Andover Public Schools Andover, Massachusetts
Superintendent’s Preliminary Budget Fiscal Year 2010
Debra Rahmin Silberstein, Esq., Chair Anthony James, Ph.D. Secretary Arthur H. Barber, Ed.D. Richard J. Collins Dennis F. Forgue Dr. Claudia L. Bach, Superintendent of Schools David Keniston, School Business Administrator February 9, 2009
FY2009 Budget Request Overview
Total Request: $60,433,157
Personnel - $47,330,513 Expenses - $13,102,644
Budget represents a shortfall of: $3,200,000
Collaborative process with input from:
• • • • • • Administrators Union Leadership School Improvement Councils Staff at an all-staff meeting on January 15 School Committee Students After tonight: We welcome input from the entire community.
Core Value:
Students’ Needs Come First
(Make reductions as far away from the classroom as possible)
Take actions in this order:
• Make as many non-staff reductions as possible • Investigate all possible ways to generate income • Then, when no other choices are available, make staff reductions, in this order: – Support Staff – Non Core Academic Programs
We made reductions in three areas, in this order:
• System • Central Office • Schools
System: Non-Staff Reductions & Generated Revenues
Contingency Savings Eliminate Contingency Teaching Positions $113,000 Generated Revenues Additional energy conservation measures, such as: • Shut down all schools in the evenings during the winter months, except for the high school • Implement school calendar with longer winter vacations Increase all fees Increase preschool and ADK tuitions Estimated Savings $763,000 $155,000
434,000 61,000
Proposed User Fees for FY10
Fee FY08 Actual Revenue $255,000 $320,000 0 $57,000 $33,000 $25,000 FY09 Fee FY10 Fee Est. Net Revenue Increase $170,000 $129,000 $130,000 $19,000 0 $25,000 $473,000
Athletic Fee Transportation Fee HS XC/Club Fee MS XC Fee HS Parking Fee School Building Rentals Total
$250/yr,$500 family cap $300/single, $600 fam. max 0 $75/single $100 max $100 $25,000
$500/yr, $1000 cap $400/yr, $800 cap $150/yr $300 cap $100/yr $200 cap $100 $50,000
Distribution of the remaining shortfall of $2,437,000
Central Office/ System $771,000 32% High School Middle Schools Elementary Schools
$528,000 21%
$530,000 22%
$608,000 25%
Acting on our core value of putting students’ needs first, this budget contains major reductions in the Central Office and System
Central Office/System
Salary Reductions Administrative Clerical Independent Non-Salary Reductions $103,400 $149,500 Reduce service, supplies and materials in Central Office accounts (5.2 • Technology: equipment/supplies/software FTE)
• Pupil Personnel: trainings/workshops • Human Resources: ad budget, supplies, events, professional memberships • Assistant Superintendent: substitute account, summer curriculum work, professional development, supplies, contracted services • Superintendent: stipend, memberships, supplies, printing
Restructure Delivery of Services Total
$518,400 (9.8 FTE) $771,000
School House Reductions
Salary Teachers Librarians Guidance Teacher Retiree not replaced Instructional Assistants Secretaries Sub Total Grand Total FTE 20.2 Reductions $1,377,293 Non Salary Reductions
1
85,171
Materials and Supplies
35,367
2.2 2.5 25.9
81,430 86,739 1,630,633 $1,666,000 35,367
Reduction Impact
• High School – to maintain as much of the academic program as possible, there will be an increase in class size and study halls, and decreases in number of sections offered Middle Schools – to keep teams in tact, there will be a reduction in media services and specialists’ offerings Elementary Schools – to keep class size at current level, there will be a reduction in specialists’ programs
Total FTE Reduced 40.9 (Net) Estimated Total Positions Reduced 55
•
•
Special Education: our largest unfunded mandate
The federal commitment to Andover is just 7.6%
Special Education
Percent of students receiving SPED services Andover 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 15.5% 15.6 15.7 16.1 State 15.9% 16.4 16.7 16.9 (not available Percent of budget dollars devoted to SPED Andover 23.2% 23.1 23.8 State 18.9% 19.1 19.4
Out-of-District Tuition Increases
SUMMARY Types of out-of-district placements Other Public/ Collaborative Out of State Programs Private Programs Residential/ Private Programs Our Collaborative (GLEC) Sub Total Pending & Contingencies FY08 Budget 560,140 126,900 1,671,770 642,804 495,891 3,497,505 FY 09 Budget 688,482 126,315 2,530,857 29,336 419,126 3,794,116 FY10 Projected Budget 864,438 158,515 3,026,650 75,006 526,271 4,650,880 591,576
Total Projected 2010 Tuition Cost
7,169,255
Circuit Breaker TOTAL
(1,817,918) 3,793,936
(1,817,918) 3,799,341
(2,394,251) 4,775,004
School Transportation Budget and Expense FY08, FY09 and Prop
Actual FY2008 Expenses Projected FY2009 Expenses Proposed FY2010 Expenses
SCHOOL GENERAL FUND
REGULAR TRANSPORTATION
1,552,250.00
1,600,640.00
1,728,692.00
OFFSET FROM USER FEE
(350,000.00)
(350,000.00)
(400,000.00)
NET REGULAR TRANSPORTATION EXP
1,202,250.00
1,250,640.00
1,328,692.00
SPECIAL NEEDS TRANSPORTATION
1,413,071.00
1,562,440.00
1,698,920.00
ALL TRANSPORTATION EXP
2,615,321.00
2,813,080.00
3,027,612.00
State and Federal Funding
FY2008 FY2009 FY2010
Circuit Breaker Special Education Grant
Title One Grant Teacher Quality
$ $
$ $
1,526,873 1,325,114
236,262 118,170
$ $
$ $
1,725,331 1,363,947
216,206 118,408
$ $
$ $
2,394,251 1,363,947
216,206 118,408
Early Childhood – SPED
Drug Free Schools
$
$
26,270
19,604.00
$
$
25,023
19,488
$
$
25,023
19,488
Program Improvement-SPED
Education Technology Innovative Programs Academic Support Services Total State/Federal Revenue
$
$ $ $ $
35,886
4,945 4,441 12,700 3,310,265
$
$
19,991
4,001 None $
None
4,001 None $ $ 15,200 4,156,224
$ $
15,200 3,507,595
Andover Preschool Program
105 100 95 90 85 80 75 2005- 2006- 2007- 20082006 2007 2008 2009 P reK
As of April 2006: As of April 2007: As of April 2008: As of February 2009:
86 students 99 students 101 students 92 students (With 10 referrals)
Andover in-district programs
• A commitment four years ago to create programs that would keep students with intensive needs in the district
– Better for these students to be in school in Andover – Better for town financially
• Began with 5 students in 1 program; next year will have 50 students in 6 programs
Students served through new intensive needs in-district programs since 2006
Programs WHMS Support II Preschool ABA DMS Language-Based Classroom West Elem ABA WMS EXCEL AHS Lifeskills Total 5 13 2006-07 5 227-08 7 6 2008-09 8 7 10 4 4 2 36 2009-10 8 4* 17 6 9 6 50
* This number will increase through FY09-10 as students turn age 3
C o st o f O ut - o f - D ist r ic t P l a c emen t s v s. C o st o f A d d in g S t a f f t o In - D ist r ic t P r o g r a ms
450 400 350 418.80
Out of District Placement
Cost ($K)
300 250 200 150 100 50 0 DMS LB WMS EXCEL AHS Lifeskills 85.54 174.20 110.56 51.14 236.80
In District Placement
Incoming Students by Program
W est M id d l e S c h o o l E x c el C l a ss C o st o f A d d in g S t a f f v s. O u t o f D ist r ic t P l a c emen t s
Cost of 1 additional teacher , $53,000 Cost of 2 additional assts., $33,300 In‐District transportation, $19,260 Supplies, $5,000
Amount of savings for having an in‐district program, $308,240
Staffing for expansion of in-district intensive needs programs*
Special Needs Teacher SPED Instructional Assistants ETF Support Total .9 FTE 7.3 FTE .2 FTE 8.4 FTE $ 45,900
$ 138,000 $ 10,200
$ 184,000
*
And for support for some children not in these programs who also have intensive needs and would otherwise have gone to out of district placements.
The challenge
• Meeting the shortfall • Preparing students adequately
School Committee Goal:
Provide the curriculum, instruction and assessment that develops 21st century skills in all students
We cannot lose important initiatives we have developed and implemented, including some of our newer courses and programs:
• • • Balanced Literacy program Expeditionary Learning Engineering Programs – Engineering is Elementary – Middle School Engineering Labs High School courses developed recently – Biotechnology – Astronomy – Environmental Action – Discrete Math – Linear Algebra – Chinese Language
•
Two Options
• • Proceed with the Preliminary FY2010 Budget Consider ways to close the shortfall that avoid staff layoffs:
– – – – Wage freezes Furloughs Reduce in-service days Reduce planning time For every three people we lay off, it costs the equivalent of another person’s ways to pay the unemployment costs
Additional Revenue Sources
1. State and Federal Competitive Grants
FY2009 ESTIMATE Teaching American History Grant STEM (March to March - not fiscal year) Essential School Health (Nurses) Cognos-Tech Data Driven Decisions Gelfand Trust – State Science & Engineering Fair Grant Revenues for Andover
FY2009 Projection $ $ $ $ $ $ 56,758.96 47,114.23 120,000.00 62,500.00 9,900.00 296,273.19
FY2010 Projection $ $ $ 56,758.96 47,114.23 120,000.00
$ $
9,350.00 233,223.19
2.
• • • • • • • • • • • • • •
Gifts and Private Donations/Grants*
PTOs and PACs Andover Coalition for Education (ACE) ANDONA Andover Service Club Wyeth Agilent Technologies Corbett Foundation National PTO Network Philips Medical Andover Fund for Education (AFE) Raytheon Corporation New England Biology Labs Verizon Wakefield Thermal Solutions • • • • • • • • • • • • • • Andover Cultural Council AEIA Agilent Technologies Bank of New York Benjamin Foundation Comcast CreaGen Biosciences Digital Credit Union Garelick Farms IBM Jackson Foundation Lowes Toolbox Service Club 3M Corp
*A list of all those who contributed to the schools in FY2009 is in the FY2010 Preliminary Budget.
3.
Administration is exploring various economies and efficiencies
• Partnerships with other districts – Joint purchasing (services, supplies, equipment – Increasing collaborative grant applications – Combining services, programs – Sharing staff Exploring with town consolidating services Discussing with Greater Lawrence Voc School and GLEC expansion of services, sharing management of services
• •
We are grateful for the financial support many businesses, services groups, and individuals have provided our schools. The efforts of many to achieve greater efficiencies and economies, and the success of our grants coordinator and all those who work with her, do make a difference and will help us get through these difficult times.
No generation in recent decades faces the uncertainties and challenges that our young people do today: Loss of 2.6 million jobs last year Manufacturing at a 28-year low One in ten homeowners at risk of foreclosure We must find a way to avoid layoffs so that we can preserve the high quality of education we have in Andover. We must make education a first priority so that our youth can be prepared to deal with these enormous challenges.
“Let us put our minds together and see what we can do for our children.” Sitting Bull