Willard R-2 Administrative Assistant Internship Program
The Willard R-2 School District recognizes that from time to time, certificated staff members will show an
interest in pursuing a graduate program in school administration with the intent to become a school
administrator. The District also realizes that with growth and other factors, there may be a need for
expanding administrative staff. The program is designed to provide individuals with opportunities to
demonstrate their leadership and supervisory capabilities to the Willard Administrative Team and Board of
Education, as well as to prospective employers outside the district. Individuals accepted into this program
will be called Administrative Assistants. These assistants will continue to assume their regular full-time
duties and perform assigned administrative tasks in addition to those responsibilities. There will be a
maximum of 4 interns per school year with two elementary and two secondary applicants. Three levels of
administrative assistant are available for application:
Level I: This level is for candidates with 0-15 hours of graduate school courses in administration
or for individuals with 16 or more graduate hours but no substantial in-district leadership
or supervisory experience. Pre-requisites include: 1. Satisfactory performance based
evaluations with no job targets. 2. Two years experience in the Willard District. 3. Plans
to pursue a graduate degree in school administration with the intent to become a school
administrator. All candidates will enter the program on Level I. Level I candidates will not
be involved in a building or district project.
Level II: This level is for candidates with 16-36 hours of graduate courses in administration, but no
administrative certification. Pre-requisites include: Items 1 and 2 from Level I, and 3.
have a time-line established to complete a degree in school administration with the intent
to become a school administrator. 4. Have demonstrated leadership and supervisory
potential through prior assignments and service, including serving as a Level I
Administrative Assistant. Level II candidates will be involved in a building level project.
Level III: This level is for administrative assistants with a certificate in school administration in
Missouri, but who are not currently assigned to an administrative position. Pre-requisites
include items 1, 2 and 4 from Level II, and successful completion of Level I and II. Level
III candidates will be involved in a district level project.
SELECTION PROCEDURES: A current administrator in the district may either nominate candidates for
the Administrative Assistant program, or interested staff may submit written application to the
Superintendent of Schools. The administrative team will then review the pool of nominees and applicants.
The list of approved candidates is then sent to the Board of Education for final approval. The Board may
waive any requirements for prior levels of participation to be completed, if it is felt in the best interest of the
district to do so.
IMPLEMENTATION PROCEDURES: 1. Assignment of a district administrator as mentor and supervisor
2. Job shadowing of current district employees at the appropriate levels as assigned by mentor. 3.
Responsibility for assignments as determined by the mentor/supervisor (could be at the request of other
administrators). 4. Administrative Assistants may participate for a maximum of three years, but may not
participate in any level more than once.
COMPENSATION GUIDELINES: Compensation for the internship program will be determined on a year
by year basis as funding allows. The maximum stipend, pending available funds, will be $1,000 for Level
I, $1,000 for Level II and $1,500 for Level III.
Administrative Internship Program Guidelines Revised 3/06
APPLICATION FOR WILLARD R-II ADMINISTRATIVE
YEARS IN DISTRICT ____________
_____ I was nominated for participation in the program by ______________________.
(name of nominating administrator)
_____ I applied for participation to the Superintendent of Schools.
Why do you want to become a school administrator (include in your answer a timeline
in which you plan to complete your program of education/certification).
What leadership or supervisory roles have you had experience with at Willard R-II?
Describe ideas you might have on one of the district goals: (1) increasing student
learning (2) recruiting, training, and retaining high quality teachers and support staff (3)
enhancing and improving community and parental support (4) establishing, maintaining,
and planning for adequate facilities, resources, and materials.
Describe three things that you feel could be improved at the Willard R-II School District:
Write a brief autobiography about yourself, highlighting any important information you
want the administration to know about you.
Responsibilities For Administrative Internship Program
The following are a list of duties which administrative interns will be required to
complete throughout the year of their internship program. These responsibilities will be
monitored by the assigned mentor administrator. Upon successful completion of all
listed duties, the mentor administrator will then sign an “Approval of Program” to be
submitted to Central Office, with the portfolio. This form will act as a payment voucher,
in the event that funds are available for the internship stipend.
1. Meet with mentor administrator either face to face, by phone, or via e-mail at
least twice monthly. Every effort should be made to meet in person as often as
possible. During these meetings, the mentor should discuss or review items such as:
understanding the school finance system, budget issues, etc.
teacher evaluation process, including working with deficient teachers
teacher recruitment, interviewing, hiring practices
teacher certification information
working with parents on difficult issues
These ideas are not all inclusive, but rather a general list of “hot topics” which
most administrators encounter in their jobs. Other topics of relevance to the
intern or mentor should be covered at the mentor’s discretion.
2. Shadow mentor administrator at least two days in the following situations:
a general day in the building getting to know the layout and
operation of the building (if intern is assigned to building other than
where they teach)
classroom observation and post-observation conference (with
permission of teacher being observed)
disciplinary conference with student and/or parent
parent conference or special education staffing conference
Again, this is not an all inclusive list, and other issues that the mentor feels would
be a valuable experience should be included.
3. Fill in at building for a principal at least 4 times per year. Building principals shall
arrange, through the intern’s mentor, for an intern to fill in for them. Whenever
possible the intern should attempt to meet with the principal they will be filling in
for prior to their assigned day, to go over instructions, etc.
Attend at least one Board of Education Meeting during the school year. It is
possible that the intern may be asked to give a brief report to the board about their
experiences in the internship program.
Attend at least one A-team meeting with their mentor during the school year.
Attend at least one administrative professional development conference, such as
Aspiring Principal’s Conference, MASSP, MAESP, etc. Level III
administrative assistants have an expense paid trip to the state
Perform the duties of administrative supervisor for student activities and athletic
2 Athletic events per sports season (fall, winter and spring)
1 Non-athletic student activity per semester (concerts, PTO
events, theater/drama events, other academic contests, etc.)
Supervision should be in an activity or sport other than that which the intern is
coaching or sponsoring under contract.
Develop for consideration a policy or procedure as determined with the mentor and
approved by the superintendent (Level II and III only). See “Guidelines For
Level II administrative assistants will be involved in a building project
Level III administrative assistants will be involved in a district project.
As a final project, the intern will submit a portfolio summarizing their year’s experience
as an intern. The portfolio will include, but not be limited to:
time log of supervision activities
policy/procedure project in it’s completed form
a journal of experiences encountered during the year
examples of workshops or seminars attended as an intern
The portfolio’s contents should reflect each of the various components of the internship
in sufficient enough depth to give the administrative team a picture of the value of the
internship to you. The portfolio and all related paperwork should be submitted to the
mentor administrator for review by May 1.
At the discretion of the mentor and/or superintendent, an internship can be terminated
at any time, if in the administration’s opinion, the intern is not fulfilling his or her
responsibilities to the program in a timely and professional manner.
Guidelines For Policy/Procedure Project
The Willard R-II Schools have categorized 5 major roles that administrators
serve in the principalship. In the internship program, the goal is to provide an
experience for the intern to develop leadership experience in as many of these
areas as possible. At the same time, the design of the program is to continually
work to improve the educational process of the district, as well. Using the
following categories as a guide, the intern and their mentor will develop a project
which will enhance the intern’s leadership experience, as well as benefit the
district. In the planning of the project, the intern and mentor should determine a
need or rationale behind their project, get approval for their proposal by the
superintendent, then develop and finalize the process for completion of the
The five major categories, and examples of things within those categories are:
A. Improvement of Instruction:
Professional development for improvement of instruction, school reform
initiatives related to instruction, using test data to look for strengths and
challenges, Career Ladder procedures, research on best practices and
Review/revision of curriculum based on test data, curriculum alignment
including scope and sequence, assessment.
Review building/district data related to trends in disciplinary referrals,
revise policies based on local/state/federal laws and mandates, research
programs/procedures related to building-wide discipline (bully-proofing,
harassment issues, character education, etc.)
D. School Climate
Use of surveys, observations, interviews, etc., to evaluate the “climate” of
a school and develop strategies for improvement. This could also include
parent/community involvement, staff/administration rapport, relationships
between various school/community/parent groups, etc.
Demonstrating effective group and individual communication, and how
such can influence any of the above categories.
Willard R-II Schools
Administrative Assistant Internship Program
Verification of Completion
_____________________________ has successfully completed all
the Willard R-II Schools Administrative Internship Program for
Level ___I ___II ___III (check one).
signature of mentor administrator signature of intern
This form also serves as a voucher for payment of stipend, if funds are
Willard R-II Schools
Administrative Assistant Internship Program
Date Description of Events Begin End Total
Time Time Hours