Oregon Department of Forestry West Oregon District 2006-2007 Safety by fso11775

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									      Oregon Department of Forestry
          West Oregon District
               2006-2007
          Safety/Wellness Plan

                Be responsible for successfully implementing the Safety Plan.
                Take action on unsafe conditions.
                Read and be knowledgeable of the Safety Plan.
                Meet OR-OSHA and other training requirements outlined in the
                Safety Training Matrix.
                Share their experience with less experienced staff members.
All Employees
                Use Personal Protective Equipment and appropriate machine
 are required
                guards.
      to:
                Attend all unit safety meetings.
                Report all accidents and unsafe working conditions immediately
                to supervisor.
                Develop a good “safety ethic”.
                Consider serving 1 term on the safety committee during their
                tenure with the department.




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2006-2007 West Oregon District Safety/Wellness Plan

    EMERGENCY LAW ENFORCEMENT / FIRE / MEDICAL CONTACT NUMBERS

                                                    DIAL 911
Almost without exception, if there is any need for ANY emergency service (fire, medical, Life Flight, or law
enforcement) they can be obtained anywhere in the District by dialing 911 from any phone.

Fire Services
Philomath                               Dallas                                Toledo
Philomath Fire and Rescue               Dallas Fire Department                Toledo Fire Department
1035 W Main Street                      915 SE Shelton Street                 496 E Hwy 20
Philomath, OR 97370                     Dallas, OR 97338                      Toldeo, OR 97391
Chief – Dale Staib                      Chief – Todd Carpenter                Chief – Will Ewing
(541) 929-3002                          (503) 831-3530                        (541) 336-3311




Medical Services
Benton County                           Polk County                           Lincoln County
Good Samaritan Regional Medial Center   Valley Community Hospital
3600 NW Samaritan Drive                 550 SE Clay St                        Samaritan Pacific Community Hosp.
Corvallis, OR 97330                     Dallas, OR 97338                      930 SW Abbey
(541) 768-5111                          (503) 623-0742                        Newport, Oregon 97365
                                                                              (541) 265-2244
Philomath Family Medicine                                                     Samaritan North Lincoln Hospital
1219 Applegate                                                                3043 NE 28th Street
Philomath, OR 97370                                                           Lincoln City, Oregon 97367
(541) 929-2922                                                                (541) 994-3661



Law Enforcement Services
Philomath - Benton County               Dallas - Polk County                  Toledo - Lincoln County
Philomath Police Department             Dallas Police Department
Main Street                                                                   Toledo Police Department
                                        187 SE Court Street                   Chief Don Denison
Philomath, OR 97370                     Dallas, OR 97306
(541) 929-6911                          (503) 623-2338
                                                                              250 Hwy 20
                                                                              Toledo, OR 97391
Benton County Sheriff                   Polk County Sheriff                   (541) 336-5555
Jim Swinyard                            Bob Wolf
(541) 766-6858                          850 Main Street                       Lincoln County Sheriff
                                        Dallas, OR 97338                      225 W Olive Street
                                        (503) 623-9268                        Newport, OR 97365
                                                                              (541) 574-3348




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2006-2007 West Oregon District Safety/Wellness Plan



Table of Contents -
(Inside Front Cover) Emergency Contact Numbers ......................................................................................................2
Table of Contents...........................................................................................................................................................3
Introduction ...................................................................................................................................................................4
   Situation Statement ...................................................................................................................................................4
   Problem Identification ..............................................................................................................................................4
   Objectives .................................................................................................................................................................5
   Goals.........................................................................................................................................................................5
Safety Responsibilities ..................................................................................................................................................7
Safety Committee ..........................................................................................................................................................9
Safety Awareness and Recognition ........................................................................................................................... 11
Safety Orientation and Training ..................................................................................................................................13
   Safety Orientations ................................................................................................................................................14
   Safety Training Matrix............................................................................................................................................14
Wellness/Fitness/Work Capacity Testing ....................................................................................................................17
Emergency Medical Services and First Aid Plan ........................................................................................................22
Accident Reporting......................................................................................................................................................24
   Reporting Matrix ....................................................................................................................................................25
Accident Investigation .................................................................................................................................................28
Early Return-to-Work Program ...................................................................................................................................30
Emergency Action Plan ...............................................................................................................................................32
Structural Fire Emergency...........................................................................................................................................37
Structural Fire Prevention............................................................................................................................................38
Fire Extinguishers........................................................................................................................................................40
Check In Policy ...........................................................................................................................................................41
Personal Safety Issues (alphabetical)...........................................................................................................................42
Vehicle Safety .............................................................................................................................................................49
   Vehicle Safety Requirements..................................................................................................................................49
   Training Requirements Regarding Vehicle Use .................................................................................................... 50
   Engine Safety Requirements...................................................................................................................................50
   Code Definitions.....................................................................................................................................................50
   Training Requirements for Lights & Sirens............................................................................................................51
   ATV Safety………….……………………………………………………………………………………………..52
District Aviation Safety Information ...........................................................................................................................53
Hazard Communications Plan .....................................................................................................................................54
   Container Labeling .................................................................................................................................................54
   MSDS .....................................................................................................................................................................54
   Training and Communications................................................................................................................................55
   Hazardous Non-Routine Tasks ...............................................................................................................................56
   Information to Contractors......................................................................................................................................57
   Haz Mat Response ..................................................................................................................................................57
Volunteer and Education Programs Safety Information ..............................................................................................60
   Public Field Tours...................................................................................................................................................60
Personal Protective Equipment (PPE) .........................................................................................................................63
   Firefighting .............................................................................................................................................................63
   Shop and Compound...............................................................................................................................................64
Lockout / Tagout Program...........................................................................................................................................66
Forms and Checklists Index.........................................................................................................................................68
Reference Index...........................................................................................................................................................69
Subject Index ...............................................................................................................................................................72
(Inside Back Cover) – Fire Line Communication........................................................................................................75




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2006-2007 West Oregon District Safety/Wellness Plan



Introduction

Situation Statement
The Oregon Department of Forestry, West Oregon District, employs 29 permanent and up to 19
seasonal employees, located in 3 unit offices, (Philomath, Dallas, Toledo.) Employees perform a
wide variety of forestry tasks such as forest management, forest practices, fire prevention,
suppression, and administrative support.

Problem Identification
It is the West Oregon District policy that every employee will perform their respective duties by
following safety practices and policies. Every employee is responsible for looking out for their
individual safety and the safety of their co-workers.
     • District employees are exposed to a variety of working conditions including working in the
         forest environment. This requires working under conditions such as noise, smoke, heat,
         dust, rugged terrain, loose footing, falling objects, all types of weather, and allergic reactions
         to plants and insects such as poison oak or bees, wasps, etc. Employees operate vehicles on
         rough, unimproved, narrow forest roads on a regular basis.
     • Employees are often assigned to perform duties on wildland fire incidents at locations
         within the district or in other parts of the state working in unfamiliar terrain and often
         working under stressful conditions.
     • Employees operate a variety of vehicles including passenger cars, pickup trucks, fire
         engines, forklifts and heavy equipment. District employees operate these vehicles under
         various conditions.
     • This accident prevention plan is the district’s policy to reduce the risk and occurrence of
         personal and vehicle accidents through planning, awareness, training and enforcement.
References:
ORS 654.010 - Employer must furnish a safe place to work.
ORS 654.305 - Protection and safety of employees.
OAR 437 - Oregon Safe Employment Act



Personal Injury Accidents
A personal injury accident can occur at any time. District employees in performing their assigned
duties are exposed daily to situations that could result in personal injury if proper safety precautions
are not followed and personal protective equipment is not used.

Vehicle Accidents
The operation of vehicles including passenger cars, pickup trucks, fire engines and heavy machinery
occur under a variety of weather conditions on paved roads and unpaved forest roads. Vehicle
accidents are preventable when the driver observes current weather conditions, road conditions or
potential for risks and takes appropriate precautions, such as the use of defensive driving techniques,
to minimize those risks.




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2006-2007 West Oregon District Safety/Wellness Plan



Objectives
   1. Define levels of responsibility for each employee.
   2. Establish and maintain an incentive program which recognizes safe work habits and each
      employee’s contribution to a safe working environment.
   3. Minimize the number, severity and cost of accidents.
   4. Identify and maintain safety standards that meet or exceed the requirements set forth in
      the:
           Oregon Occupational Safety & Health Act (OROSHA).
           Maintaining a Hazard Communication plan.
           Maintaining an Emergency Action Plan.
           Maintaining a Communicable Disease and Blood-borne Pathogen Policy.
   5. Establish and maintain investigation and inspection procedures.
   6. Provide for and encourage participation in an employee wellness program.
   7. Identify the training standards for employees.

Goals
The safety goals for West Oregon District are:
   1. To have 1 or less preventable vehicle accident per 300,000 miles driven each fiscal year.
   2. To have less than 9 lost time hours* each fiscal year.
   3. To have 1 or less accepted reportable injuries** each fiscal year.
   4. To investigate all accidents and all near miss incidents and make prevention
       recommendations known to all district employees.
   5. Continue to use an established database to measure effectiveness of objectives. This
       supporting data is shown below.

NOTE:
  * Time you miss from work greater than 3 days.
  ** An 801 Occupational Injury (those being reportable injuries) is a personal injury accident that results in an
        employee seeking medical attention.

Supporting Data
Goal 1 - The Department of Forestry statewide five-year average (FY00-FY04) collision rate is
.0364 vehicle collisions per 12,000 miles driven (88 collisions per 28,976,173 miles driven).
Goal 2 - The Department of Forestry has a statewide five-year total of 1,149 lost time hours per
8,237,922 hours worked (FY00-FY04).
Goal 3 - The Department of Forestry has a statewide five-year total of 187 injuries per 8,237,922
hours worked (FY00-FY04).




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2006-2007 West Oregon District Safety/Wellness Plan


As You Read This Plan You Should Know…
•   The Table of Contents has been made more detailed to help locate information rapidly.

•   That the front sections of the plan contain the important information you need to know, with
    sections covering subjects like Training, First Aid, Emergency Services and Action Plan,
    Accident protocols and Reporting, PPE, Fire, Personal and Vehicle Safety.

•   References are listed briefly (number/title only) below individual sections and listed with
    active links to the reference source document in the Reference Index section, so you can refer
    to the source to find more information for clarification from the applicable statutes,
    administrative rules, department directives and agency and district policy documents
    themselves.

•   A Subject Index is available at the end of the plan to use as a cross-reference to help locate
    subjects you wish to review rapidly.

References:
ORS 654.003 - Institute new programs
ORS 654.005 - Definition of “place of employment”
ORS 654.010 - Employer to furnish a safe place to work
OAR 437 - Oregon Safe Employment Act
OAR 437-001-0760 - Workplaces, safety committees, individual responsibilities
OAR 437-001-0765 - Responsibilities




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2006-2007 West Oregon District Safety/Wellness Plan


                                  Safety Responsibilities
As an employer, the West Oregon District is committed to providing a safe and healthy work
environment for all employees. Safety is a top priority for all activities and operations within the
district and a shared responsibility for each employee, whatever their position.

Each employee is accountable in addressing safety policies and procedures as described in this
safety plan, and is responsible to perform all job tasks in a safe and healthy manner.

The District Safety Committee is responsible for reviewing the District’s safety practices and for
making recommendations of change.

District personnel time, materials, and funds will be made available to identify and control hazards,
install appropriate safety and health controls, purchase personal protective equipment, and promote
and train employees in safe/healthy work practices.

Each unit will have a monthly safety meeting for permanent personnel and weekly meetings for
seasonal personnel. Safety meetings must be documented and attendance recorded.

Each vehicle and office building is to be equipped with standard first aid kits.


 All Employees
 are required to:        Be responsible for successfully implementing the Safety Plan.

                         Take action on unsafe conditions.

                         Read and be knowledgeable of the Safety Plan.

                         Meet OR-OSHA and other training requirements outlined in the Safety
                         Training Matrix.

                         Share their safety experience with less experienced staff members.

                         Use Personal Protective Equipment and appropriate machine guards.

                         Attend all unit safety meetings.

                         Report all accidents and unsafe working conditions immediately to the
                         supervisor.

                         Develop a good “safety ethic”.

                         Consider serving 1 term on the safety committee during their tenure with
                         the department.




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2006-2007 West Oregon District Safety/Wellness Plan



 Supervisors
                          Implement the safety plan within their units.
 (includes all            Are responsible for the safety and health of their staff.
 Management               Are accountable for the safety records of their employees.
 Service                  Conduct prompt investigations of all accidents to determine
 employees)               accountability.
                          Correctly complete and forward all reports within specific time frames.
                          Initiate disciplinary actions as necessary.
                          Must present and explain the district safety plan to new employees and do
                          a periodic review with all employees.
                          Demonstrate safe work habits by:
                                       Providing qualified supervision.
                                       Providing proper safety equipment.
                                       Insisting upon proper maintenance and use of safety
                                       equipment.
                                       Encouraging healthy lifestyles.
                                       Providing opportunities for on-the-job physical fitness.
                          Hold and document monthly safety meetings and periodic tailgate
                          sessions. Attending training to maintain or enhance certifications can
                          count toward safety meeting requirements.
                          Conduct routine safety inspections of equipment and work sites.
                          Identify, analyze and mitigate hazardous conditions.
                          Enforce appropriate health and safety codes.
                          Take aggressive action to reduce costs associated with occupational
                          illness and injury.
                          Include a safety performance review in the annual review of each
                          employee.

 District
 Forester                 Develops and implements the District Safety and Accident Prevention
                          Program according to Directives 0-3-6-100 and 0-3-6-300.
                          Appoints the District Safety Committee.
                          Is a permanent member of the District Safety Committee.
                          Evaluates district workplace safety awareness.
                          Holds all employees accountable for the successful implementation of
                          this plan.


References:
OAR 437-001-0047 - Voluntary compliance, Rules for all workplaces.
OAR 437-001-0760 & OAR 437-001-0765 - Workplaces, Safety Committees, Committee and Individual Responsibilities
ODF Directive 0-3-6-100 – Safety
ODF Directive 0-3-6-300 – Forestry Department Vehicle Safety Policy




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2006-2007 West Oregon District Safety/Wellness Plan


                                        Safety Committee
The purpose of the Safety Committee is to bring workers and management together in a non-
adversarial cooperative effort to promote safety and health in the workplace. Safety committees
assist the employer in carrying out the work unit’s safety and health program and make
recommendations for change.

  Process / Need             Responsibility                             Requirements
Safety Committee         District Forester
Membership               appoints the district’s       The Committee will have at least 4 members
                         Safety Committee and
                         committee chairperson
                                                       Efforts shall be made to ensure that committee
                                                       members are representative of the major work
                                                       activities and unit locations of the district




Membership Terms         District Forester             •   Membership for all non-management
                         Unit Managers                     employees may be volunteers, elected by
                         Safety Chairperson                their co-workers, or be appointed by the
                                                           District Forester. All district employees are
                                                           encouraged to serve at least one term on the
                                                           Safety Committee during their tenure with
                                                           the district.
                                                       •   A term is two years based on a January 1
                                                           through December 31 calendar year.
                                                       •   The chairperson’s term of office is for one
                                                           (1) year beginning on January 1 and ending
                                                           December 31.
                                                       •   To provide experienced leadership on the
                                                           safety committee, the terms of employee
                                                           representatives should be staggered to avoid
                                                           a complete change-over of membership at
                                                           one time.


  References:
  ORS 654.003 - Institute New Programs
  ORS 654.176 - Safety Committee Requirements
  ORS 654.182 - Establish Rules for Safety Committee, Keep Records
  OAR 437-001-0047 - Voluntary Compliance, Training and Education
  OAR 437-001-0765 - Rules for workplace Safety Committees
  ODF Safety Manual - Chapter 5, Safety Committees




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2006-2007 West Oregon District Safety/Wellness Plan


   Process / Need       Responsibility                     Requirements
Committee           District Forester,    • Attend all monthly regularly scheduled
Members’            Safety Committee        committee meetings. (If a member is unable to
Responsibilities    Members                 attend a meeting, that member is responsible
include:                                    to inform supervisor and with supervisory
                                            approval enlist someone to represent them
                                            during the meeting.)
                                          • Gather input on safety related issues from
                                            other employees in his/her work unit.
                                          • Establish workplace safety procedures and
                                            conduct safety inspections on a quarterly
                                            basis.
                                          • Make recommendations to the Unit Foresters
                                            on how to eliminate hazards and unsafe work
                                            practices. These records shall be reviewed
                                            and maintained by employer for three years.
                                          • Revise the district safety and wellness plan at
                                            least every two years.
                                          • Sponsor or provide guidance on district safety
                                            events.
                                          • Review all safety and health inspection
                                            reports and make recommendations.
                                          • Evaluate the district’s safety accountability
                                            system. Make recommendations regarding
                                            supervisor and employee safety
                                            accountability.
                                          • Review all safety-related incidents including
                                            vehicle accidents, personal injury accidents,
                                            illnesses and deaths.
                                          • Promote employee safety and health
                                            awareness.
Safety
Chairperson’s or    Safety Chair          • Develop an agenda for each safety committee
designee                                    meeting.
responsibilities                          • Facilitate each committee meeting.
include:                                  • Represent the district at statewide safety
                                            events.
                                          • Arrange for minutes to be taken at each
                                            meeting, that will be maintained on file for
                                            three years.
                                          • Maintain the safety committee historical
                                            records, i.e. minutes from past meetings.
                                          • Electronically post minutes to all district
                                            employees, Salem safety section, and NWOA
                                            Representative to Statewide Safety
                                            Committee.
                                          • Arrange to have a copy of minutes posted in
                                            Unit offices.



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2006-2007 West Oregon District Safety/Wellness Plan



                          Safety Awareness and Recognition
Awareness
Employee safety efforts and accomplishments will be recognized with a mandatory inclusion in
their yearly performance evaluations. Designated personnel will track safety attendance and
performance for each unit and keep annual summaries in each unit’s safety files.

Recognition

The permanent employee safety year shall be July 1st to June 30th, with permanent employees
receiving their recognition award at the annual December meeting. Seasonal employee safety year
shall be the duration of their work season. District employees who work as members of both the
fire and reforestation crews will receive their safety recognition award during the summer seasonal
presentation and their wellness promotion award at the annual December WOD meeting.
Recognition will be based on a performance system that:

1.    Is consistent with the Department’s statewide policy on recognition;
2.    Promotes safety and safe behaviors;
3.    Promotes wellness;
4.    Provides employee and management accountability;
5.    Utilizes simple criteria that would be easy to track;
6.    De-emphasizes employee fault-finding and promotes a holistic review of system failures
      associated with accidents.

Annual Safety Recognition Award
Performance criteria necessary to receive District Safety award*:

•    Has met annual and individual training requirements outlined in the Safety Training Matrix
•    Has attended 100% of required safety meetings. Buyout option if individual has missed
     meetings (up to a maximum of two missed meetings per safety year):
         - Read and sign a copy of the missed safety meeting minutes.
         - View any presentation materials associated with the safety meeting.
•    No personal injury or vehicle accidents. Buyout options if involved in one reportable
     accident:
         - Provides a safety alert to other employees
         - Makes a presentation at the following monthly safety meeting
         - Produces a Job Hazard Analysis
         - Corrects a hazard

District Safety Award*: $20.00 value, District selected safety-related item (not a gift certificate)
and annual safety certificate given.




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2006-2007 West Oregon District Safety/Wellness Plan


State Forester’s Safety Award
Performance criteria necessary to receive annual District award:

1. Has met 100% of the criteria outlined in the Safety Recognition Award Program.
2. District Forester’s report standing at Area Staff Meetings.
3. Area Director’s report standing at quarterly Agency Staff Meetings

Recognition: Plaque

Soon, Certain and Significant (SCS) Recognition

Recognition is given to individuals that provide a safety action that goes over and beyond
normal, routine duty requirements. Recognition will consist of a presentation by the supervisor
as soon as possible after the action is reported. It will be presented in the presence of the
employee’s peers and detail the action that warranted special recognition. Special recognition
will be noted in the District’s Safety Committee Meeting minutes. Human Resources (Salem) or
the District Safety Committee will provide the SCS recognition options.

Recognition: $5.00 value, District selected gift given.

Safety/Wellness Promotion
This item/service is provided and budgeted for all employees on an annual basis to promote
Safety/Wellness within the agency. The promotional item is determined by the District
Safety/Wellness Committee.

Recognition: Up to a $20.00 value/employee, District selected promotional item given.
Monetary amount for this promotion may be pooled per unit to purchase an item for the entire
unit to use. The monetary amount may not be combined with another award to boost the value
of a gift when applied individually. The decision for this promotion will rest with the Safety
Committee with input provided from each unit.

Permanent Employee Work Units

A Safety Recognition Plaque will be presented to and displayed at the unit which has the best
accident/injury record for the year. The award will be presented at the annual District meeting. For
the purposes of this award, the units shall be Dallas, Toledo, Philomath Protection, and State
Forests.

Presentations

The recognition of employees' safety performance provides feedback to employees on safety
policies, practices and accomplishments. There will be two annual recognition events.




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2006-2007 West Oregon District Safety/Wellness Plan

District Safety Awareness and Recognition Awards Luncheon:
Each December, the district will hold a safety awareness and recognition awards luncheon. The
purpose of this luncheon is to bring all district employees together for a safety awareness and
education presentation and to recognize employees’ safety accomplishments. All individuals
employed at the time of the December luncheon, regardless of their status (i.e., permanent,
seasonal), may attend.

Summer Seasonal Safety Award Presentation:
Each unit in the district will hold a special presentation for the seasonal employees’ safety award
recognition. The presentation environment will be determined by each unit. A safety committee
member from each unit, together with the unit’s seasonal crew supervisor, will personally distribute
the awards to each employee prior to the end of their seasonal employment. Lunch for the seasonal
crews will be provided at each unit by the District.

References:
ORS 654.003 - Institute New Programs
OAR 437-001-0047 - Voluntary Compliance, Training & Education


                            Safety Orientation and Training
Safety Orientations

New employees will receive orientation and training led by their supervisors on their first day of
work. The supervisor will be responsible at all times for on-the-job safety training to accomplish
assigned tasks. Supervisors will make it clear that disciplinary action may be taken when an
employee works in an unsafe manner or breaks the rules.

 Supervisor Checklist for New Employee Orientation
         Does the employee know how to respond in an emergency?
         Does the employee know the evacuation procedures and location of exits?
         Have the fire extinguisher locations and instructions for use been taught?
         Has the employee been informed of their rights under the OR Safe Employment Act?
         Are these laws prominently displayed and employee made aware of their location(s)?
         Is employee aware of accident / injury reporting requirements?
         Does the employee know the difference between Worker’s Compensation
         occupational injuries and those handled through the health insurance program?
         Has the employee been given a copy and introduction to the rules in the District
         Safety Plan, and do they understand their role and responsibility for the successful
         implementation of the District Safety Plan?
         Does the employee know where the list of Hazardous Materials is and know the
         location of the MSDS sheets?
         Has the employee been made aware of the mandatory use of PPE?
         Has the employee been made aware of their responsibility to perform all job tasks in a
         safe and healthy manner, utilizing the appropriate PPE depending on assignment?
         Is the supervisor leading by example and being proactive in addressing safety issues?



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2006-2007 West Oregon District Safety/Wellness Plan

Safety Training Matrix

Employees are required to have certain training completed either upon hire or assignment to
specific job tasks. This chart provides a guideline for training.

                                                                             Responsibility for
                                                               Refresher          Notifying
        Subject             Initial Training Expected           Training          Employee
 Accident                 Prior to or soon after            Refresher not    Safety Committee
 Investigation (OR-       assignment to Safety              required         Chair
 OSHA)                    Committee
 ATV Certification        Prior to assignment or            Every 6 years    Supervisor
                          responsibility for use
 Bloodborne               Upon assignment to tasks          Annually,        Supervisor
 Pathogens                where exposure may result in      depending upon
                          contact with blood, bodily        assignments
                          fluids or handling of
                          infectious materials
 CPR                      Upon hire                         Every 2 years    Supervisor
 Driver Level A,          Upon hire for all those driving   Every 5 years    Supervisor
 SAIFer Driver Plus       state vehicles. Prerequisite to
 or Coaching the          operating Department owned
 Experienced Driver       vehicle or driving for state
                          business
 Driver Level B (S-       Upon hire for all those           Every 5 years    Supervisor
 216)                     operating vehicles off road or
                          which are ½ ton or larger
 Driving Code 3           Upon hire is required for all     Every 5 years    FUS1
 (DPSST) &                those operators of emergency
 competency               vehicles in order to be
 evaluation by district   authorized by the District
 supervisor               Forester
 Earthquake Drill         Upon hire                         Annually         Supervisor
 Fire Extinguisher        Upon hire                         Annually         Supervisor
 Operation
 Fire Fighting Safety     Within 60 days of hire or         Annually         Supervisor
 (AD hires only)          upon assignment
 Fire Fighting Safety     Upon hire or prior to             Annually         Supervisor
 (Basic)                  assignment
 Fire Shelter             Prior to assignment               Annually         FUS1
 First Aid Training       Upon hire                         Every 2 years    Supervisor
 Forklift Training        Upon assignment or as             Every 3 years    FUS1
                          required by job description

 Fueling Safety           Upon assignment when              As needed        Supervisor
                          operating state vehicles


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2006-2007 West Oregon District Safety/Wellness Plan


                                                                           Responsibility for
                                                           Refresher           Notifying
      Subject             Initial Training Expected        Training            Employee
Hazard                  Upon hire and each time a       As needed          Supervisor
Communication           new chemical is introduced to
                        the work environment
Hazard Identification   Prior to or soon after          Refresher not      Safety Committee
(OR-OSHA)               assignment to Safety            required           Chair
                        Committee
Hazardous Materials     Upon hire                       Annually           Supervisor
Lockout/Tagout          Upon assignment as an           Upon assignment    Supervisor
                        authorized or affected          changes,
                        employee                        machine or
                                                        process changes,
                                                        or when
                                                        deficiencies are
                                                        noted.
Personal Protective     Upon assignments which          When new or        Supervisor
Equipment               require PPE                     different PPE is
                                                        required for use
Power tools             Upon assignment                 When new or        Supervisor
                                                        different tools
                                                        are used.
Safety Committee        Prior to or soon after          Refresher not      Safety Committee
Operation (OR-          assignment to Safety            required           Chair
OSHA)                   Committee
Violence in the         Upon hire                       Annually           Supervisor
Workplace
Work Capacity           As required by supervisor and   Annually           Supervisor
Fitness Training        qualifying ICS certified
(PACK Test)             position




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              2006-2007 West Oregon District Safety/Wellness Plan

                                                                                         West Oregon District
                                                                                    Safety Training Plan by Position




                                                                                                                                                                                                                                                                                                                                            Office Safety/Emer. Actions
                                                                                                                                                                                                                                                                      Hazardous Communication
                                                                                                      Driving Level B/Off Road




                                                                                                                                                                                                                                                                                                                                                                                                            Power Tool/Shop Safety
                                                                                                                                                                                                                                                                                                Hazardous Identification
                                                       Bloodborne Pathogens
                              Accident Investigation




                                                                                                                                 Earthquake Training




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Workplace Violence
                                                                                                                                                                                                                                                                                                Material/Awareness




                                                                                                                                                                                                                                                                                                                                                                                      Personal Protective
                                                                                                                                                                                                 Fire Shelter Safety
                                                                                                                                                                           Fire Fighter Safety
® = Required Training




                                                                                                                                                                                                                                                                                                                                                                                                                                                      Safety Orientation
                                                                                                                                                       Fire Extinguisher




                                                                                                                                                                                                                                                                                                                           Lockout/Tagout
                                                                                    Driving Level A




                                                                                                                                                                                                                                                                                                                                                                                                                                     Respirator Use
                                                                                                                                                                                                                                                     Fueling Safety
                                                                                                                                                                                                                                   Forklift Safety
~ = Optional Training




                                                                                                                                                                                                                                                                                                                                                                                      Equipment
                                                                                                                                                                                                                                                                                                                                                                          Pack Test
                                                                                                                                                                                                                       First Aid
                                                                              CPR



              Cycle
     I=Initally/As Needed;
   Y=Yearly; 2=Every Two        I                      Y                      2     5                 5                          Y                     Y                   Y                     Y                     2           3                   I                 I                           Y                       I              Y                             Y                I                  I                      Y                 I                   Y
years; 3=Every Three years;
      4=Every Four years
Administrative Staff          ~                        ®                      ®     ®                 ~                          ®                     ®                   ~                     ~                     ®           ~                 ®                ~                         ®                          ®                ®                             ~           ®                     ~                        ~                ®                    ®
District Forester             ®                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ~                         ®                          ®                ®                             ~           ®                     ~                        ~                ®                    ®
Equipment Operator            ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ~                         ®                          ®                ®                             ~           ®                     ®                        ~                ®                    ®
Forest Officer                ®                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ®                         ®                          ®                ®                             ®           ®                     ®                        ®                ®                    ®
Forest Practices Forester     ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ~                         ®                          ®                ®                             ~           ®                     ~                        ~                ®                    ®
Forester Trainee              ~                        ®                      ®     ®                 ~                          ®                     ®                   ®                     ®                     ®           ~                 ®                ®                         ®                          ®                ®                             ®           ®                     ~                                         ®                    ®
Forklift Operator             ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ®                 ®                ~                         ®                          ®                ®                             ~           ®                     ~                        ~                ®                    ®
Laborer 1                     ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ®                         ®                          ®                ~                             ®           ®                     ®                        ®                ®                    ®
Laborer 2                     ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ®                         ®                          ®                ~                             ®           ®                     ®                        ®                ®                    ®
Protection Supervisor         ®                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ®                         ®                          ®                ®                             ®           ®                     ®                        ®                ®                    ®
Service Forester              ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ~                         ®                          ®                ®                             ~           ®                     ~                        ~                ®                    ®
State Lands Forester          ~                        ®                      ®     ®                 ®                          ®                     ®                   ®                     ®                     ®           ~                 ®                ~                         ®                          ®                ®                             ~           ®                     ~                        ~                ®                    ®




                                                                                                                                                                               16
2006-2007 West Oregon District Safety/Wellness Plan


                  Wellness/Fitness/Work Capacity Testing Policy
I.       District Employee Wellness Plans
Maintaining a high level of physical fitness is a major part of an employee's ability to work
safely. All district employees are encouraged to participate in fitness and wellness programs and
opportunities as they are made available by the district or the department. Wellness and general
physical fitness is voluntary for each employee. The District understands the importance of
employing a physically fit work force and the effect it has on the general well-being of its
employees, so it promotes wellness and physical fitness in all district employees through the use of
education and/or exercise programs. As part of the district’s commitment to wellness and
physical fitness, the district encourages each employee to develop a specific wellness plan in
coordination with their immediate supervisor. The district will allow an employee up to 20
minutes per day* to implement an approved wellness plan. Elements of the plan must include
and address the following criteria:
    • An Objective. The program must describe the objective that the employee wishes to
        accomplish, whether it is a physical (increased strength, mobility, or flexibility, weight loss,
        etc.) or a non-physical (dietary program, stress management, etc.) desired outcome.
     •    A Method. The plan must address how the employee will use their 20 minutes per day* to
          achieve their goals. Examples include walking around the compound or on a treadmill,
          lifting weights, reading books or pamphlets directly related to their objective, etc.
          Competitive activities will not be recognized as part of a wellness plan nor are they to be
          part of an activity time.
     •    Measurable Criteria. Examples include weight loss within a certain time frame, increase in
          endurance or strength, reduction in blood pressure, etc.
     •    A flexible schedule or several alternative ways for accomplishing the employee’s objective.
          The 20 minutes per day* must be structured in a time and manner so as not to adversely
          affect the productivity of the individual or the work unit. The plan must address coverage of
          the employee’s duties during the time the employee will be participating in their wellness
          program.
Once a plan has been developed that is satisfactory to both the employee and the immediate
supervisor, each will sign the plan. The plan will then be submitted to the District Safety
Committee for review and further recommendations, if any.

* The 20 minutes per day is non-accumulative. If an employee does not partake their 20 minutes
one day, it is lost and does not carry over to another day.

II. Work Capacity Testing (WCT)
It is generally understood that employees that remain physically and emotionally fit tend to perform
better. Improvements include better overall safety records and increased productivity. These
benefits have become especially important as they relate to the long hours and arduous duties
included in ODF jobs performed, including wildland fire fighting, tree planting and other
operations. When physically fit employees are combined with a good understanding of the job, the



                                                   17
2006-2007 West Oregon District Safety/Wellness Plan

proper skills to do the job, and the ability to do the job, the end result is fewer accidents, increased
productivity, and a greater value to the landowners whose lands we protect.
The philosophy in this process is that there is a shared responsibility between the employee and the
Department.
•     Individual employees are responsible for learning and being able to perform the tasks of the
      job, as well as being physically fit to perform the tasks of the job.
•     The District is responsible for teaching and developing the skills and knowledge necessary
      to perform the tasks of the job and encouraging the employee to maintain an acceptable
      level of physical fitness to perform the tasks of the job.
Fitness Standards Program and Work Capacity Testing (WCT)
The district will implement work capacity testing consistent with ODF’s statewide Fitness
Standards Program and Work Capacity Testing for Fire Duty policy (see Reference Index). ODF
utilizes a family of job-related work capacity tests, known collectively as the Pack Test, as the
Department’s method of assessing wildland firefighter work capacity. The Pack Test is required for
it’s professional firefighters who function in positions (both day-to-day and ICS) that have physical
fitness standards identified. This business decision is meant to ensure that those employed in
professional firefighting capacities requiring frequent physical exertion are able to perform their
duties efficiently, safely, with a minimum of stress and for extended periods of time in order to most
effectively meet agency goals.
ODF has adopted Agency-specific fitness levels (see ODF Fitness Requirements By Position
spreadsheet in Reference Index). This results in a level of testing for certain ICS positions that
varies from the national standard as identified in the NWCG Wildland Fire Qualifications
Subsystem Guide (PMS 310-1). These ODF-specific fitness levels are accepted nationally through
written agreement with state and federal wildland firefighting agencies. Work capacity levels are
based on an employee’s ICS qualification or the qualification they are required to meet in their
ODF-funded position. Employees are not to test at a level more strenuous than that required for the
ICS position or positions they are qualified. Employees qualified in more than one ICS position
with differing fitness levels will generally be required to take and pass the most stringent test. To
determine what fitness level is most appropriate review the spreadsheet of fitness levels and discuss
with your supervisor.
Risk Management: There are risks associated with taking a work capacity test and there are risks
associated with arduous fireline duties. In either case, the primary objective of the fitness program
is to ensure that our employees with health problems or other risks will be identified and will not
take fitness tests, nor be assigned fire line duties that put them at undue risk.
•   It is important that we all understand that employees should not take a fitness test if they do
    not meet medical risk screening guidelines.
•   Options allow employees to meet applicable fitness and other standards in a number of ways.
•   Options exist to modify duties.
•   You share a responsibility with the department with regard to managing our shared risks.
•   You are strongly encouraged to consult with your physician prior to beginning any
    conditioning program or other activity that substantially increases your physical demands.


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2006-2007 West Oregon District Safety/Wellness Plan


•   Please take advantage of your health and medical benefits for this purpose.

Risk Screening Process: The American Heart Association and numerous other medical/health
organizations recommend that certain risk factors be evaluated prior to engaging in physically
demanding activities. The Pack Test is a physically demanding activity that should not be
attempted unless a person is knowledgeable about their risk factors. To help employees assess their
ability to take these tests, ODF is implementing a two-stage risk screening process for all permanent
and returning seasonal employees who will need to take a test. Both stages of the screening process
must be completed prior to taking a work capacity test. Once the screening has been completed,
employees will know whether they are eligible to take the Pack Test or whether they need to consult
with a medical practitioner first. The requirement to go through the screening process will be
applicable to persons qualified in any of the three fitness levels (Arduous, Moderate, or Light).
The first part of the process is a medical screening designed to assess cardiovascular fitness. The
purpose of the medical screening is to assist employees in determining their cardiovascular risk and
to help them complete the second portion of the screening process – completing a pre-participation
health screening questionnaire (HSQ). The medical screening will consist of a blood glucose level
identification, a cholesterol level identification, a blood pressure measure, and a body mass index
calculation. The results will be for the employee’s use in completing the HSQ. The Department is
currently working with PEBB, Oregon Health Sciences University, and a private contractor to
provide the medical screenings.
The second part of the risk screening process, which will follow the medical screening, is the
mandatory completion of a pre-participation health screening questionnaire. This HSQ is similar to
the one the Department has used for the last 6 years. After you complete the questionnaire, you will
keep Page 1 and give Page 2 to the test administrator. Page 2 only reveals the checkmarks and none
of the specifics about what was check-marked. After reviewing the results of questionnaire, test
administrators are required to notify the employee whether or not they can take the test based on the
results of the questionnaire. A copy of the HSQ can be seen in the ODF Fitness Program
Administrator’s Guide (See Reference Index). The “masked” version will be available at local
offices. Your health information will be kept entirely confidential throughout this process.
The ODF Fitness Program Administrator’s Guide includes information and guidance, recent
management review implementation changes, including the requirement to have an EMT with
defibrillation capacity on site during testing, and the collection of the HSQ mask prior to allowing
the employee to test.
 Testing Applicability: Work capacity testing applicability will remain consistent with current
statewide ODF policy, including:
       •   New hires into seasonal firefighter positions must continue to take and pass the
           appropriate work capacity test as a condition of employment (prior to hire). They are
           required to complete the HSQ, and provide it to the test administrator for a “go, no
           go” determination. New hires are encouraged to use their personal physician to
           undergo cardiovascular medical screening prior to taking the work capacity test.
           However, they will not be provided department-sponsored medical screening.
       •   Returning seasonal employees who have positions with identified fitness standards or
           who hold ICS certifications for positions with identified fitness standards must


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2006-2007 West Oregon District Safety/Wellness Plan

            participate in the risk screening process and then take the appropriate work capacity
            test.
        •   Permanent employees who hold ICS qualifications for positions with identified
            fitness standards must participate in the risk screening process and then, if indicated,
            take the appropriate work capacity test.
        •   Permanent employees in positions that require an ICS equivalency with an identified
            fitness standard must participate in the risk screening process and then take the
            appropriate work capacity test. A number of fire management positions will not
            require a fitness standard. Persons promoting or transferring into positions with
            identified fitness standards must participate in the risk screening process and then
            take and pass the appropriate work capacity test to qualify for the position.
Cannot Take/Cannot Pass Due to Medical Reason: In the event that an employee is unable to
take a test due to a medical condition or is unable to pass the test, that employee will be required to
obtain a Medical Release from a physician indicating that the employee can or cannot take the test
or that they can or cannot perform the duties that meet the appropriate definition of arduous,
moderate or light, depending on the level of test associated with their ICS position or equivalency.
Employees may be allowed to test twice annually: the initial try and one re-test. The Medical
Release option is not available for new hires. The Medical Release form will be available in the
appendices section of the ODF Fitness Program Administrator’s Guide.
AD Hires: AD hires and others who are not classed by OR-OSHA as firefighters will not be
subject to work capacity testing by the Department, but will be generally evaluated for the ability to
perform their assigned duties through observation.
If you have questions about the details and/or process regarding ODF’s Fitness Standards Program
or work capacity testing ask your supervisor. A flow chart for the 2005 work capacity testing
program is available to help illustrate the process for you.
It is the desire of the Department that employees engaged in firefighting will view these
requirements as a positive step in ensuring the accomplishment of program objectives and will take
appropriate steps to develop and maintain the physical capacity to accomplish their jobs efficiently,
effectively and safely.
Work Capacity Fitness Training
Cardiovascular/Aerobics: any activity that raises the heart rate (Target Heart Rate) and keeps it
elevated for a sustained period of time (20-60 minutes).
•   Pack Hike: use a pack that is comfortable, fits snug, and the weight is evenly distributed.
    Start with 10-15 lbs. and gradually increase weight to 25-30 lbs. Only use 45 lbs. when
    taking or training for WCT. Use a variety of terrain and courses. Train 3 – 6 days weekly.
•   Cross-Training: use a variety of aerobic activities avoiding “impact” exercise everyday.
    Running, biking, and aerobics classes are good examples. Wear the appropriate PPE for the
    specific activity.
Muscle Strength/Endurance: avoid heavy weight lifting; concentrate on muscle endurance; use
rest intervals.




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2006-2007 West Oregon District Safety/Wellness Plan


•   Upper Body Exercises: Use large muscle groups (shoulders, upper back, chest, biceps,
    triceps). Use moderate weight, 12-20 reps x 1-3 sets with 60 second interval. Alternate days
    with 24 - 48 hours rest between workouts. Work opposing muscles equally!
•   Lower Body Exercises: Use larger muscle groups (quads, hamstrings, abs, lower back,
    calves, lower leg). Use moderate weight, 12-20 reps x 1-3 sets with 60 second interval.
    Alternate days with 24 - 48 hours rest between workouts. Abs and calves can be worked
    everyday. Work opposing muscles equally!
Flexibility/Stretching: Stretching is recommended every day in order to minimize injury, optimize
fitness, and reduce stress.
•   Stretch prior to workout and stretch afterwards (minimum 5 minutes), no bouncing!
Rest: Rest and relaxation is recommended a minimum of 1 day a week to optimize training, reduce
stress and fatigue, and avoid overuse injuries.

III. Other Available Resources
ODF Salem Health Fair
ODF holds a statewide Health Fair, usually in October or November, hosted and coordinated by the
Salem Safety Committee. This is a good opportunity for employees in Districts near Salem to get
free or low-cost screenings and risk assessments, as well as other health and wellness related
information.

Employee Assistance Program (EAP)
The Department participates in an EAP provided through Cascade Counseling Center. This service
provides free confidential assistance for the employee and their family. Some of the areas they
render assistance in are relationships, marital and family issues, substance abuse, mental and
emotional distress, and also referral to local resources. Their toll free number in Oregon is 1-800-
257-6291.
Find out more about EAP through PEBB’s website: http://pebb.das.state.or.us/

PEBB Health Center and their “State of Health Program”
The State of Health is a fairly new, statewide wellness program for PEBB-eligible employees and
their dependents. A goal of the program is to advance the health and well-being of employees and
their families, and improve the quality of life for those who incur serious illnesses. Program
elements include: chronic disease management assistance, health screenings and risk assessments, a
personalized suite of web-based health tools, and the PEBB Health Center operating as the hub of
the statewide program.
You can find more information at PEBB’s Health Center website: http://www.pebbhealth.org/

Routine Periodic Health Appraisals through Your Insurance Provider:
Check your Medical Plan booklet, or through the PEBB website: http://pebb.das.state.or.us/
           • Providers will pay eligible charges as listed in their Summary of Benefits (see your
               specific plan’s Benefit’s booklet).




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2006-2007 West Oregon District Safety/Wellness Plan


              Emergency Medical Services and First Aid Plan
All work locations, fixed and field sites, are required to have an Emergency Medical Services
and First Aid Plan. The plan shall ensure that emergency medical services, commensurate with
the seriousness of the specific illness or injury, are readily available at all times to injured or ill
employees.

Process / Need          Responsibility Requirements
Emergency               All employees Almost without exception, if there is a need for ANY
Services                               emergency service (Fire, Medical, and Law
Information                            Enforcement) they can be readily obtained anywhere in
                                       the district by dialing 911 from any phone.
Accident Reporting      All Employees See “Reporting Matrix” for whom to notify
Ground Ambulance        All Employees Employee calling 911 to request Ambulance should
                                       provide:
                                       1. Identify self and agency, i.e.“Debra Dispatcher
                                           with Oregon Department of Forestry”
                                       2. Specific location of emergency. Be specific!
                                           County, Fire District, cross streets, road name,
                                           address, etc.
                                       3. Type and extent of injuries
                                       4. Injured employee’s name (if known)
                                       5. Call back number
                                       6. Any other requested information
                                       7. Try to get the name of the hospital(s) to which the
                                           employee(s) will be transported.
Air Ambulance           All Employees Generally speaking, ambulance/rescue services are the
                                       responsibility of the local fire department. It is their
                                       responsibility to determine if air or ground ambulance
                                       service is the best way to deal with the situation. In
                                       some cases, especially where a life-threatening injury
                                       occurs in a remote location, district personnel may find
                                       themselves seeking air ambulance services. Be
                                       prepared to provide detailed information as to the
                                       location of the injured person(s). The best location is
                                       to give latitude/longitude coordinates if possible. If
                                       these cannot be determined, use landmarks, township,
                                       range, and section.
                                       Employee calling 911 to request Air Ambulance should
                                       provide:
                                       1. Identify self and agency, i.e. “Debra Dispatcher
                                           with Oregon Department of Forestry”
                                       2. Type and extent of injuries
                                       3. Call back number
                                       4. Give a location with latitude/longitude, cross
                                           streets, road, junction, ridges, and stream, etc. and


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2006-2007 West Oregon District Safety/Wellness Plan


Process / Need           Responsibility Requirements
                                             nearest landing sites.
                                                 • Landing site must be at least 60 feet in
                                                      diameter and free of overhead obstructions
                                                 • Night landing sites should be marked with
                                                      four flares
                                        5. Give weather conditions at the landing site
                                        6. In case of transfer, give patient’s name (over secure
                                             phone connection)
Life Flight              All Employees If condition of patient changes significantly, enough to
                                        activate Life Flight service out of Portland, the
                                        following information should be given to Dispatch:
                                        1. Location of suitable helicopter landing site in
                                             proximity of injured person(s)
                                        2. Ground contact name
                                        3. Weather conditions, wind and visibility
                                        4. Landing zone information
                                        5. Possible second landing zone
                                        6. Type and extent of injuries
First Aid / Supplies     All Employees All employees should know which individuals in the
                                        unit are currently qualified in medical first aid response
                                        (first aid), and the location of first aid supplies.
                                        A First Aid & Emergency Medical Services poster with
                                        the following information shall be conspicuously
                                        displayed in all permanent work sites.
                                                 • Emergency medical response telephone
                                                      number – 911
                                                 • Location of nearest first aid kit

First Aid Training       Employees/          See Safety Training Matrix
                         Supervisors
Emergency Medical        All Employees       In most cases the employee can be transported or drive
Services                                     themselves directly to the clinic or hospital. When
                                             possible, notify the clinic or hospital that an employee
(See Listing Inside                          is being transported to their facility and provide all
Front Cover)                                 necessary forms for the employee prior to being
                                             transported.
Fire Services            All Employees       (See Listing Inside Front Cover)
Law Enforcement          All Employees       (See Listing Inside Front Cover)
Services

References:
OAR 437-002-0161 - Medical Services and First Aid – General Occupational Safety and Health Rules
OAR 437-004-1305 - Medical Services and First Aid – Agriculture
OAR 437-007-0220 - Medical Services and First Aid – Forest Activities
ODF Safety Manual - Chapter 7, Emergency Medical Services and First Aid



                                                     23
2006-2007 West Oregon District Safety/Wellness Plan



                                    Accident Reporting

All current forms are included in the accident packets located in the administrative areas of all
units. Electronic copies of forms are available on Salem’s Training & Safety webpage.

When reporting accidents from the field, personnel should contact Dispatch with the
following information:
    1. Location
    2. County
    3. Number of victims
    4. Current condition of patients
    5. If there is a certified EMT on site or not.
    6. Is Life Flight needed?

Note: Do not use patient’s name over radio.

Appropriate accident response: (What to Do!)
Remember contact Dispatch! (See Accident Investigation section)
1. If the injured person is unable to treat themselves, give first aid to the extent of your own
   qualifications. (Remember Communicable Disease/Blood Borne Pathogen Controls)
2. Do not move a severely injured person unless it is necessary to protect their or your own
   safety.
3. Stay with the person until medical assistance arrives.
4. Get pertinent medical information if possible and emergency contact information, if
   employee requests contacts be made.
5. If hospital transport is necessary, an employee should accompany them and stay at the
    hospital until relieved by co-worker or by supervisor.




                                                 24
 2006-2007 West Oregon District Safety/Wellness Plan



                                     Reporting Matrix
                             (Reporting phone index at end of table)
  Injury Accident                    Form                     Time Frame/ Distributions
Minor injury             Incident Analysis Form          Notify Supervisor within 24 hours of
No doctor visit.                                         injury
                                                         Distribute to: Salem Safety; DF; AD
                                                         or PD
Injury or illness        Incident Analysis Form;         Notify Supervisor and OR-OSHA
requiring                                                Distribute to SAIF; Salem Safety; DF;
hospitalization                                          AD or PD.
                                                         Notify OR-OSHA within 24 hrs in the
                                                         event of hospitalizations.

                         SAIF 801,                       801 is due to SAIF in 5 calendar days
                                                         from date of injury or diagnosis or 24
                                                         hrs if hospitalized.

                         Release to Return to Work       Release to Return to Work form must
                                                         accompany employee when seeking
                                                         treatment to be completed by the
                                                         attending medical practitioner and
                                                         returned by the employee to
                                                         supervisor.
                                                         (see Early Return to Work Program)
Catastrophic/            Incident Analysis Form;         Notify Supervisor immediately to
Vehicle Accident or      Release Return to Work;         complete IAF within 24 hrs. Send
Injury/Illness                                           original to Salem Safety, copy for unit
(2 or more fatalities;                                   files.
3 or more
hospitalizations)        SAIF 801;                       Release to return to work should go to
                                                         hospital with patient.

                                                         SAIF report due within 5 calendar
                                                         days and
                                                         OR-OSHA within 8 hrs. Public
                         OR Traffic Accident and         Affairs should be notified as well as
                         Insurance Report (OTAIR)        AD and DF.
                         If over $1500 damage or any
                         injury.                         DMV OTAIR Report within 72 hours
                                                         of accident.


                                                         (See OR-OSHA reporting requirements
                                                         memo for Serious or Catastrophic
                                                         Injuries in the Reference Index)

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 2006-2007 West Oregon District Safety/Wellness Plan


  Injury Accident                Form                         Time Frame/ Distributions
Fatality             IAF; 801; OTAIR                     Notify: Supervisor who notifies
                                                         Salem Safety & County Sheriff;
                     •   In the case of a fatality:      Salem Safety who notifies OR-
                         -Do not move the                OSHA and Public Affairs.
                         individual(s) unless there is   (OR-OSHA notification within 8 hrs.)
                         danger of evidence being        IAF within 24 hrs.
                         destroyed.                      801 within 5 calendar days
                         -Do try and establish the
                         identification of the victim.
                         -Do not release the victim’s
                         name, except to authorities.
                         -Do not allow unauthorized
                         pictures. Only take pictures,
                         if the individual(s) must be
                         moved, or get witnesses to
                         remember details.

                     See OR-OSHA REPORTING
                     REQUIREMENTS MEMO IN
                     THE REFERENCE INDEX




                                             26
 2006-2007 West Oregon District Safety/Wellness Plan


       Vehicle Accident                 Form                   Time Frame/ Distributions
If any injuries or over $1500    DMV form                 Notify supervisor immediately, 72
damages.                                                  hours to DMV, Police Department.
State accident that involves     Preliminary report of    Notify supervisor immediately, 24
non-state property or another    Oregon State form        hours to ODF Safety.
individual to damage to state
vehicle >$500.
Any damage to vehicle that       Incident Analysis Form   Notify supervisor immediately, 24
requires cost incurrence to                               hours to ODF Safety.
return it to pre-incident
condition.

 Reporting Phone Numbers
 SAIF                    1-800-285-8525; after hrs 1-800-346-4544

 OR-OSHA        Salem           503-378-3274
                Portland        503-229-5910
                Eugene          541- 686-7562
                Bend            541-388-6066
                Medford         541-776-6030

 Salem Safety                   503-945-7295 or pager 503-370-0000

 Salem Coordination             503-945-7439 or 503-945-7455




                                                 27
2006-2007 West Oregon District Safety/Wellness Plan



                                   Accident Investigation

All on the job injuries, illnesses and vehicle accidents must be reported by employees and
investigated by their supervisors. The notification process is outlined under Incident Reporting.
Regardless of severity, an Incident Analysis Form (IAF) will be completed. If medical assistance is
necessary, a SAIF 801 form must also be completed. If damage is over $1500, or if there is any kind
of injury from a vehicle accident, an Oregon Traffic Accident and Insurance Report (OTAIR) must
also be completed and submitted to The Department of Motor Vehicles (DMV).
Supervisors must obtain and assemble all facts concerning an accident within 24 hrs of the
knowledge of the occurrence. The investigation is documented on the IAR, or a report attached to
the IAR. Assistance may be obtained through the Salem Safety Manager.

When reporting to OR-OSHA, prepare to provide the following information:
1. Date and time of incident
2. Employer name, address and phone
3. Description of the incident
4. Location of the incident
5. Name, occupation, date of birth of all injured parties.

 Completing the Incident Analysis

 1. Care for the
    injured
 2. Secure the scene.      By posting personnel or flagging, keeping people away from
                           investigation area. Note the position of equipment and materials,
                           warning signs or any other physical evidence.
 3. Interview              Focus on the facts not the blame.
    witnesses                      Who, when, where? Collect statements. Remember to get
                                   names and contact information.
 4. Document the           By sketching out the scene, or taking pictures or video.
    scene.                         Sketch out the scene:
                                       Sketches should be clear.
                                       Sketches should include measurements
                                       Print legibly
                                       Indicate direction (W, N, E, S)
                                       Tie measurements to fixed point. (i.e. building, pole, etc)
                           Use sketches when interviewing. Mark where witness or pertinent
                           objects are located.
 5. Analyze Data           Trace all causes to the source. Each cause identified presents an
                           opportunity for intervention for prevention. Surface causes, root
                           causes, conclusions.




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2006-2007 West Oregon District Safety/Wellness Plan


 Completing the Incident Analysis

 6. Complete the                On IAF or attaching to IAF. Distribute to Salem Safety, Safety
    report.                     Committee Chair and District Forester.
 7. Recommendations             Both immediate and long term.
                                        Present to predetermined authority to District Forester who
                                        may forward to District Safety Committee, or Safety
                                        Committee Chair.
 8. Follow-up                   Take corrective actions and do a critical review to maximize the
                                benefit for the unit.

Allow for a complete investigation to not only correct workplace hazards and unsafe practices but to
determine the root cause - that is the key to prevention. Accidents usually have multiple causes.
Accident analysis can provide valuable information for reviewing and adapting safety policies to
help ensure a safe workplace.

References
OAR 437-001-0052 - Reporting an Accident
OAR 437-001-0053 - Preserving the Scene
OAR 437-001-0170 - Failure to Report
OAR 437-007-012 - Accident investigation
ORS 654.182 - Directs safety committee to develop process to investigate
OR-OSHA publication 102, Accident Investigation Procedures




                                                       29
    2006-2007 West Oregon District Safety/Wellness Plan




     Occupational Injury/Illness Reporting and Management Including
                          Early Return-to-Work
    Reporting and management of occupational injury and illness claims are required. Note: Medical files are to
    be kept in a locked, secured file and separate from the employee’s Personnel File.
       Process              Responsibility                        Guidance                               Form
Visit to Medical         Employee or               Prior to visit obtain form, have             Release to Return to
Provider                 designee                  medical provider complete and sign           Work

                                                   Prior to visit or immediately after,         Form to supervisor
                                                   complete Employee Section                    within 24 hrs of visit

                                                                                                801 copy to supervisor
                         Supervisor                Complete Employer Section and
                                                   forward within 5 days of knowledge           801 copy to file, SAIF,
                                                                                                Safety Manager
Employee Released        Employee                  Report to work as scheduled                  Completed Release to
to regular work                                                                                 Return to work to
                                                                                                Supervisor

                         Supervisor                Forward copies of completed Release          Copies to file, SAIF,
                                                   to Return to Work                            Safety
Employee Not             Employee                  Forward authorization immediately            Completed Release to
Released to regular                                (deliver, fax, arrange for pick up)          Return to Work
work                                                                                            signifying employee not
                                                                                                released, to supervisor.

                         Supervisor                Analyze completed Release to                 Job Description form
                                                   Return to Work for modified duty.            for modified duty to
                                                   Submit proposal to medical provider          file, SAIF, Safety
                                                   for signatory authorization
Employee released        Employee                  Forward authorization (deliver, fax,         Completed Release to
to modified duty*                                  arrange for pick up) immediately.            Return to Work to
                                                   Report to work as indicated.                 supervisor

                         Supervisor                Submit proposal to medical provider          Modified Job Description
                                                   for signatory authorization.                 with proposal to file,
                                                                                                SAIF, Safety




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    2006-2007 West Oregon District Safety/Wellness Plan


      Process          Responsibility                                 Guidance                                   Form
Modified duty        Supervisor                        Prepare appropriate bona-fide job               Mandatory Job Offer or
proposal accepted by                                   offer form and deliver or send                  Optional Job Offer for
medical provider                                       certified mail                                  file, Safety

                          Employee                     Notify supervisor upon receipt with             Accepted or rejected
                                                       acceptance or declination                       Mandatory Job Offer or
                                                       immediately. Sign form and                      Optional Job Offer to
                                                       forward.                                        supervisor
OSHA                      Designated person            Enter qualifying injuries/illnesses on          OSHA 300 Log to file
Recordkeeping                                          log.


    *SAIF has an EMPLOYER-AT-INJURY Program (EAIP) that will compensate the employer for implementing an
    Early-Return-to-Work.

    This could be a very valuable program to the agency and fits into the Wellness Programs as well. If interested,
    please contact Human Resources/Safety Manager for further details.




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2006-2007 West Oregon District Safety/Wellness Plan



                                        Emergency Action Plan
                                     DIAL 911 for all emergency services
Almost without exception, if there is any need for ANY emergency service (fire, medical, or law enforcement)
they can be obtained anywhere in the District by dialing 911 from any phone.
The District Forester will be notified as quickly as is practical any time an emergency service is requested. In his/her
absence the Area Director will be notified.
 Threat
 Power Outages                       All exterior doors should be locked and monitored for public access.
 Armed Or Dangerous                  1. It is critical that you alert people quickly and quietly as to what
 Intruders/ Threats                      and where the danger is so they can avoid it or move away from
                                         it. A fire alarm may panic the intruder or result in people
 Any public building                     moving into the danger zone. Spread the word by messenger
 could be the target of an               tree to evacuate quietly and safely. If known, the messengers
 armed and dangerous                     will need to tell people what locations to avoid.
 intruder. If you                    2. If you are the person encountering this person, try to stay calm,
 encounter such a person:                do exactly what they ask. If there is an oral bomb threat, follow
                                         demands and offer no resistance.
                                     3. If an intruder is known to be the danger, do not draw attention to
                                         the evacuation.
                                     4. Watch out as you leave. The task is to stay out of the intruder’s
                                         view. Evacuate people to a safe place, out of direct view of the
                                         intruder.

                         This safe place may not be the normal evacuation site!
 Emergency Evacuation       In the event of office fire or other natural disaster an
 Procedures                 announcement will be made over the intercom system to
                            evacuate the building. That person will also call 911, if pertinent.
                            Employees will leave the building by means of the nearest exit.
 Each person’s first        Building exit diagrams are located in each room/office in all the
 responsibility is to       buildings.
 maintain his or her own    ONCE OUT, STAY OUT!
 safety. DO NOT RISK        Gather only immediate personal belongings. (car keys, purses,
 YOUR OWN LIFE!             medicine, coat)
                            If possible close all windows and doors when exiting the
                            building. Employees will congregate at a designated location on
                            the compound and supervisor will take roll to determine if all
                            staff is accounted for. Supervisors and/or supervisor designees
                            are responsible for accounting for all employees who were
                            working in the buildings at the time of the alarm.
                            Employees will evacuate buildings and report to predetermined
                            areas near each unit office.
                            Employees will remain in the designated evacuation area until
                            cleared to return to the building or leave. Do not leave area until
                            cleared by your supervisor.



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2006-2007 West Oregon District Safety/Wellness Plan


Threat
Emergency Evacuation           Employees must be released if buildings are uninhabitable or if
Procedures (cont.)             it will be several hours before employees can re-enter the
                               building. (See State Policy 60.015.01, an appointing authority
                               may close an office because of hazardous environmental
                               conditions.) If the agency is not closed but the employee
                               chooses to leave, the employee will use appropriate leave with or
                               without pay.
Emergency                  Administrative staff will keep a current record in the personnel files
Notifications              of emergency contacts for employees containing contact names,
                           phone numbers and important medical conditions. If these contacts
                           change please remember to update.
Earthquake                 Drop, Cover and Hold:
Preparedness               1. Drop to the floor and get under a sturdy table, desk or other
                                 protection, or up against an interior wall.
All employees will         2. Cover your head. If you are not under something, cover your
participate in an annual         head with your arms.
Earthquake Preparedness    3. Hold on to your cover or brace against the wall until the
Drill. (Drop, Cover and          shaking stops.
Hold).
                           If your mobility is limited, move if you can, to an interior wall or 90
                           degree partition corner and away from windows or objects that can
                           fall on you. Lock any wheelchair wheels. If seated, bend over your
                           knees. If you must stand, lean into the wall. Cover your head with
                           your hands or arms.

                           During a quake, buildings may sway, jerk, or roll like waves. It may
                           be noisy. Earthquakes can make doors slam open and shut and tip
                           over office files and bookcases. They can start fire alarms. Items
                           hung on the wall may drop. Ceiling panels and light fixtures may
                           fall. Flimsy partitions may fall over. Windows and mirrors may
                           shatter. Be proactive, secure items as feasible in anticipation of such
                           an event.
                           When the shaking stops: (follow the Earthquake Evacuation
                           Checklist)

                           Do not automatically pull the fire alarm because of a quake.
                           Stop and think.
                           People may need help. Help the injured.
                           Before you leave, find your car keys, coat, glasses and medicines
                           because you may not be able to return.
                           In general, do not rush outside, inside may be safer from falling
                           debris.




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2006-2007 West Oregon District Safety/Wellness Plan


Threat
                            FIELD SAFETY
Field Work Safety              A check-in policy will be implemented according to Div. 7 rules
Requirements                   (see Check-in System Procedures).
                               All field employees shall be qualified in first aid/CPR and
                               blood-borne pathogens. At a minimum, 1 in 5 employees will be
                               qualified. All supervisors and chainsaw operators will be trained
                               prior to assignment to field work.
                               Encouraged to carry a 2-way radio when working away from
                               your vehicle.
                               Carry a first aid kit in vehicle.
                               Have adequate transportation to a point where EMS can be met.
                               When necessary request LifeFlight through Dispatcher or 911.
Earthquake                     • Remain in your vehicle, if driving try and pull over in a clear
Recommendations                    area. (No overhanging trees, rock falls, bridges or drop offs.)
                               • If working on foot in forested areas, try and get to a clear
                                   area. When that is not a viable option especially when
                                   working on a slope, get under the nearest very large tree and
                                   stay at the base on the downhill side to protect yourself from
                                   rock slides, rolling rocks and debris.
                               • Check in with your office or dispatch to report your status.
Pipe Bombs                  May be found near forest roads and gates. If you discover a device:
                               • Do not handle, disturb, or attach anything to the device or
Foreign looking object,            attempt to transport it.
usually a short length of      • Evacuate the area, standby at a safe distance and provide
pipe capped on both                notice to anyone attempting to venture into the area that it is
ends.                              unsafe.
                               • Notify law enforcement and your supervisor immediately of
                                   your finding.
                            Note suspicious persons, vehicles or activities and provide
                            to law enforcement.
Storm Risk Assessment          •   Checking current and forecasted weather conditions before
and Responsibilities               traveling and while working at job site. Employees can
HAZARDS                            monitor current and forecasted weather conditions on
• Icy or snowy roads               appropriate ODF channels.
• High water/ mud              •   Evaluating travel routes for safety risk levels.
• Downed trees or              •   Evaluating job experience in handling storm-related risks for
   limbs in roadways               travel route or work location. Inexperienced employees
• Strong winds                     should be thoroughly briefed on potential hazards or
• Reduced driving                  accompanied by a more experienced person.
   visibility                  •   The employee is expected to use his/her best judgment when
• Landslides or debris             working in the field to evaluate whether working conditions
   flows may block                 are unsafe and whether to discontinue work at a particular
   travel routes or                site, relocate to a safer location or return to the office.
   isolate job sites.          •   To avoid storm-related risks entirely by working in the office
• Other storm related              rather than doing field work under questionable conditions.
   hazards (ex. downed         •   Dispatchers receive or should request Storm Advisories and
   power lines)                    Warnings to advise field personnel.
                               No employee should be working in the field when storm conditions could

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2006-2007 West Oregon District Safety/Wellness Plan


Threat
                            place them in an unsafe or risky situation.
                         ADVISORY/WARNING EMPLOYEES                           SUPERVISORS
Emergency Weather        Storms           Monitor weather                     Discuss safety
Warnings                                  conditions.                         risk levels with
                                                                              employees going
Storm Advisories /                                       Evaluate travel      into the field.
Debris Flows/ Torrents                                   routes.
                                                                              Evaluate
                                                         Do not place         employee
                                                         yourself at risk.    experience with
                                                                              questionable field
                                                                              conditions.

                                                                          Recall employees
                                                                          if conditions
                                                                          warrant.
                         Debris Flow “Advisory”                           Advise field
                                                                          personnel of
                         Issued prior to anticipated                      potential
                         arrival of debris flow                           hazardous
                         producing rainfall.                              conditions and
                                                                          precautionary
                                                                          measures.
                         Debris Flow “Warning”       Take immediate       Exceptions
                                                     precautionary        should be based
                         Issued after significant    measures to reduce upon risk levels
                         rainfall when debris flows safety risks.         and particular
                         are likely to occur.                             travel routes or
                                                     Field employee       work sites.
                                                     supervisors and/or
                                                     unit dispatchers
                                                     are responsible for
                                                     notifying all office
                                                     and field personnel
                                                     any time a Debris
                                                     Flow Warning is
                                                     issued for the area
                                                     in which they
                                                     normally work.

                                                         All personnel
                                                         should
                                                         immediately return
                                                         to the office as
                                                         soon as possible



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2006-2007 West Oregon District Safety/Wellness Plan


Threat

Rescue Procedures          Ground searches are initiated through 911 and the local county
                           Sheriff’s office with approval from the District Forester.

                           Responsibility for initiating air searches lies with the District
                           Forester, District Dispatcher or District Aviation Contact by calling
                           911.

                           (See Emergency Medical Services and First Aid Plan Matrix.)
Appropriate Accident       1. If the injured person is unable to treat themselves, give first aid to
Response                      the extent of your own qualifications.
                              (Remember Communicable Disease/Blood Borne Pathogen
                              Controls)
                           2. Do not move a severely injured person unless it is necessary to
                              protect their or your own safety.
                           3. Stay with the person until medical assistance arrives.
                           4. Get pertinent medical information if possible and emergency
                              contact information, if employee requests contacts be made.
                           5. If hospital transport is necessary, an employee should accompany
                              them and stay at the hospital until released by supervisor.
Fatality Response          1. Do not move individual unless there is danger of evidence being
                               destroyed in the present location. Do try and establish
See Reporting Matrix.          identification.
District Forester is       2. Do not release the victim’s name even over the radio, except to
responsible for the            authorities, until next of kin is notified.
notifications of the       3. Help the coroner if he requests assistance to transport the
various authorities. The       individual. Mark location of the individual; take note of location
sheriff will notify the        of tools, equipment or personal items.
Medical Examiner’s         4. Do not allow unauthorized picture taking or release of pictures.
office and next of kin.    5. If the individual must be moved, take pictures if possible, or get
                               2 to 3 people present as witnesses for later statements.
                           6. Refer all media requests to the county sheriff until the sheriff’s
                               office agrees that information can be released through the
                               Department with the direction of the District Forester.




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2006-2007 West Oregon District Safety/Wellness Plan


                              West Oregon District
                      Structural Fire Emergency Procedures
Fire Services (see Inside Front Cover)

Structural Fire Emergencies
Become familiar with the smoke detector systems in your building and where the fire extinguishers
are located, as well as all fire exits. (See building and compound diagrams)
After the smoke detector signals evacuation, evacuate the building immediately unless the source of
smoke/fire is immediately known and can be safety extinguished with a fire extinguisher. Contact
the fire department.

If You Discover a fire:
Call 911 at dial tone. A mistaken alarm is better than a fire without an alarm. If gas odor is
smelled, it is best to evacuate without the alarm. Alarms are electrical and may ignite the gas.
Evacuate WHENEVER the alarm sounds. Do not wait to find out where or how bad the fire is.
Here is what you should do in the case of a fire:
1. When you hear the alarm, quickly pick up your personal belongings if they are close (purse,
     keys, glasses, coat, etc.) and leave the building and go to the designated evacuation area.
2. Remember to close doors and windows on your way out.
3. Check to see that your evacuation route is clear so you can safely exit the building. If the
     exit is blocked, check your secondary exit and use it.
4. Do not enter a room or area that is on fire. If you must do so to get out of the building, be
     sure that:
                      • There is a clear way out;
                      • The smoke level is higher than a doorknob; (the lower area is clear)
                      • The fire is no larger than a desk; and
                      • You can clearly see the fire.
5. If you cannot exit, stay below the smoke and heat, near the floor. Stoop or crawl if needed.
6. If a fire occurs after normal working hours or weekends, still call 911.
7. The safety of personnel within the building is the primary concern - if the fire can be
     extinguished with no danger, do so. Fire extinguishers are located at several locations
     within the buildings and can be used for any type of fire. If you feel you can extinguish the
     fire or prevent it from spreading, then use the extinguisher, but don’t play hero and expose
     yourself to the danger of not being able to leave the area because of the threat of fire.
8. Once out—Stay Out!
9. Do not enter the building until instructed to do so by the fire department, the fire marshal,
     or the building authorities.
10. Once you are in your evacuation location, account for people and tell the coordinators if
someone is missing.




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2006-2007 West Oregon District Safety/Wellness Plan




If Caught in a Fire:
•    In smoke and heat, stay near the floor
•    Stoop or crawl if needed
•    Feel closed doors before opening, If a door is warm or hot, do not open it
•    Never enter a room that is on fire unless you must to get out of the building. In that event, be
     sure that:
•    There is a clear way out of the room
•    The smoke is higher than door knob level (The lower area is clear)
•    You can clearly see the fire and it is no larger than a desk
•    If unable to escape, keep doors closed. If smoke is entering, stuff coats or material in the
     cracks around the door. Signal for help from windows. Do not break windows out as long as
     there is clear air to breathe.

If Your Clothes are on Fire:
•    STOP...DON’T RUN. This fans the fire causing it to burn hotter and faster.
•    DROP...lie down on the floor or ground. DON’T SIT UP... This slows down the fire and
     helps keep the flames away from your face.
•    ROLL...Cover your face with your hands and roll from side to side. Don’t roll too fast;
     continue this procedure until the fire is out and immediately remove the burned clothing.


Structural Fire Prevention Guidelines
     Potential ignition
         sources                                      Prevention procedures
    Smoking                Limit smoking to designated areas with proper disposal containers.
                           Designated areas at each unit office will be identified to staff by
                           supervisors
    Electrical             • Make regular personal inspection of work areas for overloaded electric
    connections                outlets and damaged or poorly placed wires or extension cords.
                           • Not using unauthorized appliances or ungrounded, outdated wiring.
                           • Ensuring that electrical panels and circuit boxes are well-marked and
                               that the access to these is not blocked to the minimum 3 ft. area
                               surrounding them.
                           • Extension cords are not to be used for portable heaters, refrigerators,
                               microwave ovens, coffee makers, or any other appliance that is heat-
                               producing or exceeds 15 amps.
                           • Extension cords should be a minimum of 14 gauge, grounded, 3-prong
                               plug, in good condition, no splices, or damage.
    Tool use               Using power tools, welding torches, weed-eaters, lawnmowers, chainsaws,
                           or any equipment that could cause a spark, with utmost caution during fire
                           season.

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2006-2007 West Oregon District Safety/Wellness Plan


   Potential ignition
        sources                                        Prevention procedures
  Appliances                 • Should be plugged directly into a permanent outlet.
                             • Should be removed immediately if there is any sign of damage.
                             • Should be checked for its UL listing and used according to
                               manufacturer instructions.
                             • Any appliances listed for “Household use only”,
                               “Household rated” are prohibited.
  Coffee makers              • Coffee makers should be commercial rated. Those labeled for
                               “household use only” are prohibited.
                             • Shut off and unplug coffeemakers at the end of the day.
  Personal heaters
                             • Heaters shall not be operated under desks or tables and should have a
                               minimum of 18 inches clearance from combustible materials.
                             • All heaters must be equipped with high temperature limiting device and
                               built in tip-over protection.
                             • Heaters should always be turned off and unplugged at the end of the
                               day.
  Housekeeping               OFFICE:
                             • Maintaining the cleanliness and organization of paper products and
                               cleaning supplies to reduce fire hazards. Archiving items to a separate
                               location, to limit fuels within the office environment.
                             • Keeping fire extinguisher locations marked and clear and accessible.

                             SHOP:
                             • Maintaining general shop cleanliness, not only to reduce possible fuel
                               ignitions, but also to maintain escape routes free of debris and keep
                               electrical panels free.
                             • Keeping flammable liquids labeled and organized in a flammables
                               locker.
                             • Keeping soiled and greasy rags in a covered metal container away from
                               burnable debris.
                             • Keeping fire extinguisher locations marked and clear and accessible.

                             TO ALL:
                             Keep fire evacuation routes conspicuously displayed and exits marked.

Reference:
             Oregon State Fire Marshall – Fire and Life Safety Services Technical Information Bulletin




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2006-2007 West Oregon District Safety/Wellness Plan


                                     Fire Extinguishers

  Placement                  See compound / shop floor plans for locations
  Use/training               All employees should receive and have documented Fire Extinguisher
                             Training annually.
  Classifications            CLASS A FIRES: Ordinary combustibles, wood, cloth, paper, rubber,
                             and many plastics
                             CLASS B FIRES: Flammable liquids, oils, grease, tars, oil-based paint,
                             lacquer, and flammable gases.
                             CLASS C FIRES: Involving energized electrical equipment (non-
                             conductivity crucial). If equipment is de-energized Class A or B can be
                             used.
  Inspections                Quick check monthly or during compound safety inspections. This is a
                             visual check for placement or tampering. It should be available and will
                             operate. Vehicle extinguishers are checked during monthly vehicle safety
                             inspections. Once inspected, initial and date inspection tag.
  Checklist                  1. Extinguisher is in designated place.
                             2. The extinguisher should have a label denoting Class A, B, and C.
                                 Otherwise, it needs to be replaced with one that is.
                             3. No obstructed access or obscured visibility.
                             4. Operating instructions on nameplate and facing forward.
                             5. Fullness evaluating by “hefting” or weighing.
                             6. Examine for corrosion, leaking, clogged nozzle, or physical damage.
                             7. Pressure gauge reading or indicator in operable range or charged
                                 position.
                             8. Pin and seal are in place.
  Inspection                 Inspections are the responsibility of the Protection Unit Supervisors and
  responsibility             Safety Committee.
                             Report any concerns to them directly.
  Maintenance                Employer will ensure that an annual maintenance examination is
                             performed and those extinguishers needing maintenance, repairs, or
                             replacement will be identified and provided to a qualified individual or
                             business who can perform the necessary repairs or recharging.
                             Hydrostatic testing, as needed, will be done by trained persons with
                             suitable testing equipment and facilities.

Reference:
OAR 437 Div 2/L – 1910.157




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2006-2007 West Oregon District Safety/Wellness Plan


                                             Check-in Policy
The purposes of this policy are to provide a check-in system that will provide a safe work place for all District
employees; be in compliance with OR-OSHA check-in rules and standards for employees working away from the office;
and ensure closest forces are dispatched as District Initial Attack resources.
Please note that each District may have its own procedures and interpretations of this requirement, so when out –of-
District, review that District’s policies. Employees will be held accountable if they fail to comply with the check-in
requirements and procedures of the host district.

     Circumstances                                      Check-in requirements
 All employees                      Check in/out is required for all employees, to include work
                                    locations (drainage, community, road system), return times, and
                                    calling office to update if ETA changes.
                                    Employees in the field are encouraged to carry a portable radio
                                    when not within sight of their vehicles.
                                    Periodic reporting is not required when 2 or more employees are
                                    working together in the field and in communication.
                                    Periodic reporting is not required when driving to and from other
                                    staffed work locations.
 Working alone
                                   Periodic check-in is required each time that work location changes
                                   from drainage, road system or community.
                                   It is the responsibility of each employee in the field to keep the
                                   unit office informed of his/her general whereabouts.
                                   Check-in anytime an employee has reason to feel threatened by a
                                   hazardous or hostile work environment.
                                   Chainsaw will not be used when working alone.
 Administrative                    Document and monitor all check-ins on the sign in/out boards in
 responsibility                    each office.
 (dispatch)                        Notify an available manager or supervisor if an employee has not
                                   reported in within one-half hour of end of shift
                                During fire season:
                                   Dispatch will receive roll call check-ins when engines depart unit
                                   office for fire patrol
                                   Crews will check-in and update admin staff with each change from
                                   their last dispatched location while on patrol
 Engine Crews                      Exceptions to check-in will be made during fire dispatch.
                                   Crews will check-in if there is any change from patrol route given
                                   in initial dispatch during the shift.
                                   Crews are to ensure they are in radio contact to hear and report
                                   during roll call.
References:
OAR 437-007-0210 - Checking System
Portions of OAR 437-007-0215 - Working Alone
Portions of OAR 437-007-0220 - Medical Services and First Aid




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2006-2007 West Oregon District Safety/Wellness Plan


Personal Safety Issues (alphabetical)
            Remember most injuries are preventable if proper precautionary measures are taken.

 Safety issue     Warning signs                                    Requirements
 Back           “THINK BEFORE              Note: Back strains are a reportable injury even if minor.
 Strains-       YOU LIFT!”                 Proper lifting techniques:
 Lifting                                   SQUAT LIFT for lifting objects you can get close to.
                                           Offset Lift is a new lifting procedure where one foot is
                                           turned at a 90 degree angle and placed behind the object and
                                           the other foot is pointed straight along the side of the object.
                                           HIP BEND for hard to reach objects.
                                           Use tools whenever possible to do the lifting for you.
                                            Engineer solutions.

                                           Reference: ODF Safety Manual
 Blood Borne    Always use            If you believe employee has had an unprotected exposure, see
 Pathogens &    universal             the Blood-Borne Pathogens Flowchart in Forms Index.
 Communi-       precautions!          Treat all human blood and body fluids as potentially infected.
 cable                                1. Wash hands immediately for 5 minutes with soap and
 Disease        Exposure to any           water after performing first aid. (Carry alcohol wipes or
 Prevention     blood or body             sanitizing hand cleaner in the field.)
                fluids,               2. Do not share drinking or eating utensils.
                contaminated          3. Caution should be exercised when performing custodial
                sharps (needles,          duties and in lifting garbage bags that may contain
                glass,… anything          contagious materials or sharps that are unseen.
                that could penetrate 4. If syringes are found, do not touch with bare hands.
                the skin), infectious     Identify by flagging location and post to warn of hazard
                materials                 until assistance is available. If feasible, pick up with tongs
                encountered during        and wear chemical and puncture resistant gloves; deposit
                trail or janitorial       in sharps container for disposal at authorized disposal site.
                work, epinephrine     5. If presented with a potentially infectious material situation
                injections, first aid     know who to call or who is responsible for clean-up both
                assistance.               on the compound or in the field.
                PPE: Latex or         6. Promptly remove all PPE and blood-soaked materials in
                rubber gloves, face       marked containers for disposal or cleaning. Disposal of
                shield, hazardous         hazards must follow strict procedures.
                material disposal kit 7. If exposure occurs, a Hepatitis B Vaccination must be
                (with sharps              made available and Post Exposure Evaluation done. See
                container).               your Supervisor immediately for confidential
                                          documentation and seek Emergency medical attention.
                                          See Hepatitis B Vaccination Declination Form in Forms
                                          Index.
                                           References:
                                           OAR 437-002-910.1030 -OROSHA Blood-borne pathogens Standard,
                                           OAR 437-002-360(23) Blood-borne pathogens - Confidential
                                           documentation in accordance with 29 CFR 1910.20
                                           .OAR 437-002-0161 - Medical Services and First Aid


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2006-2007 West Oregon District Safety/Wellness Plan


 Safety issue     Warning signs                                Requirements
 Driver         Vehicle feeling too    When possible, dispatch in pairs to provide a buddy system
 Fatigue        warm, eye strain,      for long distance driving. Pull over and sleep. Employees
                inattention,           should evaluate fatigue level before attempting to drive and
                daydreaming,           notify supervisor if rest is needed.
                hallucinations,        Employee safety always takes precedence over arriving at a
                restlessness, muscle   specific time. SLEEP! Share driving duties.
                tension, drowsiness,
                wanting to shut
                eyes for “only a
                second”.
 Earthquake     Shaking, vibrations,   Secure file cabinets, shelving and hanging objects to prevent
                noise, rolling,        objects from falling and injuring someone.
 Hold annual    window shattering.
                                       In an Earthquake:
 Earthquake
                                       DROP, COVER, HOLD
 Drills.                               Drop to the floor, get under Cover (desk, stairway or against
                                       an interior wall)
                                       Hold on to cover and brace until the shaking stops.
                                       Shaking may cause fire alarms to go off. DO NOT LEAVE
                                       UNTIL SHAKING HAS STOPPED.
                                       When the shaking stops:
                                       1. Assess the situation.
                                       2. Assist those that need it.
                                       3. Evacuate building. Keep clear until building is evaluated
                                          for damage.
                                       4. Call 911 only if police/fire/rescue is necessary.

                                       References: OAR 104-020-000-040 Earthquake Drills
 Ergonomic      Body, eye, neck, or    Preventative measures may include increasing the variety of
 Strains and    wrist strain.          your movements throughout the day. Take breaks. Evaluate
 Motion-                               the pattern of repetitive motions in your work.
 Repetitive                            If a need is identified, workplace ergonomic assessments may
 Injury                                be requested, recommendations may include engineered
                                       solutions or changing work patterns.
 Explosions                            TAKE COVER.
                                       After explosion, evacuate building immediately. Watch for
                                       debris and fire. Count employees to determine if everyone is
                                       out of the building. Call EMS/Police. Begin first aid.
                                       Refer all media requests to Public Affairs.




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2006-2007 West Oregon District Safety/Wellness Plan


 Safety issue     Warning signs                                  Requirements
 Fire           Smoke, flames, gas      CALL 911.
 Emergency      odors                   EVACUATE IMMEDIATELY, do not wait to investigate.
                                        Do not enter a room that is on fire. If necessary, make sure
                                        there is a clear way out and that smoke level is higher than a
                                        door knob, fire is no larger than a desk, and you can clearly
                                        see the fire. If you cannot exit, stay below the heat and smoke,
                                        crawl if necessary. If the fire can be extinguished or prevented
                                        from spreading use an extinguisher. But do not play hero!
                                        GET OUT AND STAY OUT
 Hearing        Operation of            Assessments are required with any change in equipment or
 Loss           pumps, chainsaws,       processes resulting in a change in noise exposure. Audio-
                open cab heavy          metric testing is required annually for employees exposed to
                equipment use as        excessive noise as part of their duties.
                part of daily duties.
                                        Reference: See ODF Hearing Conservation Plan in Reference Index.
                PPE: Hearing
                Protection is
                required for any
                activity with
                sustained noise
                levels above 85
                decibels.
 Heat           Result of excessive     Avoid dehydration; monitor one another’s condition when
 Exhaustion     heat and                working strenuously and/or in high temperatures, especially
                dehydration. Signs      on fires when you are wearing PPE. Limit caffeine drinks
                include: paleness,      and alcohol. With mild cases of heat exhaustion provide rest
                dizziness, nausea,      in a cool or shaded area and provide water. More severe
                vomiting, fainting,     cases have victim lie down with feet elevated and wet down
                and moderate            and fan to simulate sweating, re-hydrate.
                increase in body        Good hydration includes: drinking plenty of water before,
                temperature.            after and during work; carbohydrate/electrolyte beverage
                                        supplements occasionally.
                                        Do not rely on thirst as an indicator of hydration level.
                                        If your urine is dark it is an indication of dehydration.
 Heat Stroke    See above signs of      Avoid dehydration; monitor one another’s condition when
                Heat Exhaustion         working strenuously in high temperatures, especially on
                in addition to:         fires when you are wearing PPE.
                Warm flushed skin,
                possibly no visible     Lie the victim down, elevate their feet. Reduce temperature
                sweating. High          quickly but gently, putting ice packs on groin and armpit
                body temp. (106+),      areas.
                delirium, loss of
                consciousness,          Wetting down with cool water, fanning. Re-hydrate with
                seizures. Kidney        cool but not cold water. THIS IS A MEDICAL
                failure.                EMERGENCY! Call EMS immediately!

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2006-2007 West Oregon District Safety/Wellness Plan


  Safety issue    Warning signs                                 Requirements
 Insect Stings Of allergic              Avoid nests, or wearing sweet fragrances. Cover food items
               reactions:               when eating outdoors.
               Hives, itchiness,        If stung and allergic reaction occurs:
               swelling in areas        Have victim inject epinephrine from sting kit if one is
               other than sting site,   available, or have them take antihistamines. Severe allergic
               difficulty breathing,    reactions are a MEDICAL EMERGENCY! If a black
               blistering or            widow, hobo or brown recluse spider bites you, if you’ve
               discoloration            had an allergic reaction in the past, or if there is blistering or
               around a spider          discoloration, or you develop allergic reaction, see a doctor.
               bite.

                PPE: Carry
                Epinephrine “sting
                kit” if known
                allergy exists.
 Lead           Scraping and            Working with potential lead exposures is to be avoided if
 Exposures      sanding painted         possible by engineering different solutions rather than
                surfaces or using       scraping paint. If lead exposure may occur, OR-OSHA
                lead solder on radio    requires an assessment of lead content be made from a
                components              testing facility. Strict procedures must be followed. (See
                                        State Lead Exposure Guidelines.)
                PPE: Protective
                clothing, respirators   Reference: ODF Lead Exposure Guidelines
                when mandated
 Lyme           Tick presence in        Use light coatings of DEET on Nomex or aramid fabrics.
 Disease        brush. Symptoms         Use DEET or insect repellent. Do a thorough self-inspection
                include: Bull’s eye     after working in brushy areas. If tick is found, remove
                rash, flu-like          immediately by pulling straight out with tweezers. If
                symptoms.               symptoms of Lyme disease appear see a physician.

                PPE: Long sleeved
                shirt, long pants
                tucked in boots.




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2006-2007 West Oregon District Safety/Wellness Plan


 Safety issue      Warning signs                                  Requirements
 Mail –         Foreign, airmail,        Remain calm. Avoid opening, handling or smelling suspicious
 Suspicious     special delivery, oily   packages. If possible place in a plastic bag. If leaking, cover
 Packages       stains or leaks from     with plastic, do not clean up material. Isolate area and close
                packages, excessive      off to personnel. Wash hands immediately to prevent the
                packaging material,      spread of contamination. Contact your supervisor. Call local
                suspicious odors, r      police. Make a list of all personnel present.
                sounds, poor
                addressing, no return    If there are strong indications it is a contaminant or bomb:
                address, protruding      EVACUATE BUILDING IMMEDIATELY AND CALL
                wires or foil.           911.
                Or if personnel
                exhibit signs of
                illness, difficulty
                breathing, or there is
                a presence of smoke
                or fumes from mail
                area.

 Poison Oak     Itching, rash            Use of Pre-exposure lotion “IvyBlock”, post-exposure soap
 Exposure                                “Technu” or strong detergent.
                PPE: Long sleeved
                shirt, long pants,       Remove clothing carefully as if they have been skunked.
                gloves
                                         Washing clothing, PPE and tools with strong detergents.
                                         When not able to wash, wipe with alcohol. Wash hands
                                         before and after removing clothing.
 Pipe Bombs     Foreign looking          If you discover a device:
                object, usually a        - Do not handle, disturb, or attach anything to the device or
                short length of pipe     attempt to transport it.
                capped on both           - Evacuate the area, standby at a safe distance and provide
                ends. May be             notice to anyone attempting to venture into the area that it is
                found near forest        unsafe.
                roads and gates.         - Notify law enforcement and your supervisor immediately
                                         of your finding.
                                         - Note suspicious persons, vehicles or activities and provide
                                         to law enforcement.

 Snake Bites    When working in          Use a stick to probe the ground in front of you when
                tall grass and           walking in tall grass. Use stick to move rocks, firewood, or
                brushy areas.            brush, which will expose snakes you can’t see.

                PPE: Long pants,         SNAKE BITES ARE A MEDICAL EMERGENCY, but
                tall boots, gloves       rarely fatal. Remain calm and call for help. Do not apply
                                         ice, do not open the wound further.




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2006-2007 West Oregon District Safety/Wellness Plan


 Safety issue     Warning signs                             Requirements
 Tool Use/      Cutting or chopping   Proper training and PPE.
 Chainsaws      brush and wood        “DO NOT USE” tags.
                using Pulaski,
                machete or chain      Chainsaws must not be used when working alone or outside
                saw.                  radio contact.
                Shop equipment
                use.                  When items are tagged “DO NOT USE” or “Service
                Locked out or         Needed” they have been deemed unsafe for use and should
                tagged out            not be used until items have been serviced. If a tool fails to
                equipment or tools.   function properly or becomes damaged, tag it and advise
                Equipment             your supervisor.
                breakdowns or
                unsafe tools.

                PPE: In the field:
                Hard hat, leather
                boots, gloves,
                personal first aid
                kit, eye protection
                and handheld radio.
                Additionally, when
                using chainsaw,
                saw chaps and ear
                protection needed.
 Vehicle        Backing vehicles,     Prevention by regular vehicle maintenance checks and
 Accidents      forest road travel,   repairs.
                fatigue, parking,     Use of “spotters” while backing on forest roads. Careful
                animals, and          choice of parking spots. Monitoring radio channels for log
                equipment failures.   truck traffic.
                                      Stay as far to the right as possible on blind corners and/or
                                      narrow roads.

                                      SAIFER driving courses. Safety training.
                                      See Reporting Matrix for reporting procedures
                                      and forms.




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2006-2007 West Oregon District Safety/Wellness Plan


  Safety issue          Warning signs                                   Requirements
  Workplace          Suspicious persons,        Report any hostile situations to supervisors and offensive
  Safety and         disturbed visitors,        behaviors or threats from staff should be reported to Human
  Violence           agitated or                Resources.
                     threatening                Reports may be made anonymously and confidentiality will
                     individuals,               be respected.
                     personnel                  To increase security a minimum of 2 employees should be
                     unaccounted for,           on the compound at all times. Use of sign-out board and
                     theft.                     check-in policies are to account for all employees at end of
                                                shift. See Check-in System Procedures.
                     Acts that express or       Store valuables out of sight.
                     are reasonably             Assignment of building keys and passwords. Closing blinds
                     perceived as               at the end of the day. Locking all doors and securing the
                     expressing intent to       building when empty.
                     cause physical or          Do not reciprocate with similar acts. Use calming
                     emotional harm or          techniques. For field situations, leave when hostility
                     damage to property,        persists or when you sense danger.
                     verbal or written.
                                                References: OAR 437-007-0210 check-in system,
                                                OAR 437-007-0215 Working Alone
  West Nile          Mosquito bites,            Be aware that the West Nile virus cases have been found
  Virus              activity,                  in Oregon.
                     Symptoms: High             West Nile is not transmitted person to person, but by
                     fever, confusion,          mosquito bite after a mosquito has bitten an infected
                     muscle weakness,           bird. Usually symptoms are mild and need no treatment
                     stiff neck, light          but if severe can cause encephalitis or meningitis.
                     sensitivity.               Incubation is 5 to 15 days.

                     PPE: No                    Use light coatings of DEET on Nomex or aramid fabrics.
                     established PPE,
                     but use of insect
                     repellent and long
                     shirt and pants is
                     recommended
WORKSITE ASSESSMENT FORMS (See Forms Index) SHOULD BE MAINTAINED FOR WORK AREAS AND
AVAILABLE TO ALL EMPLOYEES.

References:

OAR 437-001-0047 - Voluntary compliance, Rules for all
OAR 437-001-0760 - Workplaces, safety committees, individual responsibilities




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2006-2007 West Oregon District Safety/Wellness Plan


                                                Vehicle Safety

Vehicle Inspection Reminders
       Daily Basis Check                     Weekly Basis Check              Monthly Basis Check
      Engine Oil- (Contact                   Parking Brake                  Automatic Trans. Fluid
      mechanic when mileage                  Tools and Jack                 Power Steering Fluid
      comes up)                              Spare Tire                     Battery Fluid
      Lights                                 Signaling Flares               Coolant
      Horn                                   First Aid Kit                  Brakes
      Tires                                  Cleanliness                    Clutch
      Mirrors                                Fire Extinguisher              Steering
      Wipers & Washers                                                      Climate Controls
      Leaks (visual)                                                        Seat Belts/ Air Bags
      Radio (2-way)                                                         Accident Reporting Kit
      Brakes                                                                Tire Chains
                                                                            Body Condition
If problems occur prior to the monthly inspections, report to supervisor.

Vehicle Safety Requirements
• All employees driving ODF vehicles shall have completed Level A Drivers Training. Those
   operating vehicles over ½ ton or larger or operating vehicles on unpaved forest roads will be
   required to have had Level B Drivers training.
• ODF personnel will obey State Vehicle Laws and ODF policies when driving Department
   vehicles.
• Seat belts will be worn at all times when driving or riding in ODF vehicles.
• Vehicles should be backed into parking places unless head-in parking is dictated by parking
   lot design. It is necessary to honk the horn when backing any vehicle; exceptions should be
   based on sound judgment. When backing, drivers should make every effort to use a lookout
   person.
• Brakes must be set when parked. Parking on a incline, use chocks and turn wheels to curb.
• Riding on the outside of any vehicle is prohibited, with exception for non-caged dozers,
   motorcycles and ATVs.
• All tools and equipment will be stored in toolboxes or securely fastened to prevent injury to
   drivers or passengers. Dashboards should be kept clear, personal gear should not be
   unsecured.
• Each vehicle will undergo regular monthly inspections. The assigned driver will be
   responsible for safety checks and daily maintenance. Forms will be provided to assist in
   providing a standard form and documenting of safety checks. In addition, detailed safety
   checks will be performed by service provider during set mileage or annual maintenance
   checks.
• All vehicle accidents or damage to district vehicles shall be reported as soon as possible
   to the supervisor, but no later than 24 hours after occurrence. Supervisors should be
   notified of the location and condition of vehicle. (See Accident Reporting Matrix, reporting
   forms are located in the Forms Index.)
• Inoperable or safety-deficient vehicles should be tagged as such.

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2006-2007 West Oregon District Safety/Wellness Plan

Training Requirements Regarding Vehicle Use
• Driver Level A for all employees driving State Vehicles, retaken every 5 yrs.
• Driver Level B for all employees driving off road or vehicles larger than ½ ton re-taken
   every 5 yrs.

Special Training. In addition to the above training, there are instances where special training is
required as noted below.
       Heavy Transport. All employees who operate vehicles with more than a 26,000 pound
       GVW, except fire engine and fire equipment operators, must have a valid Oregon
       Commercial Driver’s License. In addition, employees may be required to attend a
       commercial driving course if they do not have an adequate level of experience and/or
       competency for that equipment.

       Forklift. All employees who operate the forklift must have passed training in forklift usage
       and will be checked out by an experienced operator on the piece of equipment. Operators
       will be re-certified every 3 years.

Engine Safety Requirements
• All of the above vehicle policies plus:
• If Vehicles are equipped with flashing lights, those lights shall be used when parked on
   highways or road shoulders as emergency warning lights. (See Emergency Lights and Sirens
   Policy in Reference Index and Lights and/or Siren Use Criteria below.)
• Drivers of fire engines or other large vehicles will always use chock blocks when parking at a
   fire site or whenever warranted.
• Alternate routes should be considered when dispatched to a fire if there are conditions that
   could endanger the operator or vehicle.
• If drivers of emergency vehicles operate them in an unsafe manner, disciplinary action will
   be taken by a supervisor.
• Safety is to be the first priority when dispatched to a fire.
• Specialized equipment such as engines, tenders, dozers, graders, semis, excavators,
   backhoes, etc. require specialized training. No employee should operate such equipment
   without documented specialized training.

  (Vehicle accident reporting and forms – see Reporting Matrix and Forms Index.)


Engine Response Code Definitions

CODE 1 Response        Any non-emergency incident where warning lights/sirens are not
                       authorized
CODE 2 Response        Do not use red lights or sirens but proceed without delay. Obey all traffic
                       laws.
CODE 3 Response        Authorized emergency vehicle drivers may use lights and sirens to
                       respond to dispatched incidents only to proceed through traffic or
                       intersections. Do not exceed speed limit at any time.



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2006-2007 West Oregon District Safety/Wellness Plan

                 TRAINING REQUIREMENTS FOR LIGHTS AND SIRENS

You must have Authorization by the District Forester to complete the following training and
   operate lights and sirens:

1. Drivers Level A and B training.
2. Completed DPSST classroom presentation course on Code 3 driving,-Safe Operation of
   Emergency Vehicles, and ODF Code 3 Policy Unit in Driver Level B (S-216).

3. Complete a driving competency evaluation by a district supervisor, drivers training course
   and road package.

Personnel are required to keep their certification current, which is five years from the date of
completion.

Criteria for lights and/or sirens: Code 3 only!

Use Lights and/or Sirens for:
1. When safety is of the utmost concern.
2. When human life is threatened.
3. To enter or egress a road when traffic does not allow normal flow.
4. When driving on narrow, winding or heavily traveled roads especially during poor visibility.
5. As a safety precaution when parked on road when it is smoky or low visibility. (Warning
   lights only.)
6. Warning lights for motorists on initial attack along roadway.

Don’t use lights and/or sirens for:
1.   Normal incident responses.
2.   To Move-up to another dispatch block.
3.   To facilitate a quicker response under normal incident responses.
4.   To disregard traffic signals, signs or laws.
5.   To gain access to or from a road when traffic is flowing normally.
6.   Illegal debris burns.
7.   Smoke chases (investigations).
8.   After incident is contained even for mop-up.
9.   Even after you are the first engine to arrive after an incident is already contained.

WHEN IN DOUBT, DO NOT RESPOND CODE 3
References:
ORS 283 – Interagency Services
ORS 483.423 - Motor Vehicle Equipment; Abandoned Vehicles
ORS 483.446 - Motor Vehicle Equipment; Abandoned Vehicles
ORS 487.005 - Rules of the Road
ORS 487.975 - Rules of the Road
OAR 125-155-000 to 900 - State Vehicle Use And Access




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2006-2007 West Oregon District Safety/Wellness Plan

              ALL TERRAIN VEHICLE (ATV) SAFETY REQUIREMENTS

1. Only personnel designated by their supervisor and certified as being technically qualified in
   ATV operation are authorized to drive ATVs.
2. No passengers allowed on ATV at any time.
3. The ATV will be loaded and unloaded from transporting vehicle using a ramp, never by
   hand.
4. Never ride ATV to load or unload, always walk up and down ramp.
5. Use caution when operating ATV on steep or broken ground.
6. Sign out before leaving for the field with an ATV and notify supervisor. (see Check In
   policies)
7. All designated employees will wear the appropriate PPE while operating ATV’s which
   include:
           Impact resistant eye protection
           ANSI or DOT approved foot protection and helmet with chinstrap
           Adequate ankle protection (as in approved fire boots)
           Gloves for hand protection
           Long sleeved shirt and pants.
8. Operator of ATV will carry a hand-held radio. One 2-1/2# A,B,C rated fire extinguisher, and
   a personal first aid kit.
9. Automatic kill cord device must be used when equipped.




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2006-2007 West Oregon District Safety/Wellness Plan


                           District Aviation Safety Information

IMPORTANT—All personnel involved in aviation operations should review and be familiar with
both, the Aviation Mishap Response Guide and Checklist and the Oregon Department of Forestry’s
Aviation Procedures Manual and West Oregon District Aviation Plan.

The Aviation Mishap Response Guide and Checklist is designed to be used as a quick reference and what-to-do guide in
case of an aviation accident or mishap. Copies of this guide have been sent to ODF offices and should be prominently
displayed in Dispatch. Employees should know it exists, what’s in it, and where to find it (Dispatch). The guide gives
procedural guidance to:

             •    Initial Steps; Emergency Service Contacts; Unit/District/Area and Salem
                  Contacts; ODF Aircraft Initial Report form; and
             •    Information on (listed in priority order);
                  1. Protecting People;
                  2. Property;
                  3. Evidence;
                  4. Recovery Operations;
                  5. General Information; and
                  6. Media

Employee should be able to answer the following questions:
• Has the employee reviewed the Aviation Mishap Response Guide and Checklist?
• Has the employee reviewed the Aviation Procedures Manual?
• Is the flight necessary?
• Who is in charge of the mission?
• Are all hazards identified and have you made them known? Have you reviewed the flight
  hazard map?
• Should you stop the operation or flight due to a change in conditions?
               Conditions to be aware of:
                           •    Communications troubles, are communications getting tense?
                           •    Weather/ turbulence?
                           •    Confusion? Conflicting priorities?
                           •    Equipment?
                           •    Personnel?
                           •    Is there a better way to do it?
                           •    Are you driven by an overwhelming sense of urgency?
                           •    Can you justify your actions?
                           •    Are there other aircraft in the area?
                           •    Do you have an escape route?
                           •    Are there any rules broken?
                           •    Are you deviating from the assigned operation of flight?

    The previous 13 questions should be applied to all aviation operations at all times. If you have any questions
        that cause you concern, it becomes your responsibility to discontinue the operation until you are confident
        that you can continue safely.

                         “Aviation safety is a personal responsibility.”

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2006-2007 West Oregon District Safety/Wellness Plan


                          Hazard Communications Plan

Knowledge about the identities, hazards, and safe handling and use of hazardous substances that
employees may be exposed to at work is required in Chapter 6 of the ODF Safety Manual. OAR
437-002 requires the Department to have a written Hazard Communication Plan that establishes
guidelines for hazardous material handling, hazardous material labeling, and a hazardous
chemical/materials training and communications plan for employees. In order to comply with
Oregon Occupational Health and Safety Code Hazard Communication rules, the following
written Hazard Communication plan has been established for the West Oregon District. The
written program will be included in the District Health and Safety Program and made available
to each employee upon request. The following program outlines how we will accomplish the
Haz-Com (workplace safety) and Haz Mat (first response to spills) parts of the program.

Hazardous Communications “Haz-Com”
     Process         Responsibility                           Guidance
Container            Forest Unit    Need to ensure no containers (primary and/or
Labeling of          Supervisor     secondary) of hazardous chemicals will be released for
Hazardous                           use until:
Substances                          1. Containers are labeled.
                                    2. MSDS exists in local Chemical Hazard Books and
                                         appropriate chemical hazard warnings are noted.
                                    3. The name and address of the manufacturer are
                                         listed on container.
MSDS and             Forest Unit    Chemical Hazard Manuals are found and are
Hazardous            Supervisor     maintained in each unit office in West Oregon District.
Substance List                      These contain the basic references on hazardous
                     Employee       materials. It contains a current, up-to-date, master list
                                    of all hazardous substances which district personnel
                                    may be exposed to at the work site. It also contains an
                                    MSDS for every hazardous substance on the master
                                    list. The MSDS sheets are organized and maintained by
                                    the permanent Forest Officer. Each MSDS book is
                                    maintained with regard to the hazardous substances
                                    specific to that building. Contractors who bring
                                    hazardous materials on the compound are responsible
                                    for also supplying the proper MSDS. The person who
                                    buys a hazardous substance is responsible for acquiring
                                    the proper MSDS and placing it in the Hazard Manual
                                    and alert Supervisors if it is a new substance to the
                                    worksite.




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2006-2007 West Oregon District Safety/Wellness Plan


        Process                Responsibility                                  Guidance
                                                        MSDS’s are available to all employees in their work
                                                        area for review during each work shift. If MSDS’s are
                                                        not available or new chemicals in use do not have
                                                        MSDS’s, please immediately contact your supervisor
                                                        or a member of the West Oregon Safety Committee.

                                                        MSDS information is available on the following web
                                                        site:
                                                                 http://hazard.com/msds/index

                                                        A current, up-to-date, master list of all hazardous
                                                        substances to which an employee may be exposed at
                                                        district worksites is available for employee
                                                        reference/use.

Employee                      Supervisor/               Each new employee, as soon as practical after starting
Training and                  Employee                  work at the West Oregon District, will attend health and
Communications                                          training orientation and will receive information and
Plan                                                    training on the following 1:
                                                        1. Overview of the requirements contained in
                                                            OAR 437-002-0005 - Hazard Communication rules.
                                                        2. Review of chemicals present in workplace.
                                                        3. Location and availability of our written hazard
                                                            communication program.
                                                        4. Physical and health effects of the hazardous
                                                            chemicals.
                                                        5. Methods and observation techniques used to
                                                            determine the presence or the release of hazardous
                                                            chemicals into the work area.
                                                        6. How to lessen or prevent exposure to hazardous
                                                            chemicals through the use of control or proper work
                                                            practices and personal protective equipment.
                                                        7. Steps the district has taken to lessen or prevent, when
                                                            possible, the employee’s exposure to hazardous
                                                            chemicals.
                                                        8. Safety emergency procedures to follow if our
                                                            employees are exposed to these chemicals.
                                                        9. How to read labels, review Material Safety Data
                                                            Sheets to obtain appropriate hazard information.
                                                        10. MSDS information is available on the following web
                                                            site:
                                                                    http://hazard.com/msds/index




1
   After attending the training, each employee will sign a form to verify that they attended the training, received our written materials,
and understood this district’s policies on hazard communication. This training documentation needs to be sent to the West Oregon
office manager who will in turn ensure it is put it on the Safety Training Tracking System.
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2006-2007 West Oregon District Safety/Wellness Plan


     Process      Responsibility                          Guidance

                  Supervisor/      Completion of hazardous materials training will become
                  Unit             a part of the employee’s permanent training record. See
                  Administrative   District Training Matrix.
                  Staff
                                   When new chemicals are introduced into an employee’s
                                   work environment, the supervisor will review the above
                                   items, as they are related to the new material, with
                                   employees. To help ensure all employees receive this
                                   information, applicable information will be routed
                                   through the office with each employee initialing by
                                   his/her name.
Hazardous Non-    Supervisors      Occasionally, Forestry employees are required to
Routine Tasks                      perform hazardous, non-routine tasks. These tasks
                                   could be large-scale jobs such as a spray project where
                                   new chemicals and procedures are involved or small
                                   tasks. Follow all label directions. Prior to starting any
                                   such project supervisors will give each employee
                                   involved information regarding the hazards to which
                                   he/she may be exposed. The information, obtained
                                   from the appropriate MSDS and safety plan, will
                                   include:
                                   1. Specific chemical hazards
                                   2. Safety precautions
                                   3. Protective measures
                                   4. Measures which have been taken to lessen the
                                       hazards including ventilation, use of respirators, the
                                       presence of a co-worker and any other emergency
                                       procedures.

                                   Examples of non-routine tasks performed by
                                   employees of this district may include Engine tank
                                   refurbishing and building insulation replacement.


Information to    District         It shall be the District Forester’s responsibility to
Contractors       Forester or      provide any contractor working at any Department of
                  designee         Forestry location with the following information:

                                   1. Hazardous chemicals to which the contractor may
                                      be exposed while working at a Forestry location.
                                   2. Precautions a contractor may take to lessen the
                                      possibility of exposure by using appropriate
                                      protective measures.



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2006-2007 West Oregon District Safety/Wellness Plan


     Process        Responsibility                             Guidance

Worker              Forest               Employees who may be exposed to agricultural
Protection          Management           chemicals bearing a Work Protection Standards (WPS)
Standard            Supervisors          label:
                                         1. Shall be notified of where the chemical has been
                                             applied.
                                         2. Received EPA/WPS training.
                                         3. Notified of “No Entry” time period.

                                    Employer shall:
                                    1. Post locations & name of chemical.
                                    2. Sign areas and provide training.
                                    3. Ensure contractors are trained.
Hazardous Materials (Haz Mat - First Response to Spills)
Guideline for      Employees      Employees working with or around herbicides and/or
Hazardous                         other chemicals used to accomplish the goals and
Material                          objectives of the district should follow safe handling
Handling and                      practices:
Response
                                  Note: The label should be the most important document
                                  to read PRIOR to using any chemical. The MSDS
                                  should be a second document read PRIOR to using any
                                  chemical in anticipation of an emergency situation.

                                     •    Always consult with the appropriate MSDS for
                                          dealing with chemicals used in the workplace and
                                          become familiar with the chemical label and proper
                                          use of the chemical.
                                     •    Eye protection: use goggles or prescription or non-
                                          prescription safety glasses when mixing or batching
                                          chemicals.
                                     •    Use rubber or latex gloves during mixing or batching
                                          operations. (Chemical resistant footwear)
                                     •    Use clean water in a quantity sufficient to rinse eyes
                                          according to MSDS specifications.
                                     •    Materials necessary to wash skin (i.e., non-water
                                          soap, towels, etc.).
                                     •    Wear Protective clothing, such as coveralls or
                                          overalls.

                                     Hazardous Materials Response
Hazardous                            The role of district personnel in an emergency response
Materials                            to a hazardous materials incident will be limited to the
Response                             role of first responder awareness level. That means that
                                     district personnel will take no control or containment
                                     action. Minor incidents are defined as incidents that do
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2006-2007 West Oregon District Safety/Wellness Plan


                                not threaten life, health, or property directly and
Hazardous                       immediately or do not involve reportable quantities of
Material Response               spilled or released hazardous materials. Major incidents
(cont.)                         are defined as incidents that are an immediate threat to
                                life, property, or resources or involve reportable
                                quantities of spilled or released hazardous materials.

Non-Forest Land                 Non-Forest Land Spill
Spill
                                Employee Will:
                                1. From a safe distance (use binoculars) upwind, and
                                upgrade from the spill, attempt to identify the chemical
                                involved by the placard, label, characteristics, or
                                shipping papers.
                                2. Avoid contact with the material, secure the scene to a
                                safe distance (using the Emergency’ Response
                                Guidebook), eliminate ignition sources, and evacuate.
                                3. If known, report to the office the material involved, the
                                amount spilled, the actions underway, any injuries, any
                                contamination, any exposure, and the responsible party.
                                4. Provide assistance and communications until proper
                                agency arrives (DEQ).
                                5. Assist the responsible agency in a non-control role, if
                                needed.

                                Office Will:
                                1. Notify 911, Area, Salem Private and Community
                                Forest Staff, Oregon Emergency Response System
                                (OERS) 1-800-452-0311. Provide the information
                                reported by the field on the material involved, the
                                amount spilled, the actions underway, any injuries, any
                                contamination, any exposure, and the responsible party.

Forest Land Spill               Forest Land Spill

                                Employee Will:
                                Forest operators are responsible for controlling and
                                repairing damage caused by a hazardous materials
                                release. Direct the operator to take necessary action to
                                protect the forest resources if an FPA violation is
                                involved. The DEQ (1-800-452-4011) will direct the
                                action if an FPA violation is not involved. The person
                                responsible for material (operator or landowner) must
                                report to National Response Center (1-800-424-8802.)
                                Refer to Directive 6-3-0-002 for further information
                                concerning hazardous material release procedures on
                                forestland.

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2006-2007 West Oregon District Safety/Wellness Plan



                                          Office Will:
                                          1. Receive initial report from responsible party and get
                                          the following information:
                                          a. Type of incident, present situation, chemical involved
                                          b. Location of incident
                                          c. Name of Operator
                                          d. Resources affected or potentially affected
                                          e. Personnel on the scene and person in charge (IC)
                                          f. Most direct communication link with the site
                                          g. Assistance needed
                                          2. Contact the appropriate Stewardship Forester and the
                                          District Forester
                                          3. Contact the Private and Community Forests Field
                                          Coordinator @ 503-945-7470. He/she will notify Oregon
                                          Emergency Response System.

                                          ORS Chapter 527-Div 620, the Oregon Forest Practices
                                          Act (FPA), provides rules to regulate various forest
                                          practices on forest lands. The FPA regulates storage,
                                          mixing and application of chemicals on forest lands.
                                          Chemicals such as herbicides, insecticides, fungicides,
                                          rodenticides, and fertilizers.

Questions?
                                          If anyone has questions about this plan, please contact
                                          your supervisor or a member of the District Safety
                                          Committee.


References:
ORS 453.317 - Hazardous substances information
ORS 527 - Forest Practices Act
ORS 654.194-196 - Legislative policy on Hazard Communication and Hazardous Substances
ORS 654.305 - Protection and safety of persons in hazardous employment
ORS 654.750-780 - Hazardous chemicals, safety equipment & training
OAR 437-002-0005 – Adoption by Reference
OAR 437-002-0145 - Rules for accident prevention signs, tags & labels
OAR 437-002-0146 - Confined space programs, Example 3 – where portable tanks, trailers are serviced & repaired
OAR 437-002-147 - Control of hazardous energy, lock-out/tag-out procedures
OAR 437-002-0221 - Rules for handling materials
OAR 437-002-0285 - Special precautions
OAR 437-002-0360 - 0391, Toxic & hazardous substances
OAR 437-004-0004, Worker Protection Standard
OAR 437-004-0710 - 0950, Hazardous materials handling
OAR 437-004-1680 - Storage of hazardous chemicals
OAR 437-004-9000 - Chemicals & toxins 1910 Oregon Occupational Health and Safety Code Hazard
Communications
OAR 437-004-0710 - 0950 - Hazardous materials handling
ODF Directive 6-3-0-002 - Hazardous Materials Incident Reporting and Control


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2006-2007 West Oregon District Safety/Wellness Plan



               Volunteer and Education Programs Safety Information
Protocol for Public Field Tours or Educational programs

Tour Communications
All Dispatch personnel should be equally knowledgeable about a tour route and be in a position to
assist if necessary. Dispatch should be staffed on the tour date by a permanent staff/dispatch person.
This person need only monitor the radio, either at a work station or in the field, in case of need for
emergency transport purposes.
Dispatch and all tour drivers should be familiar with all tour plans, arrangements, number of people,
types of vehicles, mobile phone numbers or radio channels, as well as specific outline of the route,
and written directions and facility name and contact person for every planned stop.
CB radios should function properly to effectively communicate with logging truck drivers
using the same route as well as other vehicles within the tour caravan. Make sure that tour
drivers are familiar with the mile markers, signage system and are able to communicate their
forest location to other drivers and dispatch.
When possible, make one or two radio check-ins with district dispatch during the tour or program.

Tour/Educational Program Planning
 Planning stage              Hold the tour or program in safe areas. Scout ahead to find
                             potential hazards and remove them or re-route program away from
                             them.
                             Be up-to-date on your CPR and first aid training.
                             Avoid using areas that are open to hunting during the hunting
                             season.
                             Evaluate PPE needs for participants, especially near logging sites.
                             Fill out a Field Project Site Assessment form (see forms index)
                             to provide and document appropriate safety information, including:
                             legal description, lat & long, nearest landing zone, directions,
                             known access hazards, etc.

 Pre-tour/program            Preview the route at least three weeks prior, then another site pre-
 inspections                 tour of the route should be made no more than two days prior for
                             the following:
                             1. Remove or identify any potential hazards for the touring
                                 public.
                             2. Check road system signs and CB signs are clear and posted,
                                 visible from both directions.
                             3. Check and note road conditions and clearances to evaluate tour
                                 vehicle requirements.
                             4. Do a radio check prior to program/tour beginning and at least
                                 once while in the field.




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2006-2007 West Oregon District Safety/Wellness Plan


 Accident Prevention       Keep tour/students within sight at all times and away from
                           hazardous areas.
 “Be prepared!”            If the activity being conducted requires crossing and walking
                           on forest roads, either post warning signs (Caution: Children’s’
                           Field Trip Ahead), close road temporarily, or place an adult
                           chaperone to watch for traffic and inform drivers of
                           approaching situation.
                           Advise that participants should be dressed for the weather and
                           wear appropriate footwear for the forest.
                           Control behavior of children who might be endangering others
                           (or disrupting the learning process), e.g.: rock-throwing, rough-
                           housing, etc. If a child’s problem behavior continues, assign an
                           adult chaperone to keep bounds.
                           Carry pertinent information such as phone numbers and
                           addresses of the school and teacher with you.
                           While it may be tempting to instruct children to “clean-up”
                           litter, this should be avoided due to the incidence of hazardous
                           materials that are increasingly being found on-forest
                           (contaminated hypodermic needles, pipe bombs, live
                           ammunition, etc.).
                           Ask if anyone has any health conditions or allergies that may
                           be affected by the tour or program. If so, ask privately if they
                           carry an Epi-pen or other medications.
                           Carry insurance packets, first-responder kit, stretcher, wool
                           blanket and highway emergency warning devices such as flares
                           or reflective triangles.
                           Distribute protective equipment as needed (hard hats, orange
                           vests, etc…)
                       Keep the public comfortable by limiting long exposure to direct
                       sunlight and parking vehicles in the shade if possible. Provide
                       drinking water.

 Before the vehicles   •   Make sure the vehicles are clear of hazards
 move                  •   Make sure the public can safely enter and exit the vehicles.
                       •   Conduct a vehicle and passenger head count
                       •   Remind passengers to fasten seatbelts
                       •   Verify that doors are closed before moving.

 Weather conditions,   Severe weather conditions should be evaluated and contingency
 tour changes.         plans made (change or cancellation) as appropriate. Last minute
                       changes to the planned route need to be communicated to all
                       parties involved in the tour.




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2006-2007 West Oregon District Safety/Wellness Plan


     Incident Reporting       If during a volunteer or educational program, a third party is
                              injured or receives property damage, the incident should be
                              documented on the ODF Precautionary Report of Third Party
                              form: This forms documents some details of the occurrence, and
                              witness contact information. Instructions for the Public Reporting
                              a Loss and filing a claim are available. (see Forms Index)

1.       Weather forecast:
         a. The day before each field trip, check weather forecast via the Oregon Climate Service
             or ODF radio channel and check for debris flow advisories or warnings on e-mail.
         b. Recheck the morning of each field trip.
         c. Ask West Oregon admin radio personnel to let education staff know via radio if any
             unsafe weather forecasts or conditions come up during a program. If unsafe
             conditions are predicted or occur, end program immediately and leave the forest.
2.       Debris Flow:
         a. If a debris flow warning is in effect for the program date and area, cancel any
             program in a medium or high risk area or switch to a low-risk location.
         b. If a debris flow advisory is in effect for the program date and area, and the area is of
             medium or high risk, contact teacher to discuss. Strongly consider canceling any
             program in a medium or high risk site. Relocation to a low-risk site is also a
             possibility.
3.       High Winds:
         a. If sustained winds of 30 miles per hour or greater are predicted for the program
             location during the program time, reschedule, relocate to a low-risk site, or cancel the
             program.
         b. If sustained winds of 30 miles per hour or greater are predicted for shortly after the
             program is to end, contact the teacher. Consider ending early, moving to a low-risk
             site, rescheduling, or canceling the program.
4.       Flooding: If heavy rains and flooding are predicted for the program area and time, move
         to a low-risk site or cancel any program with medium to high risk of flooding.
5.       Icy or Snowy Roads:
         a. If there is a possibility that roads traveled by either the employees or the students may
             be icy or snowy, check on road conditions via phone information lines and/or
             employees who may have just traveled that way. If conditions are icy or snowy,
             move to a low-risk site or cancel the program.
         b. If snow or icy conditions are predicted for the day of the field trip, contact the teacher
             to make a decision about the program. Strongly consider moving to a low-risk site or
             canceling.




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2006-2007 West Oregon District Safety/Wellness Plan


               PERSONAL PROTECTIVE EQUIPMENT (PPE)
FIREFIGHTING
     JOB / EQUIPMENT                  POTENTIAL INJURY                         PPE REQUIRED

Chainsaws                         Flying particles, Lacerations         Hard hat, leather boots, gloves,
                                                                        personal first aid kit, saw chaps,
                                                                        eye protection

                                  Hearing damage
                                                                        Ear protection needed.

Water Pumps                       Over-exposure to loud noise           Hearing protection required



Firefighting                      Burns                                     Nomex Pants
                                  Exposure – Heat-related illness           Long Sleeve Nomex Shirt
                                                                            Hard Hat
                                                                            All-leather boot with at least
                                                                            an 8 inch top
                                                                            Goggles
                                                                            Leather Gloves
                                                                            Fire shelter


In or Around Heliport or Flying   Overexposure to loud noise                Working in or around heliport:
in Helicopter                     Flying Particles, Laceration, Blunt       Same as for Firefighting
                                  Force Impact                              above; hard hats should be
                                                                            equipped with a chinstrap and
                                                                            in place. Heliport Manager
                                                                            should wear high visibility
                                                                            clothing or vest. (Fire shelter
                                                                            unnecessary for non-fire
                                                                            related work.)

                                                                        When flying in a helicopter doing
                                                                        recon activities:
                                                                            Helmet (SP4 or SP5) which is
                                                                            equipped with inter-ship
                                                                            communications (front seat
                                                                            only).
                                                                            Hard hat with chin strap

                                                                        When flying in a helicopter for
                                                                        (fire) transportation purposes only:
                                                                             Same as for Firefighting
                                                                             above, plus hard hat should be
                                                                             equipped with a chinstrap.



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2006-2007 West Oregon District Safety/Wellness Plan


SHOP AND COMPOUND


     JOB/ EQUIPMENT              POTENTIAL INJURY                        PPE REQUIRED
Arc Welding                  Overexposure to bright light            Welding hood with darkened
                             Burn                                    lens
                             Inhalation of vapors                    Welding screen for other
                             (Welding bench has local exhaust        employees’ protection
                             – no PPE required for inhalation        Welding gloves
                             hazard)                                 Leather apron
Band Saw**                   Flying particles                        Safety glasses or goggles

                             Overexposure to loud noise              Hearing protection

Compressor                   Overexposure to loud noise           No PPE required if isolated from
                                                                  work area; Hearing protection if
                                                                  not isolated.
Cut-Off Saw                  Flying particles                         Safety glasses or goggles

Drill Press                  Flying particles                        Safety glasses or goggles
                             Exposure to noise                       Hearing protection
Dye Grinders                 Flying particles                        Eye protection with side
                             Overexposure to loud noise              shields or flip down shields
                                                                     Hearing protection
Gas Welding                  Overexposure to bright light            Welding hood with darkened
                             Burn                                    lens
                             Inhalation of vapors (Welding           Welding screen for other
                             bench has local exhaust – no PPE        employees’ protection
                             required for inhalation hazard)         Welding gloves
                                                                     Leather apron
Handheld Power Tools         Flying particles, lacerations from      Safety glasses or goggles
                             blades and fragments                    Gloves
                             Overexposure to loud noise              Hearing protection
Indoor vehicle exhaust       Inhalation of vapors, carbon         No PPE required.
                             monoxide poisoning                   Shop Requirements:
                                                                     Use exhaust system that
                                                                     connects at tailpipe.
                                                                     Utilize induction air fans
                                                                     Install CO2 monitors
Lawn mower                   Flying particles                         Safety glasses or goggles
                             Exposure to noise                        and/or face shield
                                                                    Leather Gloves
                                                                    Hearing protection
Pedestal Grinder             Flying metallic particles, sharp        Safety glasses or goggles,
                             metal objects, contact with             use face shield when
                             grinding wheel                          working at or above breast
                             Burn from friction and heated           height
                             object                                  Leather gloves and apron
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2006-2007 West Oregon District Safety/Wellness Plan



      JOB/ EQUIPMENT                          POTENTIAL INJURY             PPE REQUIRED
Press**                                Contusions, lacerations from      Eye protection with a face
                                       flying metal objects              shield
Shop vacuum                            Overexposure to loud noise        Hearing protection
                                       Flying dust and particles         Safety glasses or goggles
                                                                         when operating blower.

Spray Painting (w/Aerosol              Spray in eyes                     Safety glasses or goggles
cans)                                                                    and/or face shield
                                                                         Knowledge of MSDS PPE
                                                                         requirements.
Table Saw                              Flying particles                  Safety glasses or goggles
                                       Exposure to noise                 Hearing protection

Thread Cutter                          Lacerations from metal            Gloves
                                       shavings                          Heavy-soled footwear

Weed Trimmer                           Flying particles                  Safety glasses or goggles
                                       Exposure to noise                 and/or face shield
                                                                         Leather Gloves
                                                                         Hearing protection

** AT THIS TIME, THE DISTRICT DOES NOT HAVE THIS EQUIPMENT IN
INVENTORY

See next page for Lock-Out/Tag-out Program.
                      If an injury or accident occurs see the Reporting Matrix




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2006-2007 West Oregon District Safety/Wellness Plan


                             Lockout / Tagout Program
The system will be used to ensure that machines and pieces of equipment are isolated from all
potentially hazardous energy, locked out and/or tagged out and freed of all residual energy or
accumulated energy before employees perform any service or maintenance where the unexpected
energizing, startup or release of stored energy may cause injury.

Who are the “authorized employees”?
• Those who are assigned to the Lockout/Tagout kit. The authorized employee must know the
  type and magnitude of the energy that the equipment utilizes and the hazards involved.

Who are the “affected employees”?
• An employee whose job requires working on or around energized equipment. An affected
  employee may also be the authorized employee when their duties include performing
  servicing or maintenance covered by the Lockout/Tagout plan. All employees will be trained
  to recognize Lockout/Tagout devices.

What equipment is designated for Lockout/Tagout?
• This plan applies to the control of energy during service and/or maintenance of machines and
  equipment.
• Equipment such as: compressors, HVAC systems, drill presses and anything that meets the
  criteria of being energized equipment, as in hard-wired directly to energy sources.
• This plan does not apply to cord and plug-connected electrical equipment for which exposure
  hazards for start up are controlled by unplugging of the equipment, where the employee
  servicing the equipment has complete control of the plug and energy source.

Outside personnel (Contractors, repairman, etc.)
• If outside repair personnel are called to service equipment, they need to communicate with
  the authorized employee regarding which lockout/tagout system will be used, ODF or that
  outside contractor’s locks.
• If an outside system is used, all affected employees will be informed of the plan change.

Procedure for Lockout / Tagout
• The authorized employee shall notify all affected employees that the Lockout/ Tagout system
   is going to be utilized and the reason for that.
• Authorized employees shall shut down the equipment using normal procedures (ignition,
   power switch, etc.) After shutdown, an attempt to use the equipment will be made to ensure it
   is off.
• The device must be shut down. The power supply must be disconnected (and locked using
   lockout / tagout device) or locked out on power box (e.g. moving the circuit breaker to the
   off position.) to isolate it from the energy source.
• Stored energy must be released or restrained prior to lock out.
• The responsible person shall completely check the machine and test that the lockout / tagout
   procedure has removed all power sources from the machine.



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2006-2007 West Oregon District Safety/Wellness Plan

Removal of Lockout / Tagout devices
• Once the machine has been repaired and is ready to be returned to service, the authorized
  employee shall inspect the machine and verify it is ready to be used.
• Notify all affected employees that the lockout/tagout device will be removed.
• The responsible employee may then remove the lockout/tagout device from the machine.
• The authorized employee will verify that all tools have been removed and all machine guards
  were replaced.
• The authorized employee will remove lockout/tagout devices and restore energy to the
  equipment.
• The responsible employee shall notify all affected employees that the machine is functional.

Specific equipment covered by this plan on West Oregon District and unit offices to date:

  Equipment*                         Power Service Location
  Air compressor                     Philomath, Toledo, and Dallas units

NEVER REMOVE A LOCKOUT/TAGOUT DEVICE FROM A POWER SUPPLY FOR ANY REASON. CONTACT
THE AUTHORIZED EMPLOYEE WITH ANY QUESTIONS.
Other equipment may be marked to prevent use for service or maintenance but the marking system will differ from this
plan.

 Lockout/Tagout Checklist – it is recommended to copy this checklist, laminate it and post it near
                                             energized equipment.
 The authorized employee shall:
    Know the type and magnitude of the energy source the equipment utilizes and the hazards
    involved.
    Notify all affected employees that the Lockout/Tagout is being implemented and why.
    Shutdown the equipment by normal procedures.
    Operate the Lockout/Tagout device so that equipment is isolated from its energy source.
    Release or restrain stored energy by repositioning, blocking, bleeding or draining.
    Lockout/Tagout the energy isolating device with assigned locks and tags.
    Before servicing the equipment, turn on the normal operating control to ensure it is “off” and
    make sure to turn it back to the off position before servicing.
 To remove Lockout/Tagout devices, the authorized employee shall:
    Check the area to ensure no one is exposed.
    Ensure all tools were removed and guards replaced.
    Remove devices and re-establish power and operation.




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2006-2007 West Oregon District Safety/Wellness Plan


                          Forms and Checklists Index
   TOC-Section                               Form Name                            Currency
                                                                                     Date
Introduction,        Near Miss Safety Form                                       03/05
Vehicle Safety
Safety Committee;    Building Safety Inspection Checklist                        Undated
Fire Extinguisher
Reporting Matrix     SAIF 801 Form                                               01/05
Reporting Matrix     IAF (Incident Analysis Form)                                08/03
Reporting Matrix     DMV – Oregon Traffic Accident And Insurance Form            ¼
Reporting Matrix     State Self-Insurance Claim Report Form                      04/01
Early Return to      Release to Return to Work Form                              08/00
Work
Emergency Action     Earthquake Evacuation Checklist                             Undated
Plan
Emergency Action     Bomb Threat Checklist                                       Undated
Plan
Personal Safety      OR-OSHA Worksite Assessment Form                            Undated
Personal Safety      Blood-borne Pathogen Flowchart                              Undated
Personal Safety      Statement of Declination of Hepatitis B Vaccination Form    Undated
Vehicle Safety       Vehicle Inspection Reminders Checklist                      Undated
Aviation Safety      ODF Aviation Mishap Response Guide and Checklist            03/05
Volunteer &          Emergency Medical Care/ Liability Release Form              Undated
Education Programs
Volunteer &          Field Project Site Assessment Form                          Undated
Education Programs
Volunteer &          ODF Precautionary Report of Third Party Property            Undated
Education Programs   Damage/ Bodily Injury Form
Volunteer &          Instructions for the Public Reporting a Loss and filing a   Undated
Education Programs   claim




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2006-2007 West Oregon District Safety/Wellness Plan


                                           Reference Index
(Referenced ORSs, OARs, ODF Directives, ODF Safety Manual, District policies, and Other)
        Reference                                        Reference Name                       Currency
                                                                                                Date
ORS                             ORS are reference linked directly to Legislature website
30.260 to 30.300                Tort actions against public bodies                           See weblink
283                             Interagency Services                                         See weblink
453.317                         Hazardous substances information                             See weblink
483.423                         Motor Vehicle Equipment; Abandoned Vehicles                  See weblink
483.446                         Motor Vehicle Equipment; Abandoned Vehicles                  See weblink
487.005                         Rules of the Road                                            See weblink
487.975                         Rules of the Road                                            See weblink
527                             Oregon Forest Practices Act                                  See weblink
654.003                         Safety & health conditions in places of employment           See weblink
654.010                         Employer must furnish a safe place to work                   See weblink
654.176                         Safety committee requirements                                See weblink
654.182                         Establish rules for safety committee, keep records           See weblink
654.194-196                     Legislative policy on hazard communication and hazardous     See weblink
                                substances
654.305                         Protection and safety of employees                           See weblink
654.750-780                     Hazardous chemicals, safety equipment & training             See weblink

OAR                             OAR are reference linked directly to the Secretary of
                                State’s Oregon State Archives website
104-020-000 to 040              Earthquake drills                                            See weblink
125-155-000 to 900              State Vehicle Use And Access                                 See weblink
437                             Oregon safe employment act                                   See weblink
437-001-0047                    Voluntary compliance, Rules for all                          See weblink
437-001-0765                    Workplaces, safety committees, individual responsibilities   See weblink
437-002-0145                    Rules for accident prevention signs, tags & labels           See weblink
437-002-0146                    Confined space programs, Example 3 – where portable          See weblink
                                tanks, trailers are serviced & repaired
437-002-147                     Control of hazardous energy, lock-out/tag-out procedures     See weblink
437-002-0161                    Medical services and first aid                               See weblink
437-002-0221                    Rules for handling materials                                 See weblink
437-002-0285                    Special precautions                                          See weblink
437-002-0360 - 0391             Toxic & hazardous substances                                 See weblink
437-002-360(23)                 Blood-borne pathogens - Confidential documentation in        See weblink
                                accordance with 29 CFR 1910.20
437-002-L, 1910.157             Portable fire extinguishers                                  See weblink
437-002-910.1030                OROSHA Blood-borne pathogens standard                        See weblink
437-004-0004                    Worker Protection Standard                                   See weblink
437-004-1305                    Medical services and first aid                               See weblink
437-004-1680                    Storage of hazardous chemicals                               See weblink


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2006-2007 West Oregon District Safety/Wellness Plan


       Reference                           Reference Name                        Currency
                                                                                   Date
437-004-9000           Chemicals & toxins 1910 Oregon occupational health and   See weblink
                       safety code hazard
437-004-0710 - 0950    Hazardous materials handling                             See weblink
437-007-0210           Check-in system                                          See weblink
437-007-0215           Working alone                                            See weblink
437-007-0220           Medical services and first aid                           See weblink

ODF Directives
0-3-6-100              ODF Safety Directive                                     09/02
0-3-6-300              ODF Forestry Department Vehicle Safety Policy            04/87
0-4-5-010              ODF Air Operations Directive                             02/97
6-3-0-002              ODF Hazardous Materials Incident Reporting and Control   10/90

ODF Safety Manual
                       Table of Contents                                        09/02
                       Chapter 1 - Directive                                    09/02
                       Chapter 2 - Reporting & Recordkeeping                    09/02
                       Chapter 3 - Incident Review Committee                    09/02
                       Chapter 4 - Early Return to Work                         09/02
                       Chapter 5 - Safety Committees                            09/02
                       Chapter 6 - Hazard Communication                         09/02
                       Chapter 7 - Emergency Medical Services and First Aid     09/02
                       Chapter 8 - Lockout / Tagout                             09/02
                       Chapter 9 - Workplace Hazard Assessment Certification    09/02
                       (PPE)
                              General Requirements                              09/02
                              Eye and Face Protection                           09/02
                              Head Protection                                   09/02
                              Foot Protection                                   09/02
                              Hand Protection                                   09/02
                              Respiratory Protection                            09/02
                              Fall Protection                                   09/02
                              Fire Suppression Protection                       09/02
                              Hearing Protection                                09/02
                       Compliance Guidelines for Hazard Assessment and          09/02
                       Personal Protective Equipment Selection
                       Chapter 10 - Emergency Procedures and Fire Prevention    09/02
                       Plan
                       Chapter 11 - Vehicle Safety Program                      09/02
                       Chapter 12 - Bloodborne Pathogens and Exposure Control   09/02
                       Chapter 13 - Personal Safety                             09/02
                       Safety Training Matrix – Appendix 1                      09/02

District
Vehicle Safety         Emergency Lights And Siren Policy                        06/04
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2006-2007 West Oregon District Safety/Wellness Plan


      Reference                               Reference Name                            Currency
                                                                                          Date

Other
Wellness/Fitness/Work     ODF Memo – Implementation of the Fitness Standards           04/05
Capacity Testing          Program and Work Capacity Testing For Fire Duty

Wellness/Fitness/Work     ODF Fitness Requirements By Position spreadsheet             04/05
Capacity Testing
Wellness/Fitness/Work     Work Capacity Testing flowchart                              04/05
Capacity Testing
Wellness/Fitness/Work     ODF Fitness Program Administrators Guide                     05/05
Capacity Testing
Aviation Safety           2005 ODF Aviation Procedures Manual                          05/05
Aviation Safety           ODF Aviation Mishap Response Guide and Checklist             03/05
Personal Safety           ODF Lead Exposure Guidelines                                 Undated
Personal Safety           ODF Hearing Conservation Plan                                Undated
Accident Reporting        Memo- OROSHA Reporting Requirements for                      01/05
                          Fatalities/Serious Injuries
Check In Policy           West Oregon District Employee Check-In Policy                01/05
Structural Fire           Oregon State Fire Marshall – Fire and Life Safety Services   04/99
Prevention                Technical Information Bulletin
Volunteer and Education   ODF Volunteer Manual – Ch. 1 – Introduction/Overview         05/03
Programs
Volunteer and Education   ODF Volunteer Manual – Ch. 2 – Creating Projects             05/03
Programs
Volunteer and Education   ODF Volunteer Manual – Ch. 3 – Recruiting Volunteers         05/03
Programs
Volunteer and Education   ODF Volunteer Manual – Ch. 4 – Selection / Placement         05/03
Programs
Volunteer and Education   ODF Volunteer Manual – Ch. 5 – Supervising/Training          05/03
Programs
Volunteer and Education   ODF Volunteer Manual – Ch. 6 – Volunteer Recognition         05/03
Programs
Volunteer and Education   ODF Volunteer Manual – Ch. 7 – Tips and Resources            05/03
Programs
Volunteer and Education   Epi-Pen Information Sheet                                    Undated
Programs




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2006-2007 West Oregon District Safety/Wellness Plan



                          Subject Index        edits not complete

A     Accident investigation, 28
      Accident Response, 36
      Accident Reporting, 22
      Action Plan, Emergency, 32
      Air Ambulance, 22
      Ambulance, 22
      ATV, 14, 52
      Aviation Safety, 53
      “Awards”, 11

B     Blood borne pathogens, 14, 42
      Back strains, 42

C     Chainsaw safety, 63
      Check-In requirements, 41
      Checklists (fire extinguishers) 40, (vehicles) 49
      Code 51
      Container labeling, 54

D     Debris Flow, 35, 62
      Dispatch, emergency, 24
      Driver fatigue, 43

E     Early-Return-to-Work, 30
      Earthquake (personal safety) 43
      Earthquake preparedness, 33
      Education program safety procedures, 60
      Emergency Action Plan, 32
      Emergency medical services, 22
      Emergency phone numbers, 2
      Employee Assistance Program (EAP), 21
      Employer-At-Injury Program (EAIP), 31
      Engine safety requirements, 50
      Ergonomic strains, 43
      Evacuation, 32

F     Fatalities, 25, 36
      Field safety, 34, 42-48
      Fire emergencies, 37
      Fire extinguisher, 40
      Fire Orders, 75
      Fire Prevention (structural), 37
      Firefighting PPE, 63
      First Aid Plan, 22
      First Aid Kits, 23
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2006-2007 West Oregon District Safety/Wellness Plan

      Fitness standards, 18
      Fitness Training, 20
      Forklift, 14, 50
      Forms, 68
      Fire services, contacts, 2

G     Goals, district safety, 5

H     Hazard Communication (HazCom), 15, 54
      Hazardous Materials (HazMat), 15, 55
      Hearing Loss, 44
      Heat Exhaustion, 44
      Heat Stroke, 44
      Heavy transport, 50

I     Incident Analysis, 29
      Incident reporting, 62 (tour groups)
      Injuries, occupational, 25
      Insect stings, 45
      Inspection Checklist (vehicle), 49
      Investigations, 15, 28
J

K

L     Law enforcement services, 2
      LCES, 75
      Lead exposure, 45
      Life Flight, 22, 23
      Lifting, 42
      Lights and Sirens, 51
      Lockout/Tagout, 66
      Lyme disease, 45

M     Mail, suspicious, 46
      Medical services, hospital, 2
      MSDS (Material data safety sheets), 54

O     Orientations, safety, 13
      Off Highway Vehicles (OHV), see ATV, 14, 52

P     PACK test, 15
      PEBB, 21
      Personal Protective Equipment (PPE), 63
      Personal safety issues, 42
      Poison Oak, 46
      Pipe bombs, 34, 46
      Police services, 2
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2006-2007 West Oregon District Safety/Wellness Plan

      Power outages, 31
      Public tours, 60
      Pumps, PPE, 63

R     Recognition, safety awards, 11
      Reference index, 69
      Reporting matrix, 25
      Reporting, incidents, 25
      Rescue procedures, 36
      Response codes, 51

S     Safety committees, 9
      Safety orientations, 13
      Safety training, 13
      Safety goals, 5
      Safety responsibilities, 7
      Shop, PPE, 64
      Sirens, 51
      Snake bites, 46
      Soon, Certain & Significant Recognitions, 12
      Spills, 58
      Storm advisories, 34
      Storm risk assessment, 34

T     Ticks, 45 (under Lyme disease)
      Tools, PPE, 63
      Tours, educational programs, 60
      Training, safety, 13
      Training, Hazard, 13

U

V     Vehicle accidents, 4, 27, 47
      Vehicle inspection checklist, 49
      Vehicle, use requirements, 49
      Vehicle, safety, 47, 49
      Volunteers, 60

W     Watchout Situations, 75
      WCT (Work Capacity Testing), 17
      Wellness programs, 17
      West Nile virus, 48
      Worker Protection Standards (WPS), 57
      Workplace violence, 15 (training), 32, 48




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2006-2007 West Oregon District Safety/Wellness Plan


                   Fire Line Information & Communication Policy
Each year, all employees who may be assigned to wild land fire suppression activities, prescribed
burning or in any position which places them on or in proximity to the fire line will review and
be familiar with the following fire information acronyms and lists.

LCES              LOOKOUTS
                  COMMUNICATION
                  ESCAPE ROUTES
                  SAFETY ZONES

STANDARD FIREFIGHTING ORDERS
    •    Keep informed on fire weather conditions and forecasts
    •    Know what your fire is doing at all times
    •    Base all actions on current and expected behavior of the fire
    •    Identify escape routes and safety zones and make them known
    •    Post lookouts when there is possible danger
    •    Be alert. Keep calm. Think clearly. Act decisively
    •    Maintain prompt communications with your forces, your supervisor, and adjoining forces
    •    Give clear instructions and insure they are understood
    •    Maintain control of your forces at all times
    •    Fight fire aggressively, having provided for safety first

18 WATCHOUT SITUATIONS
     1. The fire is not scouted and sized-up.
     2. You are in country not seen in daylight.
     3. Your safety zones and escape routes are not identified.
     4. You are unfamiliar with weather and local conditions/situations which influence fire behavior.
     5. You are uninformed on strategy, tactics and hazards.
     6. Your instruction and assignments are not clear.
     7. You have no communication links with crew members or your supervisors.
     8. You are constructing a line without a safe anchor point.
     9. You are building a fire line downhill with fire below you.
     10. You are attempting a frontal assault on the fire.
     11. There are unburned fuels between you and the fire.
     12. You cannot see the main fire, and are not in contact with someone who can.
     13. You are on a hillside where rolling material can ignite fuels below you.
     14. The weather becomes hotter and drier.
     15. The wind increases and/or changes directions.
     16. You are getting frequent spot fires across the fire line.
     17. The terrain and fuels make escape to safety zones difficult.
     18. You feel like taking a nap near the fire line.
All shift line supervisors will communicate with all personnel in their work unit(s) the minimum fire information in
LCES, 10 Standard Fire Orders, and 18 Watch Out Situations.




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