Providing a Client Oriented Approach to Architecture

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					 New High School and New Maytown Elementary
               Project Update
               August 12, 2008




Providing a Client Oriented Approach to Architecture
         Crabtree, Rohrbaugh & Associates, Architects
              Mechanicsburg • Harrisburg • King of Prussia
                                               Donegal School District

PRESENTATION AGENDA


•Review High School Design & Site plan
•PlanCon A for High School
•Review Maytown Elementary Design & Site Plan
•PlanCon A for Maytown
•Review Options for Athletic Fields at High School Site
•Review Projects Schedule
•Proceed with Geotechnical Study at New High School Site
                                                     Donegal School District

 BOARD DECISIONS

AUGUST                                     OCTOBER
   • Outdoor Athletic Facilities                • IT Department
         • Option A                                   • Connected to new high school
         • Option B                                   • Maintain in “barn”
         • Hybrid of Option A and B             • Central Copy
                                                      • Construct new building
                                                      • Utilize area in Junior High
SEPTEMBER
                                                • Structure
   • Maintenance Building                             • Connected to new high school
         • Renovate/Addition to existing              • Maintain in “barn”
         • Construct new building
   • District Administration Office
         • Addition to existing
         • Connected to new high school
         • Maintain in “barn”
                       Donegal School District

New High School Site
                                   Donegal School District

New High School First Floor Plan
                                    Donegal School District

New High School Second Floor Plan
                                                                                                               Donegal School District

New Donegal High School
           Donegal School District                                  Design Budget WORKSHEET                        Revised 07/22/08
           Donegal New High School
           Bid April 2009

           Building            based on District's Educational Program                              Cost / SF Range

           1    Square feet                                                                      277,548                277,548
           2    Cost per SF                                                            $          155.00       $         160.00
           5    Building-Only Construction Budget                                     $          43,019,940    $        44,407,680


           Site Development
           4    Site Construction Allowance*                                          $           3,500,000    $         4,000,000
                Cost will vary depending final scope of work requested/required by district.


           Construction-subtotal :                                                     $       46,519,940      $    48,407,680

           Construction Testing and Inspection
                                                                                      $            697,799     $           726,115

           Construction-Only Budget :                                                  $       47,217,739      $    49,133,795

           Construction Related : Potential Soft Costs:
           (as a percent of the Construction subtotal))

           7    Furniture and Equip. Budget *                                 3.25%   $            1,511,898   $           1,596,848
           8    Financing Fees (includes capitalized interest )               2.00%   $              944,355   $             982,676
           9    Design Fees                                                   6.00%   $            2,833,064   $           2,948,028
           10   Regulatory Agency Reviews (not testing)                       0.40%   $              186,080   $             196,535
           11   Consultant Fees
           12          Civil                                                  1.25%   $              581,499   $             614,172
           13          Kitchen                                                0.60%   $              283,306   $             294,803
           14          Acoustical                                             0.20%   $               94,435   $              98,268
           15   On-Site Construction Representative                           1.00%   $              465,199   $             491,338
           16   Printing                                                      0.25%   $              118,044   $             122,834
           17   Estimating Contingency                                        1.00%   $              472,177   $             491,338
           18   Construction Contingency                                      3.00%   $            1,395,598   $           1,474,014
                       Subtotal                                               19.0%   $            8,885,657   $           9,310,854


                      Subtotal                                                        $           8,885,657    $         9,310,854

           Total Project Budget                                                        $       56,103,397      $    58,444,649
                                        Donegal School District

New High School PlanCon A Forms




               HIGH SCHOOL PLANCON A FORMS
                              Donegal School District

New Maytown Elementary Site
                                          Donegal School District

New Maytown Elementary First and Second Floor Plans
                                                                                                              Donegal School District

New Maytown Elementary
          Donegal School District                                                                                    Revised 07/22/08

          Maytown New Elementary School (Grades K-3)
          Bid April 2009

          Building           based on District's Educational Program                               Cost / SF Range

          1    Square Feet                                                                       62,540                  62,540
          2    Cost per SF                                                            $          145.00       $          150.00
          3    Building-Only Construction Budget                                     $           9,068,300    $          9,381,000

          4    Existing Building Demolition                                          $            225,000     $            225,000

          Site Development
          5    Site Construction Allowance*                                          $            950,000     $            950,000
               Cost will vary depending final scope of work requested/required by district.


          Construction-subtotal :                                                     $       10,243,300      $   10,556,000

                                                                                     $            204,866     $            211,120

          Construction-Only Budget :                                                  $       10,448,166      $   10,767,120

          Construction Related : Potential Soft Costs:
          (as a percent of the Construction subtotal))

          8    Furniture and Equip. Budget *                                 3.25%   $              332,907   $              349,931
          9    Financing Fees (includes capitalized interest )               2.00%   $              208,963   $              215,342
          10   Design Fees                                                   6.00%   $              626,890   $              646,027
          11   Regulatory Agency Reviews (not testing)                       0.50%   $               51,217   $               53,836
          12   Consultant Fees
          13         Civil - all Construction Related Fees                   1.25% $                128,041   $              134,589
          14         Kitchen                                                 0.60% $                 20,000   $               64,603
          15
          16   On-Site Construction Representative                           1.10%   $              112,676   $              118,438
          17   Printing                                                      0.25%   $               26,120   $               26,918
          18   Estimating Contingency                                        1.00%   $              104,482   $              107,671
          19   Construction Contingency                                      3.00%   $              313,445   $              323,014
                      Subtotal                                               19.0%   $            1,924,742   $            2,040,369


                     Subtotal                                                        $           1,924,742    $          2,040,369

          Total Project Budget                                                        $       12,372,908      $   12,807,489
                                         Donegal School District

New Maytown Elementary PlanCon A Forms




           MAYTOWN ELEMENTARY PLANCON A FORMS
                                     Donegal School District

New High School Site – With Fields
                            Donegal School District

Practice Field with Track
          Donegal School District

Stadium
                                                                                                        Donegal School District

Athletic Fields Costs – Option A
           Donegal School District                                                    Design Budget WORKSHEET
           Athletic Fields - Option A
           Bid April 2009
                                                                                                 Range
           Fields                                                                     Low                   High

          1    Stadium with field house                                               6,062,320              7,274,784
                     3500 Seats, Turf grass
          2    JV Baseball Field                                                       245,000                294,000

          3    Practice Field                                                         1,659,495              1,991,394
                     Turf grass, All weather track, & Lighting
          4    Tennis Courts                                                           509,973                611,968
                     Lighting
          5    Total Field Construction Costs                                    $      8,476,788       $     10,172,146


           Site Development
          6    Site Construction Allowance*                                      $          650,000     $       780,000
               *Cost will vary depending on subsurface soil conditions


           Construction-Only Budget :                                            $    9,126,788         $   10,952,146

           Construction Related : Potential Soft Costs:
          (as a percent of the Construction subtotal))

          7    Equipment                                                 2.50%   $            228,170   $         273,804
          8    Financing Fees (includes capitalized interest )           2.00%   $            182,536   $         219,043
          9    Design Fees                                               6.00%   $            547,607   $         657,129
          10   Civil Consultant Fees                                     1.75%   $            159,719   $         191,663
          11   Regulatory Agency Reviews (not testing)                   0.50%   $             45,634   $          54,761
          12   On-Site Construction Representative                       1.60%   $            146,029   $         175,234
          13   Printing                                                  0.25%   $             22,817   $          27,380
          14   Estimating Contingency                                    1.00%   $             91,268   $         109,521
          15   Construction Contingency                                  3.00%   $            273,804   $         328,564
                      Subtotal                                           18.6%   $          1,697,583   $       2,037,099


                     Subtotal                                                    $      1,697,583       $      2,037,099

           Total Project Budget                                                  $   10,824,371         $   12,989,245
                                                                     Donegal School District

Athletic Fields Costs – Cost Savings Options



  Donegal School District                                        Design Budget WORKSHEET
  Option Comparison
  Bid April 2009
                                                                 Savings (Includes Soft Costs)
  Option B Scope Change                                          Low                    High
  1   Stadium - Reduce 3500 Seats to 2800                          377,160                 452,592

  2   Practice Field - Reduce 8 Lane Track to 6 Lane Track          84,799                 101,759

  3   Practice Field - Eliminate Lights                            193,081                 231,697

  4   Practice Field - Substitute Natural Grass for Turf           545,268                 654,322

  5   Tennis Courts - Eliminate Lights                             182,644                 219,173
  6 Total Savings                                            $   1,382,952      $       1,659,542
                                                                                                       Donegal School District

Athletic Fields Costs – Option B
          Donegal School District                                                    Design Budget WORKSHEET
          Athletic Fields - Option B
          Bid April 2009
                                                                                                Range
          Fields                                                                     Low                   High

          1    Stadium with field house                                              5,743,430              6,892,116
                     2800 Seats, Turf grass
          2    JV Baseball Field                                                      245,000                294,000

          3    Practice Field                                                         965,441               1,158,530
                     Natural grass & All weather track (no lighting)
          4    Tennis Courts                                                          355,973                427,168
                     No Lighting
          5    Total Field Construction Costs                                    $     7,309,845       $      8,771,814


          Site Development
          6    Site Construction Allowance*                                      $         650,000     $       780,000
               *Cost will vary depending on subsurface soil conditions


          Construction-Only Budget :                                             $   7,959,845         $    9,551,814

          Construction Related : Potential Soft Costs:
          (as a percent of the Construction subtotal))

          7    Equipment                                                 2.50%   $           198,996   $         238,795
          8    Financing Fees (includes capitalized interest )           2.00%   $           159,197   $         191,036
          9    Design Fees                                               6.00%   $           477,591   $         573,109
          10   Civil Consultant Fees                                     1.75%   $           139,297   $         167,157
          11   Regulatory Agency Reviews (not testing)                   0.50%   $            39,799   $          47,759
          12   On-Site Construction Representative                       1.60%   $           127,358   $         152,829
          13   Printing                                                  0.25%   $            19,900   $          23,880
          14   Estimating Contingency                                    1.00%   $            79,598   $          95,518
          15   Construction Contingency                                  3.00%   $           238,795   $         286,554
                      Subtotal                                           18.6%   $         1,480,531   $       1,776,637


                     Subtotal                                                    $     1,480,531       $      1,776,637

          Total Project Budget                                                   $   9,440,376         $   11,328,451
                                                                                        Donegal School District

                                        Turf vs. Grass
 New Natural Grass Field                            Item                        New In-Fill Synthetic Turf

       $23,000.00                                Mobilization                          $23,000.00
        $4,000.00                          Layout and Surveying                         $6,000.00
        $2,000.00                              Erosion Control                          $2,000.00
       $35,600.00                          Excavation/Earthwork                        $35,600.00
          $0.00                                  Turf Anchor                            $7,400.00
       $18,000.00                          Field Under drainage                        $48,000.00
          $0.00                                 Synthetic Turf                        $436,000.00
       $50,000.00                               Root Zone Mix                             $0.00
       $42,000.00                        Storm Water Conveyance                        $42,000.00
      $100,000.00                                    Sod                                  $0.00
      $274,600.00                        Initial Construction Costs                   $600,000.00
           0.33                            Plus Prevailing Wage                            0.33
      $365,218.00                                                                     $798,000.00


Note: Estimated costs reflect prevailing wage rates, but not a contingency.

MAINTENANCE COSTS:

 New natural Grass Field                            Item                        New In-Fill Synthetic Turf

       $35,000.00           Average Cost of One Year of Maintenance Per Field           $1,000.00
           15                    Minimum Two Field Surfaces (15 Years)                      15
      $525,000.00                           Total Maintenance                          $15,000.00
            0                   Surface Replacement Cost (After 15 Years)             $436,000.00

      $525,000.00                             TOTAL COSTS                             $451,000.00



CALCULATION OF COST PER HOUR OF USE:                                                                          Sources:

 New natural Grass Field                            Item                        New In-Fill Synthetic Turf    1.    Report for Spring Grove
                                                                                                                    SD – Arhciterra, PC
      $365,218.00                         Total Cost-Construction                     $798,000.00             2.    Harry Andes, PLS GPI
      $525,000.00                         Total Cost-Maintenance                      $451,000.00                   Engineering
                                                                                                              3.    Natural Grass and
      $890,218.00                                 Subtotal                           $1,249,000.00                  Artificial Turf: Separating
                                                                                                                    Myths and Facts–
            2                                   Use Multiplier                              1                       Published by the
                                                                                                                    Turfgrass Resource
     $1,780,436.00                                  Total                            $1,249,000.00                  Center
                                                                                                                                                                   Donegal School District

              Overall Projects Timeline




DONEGAL SCHOOL DISTRICT

 OPTION ONE                                  2008                   2009                                              2010                              2011                                             2012                                        2013
 Project Timeline                 M A M J   J A S O N D J   F M A M J J A S O N D J                          F M A M J J A S O N D J           F M A M J J A S O N D J                          F M A M J J A S O N D J                     F M A M J J A S O N D

 Maytown Elementary (K - 3)             DESIGN               BID         1   2   3   4   5   6   7   8   9 10 11 12 13 14 15 16

 Riverview Elementary (K - 3)                    DESIGN                                                                   DESIGN               BID     1   2   3   4   5    6   7   8   9 10 11 12 13 14 15 16


 Donegal Intermediate (4 - 6)                    DESIGN                                                                                                                    DESIGN                   BID     1   2   3   4   5   6   7   8   9 10 11 12 13 14 15 16

 High School Conversion (7 - 8)                  DESIGN                                                                DESIGN                        BID       1   2   3    4   5   6   7   8   9 10 11 12 13 14 15 16 17 18




 New High School (9-12)               DESIGN                       BID       1   2   3   4   5   6   7   8   9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
   Athletic Field Phased Work
                                                                                                                                    Donegal School District

         Maytown Elementary – High School Schedule

                                                                                                                                                                           Crabtree, Rohrbaugh & Associates Architects
Donegal School District - Project Schedule
                                                                  2008                                2009                                             2010                                       2011
                                                          Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Programming & Schematic Design Phase
Initial Programming session(s)
Development of Project Team (design consultants)
Establish applicable codes, land development issues
Periodic Developmental Meetings / Design
Board Approval - Plancon A & B (schematic design)
Plancon Parts A & B review w/ PDE
Design Development Phase
Staff Interviews / Interior Design
Periodic Developmental Meetings / Design
Act 34 Booklet presentation- Board approval/revisions
Act 34 Public Hearing
Board Approval - Plancon D & E (design development)
Plancon Parts D & E review w/ PDE
Construction Document Phase
Periodic Developmental Meetings / Design
Final Land Development Approval
Bidding Phase
Board Approval - Plancon F (construction drawings)
Plancon Part F review w/ PDE
Release of Bid Documents & Bid Receipt
Board Approval - Plancon G (bid costs)
Award Contracts
Construction Phase                                                                                      1   2   3   4   5   6   7   8   9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
Construction Duration until Occupancy: 28-36 months

This schedule reflects a tentative time frame for the New Donegal High School and New Maytown Elementary Projects.

Several variables may control a project's schedule, such as regulatory agency (PDE, township, etc.) approvals, critical decisions and legal issues.
Construction phase duration will vary due to project size and complexity. The 24 - 28 month period is a typical range for the options developed. The most optimal time for construction completion and
final occupancy, especially for a new school, is during the summer to allow time to move into the building.
                                                                            Donegal School District

 Option 1

Donegal School District
Option 1 Summary Sheet
                                                                    Range
Building                      New SF    Existing SF      Low                   High            Notes

Maytown Elementary            65,960                  $12,661,696           $13,992,624      New Bldg      K-3
Riverview Elementary           1,200      47,620       $5,802,179            $6,829,781      Reno/Add      K-3
Donegal Springs Elementary               110,750                                             Maintain      K-3

Donegal Intermediate School    5,986      89,270       $9,099,260           $11,840,743      Reno/Add      4-6

Donegal Junior High School               122,285      $17,075,529           $19,158,914      Renovate      7-8

New Donegal High School       241,000                 $49,609,799           $55,935,830      New Bldg      9-12

Subtotal Project Costs                                $94,248,463       $107,757,891
Estimated Reimbursement
Net Cost

District Office                                           $1,488,000           $1,632,000
Maintenance Facility                                        $990,288           $1,565,568
Central Receiving                                           $735,200           $1,014,720
Athletic Fields                                           $5,832,811           $9,069,127 *Scope to be determined