GuideLines of the Eurisol-DS web-site
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GuideLines of the Eurisol-DS web-site Word-art with font: (TT) Arial Black Italic font: (TT) Niamey regular α-version web site: Statistics on Eurisol-DS September 2005: • 42 Download of web guideline .ppt file • 1625 hits on www.eurisol.org • 4 search for string “eurisol” at lnl Usage by country of www.lnl.infn.it INDEX 1) EURISOL web-site features 2) EURISOL web-site Structures 2.1) Access level 2.2) Validation Rules 2.3) The EURISOL Homepage 2.4) Tasks Organization 2.5) The Task Page 2.6) The Task page menu 2.7) Document Insertion 2.7.1) Document insertion by a Task Member 2.7.2) Document insertion by a Task Leader 2.8) Insertion of news 2.8.1) News 2.8.2) New News INDEX 2.9) Account Creation 2.10) Account Deleting 2.11) Open Positions 2.12) EURISOL Search Engine 2.13) EURISOL Project Calendar 2.14) EURISOL Meetings 3) Contacts >> Go back to the index << Eurisol Web-Site Features >> Go back to the index << - Static Pages* LINKS= Home, About Eurisol, Project Documents, Publication Policy, Annual Reports, Partecipants, Contributors, Useful Structure, Useful links - Dinamic Pages** LINKS= News, Tasks, Documents, Meetings, Open Positions, Calendar, Search Documents * The content of static pages changes only editing the file content (web master only). ** The content of dynamic pages changes using the web interface. >> Go back to the index << - Management of the 12 Eurisol Tasks - Management of public and private section of the tasks - Management of Documents - Management of Messages (news, meetings) - Project Calendar - Management of Open Positions - Five Different Access Levels >> Go back to the index << Eurisol Web-Site Structure >> Go back to the index << Access Level Permission to the site functionality WEBMASTER He/She has access to all the functionalities TASK LEADER He/She Inserts, Edits, Deletes Documents, News, Meetings of his task and validates the documents inserted in the public section of the task. He/She submits documents to RC for pubblication (validation) TASK MEMBER He/She inserts, edits, deletes documents, news, meetings of his/her private Task Domain. He/She edits or deletes only his/her own entries TASK READER He/She can look at all the entries in the private section of his/her task NO REGISTERED He/She can only look at the public entries of USER the task >> Go back to the index << Validation Rules No validation EURISOL GENERAL LIST WEBMASTER No validation Here it is WEBMASTER PUBLIC TASKS SECTION plotted a No validation summary of PRIVATE TASKS SECTION the insertion rules for the validation. Validation EURISOL GENERAL LIST These rules along with the WEBMASTER No validation validation TASK LEADER PUBLIC TASK SECTION procedure are No validation exactely the PRIVATE TASK SECTION same for the all documents Validation PUBLIC TASK SECTION WEBMASTER TASK MEMBER No validation PRIVATE TASK SECTION >> Go back to the index << The EURISOL-DS homepage LOGIN FORM (the login Main could be menu done from every site page) Most important links Useful Contacts >> Go back to the index << TASKS Organization Clicking on the task link Tasks List on the main menu you get the tasks list page >> Go back to the index << The Task page: Clicking the title or the subtitle of the tasks you open the task page The task menu changes according to the access level The users have access to different functionalities according to their access level. The task menu changes according to the users access level. Task Leader (TL) Task Reader The TL can (TR) execute all the The TR can only functions of read in the his/her task public and private section of his/her task No Registered User (NRU) Task Member (TM) The NRU user can The TM can look only read the at public and pubblic section of private sections the tasks. A and can insert unregistered user documents/news can see only the and also edit public section of his/her own tasks entry >> Go back to the index << >> Go back to the index << Document Insertion Only WEBMASTER, TASK LEADER, TASK MEMBER can insert a document. To gain access to the private page the user should insert his/her username/password… The WEBMASTER provides for passwords to the task leaders and the task leaders provide for passwords to task members. >> Go back to the index << Document insertion by a Task Member in his/her own Task Web Page >> Go back to the index << Showcase: Document insertion by a TM The inserting form is very simple. The TM has to insert document title, document subtitle, document description ect.. The TM can insert the document and its final storage, selecting the field option . >> Go back to the index << Showcase: Document insertion by a TM Clicking the new document link of the task menu, the TM has access to the new document form >> Go back to the index << Showcase: Document insertion by a TM For technical limitation only file with size up to 16 MB can be uploaded. The procedure is clicking “Upload” button and choosing the file within the navigation window >> Go back to the index << Showcase: Document insertion by a TM In this showcase the TM would like to put his/her document in the public section of the task. In this case, the document, has to be validated by the Task Leader before being storaged in the public section of the task >> Go back to the index << Flow Chart: Document insertion by a TM Document Insertion by the TM Public section Private section Mail to TL The document is visible in the TL VALIDATION private section Do not Pass the Pass the validation validation (*) in this case the document The Mail to the code will be sent via mail by document is TM to inform the webmaster or by the visible* validator. >> Go back to the index << Showcase: Document insertion by a TM After receiving the mail the TL opens the validation document page and checks the document. This page can be reached simply clicking the link “Validate Documents” of the task menu. >> Go back to the index << Showcase: Document insertion by a TM To validate the document the TL has to assign a reference code. The system will suggest a numbering code but the TL can change it. Once fixed the code, the documents is definetively approves >> Go back to the index << Showcase: Document insertion by a TM Once approved, the document is available in the task document page. An e-mail with the reference code is sent to the TM who has inserted the document >> Go back to the index << Document insertion by a Task Leader - in his/her own Task Web Page & in the main Eurisol Page >> Go back to the index << Showcase: Document insertion by a TL In addition to the TM functionalities, the TL could access to other funtions. (Users Documents Validations) >> Go back to the index << Showcase: Document insertion by a TL The „new document‟ form is the usual one but in this case the field “Type” has an additional option. The new field allows the TL to insert the document in the EURISOL publication page. >> Go back to the index << Showcase: Document insertion by a TL If the TL want to save the document as EURISOL publication he needs a higher rank validation. In the other cases the TL does not need the document validation. >> Go back to the index << Flow Chart: Publication insertion by a TL Publication Insertion by the TL EURISOL Publication Public/Private section Mail to Validator (RC) The document is visible in the RC VALIDATION public/private task section Do not Pass the pass the validation validation (*) in this case the document The code will be sent via mail by document is Mail to the TL the RC. visible* for information >> Go back to the index << Showcase: Document insertion by a TL After receiving the mail, the RC opens the admin section of EURISOL website filling the login form. >> Go back to the index << Showcase: Document insertion by a TL After receiving the mail the RC opens the validation publication page and checks the document. This page can be reached simply clicking the link “Validate Documents” of the task menu. . >> Go back to the index << Document editing by a Task Leader or by the task member submitter in his/her own Task Web Page >> Go back to the index << Showcase: Document editing by a TL or a TM Clicking the edit link, the task leader or the task member that has submitted the document gets the editing document form. >> Go back to the index << Showcase: Document editing by a TL or a TM In the editing form,it is possible to change all the document identification strings. To save the changes, a simple click over the “confirm button” is needed. >> Go back to the index << Insertion of news >> Go back to the index << NEWS New News can be inserted by: WM -> everywhere TL-> main page and in his/her private & public web page TM -> his/her private web page >> Go back to the index << NEW NEWS >> Go back to the index << Account Creation of a New Task Member >> Go back to the index << Showcase: Account Creation by a TL Clicking the Users link, the task leader gets the EURISOL users page. This allows the insertion, the editing, the deleting of any account related to his/her task. >> Go back to the index << Showcase: Account Creation by a TL Clicking the the “new user button”, the Task leader gets the “new user field” for a new insertion. Button to get access to the various operations over EURISOL users. >> Go back to the index << Showcase: Account Creation by a TL The user insertion is simply done filling the users forms and clicking to the confirm button. >> Go back to the index << Showcase: Account Creation by a TL After the insertion, the new user is allowed to login in the EURISOL web site. >> Go back to the index << Account Deleting of a Task Member >> Go back to the index << Showcase: Account Deleting by a TL To delete a user account, the TL should click the “Delete user botton” and than confirm the operation. >> Go back to the index << Open Positions >> Go back to the index << OPEN POSITIONS Clicking the open positions link, all the open positions inserted by the WEBMASTER are displayed. All the users can look at the open positions in the EURISOL web site. >> Go back to the index << Eurisol Search Engine >> Go back to the index << Search Documents With the EURISOL search engine, the user is permitted to search documents. Link to get the search engine >> Go back to the index << Searching Documents The search results change according to the user rank. For the WM,TL,TM and TR the search engine looks also in the task private documents. Search by an unregistered user Search by a registered user >> Go back to the index << Eurisol Project Calendar >> Go back to the index << Calendar Clicking the Calendar link, in the main page you get the EURISOL calendar. Gray color highlights dates of one meeting occuring Red color highlights dates of two or more meetings occuring >> Go back to the index << Calendar Selecting a specific date, the meeting announcement appears Conference/MEETINGS The meetings can be EURISOL meetings or Task Meetings. The first ones are meetings do not related to a specific task and they can be inserted only by the WEBMASTER. The second one are meetings related to the task and they can be inserted by the task leader. MEETINGS EURISOL MEETINGS TASK MEETINGS Inserted/Edited by the WM Inserted/Edited by the TL or the WM Clicking Meetings list page over “Meetings” in the main menu it appears a list of the EURISOL meeting. Then a click over “see details” of a meeting brings on the meeting details page In the Meeting details page meetings details page you can see all the field related to the meeting and you can download the Announcement minute, the and minute announcemen t and the talks of the meetings. Sections Talks The talks are organized into sections. After login New Meeting the webmaster can insert a new EURISOL meeting or a task leader can insert a new TASK meeting. To go on the new page meeting just click over “Click here to insert a new meeting” in the list meetings page. New Meeting To every meeting it is assigned an unique code. This code can not be edited. To insert the new meeting all the required field must be filled. New Meeting At the end of the inserting process the webmaster or the task leader could go back at the meeting list page or he/she could go on the section manager page of the meeting that has been inserted. Sections Manager Page In the sections manager page it is possible to insert a new section or edit/delete a section already inserted To every new section of a meeting it is assigned a display order. After login the webmaster and New Talk the TL (only for the task meetings) can edit the meeting, manage the sections og the meeting, add a new talk for the meeting follow the link at the top of the meeting details page. Every register person can add a new talk for a Clicking here you can add a new talk meeting. When you try tom insert a new talk you first obtain a list of New Talk all the talks that you have inserted into that meeting. Then clicking over “New Talk” you get the inserting form of the new meeting.