Word is the world's most popular (and at times by vsq10049

VIEWS: 10 PAGES: 5

									Microsoft Word Hints & Tips


Word is the world's most popular (and at times frustrating)
word processor. Here are some tips to help you tame Word,
and make your time more productive.

Tint hint
THE bright white desktop can become quite tiring on the eyes
after a few hours. You can jiggle the brightness and contrast
settings on your monitor, but a far better solution is to give your
blank pages a light grey tint.
Open Word, or any word processor for that matter, and load a
page of text so you can judge the effect. Next, select Settings
from the Start button, Control Panel and the Display icon.
Select the Appearance tab and click into the area marked
Window Text. Next click on the Colour box and choose the
Other option. This will bring up a colour palette, select grey or
white from the block of colour options, and use the slider to the
right of the multi-colour panel to adjust the level. Click OK and,
if necessary, re-adjust until you are satisfied with it. The tint
only applies to the display and will not affect the way
documents look when they are printed.

Scroll of Honour
There is a hidden feature in Word 97 and 2000 that
automatically scrolls the page or document which you're
watching. It's really handy for reading long documents, or you
can use it to turn your PC screen into a teleprompter or
autocue for displaying speeches and scripts.
It was originally designed to be used with "wheel" type mice
but it works on any standard two or three button mouse. Click
on Customise on the Tools menu, select the Commands tab,
scroll down the list and highlight "All Commands" in the
Categories window.
In the right hand Commands window find single click and hold
on Auto Scroll, drag and drop it onto a toolbar and a button will
appear. Close Customise and click on the Auto Scroll button.
You can vary the speed and direction using the arrows that
appears in the left hand scroll bar.




                                1
Microsoft Word Hints & Tips


Command crib sheet
Here is one for the many fans of Word 97 and 2000's labour-
saving keyboard shortcuts. As you may have discovered, there
is no master list of shortcuts in Word Help. If you try to track
down a specific command - there are more than 200 of them -
or find out if a particular one even exists, it can be a frustrating
and time-consuming business.
You need wonder no more. Here's an easy way to print out a
complete list of Word shortcuts and commands to keep by your
PC for quick reference.
Go to the Tools menu and click on Macro, then Macros. In the
"Macros In" drop-down menu, select Word Commands. Now
move your mouse pointer to the Macro Name pane, and
highlight ListCommands, click Run and in the dialogue box that
appears select Current Menu and Keyboard Settings and click
OK. A new document will open with a table showing all of the
available commands and shortcuts. Just use Save As to give it
a name and print.
Be warned that in its raw form, it runs to around 10 pages
(12pt text) but with judicious editing of the commands you'll
never need or use, it can be trimmed to a more manageable
five to six pages.
There is also my version of the more common keystrokes in
my tutorial list.

Quick print
If you regularly need to switch between two settings on your
printer when printing from different applications, you can avoid
a lot of messing around by making Windows believe you have
two or more printers. Open the Printers folder in My Computer,
and click on Add New Printer and follow through the
installation procedure for your existing printer. When asked the
printer's name, change to default, Printer two, for example.
When the setup is complete, right-click on the new printer icon,
select Properties and change the settings as required. Now all
you have to do is select the new printer in your application's
Printer Setup dialogue box, or simply drag and drop the file
onto the Printer two icon.




                                 2
Microsoft Word Hints & Tips


Quick text
In Word 97 and 2000, there's a useful hidden facility called
Random Word. Every so often, you might want to dummy text
to check a page layout.
You can of course copy and paste text from another document
but Random Word is far quicker. Simply type in the following:
=rand() and press Return. Word will then generate three
paragraphs, each containing the sentence "The quick brown
fox jumps over the lazy dog," five times.

Auto backup macros
This Word Basic macro for Word 97 saves your current
document, then makes a backup copy on floppy disc. It
assumes your hard disc is drive C: and you're backing up to a
floppy in drive A.
From the Tools menu, click on Macro, then Macros, give it a
name and click on the Create button. The Word Basic window
opens, and you will see a flashing cursor after the words "Sub",
and before the word End Sub. Type in the following text,
observing all line breaks.
Dim strName$, Ini$ Dim ch WordBasic.FileSave
strName$ = WordBasic.[Filename$](1) ch =
Len(strName$) - 1 While Mid(strName$, ch, 1) <> ""
And Mid(strName$, ch, 1) <> ":" ch = ch - 1
Wend strName$ = Mid(strName$, ch + 1)
WordBasic.PrintStatusBar "Backing Up" +
WordBasic.[Filename$](1) + " To " + Ini$ + strName$
WordBasic.CopyFile WordBasic.[Filename$](1), "A:" +
strName$ WordBasic.MsgBox "Boot Camp Backup
Complete"
To assign the macro a button on the toolbar (or keyboard
shortcut), click on Customize on the Tools menu, select the
Commands tab, scroll down the list in the left hand window and
click on Macros. Drag and drop your new macro onto a toolbar.
Select an icon using the same procedure for macro recording.
Unfortunately this WordBasic macro only works with Word 97.
Word 2000 tries unsuccessfully to translate it into VisualBasic,
so we are indebted to the Daily Telegraph's technology
correspondent Robert Uhlig for coming up with this version for
Word 2000. Again copy it exactly as is, line for line, if you want
to use another backup device, maybe a CD-R/RW or Zip drive,
simply    change     the   drive     letter    in      the    line:
ChangeFileOpenDirectory "A:"




                                3
Microsoft Word Hints & Tips

Sub Allsave() Allsave Macro Macro created 09/03/00
by Robert Uhlig Dim Pathroute Pathroute =
ActiveDocument.FullName
ChangeFileOpenDirectory "A:" ActiveDocument.SaveAs
FileName:=ActiveDocument.Name, FileFormat:=
wdFormatDocument, LockComments:=False,
Password:="", AddToRecentFiles:=True,
WritePassword:="", ReadOnlyRecommended:=False,
EmbedTrueTypeFonts:=False,
SaveNativePictureFormat:=False,
SaveFormsData:=False, SaveAsAOCELetter:= False
ChangeFileOpenDirectory "C:" ActiveDocument.SaveAs
FileName:=Pathroute, FileFormat:= wdFormatDocument,
LockComments:=False, Password:="",
AddToRecentFiles:=True, WritePassword:="",
ReadOnlyRecommended:=False,
EmbedTrueTypeFonts:=False,
SaveNativePictureFormat:=False,
SaveFormsData:=False, SaveAsAOCELetter:= False
StatusBar = ActiveDocument.Name & " saved in active
directory and on backup drive" End Sub




                         4
Microsoft Word Hints & Tips


Jargon filter


CD-R/RW:
Two types of disc used in CD-ROM recorders. CD-R is a
record-once format, where data cannot be altered once on the
disc, and CD-RW is a read/write format, where data can be
added and erased. Both types of disc can be read in most
recent read-only CD-ROM and DVD-ROM drives

Macro:
A sequence of frequently used commands, used to automate a
repetitive task
Visualbasic and Wordbasic: Text-based          programming
languages used to create macros




                             5

								
To top