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Procedures Handbook for the Belton ISD Gifted and Talented by markpaulgosselar

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									    Procedures Handbook for
               the
           Belton ISD
      Gifted and Talented
            Program



The following information is a summary of important information regarding the BISD Gifted and
Talented Program. It is intended to be a reference guide for teachers and staff when they have
questions regarding various components of the G/T Program. This book is not all-inclusive. Additional
questions may be addressed to:


                                      Dr. Jan Fall
                    BISD Coordinator for Advanced Academic Services
                                      EDC Building
                                       215-2037



                                                                                        September 2008
                   IDENTIFICATION/NOMINATION

•   Students may be nominated for consideration for participation in the G/T Program by
    any of the following multiple sources:
        o Parents
        o Teachers
        o Peers
        o Themselves
        o Test Scores
        o Other interested parties
•   When teachers, principals, or other staff members receive a nomination (either
    written or verbal), they should immediately notify the appropriate person(s) at the
    campus level to begin the referral process.
        o Referral Packets are available in each campus office
        o Or individuals may contact the G/T Office (215-2037)
•   Students may be nominated at any time in the year prior to the final referral date
    (Friday, March 6, 2009).
        o Referrals received after this date will be addressed in the fall of 2009.
•   Kindergarten students will be referred, assessed, and placed prior to March 1st of
    each school year.


                        SELECTION/ASSESSMENT

•   Written parent permission for assessment must be obtained (by the campus or
    the G/T Department) before screening can begin.
•   Appropriate information from the campus level must be completed and sent to
    the G/T Department.
•   Testing
       o The G/T Department will follow the testing calendar for 2008-2009.
       o Multiple criteria will be considered in assessing students.
                Criteria will be a combination of objective and subjective
                indicators.
       o Non-English speaking students will be tested either in their native
          language or with non-verbal tests.
•   When all testing has been completed and all information has been received
    from the campus and parents, G/T personnel will compile information on the
    appropriate Student Profile Sheet.
•   Reassessment
       o Students who have been screened and not qualified for G/T services may
          be re-nominated and re-assessed after a one calendar year period.
          Testing results may be jeopardized testing is readministered too soon.
                                     PLACEMENT

   •   Each campus will provide a Placement/Selection Committee.
          o The committee will consist of at least three members.
          o Members of the Placement/Selection Committee are expected to have training
             (at the very least) in the nature and needs of gifted students.

The Texas State Plan for the Education of Gifted/Talented Students recommends:
      Acceptable                        Recognized                    Exemplary




   •   Campus committee will contact G/T office to schedule a Placement Committee Meeting
       by the deadline on the testing schedule.
   •   The Placement Committee will consider all information and determine the appropriate
       placement for each student from their campus.
           o The Placement Committee will complete the Placement Committee Report.
           o The Placement Committee Report white copy will be sent to the G/T office for
              data entry. The pink copy will go to the referring teacher and the yellow copy
              for the student’s permanent record.

               PARENT AND CAMPUS NOTIFICATION
   •   Parents are sent written notification of the Placement Committee’s decision.
          o Parents receive the following pieces of information:
                     White copy of Student Profile
                     Explanation of Student Profile criteria
                     Pink copy of Placement Committee Report
                     Copy of Parent Appeal Process (only if student NOT placed)
                     Information about whom to contact with questions or for additional
                     information.
   •   Campuses are sent two copies of the Placement Committee Report: pink for the
       referring teacher and yellow for the student’s permanent record.
   •   The yellow copy of the Student Profile is placed in the student’s permanent record.
        PROCEDURES FOR PLACING STUDENTS ON FURLOUGH,
           PROBATION, OR EXITING FROM THE PROGRAM
In an effort to provide the best possible educational environment for students, the following flexible
options are available:

•   FURLOUGH
    o The request for furlough must go through the Coordinator for Advanced Academic
      Services – not through the Campus Placement Committees.
    o Parents must make a written request to place a student on furlough.
    o Students may be furloughed for a period of time deemed appropriate by the Campus
      Placement Committee ( no longer than one school year).
    o Campuses are notified that the student is placed on furlough.
    o While a student is on furlough, he/she will not be accounted in the PEIMS reporting
      system.
    o The G/T Department will notify parents prior to the expiration of the furlough. At
      the end of the furlough period, the student’s progress shall be reassessed.
        Through conferencing, if parents wish, students may be reinstated in the program
        with no further assessment.
        If parents wish, students are exited from the program at this point. Students must
        undergo complete referral process to reenter at a later time.
        Campuses are notified of the parents’ decision

•   PROBATION/EXIT
    The following steps MUST be taken to place a student on probationary status or to exit
    him/her from the program:
    o Probation
         The teacher should conference with student.
         Parents are notified that student is experiencing difficulty.
           o Teacher should document date of conference, method of conference, and
             information shared with parent.
         The teacher should continue to document difficulties the student is experiencing on
         an ongoing basis.
         If no improvement occurs, the teacher should contact the parents to inform them
         that a Campus Placement Meeting will be held to discuss the student’s progress and
         the possibility of placing the student on probation for a period of time or exiting
         him/her from the program.
         The teacher(s) contact the Coordinator of Advanced Academic Services and arrange
         a Placement Committee Meeting.
         Placement Committee Members consider all information (both from the teacher and
         from parents, if provided).
         The Placement Committee may place the student on probation for a designated
         period of time.
       • The time period should be long enough to allow for student change.
       • Goals/expectations are established for achievement during the designated time
         period.
  • The date for re-evaluation of student progress will be determined.
  • The teacher will share the Placement Committee decision with the student (along
    with goals, dates for re-evaluation, etc.).
  • The G/T Department will provide the parents with a written report of the Placement
    Committee decision, including teacher information, designated period of probation,
    and goals/expectations for student achievement during the probation period.
  • The teacher continues to document student progress, attitudes, task commitment,
    etc. during the probation period.
  • At the end of the probation period, the Placement Committee will meet to review
    information and discuss student progress.
      o The committee will determine at this time whether placement in the G/T
        Program is appropriate for the student.
      o The teacher will conference with the student to share the Placement Committee
        decision.
  • Parents will be sent written notification of the Placement Committee decision.
      o If the student is exited from the program, parents will be provided a copy of the
        Appeal Process.

o Exit
    The teacher should conference with the student.
    Parents are notified that the student is experiencing difficulty.
      o The teacher should document date of conference, method of conference, and
        information shared with parent.
    The teacher should continue to document difficulties the student is experiencing on
    an ongoing basis.
    If no improvement occurs, the teacher should contact the parents to inform them
    that a Campus Placement Meeting will be held to discuss the student’s progress and
    the possibility of placing the student on probation for a period of time or exiting
    him/her from the program.
    The teacher(s) contact the Coordinator of the G/T Program to arrange a Placement
    Committee Meeting.
    A Placement Committee Meeting is scheduled.
    Placement Committee Members consider all information (both from the teacher and
    from parents, if provided).
    The Placement Committee may determine that student participation in the G/T
    Program is not an appropriate placement for the student.
      o They will consider all documentation and information and provide the rationale
        for their decision.
      o The teacher will conference with the student to share the decision.
  • Parents will be notified in writing (from the G/T Department) of the Placement
    Committee decision.
      o The parents will be provided a written copy of the Appeal Process.
                        G/T PROGRAM CURRICULUM

•   Designated G/T teachers will develop units of study to be utilized with designated
    G/T classes.
        o The basis for the units should be the Texas Essential Knowledge and Skills
           (TEKS).
        o Differentiation should be evident in daily lesson plans posted on Eduphoria
        o Teachers are expected to show through Eduphoria how they have provided
           more depth and complexity in content, process, and products for gifted
           students.
        o Eduphoria planning should demonstrate how teachers have incorporated
           differntiation in the four basic curriculum areas: math, language arts, science,
           and social studies.
        o Eduphoria planning should demonstrate work provided that addresses the
           following areas identified in the BISD G/T Learning Framework:
                  Communication
                  Self-directed learning
                  Thinking
                  Research
        o The TEKS are an aligned curriculum; therefore, all grade level/course units
           should be aligned.
•   Teachers who are not designated G/T teachers are expected to provide
    extension/enrichment for G/T students when they have them in non-designated G/T
    classes.
        o This extension/enrichment should be reflected in daily lesson plans.
        o Teachers MUST be aware if they are serving G/T students in their regular
           classes.

                                ACCELERATION
•   Students must be provided the opportunity to accelerate in areas of strength.
       o Students must have access to credit by examination (CBE).
       o Students must have the opportunity to attend classes above their grade level
           as deemed appropriate.
•   The district/campus will allocate resources that provide supplemental and advanced
    materials for G/T students.
       o Each campus will be provided supply money from the district G/T budget to
           purchase these materials.
                         TEACHER CERTIFICATION
•   Designated G/T teachers are required to have a minimum of 30 hours of G/T
    certification.
        o This must include Nature and Needs of Gifted Students, Assessing Student
           Needs and Curriculum and Instruction for G/T Students, including addressing
           the unique social and emotional needs and creativity development.
•   Teachers with G/T certification must have 6 hours of update training on an annual
    basis.
•   District and campus administrators are required to have a minimum of 6 hours of
    training in gifted education: Nature and Needs of Gifted Students and Program
    Options for G/T Students.
•   Counselors who make decisions regarding gifted students are required to have a
    minimum of 6 hours of training in gifted education: Nature and Needs of Gifted
    Students and Program Options for G/T Students.
•   Periodic needs assessments must be conducted to determine staff/professional
    development needs.

         TRANSFER STUDENTS FROM OTHER DISTRICTS
•   Campus registrars/secretaries should check registration information and student
    records of incoming transfer students to see if students were served in the Gifted
    and Talented Program in their previous district.
•   Campus personnel should notify the Gifted and Talented Department of such students.
•   The Gifted and Talented Department will request assessment information from the
    previous district.
•   When the information is received from the previous district, the G/T personnel will
    compare the previous district’s qualifying criteria with the BISD qualifying criteria
    and notify the student’s parents and receiving campus.
•   If previous qualifying criteria are not aligned with BISD criteria, the assessment
    process will be initiated with parent approval.
•   If criteria are aligned, permission to participate must be signed by parent before
    PEIMS coding can change.

                          PROGRAM EVALUATION
•   The Gifted and Talented Department must conduct an annual evaluation of the
    program.
•   Each year may include a different component of the program.
•   Evaluation information may be obtained from teacher surveys, parent surveys, student
    input and other data.
                                    BELTON ISD GIFTED AND TALENTED
                                                  TESTING CALENDAR
                                                          2008-2009


 During the 2008-2009 school year, the Advanced Academics office will attempt to schedule G/T testing
 dates for each campus to better serve gifted students, to help ensure better communication with the
 campus, to create an appropriate testing environment, and to make better use of time.

                                                                                                  Committee
 Referral                                                                                          Selection
                 Screening Window:                    For Students referred from:
 Due by:                                                                                          completed
                                                                                                      by:
                                             • Transfer Students
                                                 • Previously G/T outside of BISD
                 September 2, 2008
 Sept. 19,                                   • Waskow High School                                 October 3,
                        to
  2008                                       • Belton High School                                   2008
                 September 26, 2008
                                             • Belton Middle School
                                             • Lake Belton Middle School students

* * *All Referral Packets should be submitted at least 10 days before the screening window * * *
                    During October           • Kindergarten Planned Experience Portfolios
                                                                                                    No later
September                                    • Lakewood
                 October 6 - 17, 2008                                                              than Oct.
 26, 2008                                    • Pirtle
                                                                                                   27, 2008
                                             •   Leon Heights                                       No later
October 10,
                October 20 - 31, 2008        •   Sparta                                          than Nov. 10,
   2008
                                             •   Tarver                                              2008
                                             •   Miller Heights                                     No later
October 24,
                November 3 – 21, 2008        •   Southwest                                        than Dec. 8,
   2008
                                             •   Tyler                                               2008
                December 8-18, 2008
  Nov. 21,                                                                                        February 6,
                        And                  • All referred Kindergarten Students
   2008                                                                                              2009
                 January 5-16, 2009
                                             • Final testing for 2008-2009 school year
 March 6,
                                             • Second Semester Secondary                           April 24,
  2009        March 9 to April 17, 2009
                                             • All referred students not yet screened (be           2009
                                               sure to check last testing date)
                         Students referred after March 6, 2009 will be screened in fall 2009.
                           Students new to Belton will be assessed as they enter the district.
        Our hope is to provide accurate assessment in a timely manner so campuses may make the right decisions
                                           for students about G/T placement.
                        Do not wait. Send referrals as soon as completed so screening may begin.
                                     Students may be tested once per calendar year.




                                                                                               Revised August 2008

								
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