ODF Weekly Time Sheet Instructions
1) 2) 3) EIN: The state assigned ID number. ORXXXXXXX Name: As it reads on your check stub Month/Year: The 3 letter abbreviation for the month and the 4 digits for the year. (i.e. Jan 2005, Mar 2006, etc.)
TIME/24 HR. DATE MON BEG END
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Date: The work week begins at 0001 Monday and ends at 2400 Sunday. Time worked within each 24 hour period is to be recorded on that day. If a shift worked crosses over into another day, record the actual hours worked on each day. (Example: worked 2200-0600, record 2 hours on one day, 6 hours on other) Begin – End time: Record time based on a 24 hour clock, with time rounded to the nearest ¼ hour.
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PAY CODE
REG TIME
LEAVE TIME
OTHER TIME
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Pay Code: This is the 2-3 character code used in the payroll system. There is a list of the most commonly used codes on the back of the weekly time sheet. If you do not see a code for the hours to be reported, contact your work site payroll personnel. Regular Time: All scheduled hours worked. If you are scheduled from 0800 to 1700, then all hours worked during this time are considered regular hours, excluding the required meal break.
Leave Time: All sick, vacation, compensatory, personal business, and holiday hours used. These are hours that are paid in place of time worked. Other Time: Recording of hours worked over the scheduled hours in the day, or more than 40 hours in the work week. SEIU represented employees can maintain a maximum of 80 hours of compensatory time. Also, represented employees can change their mind between comp time and overtime once during the month. All out-of-district incidents are recorded as overtime, compensatory time cannot be accrued on any incident.
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Revenue/Expenditure Coding: This section indicates where time needs to be charged. If the time worked is on a particular incident, or for a specific project, that information will need to be entered here to ensure that it is charged correctly. Your work site payroll personnel will have the specific coding used for your location.
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Description: This is the description, notation, and explanation section. Any pertinent information that is needed to further explain the hours worked can be recorded here. Totals: Each column is to be totaled for the week. Once all of the information above is completely and correctly recorded, the weekly time sheet needs to be signed and dated. When complete, turn into your immediate supervisor for review and approval of the final document.
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