Central Washington University
Employee Council of Civil Service Employees
Minutes of the Meeting
March 18, 2008
The basic purpose of the Employee Council shall be to provide civil service employees with a forum for sharing timely information
and facilitating employee recognition. The Employee Council does not perform any function of organized labor and is not intended in
any way to supplant collective negotiations or employee organizations provided for in RCW 41.06.
1. Call to order
2. Approval of the Minutes
3. Selection of Employee of the Month
4. Extra Special, Over-The-Top, Team of the Year Award
5. For The Good of The Order/New Business
6. Adjournment/Next Meeting
7. HR Announcements
The Employee Council of Civil Service Employees meeting in the Library, Room 152, was called to order at 2:05 p.m. by David
APPROVAL OF THE MINUTES
Minutes from February were approved.
To view past minutes, please visit: http://www.cwu.edu/~hr/minutes/index.html.
SELECTION OF EMPLOYEE OF THE MONTH
The council voted on Employee of the Month for March. The winner will be announced at a later date.
Please look for the Employee of the Month winner in the University Bulletin and on the Campus Intranet. Information is posted after
the presentations and announcements have been made. See current and previous winners online:
Civil Service Employee of the Month nomination forms can be found at the Human Resources website:
http://www.cwu.edu/~hr/forms/eotmnominate.html. You can also call Human Resources at x1202 to obtain a nomination form.
Anyone may nominate a civil service employee who has worked for Central Washington University for at least two years.
EXTRA SPECIAL, OVER-THE-TOP, TEAM OF THE YEAR AWARD
David asked the council to come up with another name for the ESOTTTOTYA. Several ideas were discussed. A motion was made
and approved to change the name to “Team of Distinction Award”. Discussion took place and the council decided nominations will
be accepted January - December (calendar year). Further discussion is planned for the selection process and award date.
A draft for the nomination form for the Team of Distinction Award was distributed and discussed. The council approved the form and
will send to HR for completion of the on-line process.
“The purpose of the program is to give members of the university community who are concerned about improving the university’s
climate a positive way to direct their energy and an opportunity to connect with other university members who also want to take
action to improve their community.”
FOR THE GOOD OF THE ORDER/NEW BUSINESS
Our guest speaker, Christine Frankenfield, spoke on Annual Giving (also called The Pillars Fund).
This is the first time CWU has ever been involved with a comprehensive campaign. The quiet phase of CWU’s Transforming Lives
campaign began on Jan. 1, 2005, and when the campaign was announced and went public last October, Central had raised $18 million
of the $21 million goal. As of last week, 98% of the goal of the $21 million has been reached and Central is counting on many smaller
gifts from a broad base of people including faculty and staff to get us up to goal. The campaign concludes on June 30, 2008.
Transforming Lives is a comprehensive campaign, which means it has focus on increasing the visibility and reputation of CWU and
spreading the good word about the university. Other goals include, building better relationships with alumni and current donors, and
raising money to support scholarships and student life, faculty enhancement, and central impact programs.
Support of scholarships and student life is the top priority for the funds coming from this campaign. The Foundation’s goal is to fund 65
endowed scholarships. Faculty enhancement is the second largest focus for the campaign funds. CWU wants to establish endowed
professorships and keep faculty as informed and educated in their fields as possible through conferences and research. Central also
intends to put money into some of the high quality programs such as the Brooks Library, the Douglas Honors College, the second
phase of the Science Building, support for our Arts Programs, Athletics, and possibly an Alumni House. The Friends of Brooks Library
are very close to reaching their $100,000 endowment goal.
The Faculty and Staff Giving Campaign is part of the Annual Giving Campaign and occurs every year, but specifically counts towards
making the campaign goal this year. Right now, CWU has 1,534 employees with 14% giving rate, which is low in comparison to other
universities. Major foundations, corporations, and Board members look at employee participation to decide how much to help support
Central. Employees can make one-time gifts or continually give to Central through payroll deductions.
At the end of January 2008, half way through the fiscal year, the Pillars Fund (the name for the annual fund) brought in $81,475. It cost
over $57,800 in expenses to raise that amount of money. The majority of the expense was used for soliciting the campaign as well as
for supplies, etc. The $23,600 profit (at this point in time) has been used to support:
Employee of the Year Award
Distinguished Faculty Award
CWU College Rodeo
Spirit of the West
Women’s ACES Academy (middle school and high school girls in flight tech)
Len Thayer Small Grants
Geography Speaker Series
CWU Students for Cultural Diversity (sent students to TRIO Leadership Summit)
Medical support for an injured athlete
Business Week Sponsorship
Science and Math Outreach to local schools
Festival of Trees Sponsorship
Celebration of Hope (Court Advocates for Children of Kittitas County)
Kittitas Valley Community Hospital
United Way of Kittitas County
If you wish to donate or have questions, please contact Christine at 963-2179 or email email@example.com.
Council voted to ask Richard DeShields, Senior Director for University Housing and New Student Programs; Kevin Nemeth or Geoff
Foy, Continuing Education; John Swiney, AVP for Enrollment Management; or Margaret Badgley, Associate to the Provost for
University Centers and Community College Relations to speak at the President’s Address on April 25, 2008. David will invite and
coordinate with President’s Office.
Traci Klein attended in place of Sherer Holter from Human Resources. Traci announced the hiring of a Recruitment
Specialist, Joy Carlson and Office Manager, Jamie Thomas.
There has been a rule change for temporary hourly employee benefits eligibility as of March 1, 2008. An employee may become benefit
eligible after 6 months of employment with 522 hours having been worked. Please contact HR for details on eligibility.
April 22, 2008 is the Appreciation Awards Ceremony beginning at 1:30 p.m. in the Sub Ballroom.
Shared Leave Requests
The following individual(s) are in need of shared leave: Nancy Jo Tutino – Accounting, Connie Bennett - Facilities Management,
and Gayle Mothershead – Facilities Management.
CWU employees may donate leave to a fellow employee: 1) who is suffering from or has a relative or household member who is
suffering from an extraordinary or severe illness, injury, impairment, or physical or mental condition; or, 2) who has been called to
service in the uniformed services; and, where the fact of either 1) or 2) has caused or is likely to cause the employee to take leave
without pay or terminate his or her employment.
You may donate annual (vacation) and sick leave in eight-hour blocks. A minimum balance of 80 hours of annual leave must be
maintained. Excess annual leave (that over 240 hours) that will otherwise be lost may not be donated. A minimum balance of 176
hours of sick leave must be maintained. All or a portion of your personal holiday may also be donated.
The shared leave donation form can be downloaded from the HR forms section of the Human Resources home page
(http://www.cwu.edu/~hr/forms/shared_leave_donation_form.doc) or requested from the HR office by calling extension
1202. Requests to donate leave must be approved by your supervisor before forwarding to HR and are subject to approval by your
department head and Human Resources.
The Employee Council meeting was adjourned at 3.33 p.m. The next Employee Council meeting is scheduled for Tuesday, April 15,
2008, at 2:00 p.m. in the Library, Room 152.
Present – Delegate (D), Alternate (A)
Monica Wallace, Business Support – D
Dale Hubbard, Facilities Management – D
David Heath, Facilities Management – A
Phil Patzik, Information Technology Services – D
Sandy Sperline, Information Technology Services, Employee Council Secretary– A
Cindy Hunt, Instructional Support: Unit B – D
Kathleen Sheldon, Student Affairs & Enrollment Management – D
Elaine Ames, Student Affairs –D
Susan Adolfi, University Centers - A
Elizabeth Inman, University Centers - D
Kelly Zakel-Larson, University Relations & President, D
Roberta Lowe, Business Support - D
Stuart Thompson, Business Support – A
Cari Callahan, Business Support - A
Marilyn Thompson, Dining Services – D
Judy McNeil, Dining Services – A
Mark Pantano, Facilities Management, A
Chris Stebbins, Facilities Management – A
Anna Fischer, Financial Services - D
Mary Tosch, Financial Services – A
Anthony Brown, Instructional Support: Unit A – D
Kariann Taylor, Instructional Support, Unit A – A
Bonnie Beekley, Instructional Support: Unit B – A
Mari Knirck, Library Services and Academic Computing – D
Dale Brubaker, Library Services and Academic Computing – A
Cookie Ringe, Student Affairs & Enrollment Management – A
Joe Bach, Student Affairs – A
Sherer Holter, Human Resources
Christine Frankenfield, Guest Speaker
If you have any questions regarding Employee Council or the Employee of the Month program, please contact your Employee
Council Representative (http://www.cwu.edu/~hr/ec/delegates.html) or Human Resources at x1205.