Comments on the mail classification standard

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					                                                               POC SB DCG 2001.2–Doc 6.Annex 1


Comments on the mail classification standard


Comments from Jelto Stant

The mail sub-class decription “despatch exclusively” is confusing and not clear to most readers.
Some explanation needs to be included, after confirmation of the intended usage of the mail sub-
class.

Comments from the Netherlands (26.9.2000):

-   The mail sub-classes UR, UX and CV can be registered at all levels
-   I think UN - UX is also a valid combination.
-   There is no possibility to put UR in another dispatch. I think this should be possible by all
    general mail sub-classes as UA and UN.


Comments from IPC, Monique Herrsens (30.10.2000)

Despatch: the definition in the LDM is more precise.

Item: the definition in the LDM is different (an item must have a unique barcode); should we
specify that a traceable item is an item with a barcode?

6. Detailed specifications.
6.1 Mail category.
D: Priority mail sent by surface transportation (optional code).

This code has been required by the REIMS group. Within REIMS, terminal dues are partially
linked to the average item weight. Within REIMS countries , the average weight of a letter is
different for Priority Letters if they are transported by air or if they are transported by
surface.

6.3 Mail sub-class.
UP: despatch made off exclusively postcards.

This code was required by the REIMS group. For South european countries, the % of postcards in
a letter despatch is very different from the number of postcards in a letter despatch from a
country which is not in the south of Europe (Italy, Portugal, Greece).
For these admnistrations, the average weight of an item in a letter bag is significantly influenced
by the volume of postcards. The REIMS operations group agreed that these 3 administrations
could make separate despatches of postcards so that correct average weights are calculated.

UR - despatch of exclusively registered letters.

For security reasons, some administration despatch separately 'Red' items. The flights used arrive
at destination when special teams are available to receive the mail and process it in a secure area.

UA-UL

I was told by France that, during the Irak war, all items that were not purely Letter had to go
through special controls (? customs, security). The despatching administrations made therefore
the sort at the origin between Letters and AO. Somebody else told me that it was for Terminal
Dues rates but I am not aware of different rates in the UPU or REIMS system. In the CAPE
system, we see that administrations use the split between LC and AO items. We found more than
10000 LC and AO despatches for the month of September.



DOT.PN
Al
3.05,2001
                                                                                                      2



For the UR, UX, CB mail sub-classes, the corresponding indicator must be set at receptacle level:
Registered/Insured for UR
Exprès for UX
Exempt for CB.


Comments from Deutsche Post (2.11.2000)

-   We believe that it is a very good idea to assemble all the information on classification of mail in
    one document.

-   Chapter 1, second paragraph: are there concrete plans to review the way in which mail should
    be classified? If so, it might be helpful to become clearer.

-   Sandrine said, that the mail sub class list contains sub classes she did not know until now. If
    possible, new ones should be indicated as such.

-   Chapter 6.1: we fully agree that the category of mail indicates first of all the priority of
    handling and transportation and not necessarily the method of transport. Therefore we would
    suggest changing the sequence in the description below and saying for A: “priority mail or
    priority sent by air" and for C: "non-priority mail or non-priority sent by surface
    transportation"


Comments from the Unites States Postal Services (7.11.2000)

ISSUES with Mail subclass standard codes

UX should be allowed at the RECEPTACLE level to denote a solid receptacle of EXPRES (Priority)
mail.

The use of UX at the DESPATCH level implies THAT EVERY ITEM in EVERY RECEPTACLE in that
DESPATCH is a EXPRES(Priority) ITEM

UR should be allowed at the RECEPTACLE level to denote a solid receptacle of Registered items.

The use of UR at the DESPATCH level implies THAT EVERY ITEM in EVERY RECEPTACLE in that
DESPATCH is a REGISTERED ITEM

CV should be allowed at the RECEPTACLE Level to denote a solid receptacle of insured item.

The use of CV at the DESPATCH level implies THAT EVERY ITEM in EVERY RECEPTACLE in that
DESPATCH is an INSURED ITEM

In the COMMENTS section, I wasn’t aware the INS indicator of the 29 character barcode could be
set with anything other than 1 or 0. We currently don’t use anything other than that. I couldn’t
find any reference in the Message Guide or TSM. I’m sure it’s in there, if you could just let me
know where. Otherwise wouldn’t they have to added as new codes before the draft could be
adopted?

We also see a need (along with other admins) for a CX mail subclass (PRIORITY PARCELS) to be
added at the DESPATCH and RECEPTACLE level and of course if it is at the DESPATCH level .
This is a request for a new code which needs to be presented to CMG for approval. But this
should be done and added to the document before we adopt it.