Accessing the FES Web Site - DOC by idz16791

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									                     FES Introduction, Use and Transactional Review



Table of Contents

FES Online Coach Links ............................................................................................................. 2
Accessing the FES Web Site ..................................................................................................... 4
Getting to FES Help ..................................................................................................................... 5
Logging In to FES and Selecting a DODAAC.......................................................................... 8
Acquiring a PKI Certificate ........................................................................................................ 10
Viewing the Glossary of Terms ................................................................................................ 14
Viewing the What's New Page ................................................................................................. 15
Viewing the FAS Description .................................................................................................... 16
Viewing the Fiscal Year Account Report ................................................................................ 17
Filtering the Fiscal Year Account Report ................................................................................ 19
Viewing Account Purchase Transaction Reports .................................................................. 21
Account Purchase Transaction Report ................................................................................... 23
Account Purchase Transaction Report Fields ....................................................................... 25
Reviewing, Verifying and Challenging Transactions ............................................................ 27
Reviewing Account Transactions in FES ............................................................................... 30
Downloading From Your Directory .......................................................................................... 32
Importing Data into Excel .......................................................................................................... 34
What is a T-DODAAC?.............................................................................................................. 39




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FES Online Coach Links
FES Introduction
  Accessing the FES Web Site
  Getting FES Help
  Logging Into FES and Selecting a DODAAC
  Acquiring a PKI Certificate
  Viewing the Glossary of Terms
  Viewing the What's New Page
  Viewing the FAS Description

Using the Buyer Data on FES
  Viewing the Fiscal Year Account Report
  Filtering the Fiscal Year Account Report
  Viewing Account Purchase Transaction Reports
  Account Purchase Transaction Report
  Account Purchase Transaction Report Definitions
  Reviewing, Verifying and Challenging Transactions

Using the Seller Data on FES (not utilized)
  Viewing Seller Transaction Reports
  Viewing the Inventory Ledger Report
  Filtering the Inventory Ledger Report
  Inventory Ledger Report Fields
  Uploading Physical inventory into FES
  Reviewing Seller Transactions in FES
  Logging into the DAASC Inquiry System

FES Support Tables
  Querying the Airport Support Table
  Querying the Address Support Table
  Querying the Transaction Types Code Table
  Querying the Organization Support Table
  Finding Product Code Information
  Querying the Aircraft Support Table
  Querying the Branch of Service Table
  Querying the Rejects Support Table
  Downloading From Your Directory
  Submitting an AFLOA Report
  Querying the Budget Support Table
  Submitting FES Feedback




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FES Utilities
  Reviewing Account Transactions in FES
  Reviewing Inventory Transactions in FES
  Change Password
  Downloading From Your Directory
  Entering a PORTS Request
  1884 Report Processing

APPENDICES
   Appendix A: Use Code Table
   Appendix B: Dialog Reference and Glossary
   Appendix C: Security SOP
   Appendix D: Importing Data into Excel
   Appendix E: Valid Data - Sales and Credits
   Appendix F: Valid Data - Commercial Purchases
   Appendix G: Valid Data - Inflight and Ground Reissue
   Appendix H: Valid Data - Contract, Transfer, Shipments, Inventory
   Appendix I: Creating ASKIT Obligations
   Appendix J: T-DODAAC's
   Appendix K: Error Messages
   Glossary




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Accessing the FES Web Site
Login

       Windows NT or Windows 2000
       N>
       Windows Desktop

1.   Select your Web browser (Netscape Communicator 7.1 or Internet Explorer 6.0 service pack 1)
     from the Windows Start menu, or double-click the browser icon on the desktop.




     The browser automatically opens to the default home page. If the browser does not automatically
     open to the home page, check your setup information, and if necessary, contact the FAS Help
     Desk.
2.   Select the location of the FES Hub - https://www.feshub.desc.dla.mil and press Enter.

     The Web browser automatically opens to the Fuels System Welcome page.
     If the browser does not automatically open to the Welcome page, check your setup information,
     and if necessary, contact the FAS Help Desk.

     The Fuels System page is the top-level entry point to the areas of FES. From there, you can go
     into the secured area, view the Customer Support information, or download the FAS Base-Level
     User Guide.




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If you are prompted to accept a "New Site Certificate", stop and complete Acquiring a PKI
Certificate. Otherwise, goto task#3.

3.   Click Fuels Customer & Inventory (or Login from the top menu).

Regarding Security and Privacy: No attempt shall be made to modify any portion of the software by
unauthorized personnel. Access to FAS or FES will be strictly limited to authorized personnel only.
For information concerning the Interim Authority to Operate and to download the complete System
Security Authorization Agreement, visit the DESC web site.

Getting to FES Help
1.   Click the User Guide button on the right side of the blue menu bar.




     Your web browser will be redirected to DESC's documentation repository called "COACH"




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2.   Click the FCC/FES link in the lower right-hand corner of the page:




     After reading and clicking through any system messages, the FAS Base Level User's Guide will
     appear:




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If you can't find the answer to your question in the user guide, call the FAS Base Level Help Desk
at DSN 697-6733, or 1-800-446-4950.




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Logging In to FES and Selecting a DODAAC
1.   Select either Internet Explorer 6.0 (service pack 1) or Netscape Communicator 7.1 from the
     Windows Start menu.

     The Web browser automatically opens to the default home page.

2. Enter the address of the FES Hub - https://www.feshub.desc.dla.mil and press Enter. Netscape
   Communicator automatically opens to the Fuels System Welcome page.




If the system prompts you to accept a "New Site Certificate," stop and complete Acquiring a PKI
Certificate. Otherwise goto task #3.

3.   Click the Fuels Customer & Inventory link.

     The FES Login Screen appears.




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4.   Enter your User Name and Password and click Login.

     If you have access to more than one DODDAC, you will see your User Name in the top left portion
     of the screen. If you only have access to one DODAAC, you will see your DODAAC and your
     activity name at the top-left corner.

     Contact the Help Desk if you notice a misspelling of your name.

5. Enter your DODAAC or find and select it from the DODAAC Lookup box. Click the "DODAAC
   Lookup" link for a list.




     Your DODAAC and installation name appear at the top of the page.




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Acquiring a PKI Certificate
When you access the FES website for the first time, you need to set up your PKI certificate. After doing
so you will be able to access the FES site using the required secure hypertext protocols.

1.   Open your web browser and log onto the FES URL. https://www.feshub.desc.dla.mil




The New Site Certification dialog box appears.

     NOTE: This will appear only the first time that your web browser is used to access FES. Once the
     Certificate is created it (the Certificate) will be maintained at FES.

2.   Click Next to continue.




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     This is the Site Certificate that will be created for use to transmit the Enterprise files securely to the
     Enterprise Server.

     NOTE: This certificate replaces the eConnect method of transmission to the Enterprise Server.

3.   Click Next to continue.




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     The New Site Certificate allows you to transmit and receive documents through the site, through
     the PKI (Public Key Infrastructure) encryption method. The default setting is to “Accept this
     certificate for this session.”

4.   Select Accept this certificate forever (until it expires) and click Next to continue.




5.   Click Next to continue.




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6.   Click Finish to begin using the PKI method of transmission. The following screen will appear:




7.   Click Continue.




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Viewing the Glossary of Terms
1.   Select Customer Support from the FES home page menu.

     The Customer Support page appears.




2.   Click the Glossary of Terms link.

     The Glossary of Terms page appears.




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Viewing the What's New Page
1.   Select Customer Support from the FES home page menu.

     The Customer Support page appears.




2.   Click the What's New link.

     The What's New page appears.




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Viewing the FAS Description
1.   Click Customer Support from the FES home page menu.




     The Customer Support page appears.




2.   Select the About FAS System menu item.




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Viewing the Fiscal Year Account Report
Buyer Information by DODAAC




1.   Click Buyer Information.

     The Fiscal Year Account Report appears.




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The default settings for the Fiscal Year Account Report are the following:

    Program Type: A
    Report Type: Budget (Processing Date)
    Fiscal Year: 2003

If you want to change the settings on the Fiscal Year Account Report, stop and complete
Filtering the Fiscal Year Account Report. Otherwise, goto task #2.

2.   Review the Fiscal Year Account Report data.


Buyer Information By Org
You can view the same Fiscal Year Accounting report described above by org. This lets you view the
same kind of data for a specific org (instead of by DODAAC).

1. Click Buyer Information. The Fiscal Year Accounting Report appears in the default DODAAC
   format.

2.   Click Buyer Information By Org. The screen refreshes to display the data for your Org. The
     defaults and filtering options that are available by DODAAC are also available by ORG.
Buyer FAQs




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Filtering the Fiscal Year Account Report
You can filter the Fiscal Year Account Report whether you are viewing data by DODAAC or by Org.




 1.   Select A, G, or N in the Program Type list if you want to change the report to air or ground,
      respectively.

           A: Aviation
           G: Ground
           N: Aviation for non-fly purposes

2.    Select either Budget or Usage to change the Report Type.
3.    Select a new Fiscal Year if you want to view data for a different year.
4.    Click Query.

      The system updates the Fiscal Year Account Report based on your new selections.
      If you choose to view by Usage, the following screen appears:




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Also see Viewing Account Purchase Transaction Reports.




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Viewing Account Purchase Transaction Reports
You can view Account Purchase Transaction Report whether you are viewing data by DODAAC or by
Org.

 1.   Find the month or quarter of the report you want to view and click the amount that appears just to
      the right of it.

      The Account Budget Report for the month or quarter you selected appears.




2.    In the Monthly Account Summary of Valid Transactions table, click the Billed (blue), Valid (black), or
      Challenged (red) amount that you want to view. If you have any purchases, credits or non-DoD
      purchases that do not count to your total, they will appear in green.

      The Account Purchase Transaction report appears in a new session of the Web browser. Close
      the additional Web browser session when you are through reviewing the report.




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Account Purchase Transaction Report
In the Account Budget Report, you can view transaction lists for either Valid, Billed or Challenged
transactions. Each type of transaction report displays whatever fields from the Account Ledger
repository that are appropriate to the transaction type.

Refer to Account Purchase Transaction Report Definitions for field definitions.

Billed Account Purchase Transaction Report




The Account Purchase Transaction Report for billed transactions displays the transactions that have
been billed to you.




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Valid Purchase Transaction Report




The Account Purchase Transaction Report for Valid transactions displays all transactions that have
passed all error-checking mechanisms in FES. From this report you can review the transactions and
challenge any that do not match your records.
The Account Purchase Transaction Report for Valid Transactions represents charges against the
buyer's DODAAC, which will be billed to that DODAAC on the last working day of the month if they are
not challenged or reversed.
Refer to Reviewing, Verifying, and Challenging Transactions for instructions.

Challenge Account Purchase Transaction Report




The Account Purchase Transaction Report for Challenged transactions displays all the transactions that
you have challenged. DESC reviews and investigates all transactions that are in this report.




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Account Purchase Transaction Report Fields
Field Definitions
Each type of Account Purchase Transaction Report displays fields from the Account Ledger repository
that are appropriate to the transaction type. The fields, which appear in some or all of the reports, are
defined below:
Transaction ID - unique id number assigned to each transaction on the FCC. The format consists of
the seller's DODAAC (six characters alphanumeric), issue location (2 characters), Julian date (4
characters), issue location number (2 characters), serial number (2 characters). It assists the FCC user
in correlating the paper document to the transaction in FCC/FES.
Product - 3-position product code for grade of fuel - relates to the National Stock Number - NSN.
Vehicle ID - ground vehicle registration number or aircraft tail number. Used to validate AF tail numbers
on Aircraft. Should not be used for any purpose other than to uniquely identify a vehicle.
Vehicle Type - ground vehicle type or aircraft type.
Card Num - when populated this will be the AIR Card number and DoD Fleetcard/Voyager account
number.
When populated this will be the AIRCARD card number or the Voyager card number, depending upon
the program type chosen on the Fiscal Year Account Report.
Customer - buyer's DODAAC appended with ORG Code (USAF); or APC (Army) or JONO (Army) or
JOPCN (Army); JON (USN Ground, USMC Ground); TEC (USN). Requested enhancement is to include
Work Center with the USMC ground fuel in addition to the JON.
Quantity - The amount of fuel in gallons.
Amount - Quantity times the standard price (as defined by the enterprise system of record) calculated
in US dollars.
Purchase Location - seller's DODAAC. This field is mandatory and must be a valid enterprise system
DODAAC.
Processor - DODAAC of the location processing this transaction to the FES
MILSTRIP Document Number - combination field composed of seller's DODAAC, Julian date of
transaction, and a serial number assigned by FES - four position field - the letter "F" followed by 3
unique characters.
Bill Number - five character alphanumeric field generated by enterprise system of records interfund
billing system.
TSN Number - transaction sequence number - four-character number. This number is automatically
assigned by FES and relates to enterprise system of record - currently DFAMS (Legacy Inventory
System).
PHYSICAL MOVEMENT ID - numeric field representing a transaction sequence number. This number
is automatically assigned by FES and relates to the enterprise system of record OED/OGF
Inventory/Accounting System.
SUPP DODAAC - DODAAC that pays for the transaction, not the DODAAC that receives the fuel. Also
used for sub-account detail in Army SOMARDS and SIFS transactions (JONO or JOPCN; or Reference
Numnber) when used with Signal Code "A." Generated by FCC for ground and air transactions at DOD
installations; copied from system account database for AIR Card and DOD Fleet Card/Voyager
transactions.
The FCC does not generate the SUPP DODAAC but rather the user at the FCC machine determines
whether or not the SUPP DODAC is required by the Signal Code entered.




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Fund Code - two position regulatory code identifying the appropriation paying for the transaction. It is
assigned by the service activity to indicate to DESC that funds are available to pay the fuel charge. (ex.
61, 39, UZ, K9, etc.) Fund codes should be obtained from the local resources Management Office /
DFAS OPLOC. The source for fund codes is DoD 4000.25-7-M-S-1.
Signal Code - A one position alpha code (e.g., A, B, etc.) that designates which DODAAC is to receive
the fuel and which DODAAC is to be billed for the fuel. Used in conjunction with the fund code from the
receiving aircraft.
Transaction Date - date on which the transaction occurred.
     FCC generates the transaction date when a new record is created.
FCC Process Date - date on which the transaction was entered into FCC.
FES Post Date - date on which the transaction was posted to FES.
Bill Date - date on which the transaction was billed via the interfund billing system of record.




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Reviewing, Verifying and Challenging Transactions
Process
If you find any incorrect transactions after reviewing those that have been processed and validated by
FES, you may challenge the transactions using the following process.
Remember, this applies only to transactions that have been processed via FES that have not been
billed.

Standard procedures should be followed for transactions not processed through FES. To Challenge
transactions that have been billed, follow procedures found in DoD MILSBILL.

1.   Enter the DODAAC in the field provided and click Go, or select it from the DODAAC look-up table.
2.   Click Buyer Information.

     The default Fiscal Year Account Report appears, displaying the default buyer information by
     DODAAC.

     The Fiscal Year Account Report displays the amounts budgeted, billed, and the balance remaining
     above the report.

     The data is further divided into two sections: Fiscal Year Billing Report, and Fiscal Year Fuel
     Purchase Summary. The Report Type and Fiscal Year can be tailored to your needs. Click Query
     to rerun the query when you change any of these criteria.

3.   Review information generated by the default query (Current Fiscal Year Budget Account report) for
     aviation products.

If you want to view details about these transactions, goto task #6.

4.   To view other data (different Program Type, Fiscal Year, Budget vs. Usage information), enter the
     selection criteria for a new query.
     Example:

          Program type A = Aviation, G = Ground, N = Aviation for non-fly purposes
          Fiscal Year
          Report type - Budget or Usage.

5.   Click Query.

6.   Review the Fiscal Year Billing Report or Fuel Purchase Summary.

     Drill down to more detailed information by clicking on hyperlinked fields.
     The Budget (Processing Date) default under Fiscal Year Account Report, Report Type should
     already be selected. If it is not, select Budget and click Query to refresh the data.




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7.   To verify monthly billing, click the amount next to the appropriate month or quarter in the 2002
     Fiscal Year Billing Report table.

An Account Budget Report appears.

     Transactions are broken down into four categories: Billed, Valid, Challenged, and transactions that
     do not appear in your total. Color-coding is used to help make the data display easier to
     understand.

          Billed Transactions appear in the color blue.
          Valid Transactions that are awaiting billing action and can be challenged, appear in black.
          Challenged Transactions are suspended in the service specific fund code, until the challenge
           is resolved, appear in red.
          Transactions that do not add to your total appear in green.

     There are three main divisions of account data on this report: DoD Purchase, Credit, and Non-DoD
     Purchase.

          DoD Purchase contains all purchases at DoD locations by your unit.
          Credit contains all credits or defuels at DoD locations by your unit that are reporting through
           the FES server.
          Non-DoD Purchase contains all purchases at commercial locations by your unit, both Into-
           plane contract and non-contract locations.

8.   Click one of the hyperlinked fields on the Account Summary report to view or challenge a
     transaction.

     An Account Purchase Transaction Report appears in a new session of Netscape Communicator.

     Refer to Account Purchase Transaction Report Definitions for more details regarding the data in
     this report.

9.   Match the appropriate issue document (DD1898, DD1149, SF44, etc.) to the information on the
     screen, verifying location bought, fuel quantity, and other information.

10. You can confirm transactions that match your issue documents (DD1898, DD1149, etc.) by clicking
    the Reviewed checkbox. To save these checkboxes click the Review button at the bottom of the
    screen.

     The next time you open these transactions in the Transaction Detail Screen, the saved checks will
     let you know which transactions you've already confirmed.

     The Review checkboxes will in no way affect the normal billing cycle.

     Click the Review button before making any challenges or you will lose your Review checks.

11. To flag a transaction for challenging, select the associated checkbox.

     Additional field information or values can be found in Account Purchase Transaction Report
     Definitions.

12. Select the corresponding Challenge Reason from the drop-down list.




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    Repeat tasks 11 and 12 for all transactions in doubt.

A challenge reason must be selected. Otherwise, an error will occur (No action performed. Please
choose the challenge reason for selected transaction) and the challenge will be invalid.

13. Click the Challenge button at bottom of screen.

    The Challenge Notes box currently is not functioning.

    A confirmation message appears when the challenge has been processed correctly.

    The browser automatically returns you to the Fiscal Year Account Report.

14. To verify the challenge, click the amount next to the appropriate month or quarter in the Fiscal Year
    Billing Report table.

    The Account Budget Report appears.

    The challenged amount is taken from the transaction amount (in red type) and placed in the
    Challenged Transaction column. The challenged amount is now in suspense in the DWCF.

    The challenge has been sent to the seller who will validate the challenge. The challenged amount
    is not billed until the Seller or DESC-RR resolves the challenge. If the challenge is not resolved,
    the transaction bills using the FC of XX.

    After verifying the challenges, you can close the secondary session of the web browser.




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Reviewing Account Transactions in FES
The Account Explorer utility lets you run queries against the Account Transactions database for your
DODAAC. You can view the results online, or download them. Log into FES>Utilities>Utility Menu




1.   Click Account Explorer on the Utility Menu.

     The Account Transactions screen appears.




2.   Select a Transaction Type at the top of the form (All, Aviation, or Ground).

3.   Enter your query information.

     You must enter or select data in at least one field, and you can use as many fields as you like. The
     query will return all records that match all the entries you make.



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4.   If you want to order your search results by Trans Date, Base Process Date, Trans Type, Product,
      Tail Number and Purchase Locations select one from the Primary list box.

5.   If you want to include a second level of ordering, select the next level in the Secondary list box.

If you want to download the query results, end of activity; goto Downloading Files from Your
Directory.

6.   Click Query.

     The system runs the query and displays a summary of the results.




7.   Click a Trans Name.

     A new session of Netscape Communicator displays the Detailed Account Transactions for your
     selection. Remember to close this additional Netscape session when you are done with it.




Refer to Detailed Account Transactions Fields for more details on the contents of the report.




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Downloading From Your Directory
The Directory utility serves as a storage place for files and queries. You can direct the results of any
support table or utility query from that has a download button to your download directory. Then you can
go to the Directory to download the file.

1.   From the Support Table or Utility in which you are querying, click Download.

2.   The system runs your query, saves your downloadable file and displays a link to your download
     directory.




The filename is a combination of your user name with the date and time.
3. Click "download directory."

     The (download) Directory utility provides links to the files that you downloaded using the Account
     Explorer or the Inventory Explorer. The files are listed in chronological order of download. The files
     in this directory are deleted on a periodic basis - no more frequently than every Saturday at
     12:01am. They are generally deleted on an as-needed basis.



     The file name consists of a combination of your User ID with the current date and time. Clicking on
     the hyper linked file name will open a new browser window that displays the contents of the
     download.

4.   Right-click the file that you want to download and select Save Link As.




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     The Save As dialog box appears.




5.   Select where you want the file and click Save.

     The system downloads the file.




     See Iimport it into Microsoft Excel.




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Importing Data into Excel
The FES reports that are output to file can be downloaded to your local machine and manipulated in
programs like Microsoft Excel. The instructions that follow provide an example of retrieving such a file
and importing it into an Excel spreadsheet.
From the Utility Menu, select the Account Explorer link to review account transactions. This screen will
be displayed. Fill in the Transaction Date information, then select the “Commercial Ground” option for
the Trans Name field and finally select the Download button.




The Inventory Explorer Download Results screen is displayed. Select the “download directory” to
download file.

Note: if you have multiple accounts and/or files you may want to write the last six-digits down in order to
find the file on your computer.




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The Directory File List screen is displayed. Select the file(s) listed to continue the download process.




First, you will be prompted to open or save the file. Click on the File Menu, and select OPEN or SAVE
AS. Navigate to the folder where you want the file save, such as the Desktop.




Secondly, when you save the file you will have the ability to select the location to save it. Give the file a
descriptive name, and click on Save.




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Finally, you will be prompted when the download process is complete. You can select open to view the
details immediately or close to close the notification message.




Open Microsoft Excel, then click on the File Menu, and select OPEN.




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Navigate to the folder where you saved the text file. In the "Files of Type" combo box, select "All Files
(*.*)." Select your file, then click on the OPEN button. The Text Import Wizard will start automatically.




TEXT IMPORT WIZARD - Step 1 of 2
In "Original Data Type" select "DELIMITED." Click NEXT.




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TEXT IMPORT WIZARD - Step 2 of 2
In "Delimiters" select "Comma." Click FINISH.




Data is now in an Excel spreadsheet. Click on File, then Save As to save the file in .xls format.




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What is a T-DODAAC?
"T" DoDAAC's are assigned by DESC-FII as a means of direct billing Non-DoD customers. Examples of
Non-DoD customers include foreign governments, NATO organizations, FMS cases, civilian contractors,
local MWR/NAF activities, and a variety of other local customers such as civilian emergency, medical
and law enforcement agencies. "T" DoDAAC billing transactions, when used in conjunction with an "XP"
Fund Code and an "A" Signal Code will result in DFAS-CO producing a manual bill directly to the Non-
DoD customer.
"T" DoDAAC's are also used to record Replacement In Kind / Foreign Exchange Agreement (RIK/FEA)
transactions. These type transactions actually bill a host service, which will reconcile with the foreign
government at designated reconciliation meetings. RIK/FEA transactions will have either of the following
billing information:
         Service                 Fund Code                   Signal Code                    SUPAAC
        U.S. Army                    CB                             B                       W81RNG
        U.S. Navy                    17                             B                        N00612
      U.S. Air Force                 99                             B                        FP2050
The Army, Navy and Air Force installations have assigned T-DODAAC's to use for Cash Sale
transactions. Cash Sale transactions are defined as DESC-approved sales to Non-DoD customers
during which cash or a check is received as payment at the time of sale. Specific information on
processing Cash Sale transactions can be found at: Cash Sale Procedures

How are T-DODAAC's comprised?
The T- in T-DODAAC does not stand for anything. T- is a series of DODAAC's that DESC is authorized
to establish and are comprised as follows:

Domestic DODAAC Configuration Table

Character         Description                                       Example
    1          DESC assigned prefix                                T- Constant
    2            Category Code                                   "C" Commercial
   3-4             State Code                                     "12" = Florida
   4-6         Specific Customer or                             "01"= State Police
                     Program

Foreign Government DODAAC Configuration Table

Character         Description                                        Example
    1          DESC assigned prefix                                 T- Constant
    2            Category Code                               "F" = Foreign Government
   3-4            Country Code                                "UK" = United Kingdom
   4-6         Specific Customer or                         "AG"= RIK/FEA Agreement
                     Program
                                                                 "F1" = FMS Case

                                                          "B1" = Foreign Government Bill

DODAAC Categories




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    Category                                             Description
       F                                             Foreign Government
       M                                                    MWR
       S                                                    State
        L                                                Local (City)
       C                                                 Commercial
       K                                                  Cash Sale

Who is authorized a T-DODAAC?
Only Non-DoD customers can receive T-DODAAC's. Some of the more common type customers are:
Civilian Contractors: Where service contracts call for government product to be provided at cost to a
contractor, a T-DODAAC is authorized for direct billing to them. Where service contracts call for product
to be provided to a contractor at cost to the government, then no T-DODAAC is authorized. These
sales must be billed to the government activity using their Defense Automatic Addressing Systems
Center (DAAS) valid DODAAC.
Non-Appropriated Funds (NAF): NAF T-DODAAC's are normally grouped by a single paying office.
Where necessary, Org Codes may be assigned to identify specific NAF customers

Who is not authorized a T-DODAAC?
Examples of government agencies that have DAAS valid DODAAC's:
AAFES GSA FBI DIA DRMO's

Who can assist me in finding a DODAAC for a DoD agency?
There are several websites that contain the names and phone numbers for contact personnel.
Logistics Support Office – Logistics Management Division , follow the link for DoDAAC’s.
GSA Advantage Page – Sign in
Defense Automatic Addressing System Center – Main Page , follow the link for DoDAAC’s.

What is the process for requesting a T-DODAAC?
Requests for T-DODAACs must be documented in writing and should be emailed or faxed to one of the
following people;
Dan Bard or Tom Blann
Voice DSN: 427-9394 or 945-4887
DSN Fax: 427-9380 or 945-0555
Phone Number: (703) 767-9394 or (210) 945-4887
Comm Fax: (703) 427-9380 or (210) 945-0555
Commercial NON-DOD Request
 Requests must include:
     Complete customer name.
     Complete billing address (Including 9 Digit zip code).
     Customer POC Name and Phone Number



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   Short description of function the customer performs. In example, "Contractor performs base
    maintenance".
   If contractor: Does the contract authorize sale of government fuel.
   If contractor: Is the contract period for less than 1 year.
   Name, email, and phone number of requestor.

How long does it take DESC to establish a "T" DoDAAC?
"T" DoDAAC's can be established within 3 to 5 work days however, loading to DFAMS requires
overnight batch processing prior to using them in the FAS. HUB rejects should be directed to the FAS
Help Desk.
Where can I find a list of current "T" DoDAAC customers?
A "T" DoDAAC customer list by customer type can be found on the DESC website . Select Fuels
Automated System from the menu then Non DOD Customer Information.




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