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Council Meeting
Tuesday, September 1, 2009
9:30 a.m.
Council Chambers, Town Hall
Acting Mayor – Councillor Payne
ADDENDUM AGENDA
1. CALL TO ORDER – Committee Room
2. APPROVAL OF AGENDA
• Identify any Urgent Business
3. DISCLOSURE OF PECUNIARY INTEREST – Closed Meeting
4. CLOSED MEETING
1. Confidential Report ADM-2009-016 re: Personal matters about an identifiable
individual, including municipal or local board employees - Committee Appointments. (5
minutes)
2. Confidential Report CS-2009-026 re: Personal matters about an identifiable individual,
including municipal or local board employees and labour relations or employee
negotiations. (30 minutes)
3. Confidential Report LS-2009-035 re: Litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board and advice that is
subject to solicitor-client privilege, including communications necessary for that purpose
- OMB matter. (20 minutes)
4. Confidential Report LS-2009-038 re: Litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board and advice that is
subject to solicitor-client privilege, including communications necessary for that purpose –
Court of Appeal. (10 minutes)
5. Confidential Report LS-2009-037 re: Litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board and advice that is
subject to solicitor-client privilege, including communications necessary for that purpose –
OMB matter. (10 minutes)
5b. Confidential Report from Legal Services re: A proposed or pending acquisition or
disposition of land by the municipality or local board. (Report to be distributed under
separate cover once completed) (15 minutes)
6. Confidential Verbal Report from Director of Corporate Services re: Personal matters
about an identifiable individual, including municipal or local board employees. (15
minutes)
Council Agenda
Tuesday, September 1, 2009
Page 2 of 6
7. Confidential Verbal Report from Chief Administrative Officer re: Personal matters about
an identifiable individual, including municipal or local board employees and labour
relations or employee negotiations. (15 minutes)
8. Confidential Verbal Report from Mayor Morrison re: Labour relations or employee
negotiations. (15 minutes)
9. Confidential Report LS-2009-036 re: Personal matters about an identifiable individual,
including municipal or local board employees and litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or local board. (10
minutes)
Council will reconvene into Open Session in the Council Chambers upon the conclusion
of the Closed Session matters at approximately 1:00 p.m.
5. COUNCIL WORKSHOP – none scheduled
6. PRAYER AND O CANADA
7. SUMMARY OF ADDENDUM ITEMS
8. DISCLOSURE OF PECUNIARY INTEREST – Other Matters
9. INTRODUCTIONS OF NEW STAFF
1. Mr. Kai Yew, Manager of Development – Mary Hall.
10. DELEGATIONS/PRESENTATIONS
1. 1:00 p.m. Peter Zammit re: Fence By-law Exemption Objection – 24 Shore Street,
Bolton (See RB1A)
2. 1:15 p.m. Kathleen Rea re: Fence By-law Exemption – 11 Wood Circle, Bolton
(See RB1A)
3. 1:30 p.m. Emilia Faita re: Fence By-law Exemption – 11 Wood Circle, Bolton (See
RB1A)
4. 2:00 p.m. Matt Honchar, Manager Eastern Canada, Direct Energy re:
Recognizing the Town’s Purchase of Renewable Energy.
5. 2:15 p.m. Tony Meers, General Director, Susumu Uchida, SGI Canada re:
Introduction of Organization.
6. 2:30 p.m. Nancy Hageman, Palgrave Rotary Club re: Palgrave Park Funding
Request.
7. 2:45 p.m. John Grogan re: 17 Norton Boulevard, Bolton – Ontario Municipal
Board Appeal.
Council Agenda
Tuesday, September 1, 2009
Page 3 of 6
8. 3:00 p.m. Tom Dolson re: Development issues and other related matters –
Withdrawn to September 15, 2009.
9. 3:15 p.m. David White, Alton Village Association re: Alton Village Study (See
RB1E).
11. COUNCIL COMMUNICATIONS/INQUIRIES AND ANNOUNCEMENTS
1. Announcements
2. Urgent Business
3. Notices of Motion – printed with the agenda
i) Councillor Payne re: 2010 Budget
ii) Councillor Beffort re: Bolton House Heritage Register
iii) Councillor deBoer re: Economic Development Strategy for Farm Community
4. Notices of Motion – presented at the meeting
5. Council Inquiry
12. REGULAR BUSINESS
1. Administration
*A. ADM-2009-019 re: Fence By-law Exemptions – 11 Wood Circle and 24 Shore
Street, Bolton. (15 minutes – Glenn Blakely)
B. ADM-2009-022 re: Proposed Amendments to Traffic By-law 95-52 – Parking
Restrictions on Dale Street, Bolton. (5 minutes)
*C. ADM-2009-024 re: Proposed Changes to Town of Caledon Election Sign By-law
2003-77. (10 minutes – Glenn Blakely)
D. ADM-2009-025 re: Delegation to Administration Staff of the Authority to Issue
Sign Permits. (5 minutes)
*E. ADM-2009-026 re: Alton Village Study – Phase 2 Report – Planning and
Servicing Alternatives and Environmental Management Strategies. (60 minutes –
Chris Tyrrell, MMM Group at 4:00 p.m.) This Report will be delivered under
separate cover. NOTE: A copy of the Alton Village Study – Phase 2 Report
is available for review in the Clerk’s Area.
2. Building
*A. BDG-2009-003 re: Second Quarter Report 2009. (15 minutes – Glenn
Middlebrook)
3. Corporate Services
*A. CS-2009-027 re: 2010 Budget Update. (5 minutes – Ron Kaufman)
*B. CS-2009-028 re: Caledon Long-Term Strategic Financial Plan. (5 minutes –
Ron Kaufman)
Council Agenda
Tuesday, September 1, 2009
Page 4 of 6
*C. CS-2009-029 re: 2008 Audited Financial Statements (15 minutes – Ron
Kaufman and Sally Slumskie, BDO at 5:00 p.m.) NOTE: Financial Statements
for the year ended December 31, 2008 separately enclosed.
4. Fire & Emergency Services
*A. FES-2009-007 re: 2nd Quarter Report 2009. (20 minutes – Brad Bigrigg)
5. Legal Services
A. LS-2009-039 re: St. James Anglican Church, Caledon East, Licence Agreement
for Use of Facilities for Rockfort Quarry OMB Hearing. (10 minutes)
6. Planning & Development
A. PD-2009-015 re: Proposed Zoning By-law Amendment to Remove the “H8”
Holding Symbol, Part of Lots 19 & 20, Concession 2 EHS (Chinguacousy), East
Side of Kennedy Road, North of Mayfield Road, Applicant: South Fields
Community Inc. & South Fields II Community Inc., Ward 2, File RZ 09-002. (5
minutes)
B. PD-2009-055 re: Proposed Zoning By-law Amendment, Part Lot 10,
Concession 1 (Albion) and Part Lot 10, Concession 1 (Albion), designated as
Part 2 on Plan 43R-8603, 6017 and 6035 King Street, Sandhill, Town of Caledon,
Owner: 2170324 Ontario Inc. and 2170327 Ontario Inc., Applicant/Agent: Glen
Schnarr and Associates Inc., Ward 2, File Number: RZ 08-18. (10 minutes)
C. PD-2009-068 re: Extension of a Temporary Use By-law for a Garden Suite,
Gary and Colleen Oglestone, Part East Half Lot 2, Concession 6 EHS (Caledon),
15696(G) Airport Road, Caledon East, File Number: RZ 09-05. (15 minutes)
*D. PD-2009-024 re: Peel-Highway 427 Extension Area Transportation Master
Plan. (20 minutes – Kant Chawla and Suzette Shiu/Ray Bacquie from iTRANS
Consulting at 5:30 p.m.) NOTE: A copy of the “Peel Highway 427 Extension
Area Transportation Master Plan is available for review in the Clerk’s Area.
7. Public Works & Engineering
A. PWE-2009-024 re: Award of Contract No. 09-10, Elizabeth Street
Reconstruction & Columbia Way Improvements. (5 minutes)
B. PWE-2009-025 re: Award of Contract No. 09-02, Longwood Drive & Kingsview
Drive Sidewalk Construction. (5 minutes)
8. Recreation & Property Services
A. RPS-2009-026 re: Advertising Policy. (5 minutes)
B. RPS-2009-028 re: Award of Contract – Planning Studies for new OPP
Headquarters site. (10 minutes)
C. RPS-2009-029 re: Award of Contract, Preventative Maintenance Roof Repair at
the Caledon Community Complex. (10 minutes)
Council Agenda
Tuesday, September 1, 2009
Page 5 of 6
13. RECEIPT OF MINUTES
Council
1. Council Meeting held August 4, 2009.
2. Council Meeting held August 11, 2009.
3. Council Meeting held August 25, 2009.
4. Closed Council Meeting held August 4, 2009.
Committees of Council
5. Policing Advisory Council of Caledon meetings held May 6, 2009 and June 3,
2009.
Other – None.
14. PROCLAMATIONS – None.
15. CORRESPONDENCE PACKAGE – See Correspondence Package
(all correspondence may be viewed in its entirety on the website
http://www.town.caledon.on.ca/townhall/council/CouncilMeetings.asp).
1. Petition – MacDonald Street Residents (Inglewood) cancel sidewalk construction.
16. PUBLIC QUESTION PERIOD
17. BY-LAWS
2009-xxx To provide for exemptions to the Fence By-law 2005-36. (See RB1A)
2009-xxx To amend By-law 94-14 as amended with respect to the delegation of persons
for the purpose of issuing sign permits. (See RB1D)
2009-xxx To provide for an amendment to By-law 2003-77 (the “Election Sign By-law”).
(See RB1C)
2009-xxx To amend By-law 95-52, as amended, respecting parking restrictions. (See
RB1B)
2009-xxx To authorize the Mayor and Clerk to sign a licence agreement with The
incumbent and Church Wardens of St. James’ Anglican Church Caledon East
and The Incorporated Synod of the Diocese of Toronto. (See RB5A)
2009-xxx To amend Comprehensive Zoning By-law 2006-50, as amended, with respect to
Part of Lots 19 & 20, Concession 2 EHS (Chinguacousy), Town of Caledon. (see
RB6A)
2009-xxx To amend Comprehensive Zoning By-law 2006-50, as amended, with respect to
Part of Lot 10, Concession 1 (Albion), municipally known as 6017 and 6035 King
Street, Sandhill, Town of Caledon. (see RB6B)
Council Agenda
Tuesday, September 1, 2009
Page 6 of 6
2009-xxx To amend Comprehensive Zoning By-law 2006-50, as amended, with respect to
Part East Half Lot 2, Concession 6 EHS (Caledon), Town of Caledon, municipally
known as 15696(G) Airport Road, Caledon East. (see RB6C)
2009-xxx To adopt an Advertising Policy. (See RB8A)
2009-xxx To confirm the proceedings of the September 1, 2009 Council Meeting.
18. ADJOURNMENT
The next Council meeting will be held Tuesday, September 8, 2009 at 9:00 a.m. in the Committee
Room, Town Hall, 6311 Old Church Road, Caledon East.
The proceedings of the Council meeting are recorded for matters of clarification. When
the minutes of the current meeting are received by resolution of council at a subsequent
meeting, the recording will be destroyed immediately after such meeting.
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