CLASS SCHEDULE PRODUCTION, SPRING 2009 (Term 1092) Class schedule production for Spring 2009 (Term 1092) will be open for updates beginning June 16 through September 5. The production dates are as follows: June 9 - Spring 2008 rolled forward to create the base for Spring 2009, Term 1092. June 16 - System opens for departments to update their Term 1092 class offerings. July 3 through July 11 - System unavailable due to LOCUS upgrade. August 25 - Recommended: Departments run a Schedule of Classes Report for Term 1092 to verify class details, i.e., topics, notes, class associations, class designations, class meeting patterns,teacher assignments, etc. August 25 through September 5 - Deans Review. System is still open and available for departments to make updates during this week. September 5 (5:00 p.m.) - System closes to the departments. October 6 - Registration and Records begins process of assigning classrooms. November 13 - Registration opens for Spring 2009 (graduate students.) November 17 - Registration opens for Spring 2009 (undergraduate students.) Some points to remember: University Time Grid The university grid of meeting days and times, listed below, must be strictly followed. Any deviation from this grid must be distinctly noted to Registration and Records prior to schedule finalization. All classes not following the University Time Grid are scheduled to have their final on Monday, December 15, 2008 at 4:15 p.m. Classroom assignment for these finals will be determined by the Registrar's Office. MWF TTh 8:15-9:05 8:30-9:45 9:20-10:10 10:00-11:15 10:25-11:15 11:30-12:45 11:30-12:20 1:00-2:15 12:35-1:25 2:30-3:45 1:40-2:30 4:15-6:45 2:45-3;35 7:00-9:30 4:15-6:45 7:00-9:30 Classroom Environment Please note that, beginning with Term 1092 and forward, requests for electronic classrooms (EC) will no longer be handled by the CAS Dean's Office. EC rooms will be assigned by the R25 automated room scheduling software. To insure that this software reads your room requirements correctly it is imperative you enter the room type in the "room characteristic" field which is found on the "meetings" tab of the schedule of classes. Click on the magnifying glass icon to list the available room types and then select the room type by clicking on it. Permanent Cross-Listings As of Fall 2007 Registration and Records took over all of the data entry work necessary to create the child sections for permanently cross-listed courses. Parent departments should continue to create/update their courses, and, based on course equivalency information, Registration and Records will create the child sections. These child sections are created with a non-enroll status. Students will enroll into the parent course. Temporary Cross-Listings Temporary, one term only cross-listings in the College of Arts and Sciences must be approved by the CAS Dean's Office. Course Topics Course topics, or sub-topics, should be entered only on the Basic Data screen in the field identified as "Course Topic ID." Do not enter the topic on the Meetings screen. Many of the topics offered n the past are permanently connected to the courses in the course catalog. Click on the magnifying glass icon to list these topics and choose your topic by clicking on it. If, however, your topic is new, or is not displaying, send an e-mail to ClassScheduling@luc.edu giving us the topic title and we will add it to the catalog. You will then be able to select and add it to the class section. Class Designations For those class sections which are to be designated as Writing Intensive, Honors, Service Learning, or any combination of these, please remember to give those sections a unique class association number (found on the Basic Data screen) and complete this process by going to the Class Association screen to enter the specific "Requirement Designation." Remember, just entering the unique class association number does not flag a class section as WI, etc. It is the final step, on the class association screen, which flags the class and identifies the component in the system and ultimately on student transcripts. Class Notes Class notes are rolled forward from term to term to reduce re-entry of pre-requisite information. Along with pre-requisites, however, outdated information such as meeting dates, or comments which are not appropriate for the upcoming term may be listed. Please remember to review your notes to insure accuracy of class details. Recommended As noted in the calendar at the beginning of this e-mail, we are recommending that when you are finished creating/updating your classes, you run a schedule of classes report through LOCUS. This report will give you, at a glance, all of the information you have entered for Term 1092. It is an easy way to double check topics, class notes, teacher assignments, correct campus coding, correct meeting patterns, including "am" vs. "pm" etc. Course Section Schedule Training Please check the LOCUS website for training session information. http://www.luc.edu/locustraining/ As always, we greatly appreciate your cooperation in putting together the schedule of classes for Spring 2009. If you have questions please direct them to ClassScheduling@luc.edu. CLASS SCHEDULING INFORMATION General Information 1) All class schedule and class association data is copied from the same term for the prior year with the exception of the following: * Course titles populate from the course catalog. * Class meeting days and times are blank. * Facility fields are blank. * Instructor fields are blank. * Room characteristics populate from the course catalog. * Minimum/Maximum units populate from the course catalog. * Grading basis populates from the course catalog. 2) Classes that will not be offered and have been copied from a prior term should be "deleted" not "cancelled." 3) If a class that is not offered for the term is part of a permanent combination, all courses in that permanent combination must be deleted. 4) Classes which are designated as "writing intensive" should carry the appropriate enrollment limit. 5) Useful Reports and Features: i) Schedule of Classes Report - This report will display, at a glance, all of the information you have entered for the upcoming term. It is an easy way to double check course titles, sub-topics (special topics), notes, credit hours, meeting times, (a.m. vs. p.m.) teacher assignments, campus coding, etc. ii) Class Search - Identifies those courses in your offerings which are designated as Writing Intensive, Honors or that satisfy Core requirements. Enrollment Restrictions 6) Specify Requirement Group within Class Associations for Rome Center Classes. 7) Specify Requirement Group within Class Associations for classes offered at St. Joseph. 8) Specify Requirement Designation within Class Associations for Writing Intensive, Honors, and other specially designated classes. CLASS SCHEDULING CHECKLIST Basic Data Tab 1) Section Numbers may include an ‘H’ or ‘W’ to indicate an Honors or Writing Intensive class, but this specification alone does not put an enrollment restriction on the class. Class Associations must be created to enable these designations. 2) For Online Courses, both Campus and Instruction Mode must be entered with the appropriate codes. 3) Course Topic IDs must be entered on the Basic Data Tab of the Schedule of Classes page. If they do not appear in the drop down menu, send a note to the Class Scheduling mailbox to have them added. Meeting Tab 4) Enter a Meeting Pattern that conforms to the University Grid for Class Scheduling. 5) If known, enter the Instructor ID. For the instructor who will have the ability to grade classes, note “Access” as “Post.” 6) Specify type of classroom required in Room Characteristics. Click on the ‘looking glass’ to choose from a menu of suggested classroom types. Enrollment Control Tab 7) Requested Room Capacity and Enrollment Capacity should be the same number. 8) If Department or Instructor permission is required to take a course, indicate this in Consent. Notes Tab 9) Enter notes regarding Enrollment Restrictions, directions to enroll for the Parent Class for Cross-listed Classes, and any other notations that will assist students in registration in the Free-form Text Box. Notes are for informational purposes and will not restrict enrollment. 10) Class notes are rolled forward from term to term to reduce re-entry of pre- requisite information. Along with pre-requisites, however, outdated information such as meeting dates, or comments which are not appropriate for the upcoming term may be listed. Please remember to review your notes to insure accuracy of class details. Send an email to ClassScheduling@luc.edu with any issues related to Class Scheduling.
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