U N I T E D N A T I O N S E N V I R O N M E N T P R O G R A M M E Stockholm Convention on Persistent Organic Pollutants ▪ اجفاقية اسحكهولم بشأن الملوثات العضوية الثابث关于持久性有机污染物的斯德哥尔摩公约 ▪ Convention de Stockholm sur les polluants organiques persistants Convenio de Estocolmo sobre Contaminantes Orgánicos Persistentes ▪ Стокгольмскaя конвенция о стойких органических загрязнителях Inception Workshop of the SC/EE/ROG/Africa 1/1 African Regional Organization Group 1 November 2007 Nairobi, 29-31 October 2007 Report of the Africa Regional Organization Group Inception Workshop Introduction 1. At its third meeting in May 2007, the Conference of the Parties of the Stockholm Convention, by decision SC-3/19 on effectiveness evaluation, provisionally adopted the amended global monitoring plan for persistent organic pollutants (UNEP/POPS/COP.3/22/Rev.1, annex II) and adopted the amended implementation plan for the global monitoring plan (UNEP/POPS/COP.3/23/Rev.1). Decision SC-3/19 also established a regional organization group for each of the five United Nations regions to facilitate regional implementation of the global monitoring plan, and invited Parties to nominate members to those groups with expertise in monitoring and data evaluation and decided that each regional organization group should be comprised of six members. The main objectives of the regional organization group were to define and implement the regional strategy for information gathering, including capacity building, and to prepare the regional monitoring report for the first effectiveness evaluation to be performed by the Conference of the Parties in May 2009. The mandate and terms of reference of the regional organization groups are set out in annex III to the implementation plan. 2. The regional organization group inception workshop for the African region was hosted by the UNEP Regional Office for Africa at UNEP Headquarter, in Nairobi, Kenya, 29-31 October 2007. I. Opening of the meeting 3. The meeting was declared open at 9.10 a.m. on Monday 29 October, by Mr. Francis Kihumba, Stockholm Convention Focal Point (Kenya). In his opening statement Mr. Kihumba welcomed the participants and highlighted that implementation of the Stockholm Convention was very important for Kenya. 4. Mr. Desta Mebratu, regional UNEP DTIE (Division of Technology, Industry & Economics) officer, Regional Office for Africa, welcomed the participants on behalf of the UNEP Regional Office for Africa. 5. Ms. Keita Ouane welcomed the participants on behalf of UNEP. She said that there were currently approximately 18 multilateral environmental agreements and some 20 international organizations were working on chemicals issues. The Stockholm Convention was unique in that, by its article 16, the Convention had set for itself the task to evaluate its effectiveness and to ensure the Convention goals were being met. The current workshop was a milestone in meeting that challenge and she noted the responsibility placed by the Convention on the regions to produce the global monitoring report. She concluded by expressing her appreciation to the Regional Office for Africa and the Kenyan Ministry of Environment and Natural Resources for hosting the meeting and to the strategic partners who, by their presence, showed their commitment to the issue. II. Organizational matters A. Organization of work 6. The aim of the workshop was to present and discuss the main elements of the regional monitoring plan and to obtain commitments for their implementation. The main objectives of the workshop were to: Establish a strategy, workplan and timetable for the regional organization group; Agree on arrangements to receive readily available data; Establish strategic partnerships to produce supplementary data and to provide enabling capacity strengthening; Identify necessary enabling capacity-strengthening to Group 2 programmes; Establish arrangements for regional cooperation; Establish arrangements to draft the regional monitoring report. 7. The agenda was adopted according to a proposed provisional agenda: Opening Overview of existing Group 1 and Group 2 programmes and information Data production and handling Existing capacity and capacity needs Capacity strengthening and Secretariat activities in support of the global monitoring plan implementation Follow-up activities and next steps: arrangements for regional cooperation, for elaboration for the regional monitoring report and possible workplan and timetable Conclusions and closure 8. The workshop agreed to conduct its work in plenary. Presentations were made by the regional organization group members, the invited national experts, the strategic partners and the Secretariat. An important part of the workshop was the facilitated discussions targeted towards the expected workshop outputs. A summary of those discussions is attached as annex I to the current report. 9. Mr. Francis Kihumba, Stockholm Convention Focal Point (Kenya) and Mr. Desta Mebratu from the Regional office for Africa served as co- chairs for the workshop. B. Attendance 10. The meeting was attended by the following nominated regional organization group members: Mr. Jean de Dieu Nzila (Republic of Congo), Mr. Mohammed Ali (Ethiopia), Mr. Vincent Odongo Madadi (Kenya), Ms. Halimatou Kone Esp Traore (Mali) and Mr. Enock Masanja (United Republic of Tanzania). Mr. Abdelhay Zerouali from Morocco was unable to attend. 11. The meeting was also attended by the following non-members: Mr. Mohammed Ismail Ibrahim El Sehamy (Egypt), Ms. Fatoumata Jallow Ndoye (The Gambia), Mr. Sam Adu-Kumi (Ghana), Mr. Ramchurn Seenauth (Mauritius), Mr. Nee Sun Choong Kwet Yive (Mauritius), Mr. El Mustapha Daoudi (Morocco), Mr. Joseph Costans John Gungunhana (Mozambique), Mrs. Stella Uchenna Mojekwu (Nigeria), Mr. Ousmane Sow (Senegal), Dr. Thomas Yormah (Sierra Leone), Mr. Hindrik Bouwman (South Africa), Ms. Zukie N. Gwayi (South Africa), Mr. Ali Mohammed Ali Mahmoud (Sudan), Mr. Komla Sanda (Togo), Mr. Patrick Kamanda Isagara (Uganda) and Mr. Edward Henry Zulu (Zambia),. The meeting was also attended by the following non- members from the Republic of Kenya: Mr. James Ole Kiyiapi, Mr. Francis Kihumba, Ms Caroline Wamai, Mr. Mwai Muitungu, Mr. Charles Mirikau, Ms Laetitia Kanja, Mr. Charles Moturi, Ms. Jane Okando and Mr. Paul Saoke. 12. The meeting was also attended by the following invited strategic partners: Mr. Seongsoo Park, World Health Organization (WHO), Mr. Ivan Holoubek and Ms. Jana Klánová, Research Centre for Environmental Chemistry and Ecotoxicology (RECETOX) Czech Republic, Mr. Cyrille Siewe, UNEP DTIE Chemicals Branch and Mr. Matthias Kern from the UNEP Division of GEF Co-ordination in Nairobi. III. Overview of existing Group 11 and Group 22 programmes, data and information 13. Presentations were made of existing monitoring efforts and programmes that might be considered Group 1 programmes, i.e. programmes that could contribute data and input to the first global monitoring report without additional capacity. Mr. Madadi made presentations on national and regional efforts. 14. Further presentations were made on national POPs monitoring efforts by the regional organization group members from Mali and Tanzania, and representatives of the following countries covering both Group 1 and Group 2 programmes: Egypt, Ghana, Mauritius, Nigeria, Sierra Leone, South Africa, Togo and Uganda. The information presented is summarized in annex I. 15. During the presentations the following issues were highlighted. Countries of the region were in different stages of development of their National Implementation Plans, which might influence their preparedness to participate in the global monitoring plan. The importance of maintaining age-related biomonitoring to ensure comparability of human data in future monitoring was emphasized. While human data was mostly taken from highly exposed populations general population data taken for reference purposes could serve as background data for human samples. It was also said that interpretation of monitoring data from different sources and generated for different purposes in the regions must be done with caution. Monitoring data on dioxins was almost non-existent, particularly due to lack of laboratory infrastructure and the high cost of analysis. 16. The representative of WHO noted that Cameroon, Egypt, Guinea-Bissau and Liberia showed intention to take part and Sudan already submitted a sample in the 4th round. While previously the programme did cover only dioxins, furans and dioxin-like PCBs, the 4th round will cover all 12 POPs under the Stockholm Convention. The third round data (only Egypt took part from the African region) was already available and the fourth round data would be available in 2008. 17. The representative from RECETOX introduced the sampling air monitoring study performed in the Central and Eastern European Region and explained the possibilities of implementing a similar study for Africa within the framework of the project for passive air sampling supported by the Secretariat and co-financed by the Czech Republic. 18. There had been Global Air Monitoring Passive Sampling (GAPS) stations operational in 2005 (data were available) and in 2006 (data would be available) in Ghana, Malawi, South Africa and Uganda (2005). Except one in South Africa, these stations were no longer in operation and no information was obtained on them. Under the GAPS programme, supported by the Canadian Government, there was an offer to analyze samples from four sampling points if countries took on the responsibility of acquiring the samplers, undertaking the sampling and sample shipment, however new contacts had to be established and appropriate sampling points selected. 19. Mr. Siewe from UNEP DTIE Chemical branch presented the possibilities to use the CIEN (Chemical Information Exchange Network) tools and facilities to support the regional monitoring programme, in particular data handling, storage and dissemination. 1 Group 1 – Programmes/activities which can immediately provide information for the monitoring reports to be prepared for the first evaluation. 2 Group 2 – Programmes/activities that, with identified capacity enhancement, can provide information coverage in areas that would otherwise be inadequately represented in the first monitoring evaluation reports. 20. The participants expressed their appreciation for the assistance and support provided by the strategic partners and donors. 21. With regard to data gaps, the workshop agreed that milk data were needed for all sub-regions; no systematic monitoring of POPs in the core media (ambient air and human milk or blood) was taking place; and almost no data on PCDD/PCDF were available while data on PCBs were very limited. 22. The workshop emphasized the need to promote sustainable monitoring in order to establish data trends. It was suggested that existing data demonstrating trends in concentrations in non-core media, such as water, soil or food, would be valuable data to include in the first monitoring report, however, the quality of those data should be evaluated and documented. IV. Capacity strengthening and support to global monitoring plan implementation 23. The representative of the Secretariat outlined the Stockholm Convention capacity strengthening policy and Secretariat activities in support of implementation of the global monitoring plan. 24. In the ensuing discussion, it was stressed that a few countries might be able to organize monitoring but several obstacles hindered achievements: resources for analyses were lacking; limited capacity was available in the region for measurement and analysis, in particular for PCBs and dioxins and furans; and the high cost of replacing out of date equipment. Lack of spare parts for equipments and certified analytical standards was mentioned as well. 25. The following were identified as capacity needs: Human capacity building through training in sampling and analysis of core matrices (ambient air and breast milk), in repair and maintenance of laboratory equipment, in analytical chemistry and instrumentation (e.g. in-laboratory training oversees); Support in purchasing of consumables and ensuring acceptable standards for relevant analytes e.g. PCBs, POPs pesticides, recovery standards etc.; Need for air sampling equipment and training to begin air monitoring in most countries; Inter-laboratory calibration studies in relevant matrices (ambient air and breast milk) to verify and improve laboratory performance and implementation of QA/QC; Analytical instrumentation capacity enhancement to handle complex analytes such as PCBs and dioxins and complex POPs pesticides e.g. toxaphene, chlordane and mirex; Strengthening the capacity in data handling, interpretation, storage and dissemination; Strengthening of laboratory networking (e.g. using the CIEN capacity); and establishment of capacity for sampling and analysis of dioxins and furans. 26. The workshop also identified some institutes and laboratories that could benefit from capacity building; these are listed in annex I. 27. The workshop was informed that a limited amount of funding was available through the Secretariat for capacity building activities as well as for the production of additional core media data from current donor contribution to the Stockholm Convention, including funds from Sweden and from the Canada POPs Fund. Financial resources might also be identified from voluntary contributions to the 2008-2009 budget. Strategic partnership with RECETOX to obtain initial air monitoring data for the African region was already established by the Secretariat, as well as a strategic partnership with WHO to obtain additional human milk data. 28. Projects proposals could be prepared and submitted directly to donor countries or agencies and to GEF, in particular with a view to obtain new and additional data input for the first monitoring report. It was made clear that project proposals should describe the long term goal and sustainability that would ensure self-sufficiency in the future. The workshop agreed to propose two medium size projects (MSP) on capacity building to GEF and agreed that Kenya and Mali would coordinate the development of the MSP concept(s). The following countries expressed their interest in such projects: Sub-Region 1 (Western part of Africa): Congo Rep. of, Ghana, Mali, Morocco, Nigeria and Senegal. Sub-Region 2-: (Eastern and Southern part of Africa): Egypt, Ethiopia, Kenya, Mauritius, Sudan, Tanzania and Zambia. V. Follow-up activities 29. The workshop prepared a summary of capacities, gaps and needs and developed a regional map indicating existing coverage of available core media data as well as possible sampling points to achieve better geographical coverage of core media data (figure 1, annex I to the current report). 30. Possible arrangements to receive readily available data and identification of data gaps and possible strategies to fill those gaps were discussed and agreed by the participants. 31. The workshop further agreed that each regional organization group member would have responsibility for facilitating compilation of data from a specific number of countries. The regional organization group would collect the data and submit them to a consultant who would develop a draft of the regional report. The draft regional report would be reviewed by the regional organization group members and subsequently circulated to countries of the region for comments. The workshop noted the need to finalize the method of handling of data, the time lines for action and the need to distribute responsibility for countries to the different regional organization group members. VI. Conclusions 32. The workshop noted that the regional organization group members would hold a one-day meeting immediately following on the inception workshop on Thursday 1 November 2007 in Nairobi. That meeting would discuss the process to initiate the preparation of the regional monitoring report and define tasks and responsibilities of the regional organization group members. Issues that had been raised as matters for follow up action would also be discussed and activities and actions suggested. 33. The workshop agreed that the outcome of the meeting of members of the regional organization group would be attached to the current report. Accordingly, that report is attached as annex II. A compact disc containing all presentations made at the workshop was prepared by the Regional Office for Africa and distributed to all participants. VII. Closure of the Meeting 34. Following the customary exchange of courtesies, the meeting was closed on Wednesday 31 October 2007 at 12.35 p.m. Annex I SUMMARY OF THE DISCUSSIONS Availability of core data in the different sub-regions of Africa International Group-1 programmes WHO: Results of the third round survey are available from the participating countries (only Egypt took part from Africa) as well as from WHO. Cameroon, Egypt, Guinea-Bissau and Liberia showed intention to take part and Sudan already submitted a sample in the 4th round. GAPS There have been sampling stations in 2005 (data are available) and 2006 (data will be available). Stations in Ghana, Malawi, South Africa and Uganda (2005) are no longer in operation. One station in South Africa is still operating and they have offered to analyze samples for four sampling points if countries take responsibility for acquiring the samplers, sampling and sample shipment, however new contacts and have to be established and appropriate sampling points selected. RECETOX Passive air sampling. Project with the Stockholm Secretariat (financial support from Sweden) for 10- 15 sampling points. RECETOX has offered to continue these activities from their own funds by sampling and analysis for 2-3 years in countries which would be willing to do parallel analysis and maintain the air monitoring in the future. Possible capacity strengthening: Summer school for PhD students based on bilateral agreements with the Czech Republic. National activities are summarized in Table 1. Possible arrangements to receive readily available data Summary of available data: • Few air data from the GAPS study are available, however today only one station is operating • Limited milk data are available from the WHO third round for Egypt; in the fourth round, 5 countries plan to join (Cameroon, Egypt, Guinea-Bissau, Liberia and Sudan), some limited research data are available from Ghana, Kenya (only OCPs), South Africa and Uganda • Milk data are available in the North-east Africa, in this sub-region only strengthening of existing programmes is necessary to continue the monitoring • The Maghreb sub-region has limited data (to be confirmed) and South Africa has research- based milk data • In several countries information on organochlorine pesticides is available in food, agricultural products, soil, sediments, water and fish. Table 1: Summary of national monitoring activities Country Background air Human Note Period HV PAS Blood Milk Congo (Rep. No laboratory for POPs analysis of) Egypt X Milk data and blood data are available also for 2006 3rd WHO Ethiopia x-1990 Milk Ghana X Milk and blood data from research ???, OCP residues in food, agriculture, products, soil, fish Kenya X water, sediments, vegetation, fish, and soils, bivalves Milk only research based 1986, 1992 and 2004 Mali OCP residues in food, soil, water Mauritius OCP residues in agricultural products, fish, water soil Morocco Mozambique Water, fish, soil, Nigeria x-old OCPs in Food, soil, water, fish Milk data from 1986 Senegal Water, soil, vegetables, food; SOP and QA/QC Sierra Leone Organochlorines in fish and shellfish from a study 1985-1988( also Ghana and Nigeria) South Africa X x X Human samples from specific research (also reference samples from clean regions) GAPS passive sampling, soil, sediments, eggs, Sudan x-1996 Residues in food, soil, agricultural products Tanzania Has capacity for air sampling ;POPs in water, soil fish Togo Water, soil and sediments and plants as research work ( 2005) Uganda x x-1996 Some research sampling and analysis of human media 2005; food, soil, sediment Country Background air Human Note Period HV PAS Blood Milk Zambia Table 2: Summary of national capacities Country POPs lab Dioxin lab Air sampling capacity Provide capacity Training, Assistance capacity strengthening handling QA/QC Congo (Rep. of) No POPs Egypt X X in food Need samplers Would like to start Ethiopia X-OCPs, pas Ghana X-OCPs, PCBs Air quality monitoring Kenya X- OCPs PCBs Need samplers X X Would like to start Mali X-OCPs Mauritius X- OCPs PCBs HV? Morocco X-OCPs PCBs Mozambique Nigeria X-OCPs, PCBs pas Senegal X-OCP, PCBs Sierra Leone x-OCP dormant Country POPs lab Dioxin lab Air sampling capacity Provide capacity Training, Assistance capacity strengthening handling QA/QC South Africa X-OCPs PCBs limited Pas, HV Sudan X-OCPs Tanzania X-OCPs, PCBs Pas &HV No QA/QC for POPs Sampling and testing of OCPs and PCBs Togo X OCP, PCBs Accredited labs could Uganda X-OCPs, PCBs Pas Zambia X-OCPs, PCBs Pas Gambia Pas Tunisia X-OCPs, PCBs Secretariat of the Stockholm Convention on Persistent Organic Pollutants Identified data gaps: • Milk data are needed for the remaining sub-regions • No systematic monitoring of POPs in the core media (ambient air and human milk or blood) is taking place • Almost no data on PCDD/PCDF are available; data on PCBs are very limited Strategy to fill the gaps and elaborate the first regional monitoring report The data gaps may be filled through: National capacity with capacity enhancement; Possible partnership arrangements: Sub-regional partnership Inter-regional partnership International partnership Multi country projects: Proposal for a GEF supported project Institutions with limited capacity to analyze POPs (Group 2 programmes): • Department of Chemistry, University of Nairobi Kenya (OCPs, PCBs) • Department of Public Health Pharmacology and Toxicology, University of Nairobi, Kenya (milk) • Persistent Organic Pollutants and Toxicants (POPT) research group at the North-West University South Africa • National Institute for Sanitation Laboratory-Togo • Lab of the Togolese Agronomic research institute (EU and UNIDO support for accreditation) • Cairo Central Centre (CCC) Egyptian Environmental Affairs Agency (EEAA) • Central laboratory for residues of pesticides in food, Ministry of Agriculture, Egypt • CERES-Locustox laboratory in Dakar, Senegal • TPRI –Tanzania • CPE Chemistry Dar-Es Salaam Tanzania • Government Analytical Laboratory, Uganda • Faculty of Agriculture and Sciences, Sudan • National Chemical laboratory, Ministry of Health, Sudan • University of Gezira, Sudan • Mauritius Sugar Industry Research Institute (MSIRI) • National Environmental Laboratory (NEL), Mauritius • The Water Research Institute of the Council for Scientific and Industrial Research (CSIR-WRI), Ghana • The Ghana Standards Board (GSB) • Central Veterinary Laboratory: Environmental Toxicoly Laboratory , Mali • University of Sierra Leone, Fourah Bay College (dormant) Regional programmes with some existing capacity: • NRBP-water and sediments (includes analysis of POPs, OCPs and PCBs); • ANCAP (the African Network for Chemical Analysis of Pesticides)-existing regional network, collaboration, analysis of water, sediments, fish and soil (OCPs, PCBs); • EADN-planned project for ambient air sampling, does not plan to anylyse POPs; • Monetary Union of West Africa (EMUWA) including, 8 francophone member states, is supported financially by the EU and technically by UNIDO to promote Quality Management System in food commodities and cash crops; • Passive air sampling capacity will be available in the framework of the IAA project, however POPs are not considered SADC- passive sampling network, most SADC countries are involved , since 1999; possible partnership with RECETOX ; • NEPAD(the New Partnership for Africa’s Development) environmental action plan has been endorsed in 2003; chemical management is one of the elements of AMCEN(the African Ministerial Conference on Environment) has a workplan, part of which is chemical management. Outcomes of this meeting may be presented to the next AMCEN meeting in support of political regional coordination. The Regional Coordination Office for Africa could facilitate this information exchange; • Clean city initiative ?? Priority capacity enhancement needs to achieve cost effective implementation of the first phase of the global monitoring plan (produce the first monitoring report) 1. Human capacity building through training: to sample and analyze core matrices (ambient air and breast milk), in repair and maintenance of laboratory equipment, in analytical chemistry and instrumentation (e.g. in-laboratory training oversees or local group trainings) ; 2. Support of consumables and standards for relevant analytes e.g. PCBs, POPs pesticides, recovery standards etc. 3. Need for air sampling equipment and training to begin air monitoring in most countries; 4. Inter-laboratory calibration studies in relevant matrices (ambient air and breast milk) to verify and improve laboratory performance and implementation of QA/QC; 5. Analytical instrumentation capacity enhancement to handle complex analytes such as PCBs and dioxins and complex POPs pesticides e.g. toxaphene, chlordane and mirex; 6. Strengthening the capacity in data handling, interpretation, storage and dissemination; 7. Strengthening of laboratory networking (e.g. using the CIEN capacity); 8. Establish capacity for sampling and analysis of dioxins and furans. Possible capacity enhancement activities, projects and partnerships Available capacity of international programmes to provide capacity strengthening RECETOX- Passive air sampling; Project for passive air sampling with the Stockholm Secretariat (support from Sweden) 15 sampling points; RECETOX offered to continue sampling and analysis for 2-3 years in countries which would be willing to do parallel analysis and maintain air monitoring in the future. Possible further capacity strengthening: Summer school: PhD students (based on bilateral agreements with the Czech Republic); passive air sampling, site selection, sample treatment and analysis, intercalibration, data handling, data interpretation; QA/QC; WHO- Results of the third round survey are available from the participating countries (only Egypt took part from Africa) as well as from WHO. Cameroon, Egypt, Guinea-Bissau and Liberia showed intention to take part and Sudan already submitted the sample in the 4th round. Protocol for milk survey; organizing of proficiency testing; GAPS One station in South Africa is still operating and has offered to analyze samples for four sampling points if countries take responsibility for acquiring the samplers, sampling and sample shipment; Initial proposal for partnerships • RECETOX 15 sampling points (see list of countries) screening (Stockholm Convention Secretariat support); • GAPS 4 sites • WHO 4th round; • WHO proficiency testing for national laboratories; • Possible Stockholm Convention Secretariat funded WHO survey in the framework of the 4th round; • Lab-network could be constituted in Francophone Africa supported by EU and UNIDO; • Norwegian help to Kenya QA/QC and interlaboratory tests for the milk analysis; • International Atomic Energy Agency: launching the project on passive air sampling (samples to be analyzed in IAEA); Selection of sites for air monitoring Selection of sites for air monitoring RECETOX passive air sampling programme: 6 (for determination of PCBs, DDTs, HCB (+ HCH) + additional 6 (PAHs) + 2 (Drins – aldrin, endrin, dieldrin, mirex) + 2 (PCDDs/Fs) samples for 16 countries to be analyzed at RECETOX. In support of capacity building, countries with capacity to analyze both OCPs and PCBs (including appropriate standards) immediately will receive an additional sampler for co-sampling for in-country analysis. An interlaboratory test will be organized by RECETOX in preparation for co-analysis of the air samples: 1. Morocco (?) 2. Egypt, + + 3. Mali + 4. Nigeria, ++ 5. Kenya, ++ 6. Ethiopia, + 7. Tanzania, ++ 8. Ghana, ++ 9. Mauritius ++ 10. South Africa ++ 11. Republic of Congo (UNEP Chemicals to contact the Democratic Republic of Congo and confirm possible participation) 12. Senegal++ 13. Sudan + 14. Zambia ++ 15. Tunisia? 16. Togo+ Note: + country committed itself to participate in the RECETOX project ++ country expressed interest and preparedness to analyze parallel sample GAPS: 2 in South Africa (one co-stationed with GAPS), further two stations will be identified on the base of the screening sampling done by RECETOX Selection of sites for additional milk sampling: In the selection process the following was considered: • Countries which have old milk data (Ethiopia, Nigeria,Uganda); • Countries which have already some data trends (Kenya, South Africa); • Countries to fill the gaps in the sub-regions (Congo, Mali, Mauritius….) The following countries were selected for production of additional milk data: Congo, Ethiopia, Kenya, Mali, Mauritius, Nigeria and South Africa Possible multi-country GEF project Project proposals could be prepared and submitted to GEF, in particular with a view to obtain new and additional data input for the first monitoring report. It was made clear that project proposals should describe the long term goal and sustainability that would ensure self-sufficiency in the future. The workshop agreed to propose two medium size projects (MSP) on capacity building to GEF and agreed that a regional organization group member would coordinate the development of the MSP concept(s). The following countries expressed their interest in such projects: Sub-Region 1 (Western half): Republic of Congo, Democratic Republic of Congo (?), Ghana, Mali, Morocco, Nigeria, Senegal, Tunisia. Sub-Region 2 (Eastern and Southern half): Egypt, Ethiopia, Kenya, Mauritius, Sudan, Tanzania, Zambia. Possible arrangements for regional cooperation Division to six sub-regions; each ROG member would coordinate one sub-region. Parties from the region will be informed through the Secretariat about the ongoing activities and need for cooperation. Electronic means of communication will be used, including the CIEN forum operated by UNEP Chemicals Related regional bodies such as the Basel Regional Centers and Cleaner Production Centers (UNIDO) could be used to support networking. Possible arrangements and timetable to elaborate the regional monitoring report Possible arrangements to receive readily available data • Published reports from international and national projects • Air data will be accessible through ongoing activities • Primary data will be not be requested only summarized reported data from programmes which are fulfilling the criteria set out in the GMP-Implementation Plan. • ROG members will be responsible for obtaining country data, however the official Stockholm Convention focal point should be involved in the process (copied on the correspondence and asked for support if necessary) Who should draft the report? o ROG members with the help of consultants as necessary How should the information be received / obtained by those responsible for drafting the report o Published information is available to ROG members o In case of uncertainties/data gaps the ROG-members will contact national experts with a copy or through the official Stockholm Convention focal points to obtain clarification and additional information (e.g. national reports) o The ROG members will clearly identify the content and format of the data to be submitted o ROG members with the help of consultants may perform additional literature search o To facilitate exchange of data a pass-worded web page can be created at the university in Kenya Sequence/timetable for preparing the report o General and background information o Readily available information o Additional/supplementary information o First draft o Regional review process o Final draft Annex II Establishment of the regional organization group strategy Following on the inception workshop for the African regional organization group, a one-day meeting of the regional organization group members was held to consolidate the proposals raised during the workshop, to endorse the outcome of the workshop and to establish the final strategy for the African Region to develop the regional monitoring report. During that meeting, regional organization group members took responsibility for a selected number of countries within their sub-region, outlined the modus operandi for collecting data and drafting the first regional monitoring report and agreed on a timetable to undertake the work. The members also agreed on a strategy to fill the identified data gaps and suggested strategic partnerships. Finally, the regional organization group member agreed on the three members to represent the region on the Coordinating Group and on a coordinator for the African Region. I. Coordination of activities in region Division into six sub-regions; each regional organization group member would coordinate one sub-region. The regional coordinator for Africa would be the regional organization group member from Kenya. 1. Division of responsibility for countries between the regional coordination group members Congo Rep. of Ethiopia Kenya Mali Morocco Tanzania Cameroon Egypt Burundi Mauritania Algeria Zambia Democratic Sudan Uganda Niger Libyan Arab Zimbabwe Republic of Djibouti Mauritius Chad Jamahiriya Mozambique Congo Somalia Madagascar Senegal Tunisia Namibia Central African Rwanda Guinea Botswana Republic Seychelles Guinea-Bissau Swaziland Gabon Eritrea Gambia South Africa Angola Cape Verde Lesotho SaoTome and SierraLeone Malawi Principe Liberia Comoros Equatorial Guinea Côte d’Ivoire Burkina Faso Ghana Benin Nigeria Togo 2. Organization and planning of coordination activities The Secretariat will inform countries of the region about the nomination of the regional organization group members and send meeting report and inform countries of the sub-regional contact points as given in the above table by 14 November 2007. Collecting available information on core media - The regional coordination group members will communicate with assigned countries (by 21November 2007 with a deadline of 15 December 2007) and: o Request available information on the core media to be submitted in the agreed format; o Request additional/clarifying information as necessary and appropriate ; o Facilitate sampling of breast milk in selected countries; o Facilitate elaboration of GEF project proposal. The Secretariat will circulate the list of official contact points. Other lists published on the web can be used to find contacts (lists of Conference of the Parties participants, SAICM contact points, UNEP/GEF laboratory project, etc.) The Secretariat will circulate a sample letter to facilitate the work of the sub-regional contact points. A meeting for French speaking countries will be tentatively organized in February 2008. - Format for data submission o Air data will be published either in the GAPS or in the RECETOX reports, which have an appropriate format according to the Guidance document. The GAPS results will be integrated into the RECETOX report ; o The milk data will be produced by the WHO reference laboratory; as such the data format will be appropriate. For milk data, sufficient characterisation of the sampled population has to be available to enable sampling of the same population group in a subsequent years, when time trends will be established; o Countries which have milk data from the WHO 3rd round or from research projects should submit the data with the necessary information about the sampled population group; o To obtain other existing data the regional organization group coordinator will elaborate a format and share it with the other regional organization group members to facilitate their work. - Evaluation of readily available data sets according to the data quality criteria and selection of data which could be used for the first evaluation o The regional organization group members would collect the data and submit them to a consultant for review and compilation. The draft would be reviewed by all regional organization group members. - Storage of the data o The regional organization group members will submit the received data to the consultant and also to the coordinator, who will store the information on the CIEN server in Benin (Cyrille Siewe from UNEP DTIE Chemicals Branch CSiewe@chemicals.unep.ch to be contacted for details). The information would be accessible to all regional organization group members. 3. Facilitate activities to obtain supplementary data where data gaps have been identified Establishment of strategic partnership projects for capacity enhancement and production of supplementary monitoring data to achieve better regional coverage The following strategic partnerships were established: • RECETOX 16 sampling points (see list of countries) screening (Stockholm Convention Secretariat and Czech Republic support); • GAPS 4: sites, will be identified as a result of the screening; • WHO 4th round: ongoing activities (Cameroon, Egypt, Guinea-Bissau, Liberia and Sudan) • WHO proficiency testing for national laboratories; • Additional milk data in the framework of the WHO 4th round, funded by the Secretariat (see list) Possible additional partnerships: • Lab-network could be constituted in Francophone Africa supported by the EU and UNIDO; • Norwegian help to Kenya (QA/QC and interlaboratory tests for the milk analysis); • International Atomic Energy Agency: launching the project on passive air sampling (samples to be analysed in IAEA); Countries to participate in the RECETOX activities: 1. Morocco (?) 2. Egypt, + + 3. Mali ++ 4. Nigeria, ++ 5. Kenya, ++ 6. Ethiopia, + 7. Tanzania, ++ 8. Ghana, ++ 9. Mauritius ++ 10. South Africa ++ 11. Republic of Congo (UNEP Chemicals to connect with DRC and confirm possible participation) 12. Senegal++ 13. Sudan + 14. Zambia ++ 15. Tunisia? 16. Togo Note: + country committed itself to participate in the RECETOX project ++ country expressed interest and preparedness to analyze parallel sample GAPS: 2 sites in South Africa (one co-stationed with RECETOX), further two stations will be identified on the basis of the screening sampling done by RECETOX. The Secretariat will determine the interest of Morocco and Tunisia to join the RECETOX programme. The following countries were selected for production of additional milk data: Congo, Ethiopia, Kenya, Mali, Mauritius, Nigeria and South Africa. Based on the response and commitment of these countries, as well as possible availability of further funds, additional countries may be considered to improve geographical coverage. The proposed participating countries will contact the health sector representatives and evaluate the possibility of country contribution to the sampling process and assess the time period necessary to obtain the milk sample in compliance with the WHO protocol. Two sub-regional GEF MSP capacity strengthening projects Sub-Region 1 (Western half): Coordinating country - Mali; participating countries : Congo, Democratic Republic of Congo (interest to be determined), Ghana, Morocco, Nigeria, Senegal, Togo and Tunisia. Sub-Region 2 (Eastern and Southern half): Coordinating country - Kenya: participating countries: Egypt, Ethiopia, Mauritius, Sudan, Tanzania, Uganda and Zambia. - Timetable to elaborate the project proposal: o The project concept should be proposed by the participating countries on the basis of priority activities identified during the workshop, in cooperation with the coordinating countries and UNEP DGEF (Mr. Matthias Kern) by the end of November 2007; o The project concept will be circulated to participating countries to obtain their demonstrated commitment in order that the project concept with the letters of commitment can be submitted to GEF for approval early December 2007; o If GEF approves the project concept the full project could be elaborated and submitted to GEF in January 2008; II. Production of first draft of the regional monitoring report for the African region 1. How should the information be received / obtained by those responsible for drafting the report - Published information will be requested and received by regional organization group members and submitted to the consultant and to the coordinator; - In case of uncertainties/data gaps the regional organization group members will contact national experts with a copy or through the official Stockholm Convention focal points to obtain clarification and additional information (e.g. national reports); - The regional organization group members will clearly identify the content and format of the data to be submitted on the basis of the proposal elaborated by the coordinator; - To facilitate exchange of data a pass-worded web page can be created at the university in Kenya or the CIEN forum could be used. 2. Drafting team - Two consultants will be appointed and charged with drafting of the particular chapters. The following candidates, who took part in the inception workshop could be considered, depending on their availability: Ms. Fatoumata Jallow Ndoye, Mr. Komla Sanda and Mr. Nee Chong Kwet Yve. 3. Sequence/timetable for preparing the report - General and background information - Readily available information - Additional/supplementary information: upon becoming available - First draft - Regional review process - Final draft 4. Organization of work and timetable - Establishment of a team to draft the regional monitoring report: November 2007 - Development of first draft: June 2008 - Circulation of the draft regional monitoring report for comments: July 2008 - Endorsement of the regional monitoring report and its submission to the Secretariat: October 2008 - Consideration of draft by the Coordination Group: October 2008 III. Agree on regional representatives to the Coordination Group The following three ROG members were selected to represent the Africa region in the Coordination Group: Kenya, Mali, [Ethiopia or Morocco, depending on availability of the regional organization group member from Morocco]. IV. Support from the Secretariat for the ROG activities - The Secretariat is facilitating strategic partnerships with RECETOX and WHO to produce additional data; - Possible Secretariat support (funds to the transferred through an Memorandum of Understanding with the coordinating country) for: consultants, communication costs, drafting meeting, translation, and publishing; - Data storage (facilitation of the CIEN server/forum use including training and technical support); - Assistance in data dissemination.
Pages to are hidden for
"Option B"Please download to view full document