January The King William County School Board held its by lisaturtle

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									                                      January 20, 2009

      The King William County School Board held its regular meeting on Tuesday, January

20, 2009 at 6:00 p.m. at Hamilton Holmes Middle School. The following members were

present:

      Mr. Donald B. Longest, Jr., Chairman

      Mrs. Terry S. Stone, Vice-Chairperson

      Mrs. Veda G. Frazier, Board Member

      Mrs. Kathy H. Morrison, Board Member

      Mr. Steven M. Tupponce, Board Member

      Dr. Mark R. Jones, Superintendent, was present with the following staff members:

      Mr. Charles Clare, Assistant Superintendent of Personnel & Operations

      Mrs. Stacy Johnson, Assistant Superintendent of Instruction

      Ms. Tinya Ryland, Principal, King William High School

      Dr. Stanley Waskiewicz, Principal, Hamilton Holmes Middle School

      Mrs. Beverly Young, Principal, Acquinton Elementary School

      Dr. David Rorick, Principal, Cool Spring Primary School

      Mrs. Cathy P. Edwards, Clerk

      Approximately fifteen other people were in attendance.

      Mr. Donald B. Longest, Jr., Chairman, called the meeting to order.

      On a motion by Mr. Tupponce, seconded by Mrs. Frazier, the Board entered into

Closed Session under Code of Virginia 2.2-3711 (A) (1) Personnel, (A) (2) Student

Discipline, and (A) (7) Legal Matters at 6:01 p.m.

      On a motion by Mr. Tupponce, seconded by Mrs. Stone, the Board returned

to open session at 7:23 p.m.
         On a motion by Mrs. Stone, seconded by Mr. Tupponce, the Board approved

a Resolution on Certification of the Closed Session on roll call vote as follows:

(see page 3)

         yes – Mrs. Frazier
         yes – Mrs. Morrison
         yes – Mrs. Stone
         yes – Mr. Tupponce
         yes – Mr. Longest

         On a motion by Mrs. Stone, seconded by Mrs. Morrison, the Board unanimously

approved the Superintendent’s recommendation for Student Case #DC 01 to remain in the

Alternative School Program until the end of the school year, Student Case #DC 02 to receive a

365-day suspension to the Regional Alternative School Program, Student Case #DC 03, 04,

05, and 06 to remain in the Regional Alternative School Program with review by the School

Board during the summer of 2009 and Student Case #DC 07 to return to the regular school

program on roll call vote as follows:

         yes – Mrs. Frazier
         yes – Mrs. Morrison
         yes – Mrs. Stone
         yes – Mr. Tupponce
         yes – Mr. Longest

         Under Speakers from the Floor, Mr. Van Acree, parent, and Mr. Nick Acree, student,

shared some concerns regarding the football program.

         Dr. Mark R. Jones, Superintendent, announced the following change of Agenda

items:
         •   Under Item V. Consent Agenda – add Item G. School Board Appreciation Month
             Resolution R 08-11 – copies distributed
         •   Under Item V. Consent Agenda – add Item H. School Board Clerk Appreciation
             Week Resolution R 08-12 – copies distributed
         •   Under Item VII. Business Items – add Item O. Discussion of 2009-2010 Budget –
             copies distributed
         •   Under Item XI. Approval of Personnel Report – add Supplemental Personnel
             Report – copies distributed
      On a motion by Mrs. Stone, seconded by Mrs. Frazier, the Board unanimously

approved the Consent Agenda as follows:

      A. Approval of Minutes
         • Budget Work Session – December 16, 2008
         • Regular Meeting – December 16, 2008
         • Budget Work Session – January 6, 2009
      B. Next Meeting Date
         • Joint Budget Work Session with Board of Supervisors – February 12, 2009 at
             6:30 p.m. – Hamilton Holmes Middle School
         • Public Hearing on Budget – February 17, 2009 at 6:00 p.m. – Hamilton
             Holmes Middle School
         • Regular Meeting – February 17, 2009 beginning at 6:00 p.m. with a Closed
             Session and the Regular Meeting at 7:00 p.m. – Hamilton Holmes Middle
             School
      C. Report on Use of School Facilities
      D. Field Trips Approved by the Superintendent
      E. Resolution – R 08-10 – Principal’s Appreciation Week – January 12-16, 2009 (see
         page 5)
      F. Approval of Non-Resident Tuition Student
      G. Resolution – R 08-11 – School Board Appreciation Month – February 2009 (see
         page 6)
      H. Resolution – R 08-12 – School Board Clerk Appreciation Week – February 15-21,
         2009 (see page 7)

      On a motion by Mrs. Morrison, seconded by Mr. Tupponce, the Board unanimously

approved the payment of bills as presented. (see pages 8-22)

      Dr. Jones presented to the Board for a second reading and approval the Program of

Studies for Hamilton Holmes Middle School/King William High School for 2009-2010. Mrs.

Ryland and Dr. Waskiewicz were available to answer questions. Dr. Jones noted that a new

message from the superintendent and courses offered through ECPI and Bridging

Communities would be added before the document was printed. On a motion by Mr.

Tupponce, seconded by Mrs. Morrison, the Board unanimously approved the Program of

Studies for Hamilton Holmes Middle School/King William High School for the 2009-2010 school

year as presented.

      Dr. Jones presented to the Board a Clock Hour Requirement Update. Mrs. Johnson

provided correspondence related to this item. This item was presented for informational

purposes only. No action was required.
      Dr. Jones presented to the Board for Consideration Policy GBOA & Regulation GBOA-

R. Mr. Clare provided additional information related to this item. It was determined that there

was a sentence saying that persons already accepted into the early retirement plan would not

be affected by the reauthorization clause which has been in policy adopted as early as 1995.

This statement could conceivably conflict with the sentence that states that the plan must be

reauthorized on an annual basis based upon appropriation of funds. On a motion by Mrs.

Stone, seconded by Mr. Tupponce, the Board unanimously approved Policy GBOA and

Regulation GBOA-R deleting the previously mentioned sentence as presented.

      Dr. Jones presented to the Board the 2009-2010 Calendar Philosophy. Mr. Clare

provided copies of a proposed calendar for the 2009-2010 school year. Meetings were

scheduled with committee members on three occasions with the intent to present two calendar

options at the February School Board meeting for Board review with approval slated for March.

Mr. Tupponce, Board Member, asked that the school division apply for a waiver to begin

school prior to the day after the Labor Day holiday. This item was presented for informational

purposes only. No action was required.

      Dr. Jones presented to the Board for approval the Continuation of the Employee

Recruitment Incentive Program. In an effort to become more competitive with other school

divisions in the area of teacher recruitment, a New Employee Incentive Program was

recommended and approved at the January 2008 meeting. This is an attractive recruitment

tool, particularly for new employees who need to relocate in order to work in King William

County Public Schools. It was noted that new employees on 10-month contracts do not

receive their first paycheck until September 30. The proposal recommended subtracts $100

from each of the twelve (12) pay installments and provides an “upfront” paycheck on August

31, 2009 to assist new employees with any relocation or incidental expenses. Days worked by

new employees prior to August 31 will earn compensation greater than the salary

advancement. There would be no additional cost to the school division for this option.
On a motion by Mr. Tupponce, seconded by Mrs. Stone, the Board unanimously approved the

continuation of the Employee Recruitment Incentive Program as presented.

       Dr. Jones presented to the Board for approval the Three-Year Technology Plan. Mr.

Dimsey provided a draft of the document. Mrs. Stone, Board Member, asked that the table on

page 6 be updated to reflect the number of palm devices at Acquinton Elementary School.

Mrs. Morrison, Board Member, stated that she would like to see students using more

technology. Mr. Tupponce, Board Member, stated that there was an issue with time to use

technology in the classroom because of restrictions involving the SOL’s. On a motion by Mrs.

Morrison, seconded by Mrs. Frazier, the Board unanimously approved the Three-Year

Technology Plan as presented.

       Dr. Jones presented to the Board for approval the Internet Connectivity Bids. Mr.

Dimsey proposed upgrading the current T1 connections to a DS-3 level fiber link through the

state contract with Network Virginia. Installation cost for the connection, including bringing the

fiber link under the road, would be covered by VPSA at no cost in local funds. On a motion by

Mr. Tupponce, seconded by Mrs. Stone, the Board approved the installation of the DS-3 link

through Network Virginia on roll call vote as follows:

       yes – Mrs. Frazier
       yes – Mrs. Morrison
       yes – Mrs. Stone
       yes – Mr. Tupponce
       yes – Mr. Longest

       Dr. Jones presented to the Board for consideration two Overnight Field Trip Requests.

Mr. Howard Hill, a teacher at King William High School, requested an overnight field trip to

Virginia Tech in Blacksburg, Virginia for the Block & Bridle Hippology and Horse Judging

Contest February 20-21, 2009 and to the Virginia Horse Center in Lexington, Virginia for the

State FFA Horse Judging Contest March 20-21, 2009. On a motion by Mrs. Stone, seconded

by Mrs. Frazier, the Board unanimously approved the field trip requests as presented.
       Dr. Jones presented to the Board a Dual Enrollment Classes Update. Mrs. Johnson

provided this for informational purposes only. No action was required.

       Dr. Jones presented to the Board an Advanced Placement Course Options Update.

Mrs. Johnson provided this for informational purposes only. No action was required.

       Dr. Jones presented to the Board the Parent/Student Community Survey Information

Update. Dr. Jones shared that the correspondence regarding the survey would be sent home

with students this week and that the survey would be available on the school division website.

This item was presented for informational purposes only. No action was required.

       Dr. Jones presented to the Board a Food Service Administrative Review Update. Mr.

Price provided information related to this item. This item was presented for informational

purposes only. No action was required.

       Ms. Stickley provided the Board with a review of the Food Service Profit & Loss

Statement. (see page 26) This item was presented for informational purposes only. No

action was required.

       Ms. Stickley presented a financial summary update to the Board for review.

(see pages 27-28) This item was presented for informational purposes only. No action was

required.

       Dr. Jones presented to the Board for discussion the 2009-2010 Budget. Dr. Jones

shared that the administrators were working on narrowing down items to reduce the budget.

Dr. Jones also shared that the presentation for the February 12, 2009 Joint Budget Work

Session with the Board of Supervisors was in the process of being prepared. Board

members made several suggestions on what the presentation should cover. This item was

presented for informational purposes only. No action was required.

       Dr. Jones recognized the school principals in honor of Principal Appreciation Week,

January 12-16, 2009, and thanked each of them for their hard work and dedication to the

school division.
      Dr. Mark Jones, Superintendent’s follow-up report included the following:

      A. Facilities Improvement Update – Dr. Jones shared that a pipe had burst on the
         football field over the weekend and it was in the process of being repaired. Dr.
         Jones also shared that the grading for the baseball/softball fields was being
         completed and that representatives from Resource International looked at the
         drainage around the football field.

      B. SOL Action Plan Status Report – Mrs. Johnson shared information regarding the
         Middle School math sequence and SOL testing. Mrs. Johnson also shared that
         Acquinton Elementary School would be recognized for receiving the 2009 Board
         of Education Competence to Excellence Award.

      C. Correspondence from the Superintendent

      D. Student Enrollment Update

      E. Budget Work Session Calendar 2009-2010

      F. Advisory Committee Minutes

      G. Cool Spring Primary School – Newsletters

      H. Acquinton Elementary School – Newsletters

      I. Hamilton Holmes Middle School – Newsletters

      J. King William High School – Newsletters

      K. Discipline Summary Report

      L. Report of Employee Attendance

      M. Fund Raisers Approved by the Superintendent

      N. Better Teaching Newsletters

      O. Calendar of Events – February 2009

      On a motion by Mr. Tupponce, seconded by Mrs. Morrison, the Board entered into

Closed Session under Code of Virginia 2.2-3711 (A) (1) Personnel, (A) (2) Student

Discipline, and (A) (7) Legal Matters at 8:24 p.m.

      On a motion by Mr. Tupponce, seconded by Mrs. Stone, the Board returned

to open session at 9:15 p.m.
       On a motion by Mrs. Stone, seconded by Mrs. Frazier, the Board approved

a Resolution on Certification of the Closed Session on roll call vote as follows:

(see page 30)

       yes – Mrs. Frazier
       yes – Mrs. Morrison
       yes – Mrs. Stone
       yes – Mr. Tupponce
       yes – Mr. Longest

       On a motion by Mr. Tupponce, seconded by Mrs. Stone, the Board approved the

Personnel Report and Supplemental Personnel Report as presented. (see pages 31-32)

       Mr. Tupponce made a motion regarding the non-renewal of position 1 on the coaching

recommendations for the 2009-2010 school year. The motion died for lack of a second.

Mr. Tupponce, Board Member, expressed concerns regarding his fellow board members’

judgment. Mrs. Stone, Vice-Chairperson, stated that the problems had been ongoing and felt

that the plan of action suggested would correct them. Mrs. Morrison, Board Member, stated

that she had faith that things will happen with the plan of action. Mrs. Frazier, Board Member,

stated that the matter could be brought back to the Board if the plan of action doesn’t work.

       Mr. Longest, Chairman, declared the meeting adjourned at 9:16 p.m.



____________________________                     __________________________
Donald B. Longest, Jr., Chairman                 Cathy P. Edwards, Clerk
                                                               No. 337


Motion:       Mrs. Stone
Second:       Mr. Tupponce



                          CERTIFICATION OF CLOSED SESSION
       WHEREAS, the King William County School Board has convened a closed session
on this date pursuant to an affirmative recorded vote in accordance with the provisions of
the Virginia Freedom of Information Act: and


      WHEREAS, Section 2.2-3711 of the Code of Virginia requires a certification by this
School Board that such closed meeting was conducted in conformity with Virginia law;


        NOW, THEREFORE, BE IT RESOLVED that the King William County Board hereby
certifies that, to the best of each member’s knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed in the
closed meeting to which this certification applies, and (ii) only such public business matters
as were identified in the motion convening the closed session were heard, discussed and
considered.


VOTE

AYES: Mrs. Frazier, Mrs. Morrison, Mrs. Stone, Mr. Tupponce, Mr. Longest

NAYS:


(Note: For each nay vote, the reason for the departure from the requirements of the Act
should be described by the member or members voting nay.)


                                                               January 20, 2009
Clerk of King William County School Board                      Meeting Date
                                                               No. 338


Motion:       Mrs. Stone
Second:       Mrs. Frazier



                          CERTIFICATION OF CLOSED SESSION
       WHEREAS, the King William County School Board has convened a closed session
on this date pursuant to an affirmative recorded vote in accordance with the provisions of
the Virginia Freedom of Information Act: and


      WHEREAS, Section 2.2-3711 of the Code of Virginia requires a certification by this
School Board that such closed meeting was conducted in conformity with Virginia law;


        NOW, THEREFORE, BE IT RESOLVED that the King William County Board hereby
certifies that, to the best of each member’s knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed in the
closed meeting to which this certification applies, and (ii) only such public business matters
as were identified in the motion convening the closed session were heard, discussed and
considered.


VOTE

AYES: Mrs. Frazier, Mrs. Morrison, Mrs. Stone, Mr. Tupponce, Mr. Longest

NAYS:


(Note: For each nay vote, the reason for the departure from the requirements of the Act
should be described by the member or members voting nay.)


                                                               January 20, 2009
Clerk of King William County School Board                      Meeting Date

								
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