.4 Address details
Postal:                                  Physical:

______________________________                         ______________________________

______________________________                         ______________________________

______________________________                         ______________________________

Telephone: (_____) ________________ Fax: (_____) __________________

Email: _____________________________________________________________

Contact person: __________________ Cell phone :(____) _________________


Name of account         : ______________________________________________

Name of Bank            : ______________________________________________

Name of Branch          : ______________________________________________

Branch code             : _____________________________________________

Account number          : ____________________________________________

Account type            : Current/Savings/Transmission/Other (specify)

NB: Please request your Bank to certify the above as correct. Your application may otherwise
   be disqualified.

Name of bank official Signature

_________________ ______________


3.1 List of products offered in relation to the principal business of the enterprise:

   PRODUCT                                                 BRAND NAME

                                       REFER INDEX FOR SERVICE TYPE

3.2 Did you supply the product(s) to EDC in the past? Y/N

If so, please state particulars as follows:

Name of product: ______________________________________________________

Name of Client: _______________________________________________________

Contact person: _______________________________________________________

Telephone number: ____________________________________________________

3.3 Please indicate(X) the geographical areas where your business has offices/ local


Province                      Mark (X)                     Province                     Mark (X)

Pretoria                                                   Northern Cape
Gauteng                                                    Limpopo
Kwa-Zulu Natal                                             Mpumalanga
Eastern Cape                                               North West
Western Cape                                               Free State


4.1 Range of services offered in relation to the principal business of the enterprise (starting with the field of specialty)

                              REFER INDEX FOR SERVICE TYPE

4.2 Are you registered with a professional body for the services that you provide? Y/N If

so, please state particulars as follows:

Name of                Contact person          Telephone               Membership              Date of
Organization                                   number                  number                  membership

Please furnish particulars of specific expertise and experience available in your business, as follows:

Field (e.g. Local      Expertise (e.g.         Name of                 Educational             Previous
Government             Municipal Billing       consultant              qualifications of       work/projects
Finance)               Systems)                                        consultant              completed

PART 5: Equity Ownership

5.1   List all partners, shareholders or members by name, identity number, citizenship, HDI status and ownership as
      relevant. In the case of a JV, complete an Equity ownership for each JV member.

                                                                                                       %          %
                     Position occupied in                     Citizen    HDI     Date of              Owned     Owned
      Name           Enterprise (Owner/     Identity number    ship                        %Owned      by         by
                     Manager/employee)                                  Status   Owner-
                                                                                           by HDI’s   Women    Disabled
                                                                        (Y/N)     ship

* HDI =Historically Disadvantaged Individual

5.2 Preferential procurement

Procurement from black owned and empowered enterprises as % of the total amount spent annually on
the procurement of goods and services


6.1    Standard Industrial classification


Total Full-time Equivalent of paid Employees

Total Annual Turnover

Total Gross Asset Value*

Size or Class (Medium, Small, Very Small, Micro)
*Excluding fixed property


Do you or any person connected with your business have any relationship (family, friend or other) with a
person employed by EDC who may be involved with the Register of Suppliers, the invitation of price
quotations/bids and/or the award of contracts?


 If so, please furnish particulars of the relationship


8.1 Applications that are incomplete or which are not accompanied by the documents required in Part 1 of
this form will be disqualified.

8.2 Completed application forms should be posted to or delivered by hand at the following address, for the
attention of the Supply Chain Management

EKURHULENI DEVELOPMENT COMPANY                             Office No. 9 Pharoe Park Retail
P O Box 1245                                               Cnr Jack and Queen Street
Germiston                                                  GERMISTON
1400                                                       1400

8.3 However, EDC reserves the right to consider applications received at any point after the closing
date, if this is deemed in the interest of the EDC.

8.4 EDC Supplier/Consultant’s Database Register, when established, will be used mainly for the purpose of
identifying businesses that can be approached when price quotations for goods and services are to be
invited. The fact that a business has been registered as a supplier does not constitute any contractual
relationship between that business and the EDC.

8.5 For procurement above the financial limit applicable to price quotations, as determined from time to
time by the National Treasury, EDC will normally invite competitive bids by means of advertisements
in the Government Tender Bulletin and the media (press). The onus is on businesses to ensure that
They obtain copies of the bidding documents that are available at EDC when bids are being

8.6 It is the responsibility of a registered supplier to inform EDC immediately in writing of any change in
the particulars as stated in the application, especially changes in respect of the HDI equity ownership and
the SMME status of the business. Should a contract be awarded to a business as a result of
incorrect particulars on the HDI/SMME status of that business, EDC shall have the right to, in
addition to any other remedy that it may have in terms of the Preferential Procurement Regulations,
cancel the contract and to claim damages.

8.7 Registration of a business in EDC Supplier/Consultant’s Database Register is valid for a period of
twelve months only (depending on the type of business) and may be renewed every twelve months on
submission of newly written confirmation by the relevant business and that the registered particulars
remain unchanged unless otherwise. and such confirmation must be accompanied
by a new original tax clearance certificate issued by SARS, company details, entails; physical or postal address,
telephone number, bank details, business profile and members personal information; ID copy and initial every
page (which is also valid for twelve months only). Every supplier is compelled to attach the necessary
documentation as required by EDC, failing which the supplier information is considered incomplete and
invalid according to EDC. Note, Tax Clearance is only valid for one (1) year from date of approval by SARS

8.8 EDC reserves the right to enter into term contracts with suppliers (instead of inviting price quotations
as and when required) where the frequency of procurement of goods or services warrants such an


8.9 EDC furthermore reserves the right to cancel the registration of a business if that business has
given incorrect or false information in the application form or any correspondence relating to the
application; failed to inform EDC of any change in the particulars as furnished in the application,
failed to comply with the conditions of any contract that might have been awarded to the business; failed to
respond to requests for price quotations; or if the business has acted in an improper, fraudulent or corrupt

8.9 It is compulsory to attach the required documents on your application as indicated on section 8.7 (or
letter from SARS indicating intention of vat registration).

I/we the undersigned in my/our capacity as ________________________________

of the Applicant hereby declare that the particulars furnished in this application are true and correct. I/We
also accept that EDC may act against me/us in terms of the relevant provisions of the
Preferential Procurement Regulations should my/our business be registered and/or awarded contracts
by EDC as a result of incorrect information furnished by me/us, to EDC. I/we furthermore
understand and accept the above conditions subject to which I/we have submitted this application.

Signed by:

Name: ____________________________ Signature: ______________________

Name: ____________________________ Signature: ______________________


Name: ____________________________ Signature: ______________________

Name: ____________________________ Signature: ______________________

                                          EKURHULENI DEVELOPMENT COMPANY

                          Tick inside the block with an X for goods and services you are providing
                          SERVICE TYPE                                       BLOCK                    SERVICE TYPE                                      BLOCK
                               A                                                                 66                 H
       1 ACCOUNTING AND AUDITING                                                                 67   HARDWARE AND BUILDERS SUPPLIERS
       2 AUDITING AND COMPUTER CONSULTANT                                                        68                  I
       3 ACCOUNTING AND AUDITING DEVELOPERS                                                      69   INDUSTRIAL TOOLS
       4 ADVERTISING AND PROMOTIONS                                                              70   IT SUPPLIERS
       5 AIRCONDITIONING                                                                         71   IT DEVELOPERS
       6 ARCHITECTS                                                                              72   INSURANCE SERVICES
       7 ALARM SYSTEM                                                                            73   INTERIOR DECORATORS
       8 ASSET MANAGEMENT SYSTEM BARCODES                                                        74                  J
       9 AUCTIONEERS                                                                             75                 K
      10 AUDIO VISUAL EQUIPMENT/HIRE                                                             76                  L
      11                       B                                                                 77   LEGAL/PROFESIONAL SERVICE
      12 BLINDS AND AWNINGS                                                                      78   LAND SCAPING
      13 BURGLER BARS                                                                            79   LIGHTS MAINTENANCE AND REPAIRS
      14 BUILDING CONTRACTORS                                                                    80   LIGHTS AND FITTINGS
      15 BUILDING MAINTENANCE                                                                    81   LOCKSMITH
      16 BUILDING MATERIALS AND HARDWARE                                                         82                 M
      17 BUSINESS COMBINATION                                                                    83   MOTOR VEHICLE REPAIRS
      18 BADGES                                                                                  84   MAILING SERVICES
      19 BAR CODE AND MAGNETIC CARDS                                                             85                 O
      20 BEVARAGE AND ALCOHOL                                                                    86   OFFICE MAINTENANCE
      21 BOOKS                                                                                   87   OFFICE FURNITURE
      22 BUSINESS STRATETGY DEVELOPMENT                                                          88                 P
      23 BUSINESS TRAINING AND SKILLS SERVICES                                                   89   PRINTING AND STATIONERY
      24                       C                                                                 90   PLUMBER CONTRACTORS
      25 CATERING                                                                                91   PAINTING CONTRACTORS
      26 CONFERENCES AND EVENTS                                                                  92   PAINT SUPPLIERS
      27 CARPET CONTACTORS                                                                       93   PARTITIONING
      28 CARPET CLEANING                                                                         94   PEST CONTROL
      29 CARPENTRY                                                                               95   PROPERTY DEVELOPERS
      30 COURIER SERVICES                                                                        96   PAVING CONTRACTORS
      31 CLEANING SERVICES                                                                       97   PLAN DRAWING SERVICES
      32 COMPUTER CONSULTANT                                                                     98   PLASTERING CONTRACTORS
      33 CABINET MAKERS                                                                          99   PUBLISHERS
      34 CARTRIDGES                                                                            100                  Q
      35 CLEANING CHEMICALS                                                                    101    QUANTIY SURVEYING
      36 CONSULTING: BUSINESS SKILLS                                                           102                  R
      37 CONSULTING: CIVIL ENGINEERS                                                           103    ROOFING
      38 CONSULTING: INSURANCE                                                                 104    REFUSE COLLECTOR
      39 CONSULTING: PROPERTY DEVELOPERS                                                       105    RENTING EQUIPMENT
      40 CONSULTING: LEGAL SERVICES                                                            106                   S
      41                       D                                                               107    SECURITY SERVICES
      42 DRAIN CLEANING SERVICES                                                               108    STATIONERY OFFICE BASIC
      43                       E                                                               109    STEEL CONTRACTOR
      44 ENGINEER                                                                              110    SAFETY EQUIPMENT
      45 ELECTRICIAN                                                                           111                  T
      46 ELECTRICAL APPLIANCE                                                                  112    TILING CONTRACTOR
      47 ENVELOPES                                                                             113    TRAINING AND RECRUITMENT
      48 ESTATE AGENCIES AND CONSULTANTS                                                       114    TELEPHONES
      49 EVACUATION SYSTEM                                                                     115    TEAM BUILDING
      50                       F                                                               116    TOILET PAPER SALES
      51 FURNITURE FITTINGS                                                                    117    TRAINING EMPLOYEE DEVELOPMENT
      52 FURNITURE FITTINGSSUPPLIERS                                                           118                  W
      53 FENCING CONTACTOR                                                                     119    WINDOW SUPPLIERS
      54 FIRE EXTINGUISHER                                                                     120    WINDOW FITTING AND GLASS
      55 FIRST AID SUPPLIER AND EQUIPMENT                                                      121    WELDING CONSULTANTS
      56 FLAGS AND MAPS                                                                        122    WEBSITE MANAGEMENT AND SUPPORT
      57 FLOORING CONTRACTORS                                                                  123                  U
      58 FRANKING MACHINES                                                                     124                  V
      59 FURNITURE REMOVAL                                                                     125    VALUATION SERVICE
      60                       G                                                               126    VEHICLE MAINTENANCE SPARES
      61 GARDENING AND CLEANING SERVICES                                                       127                  X
      62 GARDENING AND CLEANING EQUIPMENT                                                      128                  Y
      63 GATES AND FENCES                                                                      129                   Z
      64 GLAZING
      65 GOVENMENT SERVICES                                                                           MANDATORY REQUIREMENTS PLEASE ATTACH THE FOLLOWING
                                                                                                           1. SUPPLIER REGISTRATION FORM
                                                                                                          2. COMPANY REGISTRATION (CK1) (CK2)
                                                                                                          3. VALID ORIGINAL TAX CLEARANCE (NOT EXPIRED)
                                                                                                          4. BANK DETAILS (STATEMENT OR CANCELLED CHEQUES)
                                                                                                          5.COMPANY PROFILE
                                                                                                          5. ID COPIES OF MEMBER (CERTIFIED COPIES)