"POLICY - 2.3.6 - ATTENDANCE AND PUNCTUALITY"
POLICY - 2.3.6 - ATTENDANCE AND PUNCTUALITY SCOPE - ALL EMPLOYEES, VOLUNTEERS, AND DIRECTORS 1. EMPLOYEES: By accepting employment with the District, each employee agrees to meet certain required standards. Maintaining an acceptable level of job attendance is part of good work performance and is one of the standards by which an employee’s overall contribution to the District may be measured. Continued employment carries with it the personal responsibility of each employee to be on the job on time every scheduled workday. Recurring or excessive absences and/or tardiness are disruptive to work schedules, costly to the District and its residents, and detrimental to the morale and efforts of employees who maintain a good work attendance record. Failure to meet these requirements will subject an employee to appropriate disciplinary action, which may include termination. 2. VOLUNTEERS: In being accepted as an active Volunteer with the District, the volunteer accepts certain standards regarding attendance and participation including the responsibility to meet those standards. The purpose of the standard is two fold, to promote safety and to promote team building. In essence our membership standard is that a volunteer must be able to demonstrate a commitment to the community through active, regular participation in activities and functions of the District. Recurring or excessive absences and/or tardiness to training sessions, and/or a lack of participation regarding alarm response and other District activities are disruptive to other volunteers, detrimental to the morale and efforts of volunteers who maintain a good attendance and participation record, and may lead to issues related to safety and capability regarding the volunteer who is habitually absent, tardy or non-participatory. To maintain active firefighter status, a volunteer must meet a training attendance average of 50% of the regularly scheduled training sessions, and participate in at least one live fire exercise per year. It is important to understand that mere attendance will not be the sole measurement regarding this standard, but that participation must accompany attendance to fully meet the standard. This average shall be computed on a quarterly basis. If, for any reason the volunteer is unable to meet this standard and wishes to continue their active firefighter status, they must make direct contact with their station officer. Each volunteer firefighter is required to make a diligent effort to respond promptly to emergency alarms in accordance with response procedures currently in place. There are, however, circumstances that may exempt Policy 2.3.6 - Attendance and Punctuality Adopted 1/14/04 1 of 3 the volunteer from meeting this rule. They may include, but are not limited to, the following: A. If the volunteer is incapacitated through illness, injury, or other condition, including the use of drugs or alcohol, that may compromise the safety and/or efficiency of the individual or other persons. B. If the alarm is of a minor nature (Code 1) and the distance to be traveled is excessive to the degree that a response by that individual would be meaningless. C. If the request for service is specific regarding necessary equipment, and the individual is not qualified to operate that equipment, or if the request for response is for a specific person other than the volunteer. D. If the volunteer is at work, school, committed to a family obligation, or otherwise out of the District and a response would jeopardize their position or could be construed as an unreasonable request. The adequacy of alarm response will be gauged on the frequency of alarms in a given area, and the potential for a volunteer to be available for those alarms. This expectation will be evaluated on a quarterly basis. The District recognizes the fact that there are many ways for a volunteer to be considered active. That participation in other areas of service to our community through District sponsored events, committees and activities need to be considered in the overall evaluation regarding meeting our standard for membership. The District understands that there may be times and circumstances where, for a period of time, a volunteer is unable to meet adopted standards of attendance and participation. When this occurs it is the responsibility of the volunteer to communicate to their officer the circumstances of the situation. It is vital to give prior notification whenever possible so that workable solutions can be agreed upon. 3. OFFICERS: It is agreed by the officers of Lane County Fire District #1 that an officer should be an example to those they lead. Therefore, an officer will be held to a higher standard than those members who are not officers. This means that for officers to maintain their rank they must be able to demonstrate a greater commitment to drill attendance and participation, alarm response, scheduled meeting attendance, and other methods of participation. Note: The higher expectation assigned to an officer is expressed in the document titled Expectations of Officers as adopted by the Officer Staff. Policy 2.3.6 - Attendance and Punctuality Adopted 1/14/04 2 of 3 4. DIRECTORS: It is hoped that each Director, on the Board of Directors, will recognize the importance of their elected position and the level of public trust that comes with the position that they have accepted. To provide for a quorum and to promote efficient governing of the fire district, each Director must make a reasonable effort to attend each regularly scheduled Board meeting. In addition, each Director shall make an equally reasonable effort to attend all special meetings as scheduled by the Board. If a Director is unable to consistently attend scheduled meetings or to perform their functions as a Director, they are encouraged, for the benefit of the organization, to resign their respective Board position. Policy 2.3.6 - Attendance and Punctuality Adopted 1/14/04 3 of 3