Technology Inventory Form by wuy61796

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									TECHNOLOGY INVENTORY FORM

    Functional Group:                                                                            Cost Center #:
    Dept./Div.:                                                                                  Phone:
    Form Completed by:                                                                           Date:
    Email:


    SECTION 1: COMPUTER DETAILS
    Print Legibly. Please make a copy and fill out for each computer your organization currently uses.


    Hardware Details
    Mark appropriate boxes with ("X") pertaining to this computer.


        Computer Type                 Desktop                Server               Laptop
          Ownership                    NPC                   PAR to

                                        Lease             Assigned to

                                    Other users:

             PC CPU                  Intel Xeon        Intel Pentium 4 Intel Pentium 3             Intel Pentium 2   Intel Pentium 1

                                   Intel Pentium        Intel Pentium
                                                                               AMD Duron           AMD Sempron       AMD Athlon XP
                                      w/ MMX                  Pro

                                        Other
        PC CPU Speed                   P4-3.2                P4-3.0               P4-2.8                 P4-2.66         P4-2.4


                                       P4-2.2                P4-2.0               P4-1.9                 P4-1.8          P4-1.7


                                       P4-1.6                P4-1.5                  P4                    P3              P2


                                          P1


      Operating System              Win XP Pro          Win XP Home           Windows NT          Win 2000 Server    Windows 2000


                                    Windows 98           Windows ME            Windows 95          Windows Vista     Win 2003 Server


           Hard Drive




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                                                                                                              Page 1 of 7
TECHNOLOGY INVENTORY FORM

    Sharing
    Mark appropriate boxes with ("X") what this computer is responsible for SHARING over the network.


              Printer             Files and Data            Scanner            Modem/Fax         Backup Device         Nothing


    Removable Media and Storage Devices
    Mark all appropriate boxes with ("X") all Removable Media or Storage Devices included in this computer:


               DVD                   CD-Writer             CD-ROM              3 1/2" floppy       5 1/4" floppy     DVD -Writer

           DVD-Writer                   None                  Other


    Mission Critical Software
    Mark appropriate boxes with ("X") Mission Critical Software Installed on this computer:



                                     General                Budget              Budget                                Loans
       NPC Applications             Accounting             Planning          Monitoring and      FinWOS/MMIS        Management
                                      System                System           Control System                           System


                                      Cash                Financial                                 Financial
                                                                                Account                             Payroll and
                                   Management             Reporting                                 Reporting
                                                                             History System                        Related System
                                     System                System                                    System

                                                                                 Project
                                                        Fuel Inventory                             Contracts       Service Request
                                                                              Procurement
                                  On-Line WOS            & Monitoring                            Management          Monitoring
                                                                              Management
                                                        System (FIMS)                            System (CMS)      System (SRMS)
                                                                              Plan (PPMP)

                                                       Information &            Technical
                                   Document
                                                         Materials              Records
                                   Monitoring                                                        e-ODPS             None
                                                        Management              Retrieval
                                  System (DMS)
                                                       System (IMMS)             System

                                        Other

      Microsoft Software            Office 2003            Office XP           Office 2000           Office 9x       Win XP Pro

                                   Visual Studio                                                  Visual Studio
                                                             Project                Visio                             Publisher
                                        5/6                                                           .NET

                                                        Fox Pro 5 for
                                 Visual FoxPro 5                              Visual Basic 6        FrontPage       Access 2000
                                                            DOS

                                        Other




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                                                                                                            Page 2 of 7
TECHNOLOGY INVENTORY FORM

            Database                 Access      Access 2000         Access 95      MS Access 97      MS FoxPro

                                  MS FoxPro     MS SQL Server       Foxbase 2.0        Oracle           None
                                    Visual          2000

                                      Other

                                                                       Adobe        Adobe Acrobat
     Desktop Publishing             AutoCad     Acrobat Distiller                                   Page Maker 5
                                                                     Pagemaker           Pro

                                Page Maker 6.5 Adobe Illustrator        None            Other


              Email               Lotus Notes     GroupWise            Yahoo           Hotmail         Outlook


                                    Outlook
                                                     None               Other
                                    Express


            Graphics               CorelDraw     PIF Designer                           Vision        Print Artist
                                     None           Other              Adobe



       Virus Protection              McAfee     Norton AntiVirus       Sophos        Trend Micro         None


                                      Other
        Other Software


       Custom Software



    Other Details

                                                                      Other           Through
          Computer's Internet Access                Modem           Connection        agency's          None
                                                                      Device           network
                                                 Both locally
         Computer's Back-Up Method                                     Locally       Network only     No backup
                                                and on Network
                                                   Updated            Updated         Updated        None - virus
         Computer's Virus Definitions            automatically      automatically     manually      definitions are
                                                  via Internet       via network     periodically     not current




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                                                                                             Page 3 of 7
TECHNOLOGY INVENTORY FORM

    SECTION 2: INTERNET / WEB / EMAIL

    Internet Details
    Mark appropriate boxes with ("X"). To be filled by IS/IT Representative of your organization



          Internet service provided by                    Affiliated Non-Profit Agency                    Outside Provider


       Type of Internet
                                    Phone Line            DSL/Cable                ISDN             Lease Line        Wireless
         Connection
                                  14.4-28.8 Kbps          29-56 Kbps           57-128 Kbps         128-512 Kbps    512-1.54 Kbps
     Speed of Bandwidth

                                        Other
        Dial-up phone
           number

    Web Details

       Organization's
       Website Domain
          Address
         IP Address

            Web Site                 Outside Web Host Provider                         Organization Hosts

                                 Full Time
                                                         Staff Person
           Web Site              Network
                                                         with Network            Volunteer          Contractor         No one
         Maintained By           Administrator
                                                         responsibility
                                 on Staff

        Web Tools used


    Email Details

         Email Service
                                                    ISP                                Organization Hosts
          Provided By

    Email Service Details
    Mailbox type                          HTTP (eg. Hotmail)                        POP               IMAP        MS Exchange




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                                                                                                          Page 4 of 7
TECHNOLOGY INVENTORY FORM

    SECTION 3: NETWORK DETAILS
    Mark appropriate boxes with ("X"). To be filled by your Network Admnistrator or IS/IT Reprsentative of your organization.


       Network Type                Client Server         Peer-to-Peer            Not Sure                None
     Network Operating
                                    Windows 9x           Windows ME          Windows 2000            Windows NT                 Novell
          System

                                   Windows XP           Windows Vista              Linux               Not sure                  Other




                        Full Time
                                                        Staff Person
     Network Maintained Network
                                                        with Network            Volunteer             Contractor                No one
             by         Administrator
                                                        responsibility
                        on Staff

                       Full Time
     Emergency Network                                   Staff Person
                       Network
      Support provided                                   with network           Volunteer             Contractor                No one
                       Administrator
            by:                                          responsibility
                       on Staff

    Network Sharing
    Mark appropriate boxes with ("X") everything this Network shares:

                File                     Print            Modem/Fax            Email boxes              Storage                 Scanner



    Network Cabling
    Mark appropriate boxes with ("X").
                                   Twisted pair
          Coax copper                                         Fiber              Wireless              Not sure                  Other
                                     copper


    Network Protocols
    Mark appropriate boxes with ("X").

             TCP/IP                   IPX/SPX                     Netbeu/Netbios                       Not sure                  Other



    Network Topology
    Mark appropriate boxes with ("X").

                                      Ethernet            Token ring             Not sure                Other

    Network Back-up
    Mark appropriate boxes with ("X").


     Back-up performed automatically on a
                                                        Back-up performed periodically             None currently               Unsure
                   schedule




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                                                                                                                 Page 5 of 7
TECHNOLOGY INVENTORY FORM

    Network Virus Protection
     Anti Virus Software:             McAfee          Norton AntiVirus           Sophos                 None                  Unsure

                                       Other:

                                                                             Periodically
       Virus Definitions             Automatically update on a                 update
                                                                                                       Never                  Unsure
        Update Method:                schedule via the Internet              manually via
                                                                             the Internet



    SECTION 4: PERIPHERALS DETAILS
    Please make additional copies of this form as needed to document each peripheral currently in use by your organization.



         Assigned to
     Individual Computer

    Assigned to Network
       Peripheral Name

                                    CD burner/          Color InkJet         Color Laser
        Peripheral Type                                                                                Copier            Digital Camera
                                      writer              Printer              Printer

                                                                                                                          Multi-function
                                   Fax Machine        Image Projector InkJet Printer               Laser Printer           device (fax,
                                                                                                                          printer, copier)

                                      Scanner            Tape Drive             Zip Drive

                                       Other




             Sharing                      Shared on Network                               Not Shared




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                                                                                                                    Page 6 of 7
   TECHNOLOGY INVENTORY FORM - SHORT FORM

   WHAT?                                     DESCRIBE
   Computer




   Software




   Internet Access




   Web Site / Host




   Local Area Network




   Virus Protection




   Backup




   Printer




   Scanner




   Digital Camera




   Other:




Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007                                               Page 7 of 7

								
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