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TECHNOLOGY INVENTORY FORM
Functional Group: Cost Center #:
Dept./Div.: Phone:
Form Completed by: Date:
Email:
SECTION 1: COMPUTER DETAILS
Print Legibly. Please make a copy and fill out for each computer your organization currently uses.
Hardware Details
Mark appropriate boxes with ("X") pertaining to this computer.
Computer Type Desktop Server Laptop
Ownership NPC PAR to
Lease Assigned to
Other users:
PC CPU Intel Xeon Intel Pentium 4 Intel Pentium 3 Intel Pentium 2 Intel Pentium 1
Intel Pentium Intel Pentium
AMD Duron AMD Sempron AMD Athlon XP
w/ MMX Pro
Other
PC CPU Speed P4-3.2 P4-3.0 P4-2.8 P4-2.66 P4-2.4
P4-2.2 P4-2.0 P4-1.9 P4-1.8 P4-1.7
P4-1.6 P4-1.5 P4 P3 P2
P1
Operating System Win XP Pro Win XP Home Windows NT Win 2000 Server Windows 2000
Windows 98 Windows ME Windows 95 Windows Vista Win 2003 Server
Hard Drive
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 1 of 7
TECHNOLOGY INVENTORY FORM
Sharing
Mark appropriate boxes with ("X") what this computer is responsible for SHARING over the network.
Printer Files and Data Scanner Modem/Fax Backup Device Nothing
Removable Media and Storage Devices
Mark all appropriate boxes with ("X") all Removable Media or Storage Devices included in this computer:
DVD CD-Writer CD-ROM 3 1/2" floppy 5 1/4" floppy DVD -Writer
DVD-Writer None Other
Mission Critical Software
Mark appropriate boxes with ("X") Mission Critical Software Installed on this computer:
General Budget Budget Loans
NPC Applications Accounting Planning Monitoring and FinWOS/MMIS Management
System System Control System System
Cash Financial Financial
Account Payroll and
Management Reporting Reporting
History System Related System
System System System
Project
Fuel Inventory Contracts Service Request
Procurement
On-Line WOS & Monitoring Management Monitoring
Management
System (FIMS) System (CMS) System (SRMS)
Plan (PPMP)
Information & Technical
Document
Materials Records
Monitoring e-ODPS None
Management Retrieval
System (DMS)
System (IMMS) System
Other
Microsoft Software Office 2003 Office XP Office 2000 Office 9x Win XP Pro
Visual Studio Visual Studio
Project Visio Publisher
5/6 .NET
Fox Pro 5 for
Visual FoxPro 5 Visual Basic 6 FrontPage Access 2000
DOS
Other
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 2 of 7
TECHNOLOGY INVENTORY FORM
Database Access Access 2000 Access 95 MS Access 97 MS FoxPro
MS FoxPro MS SQL Server Foxbase 2.0 Oracle None
Visual 2000
Other
Adobe Adobe Acrobat
Desktop Publishing AutoCad Acrobat Distiller Page Maker 5
Pagemaker Pro
Page Maker 6.5 Adobe Illustrator None Other
Email Lotus Notes GroupWise Yahoo Hotmail Outlook
Outlook
None Other
Express
Graphics CorelDraw PIF Designer Vision Print Artist
None Other Adobe
Virus Protection McAfee Norton AntiVirus Sophos Trend Micro None
Other
Other Software
Custom Software
Other Details
Other Through
Computer's Internet Access Modem Connection agency's None
Device network
Both locally
Computer's Back-Up Method Locally Network only No backup
and on Network
Updated Updated Updated None - virus
Computer's Virus Definitions automatically automatically manually definitions are
via Internet via network periodically not current
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 3 of 7
TECHNOLOGY INVENTORY FORM
SECTION 2: INTERNET / WEB / EMAIL
Internet Details
Mark appropriate boxes with ("X"). To be filled by IS/IT Representative of your organization
Internet service provided by Affiliated Non-Profit Agency Outside Provider
Type of Internet
Phone Line DSL/Cable ISDN Lease Line Wireless
Connection
14.4-28.8 Kbps 29-56 Kbps 57-128 Kbps 128-512 Kbps 512-1.54 Kbps
Speed of Bandwidth
Other
Dial-up phone
number
Web Details
Organization's
Website Domain
Address
IP Address
Web Site Outside Web Host Provider Organization Hosts
Full Time
Staff Person
Web Site Network
with Network Volunteer Contractor No one
Maintained By Administrator
responsibility
on Staff
Web Tools used
Email Details
Email Service
ISP Organization Hosts
Provided By
Email Service Details
Mailbox type HTTP (eg. Hotmail) POP IMAP MS Exchange
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 4 of 7
TECHNOLOGY INVENTORY FORM
SECTION 3: NETWORK DETAILS
Mark appropriate boxes with ("X"). To be filled by your Network Admnistrator or IS/IT Reprsentative of your organization.
Network Type Client Server Peer-to-Peer Not Sure None
Network Operating
Windows 9x Windows ME Windows 2000 Windows NT Novell
System
Windows XP Windows Vista Linux Not sure Other
Full Time
Staff Person
Network Maintained Network
with Network Volunteer Contractor No one
by Administrator
responsibility
on Staff
Full Time
Emergency Network Staff Person
Network
Support provided with network Volunteer Contractor No one
Administrator
by: responsibility
on Staff
Network Sharing
Mark appropriate boxes with ("X") everything this Network shares:
File Print Modem/Fax Email boxes Storage Scanner
Network Cabling
Mark appropriate boxes with ("X").
Twisted pair
Coax copper Fiber Wireless Not sure Other
copper
Network Protocols
Mark appropriate boxes with ("X").
TCP/IP IPX/SPX Netbeu/Netbios Not sure Other
Network Topology
Mark appropriate boxes with ("X").
Ethernet Token ring Not sure Other
Network Back-up
Mark appropriate boxes with ("X").
Back-up performed automatically on a
Back-up performed periodically None currently Unsure
schedule
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 5 of 7
TECHNOLOGY INVENTORY FORM
Network Virus Protection
Anti Virus Software: McAfee Norton AntiVirus Sophos None Unsure
Other:
Periodically
Virus Definitions Automatically update on a update
Never Unsure
Update Method: schedule via the Internet manually via
the Internet
SECTION 4: PERIPHERALS DETAILS
Please make additional copies of this form as needed to document each peripheral currently in use by your organization.
Assigned to
Individual Computer
Assigned to Network
Peripheral Name
CD burner/ Color InkJet Color Laser
Peripheral Type Copier Digital Camera
writer Printer Printer
Multi-function
Fax Machine Image Projector InkJet Printer Laser Printer device (fax,
printer, copier)
Scanner Tape Drive Zip Drive
Other
Sharing Shared on Network Not Shared
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 6 of 7
TECHNOLOGY INVENTORY FORM - SHORT FORM
WHAT? DESCRIBE
Computer
Software
Internet Access
Web Site / Host
Local Area Network
Virus Protection
Backup
Printer
Scanner
Digital Camera
Other:
Internal Audit Department
Computer Audit - Technology Inventory Form
July 2007 Page 7 of 7
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