microsoft office communicator

COLLEGE OF AGRICULTURE Microsoft Office Communicator AgIT Systems FYI No. S1.4.8 F.Y.I – A new instant messenger service was implemented for use this May 2006. We will begin using Microsoft Office Communicator. Malware is starting to attack instant messengers, and a new wave of viruses, phishing scams, and spam are starting to appear. The obvious solution to combat this would be to ban all instant messengers. Although this day may soon be here, Purdue University is offering an alternative to the current instant messengers. They have provided an instant messenger that is safe, easy to use, and encrypted. AgIT implemented Purdue’s new instant messenger for our users the weekend of May 13, 2006. NOTE: Prior to accessing the program, you must be assigned a SIP address by AgIT. The program will not connect unless you have a SIP address. NOTE: When using as a point-to-point (i.e. person to person) you can have audio only. When you have multiple locations you will need to use both audio and video capabilities. Accessing Microsoft Office Communicator Follow these instructions to access the new program: 1. To access the new instant messenger, click on Start. 2. Click on Program Files. 3. Click on Microsoft Office Communicator. College of Agriculture Contact: http://www.agriculture.purdue.edu/agit – 765.494.8333 or 1-888-226-2438 Page 1 of 5 Created: 5/01/2006 Modified: 3/11/2008 COLLEGE OF AGRICULTURE Microsoft Office Communicator AgIT Systems FYI No. S1.4.8 4. If this is your first time accessing this instant messenger, please click on Sign In to register with your Microsoft Office Communicator account. 5. The program will prompt you for your email address. Enter your @purdue.edu email address in the space provided. 6. The program will sign you in. 7. Once signed in, you can add contacts to your list by clicking on Contacts and then “Add a Contact…” College of Agriculture Contact: http://www.agriculture.purdue.edu/agit – 765.494.8333 or 1-888-226-2438 Page 2 of 5 Created: 5/01/2006 Modified: 3/11/2008 COLLEGE OF AGRICULTURE Microsoft Office Communicator AgIT Systems FYI No. S1.4.8 8. Then choose the option By e-mail address or sign-in name. You will only be able to use Communicator with other staff who have an email address. 9. You will be prompted to add their email address. College of Agriculture Contact: http://www.agriculture.purdue.edu/agit – 765.494.8333 or 1-888-226-2438 Page 3 of 5 Created: 5/01/2006 Modified: 3/11/2008 COLLEGE OF AGRICULTURE Microsoft Office Communicator AgIT Systems FYI No. S1.4.8 10. The next screen will prompt you for a place to put this new contact. By default the contacts will all be under “All Contacts.” Then click Next. 11. You will notice that the new contact will appear in your list. The green light indicator tells us that this person is online. College of Agriculture Contact: http://www.agriculture.purdue.edu/agit – 765.494.8333 or 1-888-226-2438 Page 4 of 5 Created: 5/01/2006 Modified: 3/11/2008 COLLEGE OF AGRICULTURE Microsoft Office Communicator AgIT Systems FYI No. S1.4.8 12. To change your own status, click on the down arrow beside your name. Then choose what status you are in. If you do not choose a status, Communicator will look at your Outlook calendar and change your status based on your calendar entry for that time period. Contact Information If you have any questions or concerns about this topic, please contact the AgIT Help Desk at (888) 226-2438 or (765) 494-8333, or visit our website at http://agithelp.agriculture.purdue.edu/. College of Agriculture Contact: http://www.agriculture.purdue.edu/agit – 765.494.8333 or 1-888-226-2438 Page 5 of 5 Created: 5/01/2006 Modified: 3/11/2008