Capital Finance Advisory Council Operating Procedures – adopted 7/16/08 Advisory Capacity: The Council shall serve in an advisory capacity and perform the duties outlined in Section III of Executive Order No. 24-2007. Attendance/Participation: Members are strongly encouraged to attend meetings. All Council members may send a representative to attend a meeting on their behalf. Quorum: At least eight voting members (including designated alternatives) will constitute a quorum. Voting: Each member has one vote. The Attorney General’s designee and the Secretary of State’s designee may vote on their behalf. All other Council members’ representatives are not eligible to vote. Meetings: The Council shall meet three times a year, or as determined by the Chair. Support Staff: The Office of Finance and Budget of Department of Administration (DOA) will provide administrative support to the Council. Agendas: DOA staff will prepare agendas and make them available to members at least one week before each meeting. The agenda will note all items that require Council action. Members are encouraged to contact DOA staff with suggested agenda items. DOA staff will attempt to make available all materials requiring discussion or action in advance of the meeting. Communications: Council meeting agendas will be posted on the state’s electronic calendar. Expense Reimbursement: Eligible council members will be compensated $50 for each day in which the member is actually and necessarily engaged in the performance of Council duties [2-15-122(5), MCA]. Mileage, meals and lodging expenses will be reimbursed according to 2-15-122(5), MCA.
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