Article I: Name University of Florida faculty and staff as
well as student spouses are eligible for
The name of this organization shall be the membership, yet cannot vote or hold
“Virgil Hawkins Pre-Law Society” office within VHPS (as stipulated in
(hereafter referred to as VHPS.) Article III, §3, sub-section c.) Any
students, faculty, staff or student spouses
Article II: Objective who meet the aforementioned criteria
shall be eligible for membership into
The objective of this organization is to VHPS. Members are free to leave or
promote and encourage diversity disassociate without fear of retribution or
awareness within members of the Society harassment. No hazing will be tolerated
and persons of different ages, disabilities, within VHPS.
national origins, political preferences,
races, religious affiliations, sexes and §2. Membership Requirements. In order for an
sexual orientations in order to develop active member to stay active in the VHPS,
diverse, unique and powerful students and he/she must pay their respective dues
future lawyers, who will strive to further each semester and are required to attend
emphasize the equality that the law and one (1) diversity event, one (1) education
the legal process promote through a event and one (1) pro-bono event per
variety of activities, events and semester, as well as two (2) extra events
fundraisers. This organization is of a not- every semester. The two (2) extra events
for-profit/non-commercial nature and is are left up to the inductee or member’s
willing to abide by University Rules & discretion. Membership requirements for
Regulations. the following semester shall be
determined at the last meeting of the
Article III: Membership Governing Body prior to the last meeting
of the semester, affirmed by a majority
§1. Membership. Membership shall be quorum vote and publicly announced at
comprised of undergraduate & graduate the last meeting of semester.
students regardless of ages, disabilities,
national origins, political preferences, §3. Dues.
races, religious affiliations, sexes and a) Membership Dues. Shall be set by
sexual orientations. Membership shall be the executive board every
open to all registered University of Florida semester, but shall never exceed
students of “good standing.” A student of the amount of fifty (50) dollars per
the University of Florida is in “good fall/spring semester. The amount
standing” if they are eligible to continue of dues shall be determined at the
enrollment or are eligible for re- last meeting of the Governing
enrollment at the University, even if on Body prior to the last general body
probation, as stipulated on page 2-16 of meeting of the semester and shall
the 2004-2005 Academic Catalogue. be publicly announced at the last
meeting of semester. The pre- i) inductee status, which is
determined amount of required for all first-semester
membership dues will be collected members and subsequently, ii)
by the Martha W. Barnett membership status.
Administrative Chair, who will
then deposit the money into the i) Inductee Membership. During
Society’s account within forty- the first semester of
eight (48) hours. Upon payment of membership into the VHPS, a
dues, a student is entitled to one member is termed an
semester of membership, “Inductee”. Inductee status
extending from September 1st merely symbolizes first-
through December 31st and semester status within the
January 15th through May 1st of the society. Inductee members can
respective semester. There shall be attend VHPS functions, vote
no pro-rating of dues. as well as hold membership on
a committee or sub-
b) Induction Dues. Upon completion committee. Inductees cannot
of the membership requirements serve as a member of the
after one (1) semester of inductee board, committee chair or
status, a member must then pay subcommittee chair, except
the induction dues in order to be during the Fall 2004 inaugural
inducted as a member of VHPS. term.
The amount of induction dues Upon completion of all
shall be determined at the last membership requirements for
meeting of the Governing Body the semester (as stipulated
prior to the last meeting of the within Article III, §2) as well
semester and shall be publicly as payment of induction dues
announced at the last meeting of (as stipulated in Article III, §3,
semester, but shall never exceed sub-section b) an inductee is
the amount of ten (10) dollars per eligible for membership status
fall/spring semester. The pre- the subsequent semester.
determined amount of induction If an inductee does not
dues shall be collected by the fulfill the necessary
Martha W. Barnett Administrative requirements in order to gain
Chair, who will then deposit the Membership into the VHPS
money into the Society’s account they will be considered a
within forty-eight (48) hours. member who is inactive via
ineligibility (as explained in
§3. Levels of Membership. Students, faculty, Article III, §2, subsection b)
staff and student spouses who have met upon payment of their
the membership requirements and have respective dues.
paid the necessary dues shall be eligible
for membership in VHPS. There are three ii) Membership. Members who
(3) levels of membership within the have completed the
VHPS. requirements necessary for
induction into the VHPS (as
a) Active Membership. There are stipulated in Article III, §3,
two classes of active membership subsection a, i) and have paid
the necessary dues (as but do not maintain Membership
stipulated in Article II, §2) status, due to abroad study,
shall be eligible for extenuating circumstances and the
Membership status. This shall like. These students may return to
include the right to serve as an active membership after filing a
Officer, Chair of a Committee Petition for Reinstatement to the
or Sub-Committee, hold Martha W. Barnett Administrative
membership on a Committee Chair (as specified in Article III,
or Sub-Committee, vote, and §3, sub-section b.)
attend VHPS functions.
ii) Inactivity via Ineligibility.
b) Inactivity. There are two Members who have either
classifications of inactive completed one semester of
membership, i) inactivity via induction or membership, who
choice, ii) inactivity via ineligibility. have neither paid their dues nor
Members in this status can attend have fulfilled the prior semester’s
VHPS events, but cannot vote, activity requirements will be
serve as an Officer, Committee, designated a member inactive via
Sub-Committee Chair or member. ineligibility. These students can
Petitions for Reinstatement regain active membership status
shall be filed with the Martha W. once they have completed the
Barnett Administrative Chair no activity requirement for the
later than two (2) weeks before the respective semester and file a
Induction Ceremony held every Petition for Reinstatement (as
semester. Petitions for specified in Article III, §3, sub-
Reinstatement shall be granted if a section b.)
respective inactive member has
fulfilled the membership c) Affiliate Membership. Faculty,
requirements needed for active Staff or spouses of students of the
membership (as stipulated in University of Florida that wish to
Article III, §2.) Petitions for be associated with VHPS can do
Reinstatement will considered by so by paying affiliate dues.
the Governing Body and shall be Members in this status can attend
affirmed by a quorum majority VHPS events, but cannot vote,
vote of the Governing Body serve as an Officer, Committee,
pending approval by the Faculty Sub-Committee Chair or member.
Article IV: Governing Body.
i) Inactivity via Choice.
Members who have either §1. Composition. The VHPS Governing
completed one semester of Body shall be comprised of the José A.
induction or membership, have Cabranes Diversity Chair, Samuel P.
fulfilled the prior semester’s Stafford Educational Chair, Hazel Land
activity requirement and have paid Pro-Bono Chair, and Martha W. Barnett
their inactive member dues are Administrative Chair and shall be
eligible for inactivity via choice counseled by a Faculty Advisor.
membership. These students wish
to be acknowledged as part VHPS,
§2. Responsibility and Authority. The Governing Body, as to make them
Governing Body shall be responsible for aware of the change, as soon as
managing the business and affairs of the the change is necessary.
society and shall operate with the powers
granted to it within the VHPS b) Agenda. The preparation of the
Constitution. agenda for the Governing Body
meetings shall be the responsibility
§3. Voting Members. Voting members of of the Samuel P. Stafford
the Governing Body shall be José A. Educational Chair. It shall be
Cabranes Diversity Chair, Samuel P. distributed to the Governing Body
Stafford Educational Chair, Hazel Land members at the beginning of each
Pro-Bono Chair, and Martha W. Barnett meeting, must be posted within
Administrative Chair. the Governing Body section of the
website at least twenty-four (24)
§4. Quorum. Three-fourths (3/4) of the hours in advance and must be
voting members of the Governing Body provided to the Faculty Advisor at
shall constitute a quorum. least twenty-four (24) hours in
advance. Items to be placed on the
§5. Faculty Advisor. A Faculty Advisor shall agenda must be submitted to the
serve on the VHPS Governing Body as a Samuel P. Stafford Educational
counselor to the student officers. They Chair at least forty-eight (48)
serve to function as not only an advisor, hours before the meeting, or shall
but also as a liaison between the be accepted as a topic of
Administration of the Office of Student discussion at a designated point
Activities and the VHPS. The Faculty during the meeting.
Advisor’s presence is not required at
Governing Body meetings. c) Procedure. The Hazel Land Pro-
Bono Chair shall be responsible
§5. Meetings. for the procedure of the
a) Time, Date and Location. The Governing Body Meetings.
time, date and location of the
VHPS Governing Body meetings d) Voting. José A. Cabranes
shall be determined by the José A. Diversity Chair shall be
Cabranes Diversity Chair and shall responsible for the procedure of
be approved by Governing Body. voting during Governing Body
The minimum amount of Meetings and must also record for
meetings per month shall be two official record any votes which
(2). The time, date and location of occur during the meeting. At the
each meeting must be posted on conclusion of the meeting the José
the Governing Body section of the A. Cabranes Diversity Chair must
web-page at least one (1) week in give the Martha W. Barnett
advance of the meeting. If, for any Administrative Chair the results of
reason the time, date or location any and all votes for the VHPS
for the Governing Body meeting Governing Body record.
changes at any time, it is the e) Recording Secretary. The Martha
responsibility of the José A. W. Barnett Administrative Chair
Cabranes Diversity Chair to shall serve as a Recording
contact all of the members of the Secretary for Governing Body
meetings. The minutes of the Extenuating exceptions will be
Governing Body meeting must be approved by the Faculty Advisor.
posted on the Governing Body The Hazel Land Pro-Bono Chair
section of the website within shall be responsible for the
twenty-four (24) hours of the attendance records at each
completion of the meeting. A hard meeting. At the conclusion of the
copy of the minutes must also be meeting the Hazel Land Pro-Bono
kept for the VHPS permanent Chair must give the Martha W.
record. Barnett Administrative Chair the
attendance record for the VHPS
f) Financial Status Reports. The Governing Body record. The
Martha W. Barnett Administrative Hazel Land Pro-Bono Chair must
Chair must present a Financial be notified by any Governing
Status Report at every Governing Body member twenty-four (24)
Body meeting. This report will hours prior to the missed meeting.
provide the Governing Body with
a current account balance and a §6. New Governing Body Orientation.
record of all transactions since the Members of the current Governing Body
last Financial Status Report. shall meet with the newly appointed
Governing Body members during the last
g) Closed Meetings. All meetings of two (2) weeks of each semester, if there is
the VHPS Governing Body shall a new appointee. This process shall be
be closed to non-members of the administrated by the Hazel Land, Pro-
Governing Body. The Governing Bono Chair.
Body can request the appearance
of any inductee, member, inactive Article V. Officers.
or affiliate member as needed.
Requests for appearance may be §1. Officers. Officers of the VHPS shall
made to Samuel P. Stafford consist of the José A. Cabranes Diversity
Educational Chair at least one (1) Chair, Samuel P. Stafford Educational
week in advance in order to be Chair, Hazel Land Pro-Bono Chair, and
accounted for on the agenda. Martha W. Barnett Administrative Chair.
h) Semester Report. The VHPS §2. Terms in Office. Each of the Officers
Semester Report shall be delivered shall be appointed by an appointment
by the Martha W. Barnett procedure (as stipulated in Article V, §5,)
Administrative Chair at the last pending approval by the Faculty Advisor.
Governing Body meeting of each There is no limit to the length of service
fall/spring semester. of an Officer, but a re-appointment must
be affirmed by a quorum majority vote of
i) Attendance. Attendance will be the Governing Body (excluding the party
taken at Governing Body in question) and pending approval by the
meetings. Attendance is Faculty Advisor. Officers remain in office
mandatory. Any Governing Body until they graduate, resign, or are removed
member who misses more than from office (as stipulated in Article V, §5,
two (2) meetings a semester shall sub-section f.)
be removed (as stipulated in
Article V, §5, sub-section f.)
§3. Ineligibility. A student who is appointed ps awareness for diverse
as an Officer cannot hold another individuals.
“Position of Power” in another “Pre-Law Is responsible for the
Organization” or “Law Organization” at development/organization/ad
the University of Florida, or University of ministration of at least two (2)
Florida Levin College of Law. A “Position activities which not only
of Power” is any Executive Board involve VHPS, but yet also
position (i.e. President, Vice President, incorporate/include/or are
Secretary, etc.), any Committee or Sub- sponsored a community
Committee Chair. A “Pre-Law or Law organization which
Organization” is an organization which incorporates/facilitates/develo
affiliates itself with the law, the study of ps awareness for diverse
law, or service in the name of law or the individuals.
legal process. If at any time an Officer’s Administrates the time, date
affiliation with another “Pre-Law or Law and location of the Governing
Organization” is in question, the matter Body Meetings.
shall be administrated by the Faculty Administrates the voting at
Advisor. Governing Body Meetings.
Presides at regular and special
§4. Duties and Responsibilities.
a) José A. Cabranes Diversity Chair.
Responsibilities include, but are Is responsible for all
not limited to: recruitment activities including
The development of diversity
awareness within VHPS. Is responsible for all publicity
and public relations in relation
Serves as a liaison with the
to VHPS, including the
Office of Student Activities,
supervision of all information
specifically other University of
given to local news media.
Florida or University of
Florida Levin College of Law Administrates the Herbert
student organizations which Choy Mock Trial Team as well
focus on diversity. as organizes an annual
competition, entitled the
Serves as a liaison with
Lawton Chiles Mock Trial
Competition, with other
which focus on diversity.
University of Florida “Pre-
Is responsible for the Law organizations” and
development/organization/ad incorporates the University of
ministration of at least two (2) Florida Levin College of Law
activities which not only and its student organizations
involve VHPS, but yet also which includes, but is not
incorporate/include/or are limited to the Herbert Choy
sponsored by another Mock Trial team.
University of Florida or
University of Florida Levin b) Samuel P. Stafford Educational
College of Law organization Chair.
which Responsibilities include, but
incorporates/facilitates/develo are not limited to:
The development of involve VHPS, but yet also
educational opportunities incorporate/include/or are
within the Society in order to sponsored by Academic
develop diverse, unique and Advising or any Pre-Law
powerful students and future Events sponsored by law
lawyers. schools or LSAT testing
Serves as a liaison with the organizations in order to
Office of Student Activities, foster diverse, unique and
specifically other “Pre-Law powerful
organizations” and the students/individuals/future
University of Florida Levin lawyers/future leaders.
College of Law and any other Administrates and creates the
Law Schools and any of their agenda at Governing Body
student organizations or Meeting, including the
subsidiaries. dissemination of Requests for
Serves as the liaison between Appearance.
Academic Advising and more Assists the Martha W. Barnett
specifically the Pre-Law with the preparation of the
Advisor. Semester Report and the
Serves as the liaison between maintenance of all permanent
the organization and LSAT files.
testing organizations. Presides at regular and special
Serves at the liaison between meetings if the José A. Cabranes
the organization and any Pre- Diversity Chair is unable to attend.
Law Events sponsored by any Organizes an Annual Pre-Law
law schools or any LSAT Day.
testing organizations. Is responsible for the
Is responsible for the development and facilitation of
development/organization/ad scholarships for members of the
ministration of at least two (2) organization.
activities which not only Is responsible for the
involve VHPS, but yet also development of programs that
incorporate/include/or are lead to internships and
sponsored by organizations prospective jobs.
which are affiliated with the Is responsible for Membership
University of Florida Levin Procedures, including the
College of Law or any processing of Membership
University of Florida “Pre- Applications, generation of
Law Organizations” in order Official Membership List and an
to foster diverse, unique and Official Membership Directory.
students/individuals/future c) Hazel Land Pro-Bono Chair.
lawyers/future leaders. Responsibilities include, but are
Is responsible for the not limited to:
development/organization/ The development of pro-bono
administration of at least two
(2) activities which not only
activities within the Society in Is responsible for the Governing
order to further emphasize the Body Orientation procedures.
equality that the American legal Organizes an annual fundraiser in
system can provide. which the proceeds will be given
Serve as a liaison between the to a pro-bono legal organization.
organization and the Office of Is responsible for the procedure
Community Service and the of voting during regular as well as
Office of Student Activities, special meetings and must also
specifically organizations which record for the official record any
focus on service-oriented votes which occur during the
activities. meeting. At the conclusion of the
Serve as a liaison between the meeting this chair must give the
organization and other pro-bono Martha W. Barnett Administrative
legal organizations in the Chair the results of any and all
community. votes for the VHPS record.
Is responsible for the Is responsible for any and all
development/organization/ Amendment procedures.
administration of at least two (2) Is responsible for the production
activities which not only involve of the monthly newsletter.
VHPS, but yet also Is responsible for the production
incorporate/include/or are of member handbooks.
sponsored by organizations which
Is responsible for the appointment
are affiliated with either service
organizations or clinics which are
affiliated with the University of
d) Martha W. Barnett Administrative
Florida Levin College of Law or
service organizations of the
Responsibilities include, but are
University of Florida in order to
not limited to:
further emphasize the equality that
the American legal system can Serve as a liaison between the
provide. Office of Student Activities, and
administrating the official VHPS
Is responsible for the
administration of at least two (2) Serve as a liaison between the
activities which not only involve Faculty Advisor and VHPS.
VHPS, but yet also Keep and organize the VHPS
incorporate/include/or are event calendar, including
sponsored by pro-bono legal attendance at each events and the
organizations in order to further maintenance of the events section
emphasize the equality that the of the website.
American legal system can Prepare the general meeting
Administrates the proceedings of Records minutes of regular and
the Governing Body meetings. special meetings.
Is responsible for attendance at Maintains written records of
Governing Body meetings. VHPS financial transactions.
Prepares a Financial Status Appointments will be made by the
Statement for each Governing Governing Body and shall be left
Body meeting to their discretion. Appointments
Is responsible for having the will be made according to
financial records audited at the involvement in VHPS, interest in
beginning/end of their term in a particular office, length of
office. membership, membership status,
Serves as VHPS historian. prior Committee or Sub-
Committee Chair or member
Is responsible for the activity
experience, prior experiences and
point status of all members, including
technical skill and ability, but not
the maintenance of the activity point
in that particular order. The
section of the web site.
current Governing Body will then
decide via a three-fourths (3/4)
Is responsible for the majority quorum vote and the
administration of the website. appointment will then be affirmed
Administrates any and all Petitions by the Faculty Advisor and
for Reinstatement by inactive subsequently approved by a fifty-
members. one (51) percent majority quorum
Organizes the Induction vote of active members. If the
ceremony. selection is not approved by a
fifty-one (51) percent majority
§5. Appointments. quorum vote of active members,
the Governing Body must then
a) Eligibility. Appointees for Officers select another applicant which
shall be active members and shall must then be affirmed by the
be able to maintain membership Faculty Advisor and subsequently
throughout the duration of the approved by a fifty-one (51)
semester. percent majority quorum vote of
active members. This process
b) Appointment Procedure. continues until an appointment is
Applications for appointment will approved by a fifty-one (51)
be made available to members no percent majority quorum vote of
later than December 1st or April 1st active members.
of the respective semester by the
Hazel Land, Pro-Bono Chair. To c) Appointments. Appointments
be eligible for appointment an shall take place no later than the
applicant must have Honorary second to last meeting of the
Member status (as stipulated in semester and must always occur
Article III, §3, sub-section a, 2,) before the induction banquet each
and shall complete an application semester and should take place
form and attach a resume one (1) during a special Governing Body
week prior to Appointment meeting.
Interviews. Each applicant will
then interview with the current d) Installation of New Chair
Governing Body for a period of Members. New Chair Members
no less than fifteen (15) minutes, shall be formally installed during
no more than thirty (30) minutes.
the induction ceremony each stipulated in Article V, §5, sub-
semester. sections a, b, d, f, h.)
e) Removal from Office. Any Chair h) Interim Appointments. Shall be
Member may be removed for made as in the same process as
cause by a majority vote of the traditional appointments and shall
Governing Body (minus the Chair be made only for the remainder of
Member), approval by the Faculty the semester. Interim appointees
Advisor and only after majority can be removed in the same
vote of the membership body. At manner as traditional
this time only two-thirds (2/3) of appointments (as stipulated in
the membership body need be Article V, §5, sub-section g.)
present to reach such consensus.
Petitions of Inappropriate i) Creation of Committees and Sub-
Conduct or Removal must be Committees and appointment of
submitted to the Faculty Advisor Chairs and Members. The
at least one (1) week in advance of Governing Body shall have the
the Governing Body meeting. All right to an ad hoc creation of any
parties shall have the opportunity Committees or Sub-Committees.
to present their cases to the As well as the right to an ad hoc
Governing Body, Faculty Advisor appointment of any Committee
and membership body. and Sub-Committee Chairs as well
as members. Appointments shall
f) Grounds for Removal. Shall be be orchestrated similarly to
any misconduct which brings Officer appointments (as
discredit to VHPS, dereliction of stipulated in Article V, §5, sub-
assigned duties and sections a, b, d, f, h.) Any
responsibilities, intentional Committee and Sub-Committee
violation of Constitutional Chairs and members can be
provisions, failure to maintain removed from office by the same
“Good Standing” by the procedures for removal of Chair
University of Florida . Proceedings Members (as stipulated in Article
of the Governing Body and V, §5, Sub-Section g.)
membership body in such
instances shall be confidential. j) k) Newsletter Editor and
Webmaster. The Governing Body,
g) Vacancies. Vacancies occurring in if desired, shall appoint a Editor of
any of the Chair positions must be the VHPS Newsletter and
filled within fifteen (15) days after Webmaster. Appointments shall
such vacancy occurs. The Hazel be orchestrated similarly to
Land Pro-Bono Chair shall preside Officer appointments (as
in any such proceedings, unless stipulated in Article V, §5, sub-
the position is vacant. In that sections a, b, d, f, h.). Any
situation the Faculty Advisor shall Committee and Sub-Committee
preside. Vacancy appointments Chairs and members can be
shall be orchestrated similarly to removed from office by the same
Officer appointments (as procedures for removal of Chair
Members (as stipulated in Article
V, §5, Sub-Section g.) And shall be Chairs or Members, as well as the
advised by the Hazel Land Pro- Newsletter Editor and Webmaster.
Bono Chair and Martha W.
Barnett Administrative Chair Article VII: Committees and Sub-
Article VI: Faculty Advisor. §1. Purpose. Committees and Sub-
Committees shall be formed by the
§1. Appointment Procedure. A Faculty Governing Body (as stipulated in Article
Advisor shall be selected by a three- V, §5, Sub-Section i) in order to conduct
fourths (3/4) quorum majority vote of the required affairs of the VHPS, develop
Governing Body and should be a special programs which facilitate the
University of Florida or University of VHPS purpose and assist the Governing
Florida Levin College of Law faculty Body in their Constitutional
member (traditional or adjunct) involved responsibilities.
with the practice of law, the service aspect
of law or legal education in any capacity. §2. Creation. Any and all Committees and
Sub-Committees shall be established by a
§2. Length of Service. There is no limit to the quorum majority vote of the Governing
length of service for the faculty advisor, Body and shall be approved by the Faculty
but a re-appointment must be made Advisor.
§3. Quorum. Three-fourths (3/4) of the
§3. Responsibilities. Include but are not voting members of any Committee or
limited to: Sub-Committee shall constitute a quorum.
Serves as an administrative and
procedural liaison between the §4. Voting. The Committee or Sub-
organization and the Office of Committee Chair shall be responsible for
Student Activities. the procedure of voting during any and all
Approves/denies any and all meetings and must also record for official
extenuating circumstances which record any votes which occur during the
would warrant a Governing Body meeting. This record must be included in
member to miss a meeting. the Monthly Report (as stipulated in
Serves as a final approval/denial Article VII, §5.)
of the appointment of any and all
Officers of VHPS. §5. Reports. Monthly reports must be
submitted to the Martha W. Barnett
Serves as the administrator of any
Administrative Chair. It is the
and all affiliation conflicts
responsibility of the Committee or Sub-
involving any other “Pre-Law or
Committee Chair to make sure that these
Law Organization” at the
are completed and submitted in a timely
University of Florida or University
manner. In addition to monthly reports,
of Florida Levin College of Law.
the Committee or Sub-Committee Chair
Serves as a final approval/denial must submit a report to the Martha W.
of the creation of any and all Barnett Administrative Chair no later than
Committees and Sub-Committees, one (1) week after the completion of any
the appointment of any and all function/event/project so that it can be
Committee or Sub-Committee
included in the semester report or the listserv message and website posting as
VHPS permanent files. soon as possible.
§6. Committee or Sub-Committee Chair §4. Regulation. The José A. Cabranes
Positions. Chair positions serve as a Diversity Chair shall regulate all general
liaison between the respective Committee and special meetings. The Samuel P.
or Sub-Committee and the Governing Stafford Education Chair shall preside if
Body. They are responsible for the voting the José A. Cabranes Diversity Chair is
procedures (as stipulated in Article VII, not present.
§5,) and the Monthly Reports (as
stipulated in Article VII, §6.) §5. Agenda. The preparation of the agenda
for the general meetings shall be the
Article VIII: General Meetings responsibility of the Martha W. Barnett
Administrative Chair. It shall be
§1. Powers and Authority. The membership distributed to members at the beginning
body of VHPS shall be the governing of each meeting, and must be posted on
body of VHPS. It shall have the authority the website at least twenty-four (24) hours
to amend the Constitution and shall in advance and must be provided to the
compose the body of members eligible for Faculty Advisor and General Assembly at
appointment. Constitutional amendments least twenty-four (24) hours in advance.
ratified by the membership body must be Items to be placed on the agenda must be
adopted by the Governing Body and the submitted to the Martha W. Barnett
Faculty Advisor. Administrative Chair at least forty-eight
(48) hours before the meeting, or shall be
§2. Composition. The membership body of accepted as a topic of discussion at a
VHPS shall be composed of active designated point during the meeting.
members (including inductees and active
members as stipulated in Article III, §3.) §6. Quorum. Three-fourths (3/4)
representation of the voting members of
§ 3. Time and Location. The first meeting of VHPS constitute a quorum.
each semester must occur within the first
two (2) weeks of each fall/spring term. §7. Voting Members. All active members are
There shall be at least five (5) monthly allowed to participate in General Meeting
meetings, including the first meeting and voting procedures (as stipulated in Article
the induction ceremony, during each III, §4, sub-section a.)
fall/spring term. The exact time, date and
location of each meeting shall be §8. Voting. The Hazel Land Pro-Bono
determined at least three (3) weeks prior Chair shall be responsible for the
to the first meeting of the semester by a procedure of voting during Governing
majority vote by the Governing Body and Body Meetings and must also record for
must be announced at the first meeting. official record any votes which occur
If, for any reason the time, date or during the meeting. At the conclusion of
location for the Governing Body meeting the meeting the Hazel Land Pro-Bono
shall change at any time, it is the Chair must give the Martha W. Barnett
responsibility of the Martha W. Barnett Administrative Chair the results of any
Administrative Chair to make the and all votes for the VHPS permanent
membership body aware of the change via record.
§9. Recording Secretary. Recording Secretary. b) The Amendment is then passed by
The Martha W. Barnett Administrative a quorum majority (three-fourths)
Chair shall serve as a Recording Secretary vote of the Governing Body.
for General Meetings. The minutes of the c) The Amendment is then approved
General Meeting must be posted on the by the Faculty Advisor.
website within twenty-four (24) hours of d) The Amendment is then passed by
the completion of the meeting. A hard a fifty-one (51) percent majority
copy of the minutes must also be kept for quorum vote of the active
the VHPS permanent record. members of VHPS at any general
meeting, excluding the first
Article IX: Publications meeting of the semester and
§1. Monthly Newsletter. The Paper Chase e) The Amendment is then active at
shall serve as the official newsletter of the next regularly scheduled
VHPS. It should be published monthly via general meeting.
e-mail and copies should be made readily
available to members at general meetings
as well as VHPS functions. It shall be
created by the newsletter editor and shall
be administrated by the Hazel Land Pro-
§2. Website. Shall be maintained by the
webmaster and shall be supervised by the
Martha W. Barnett Administrative Chair
and shall include a Calendar of Events,
copy of the Constitution, Governing Body
section, Member Directory, Member
Handbook and Member Points
§3. Member Handbook. Shall be created in
order to inform members of their
responsibilities and obligations. It shall be
designed, maintained and updated by the
Hazel Land Pro-Bono Chair.
Article X: Amendments
§1. Procedure. This constitution may be
amended at any general meeting, provided
a) The Amendment must be
presented to the Governing Body
at least one (1) week prior to the
general meeting in which the
amendment will be voted upon.