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ACS Student Handbook, 2009-2010 ARAPAHOE CHARTER SCHOOL 2009-2010 STUDENT HANDBOOK TABLE OF CONTENTS Absences and Tardies 11 Academic Banquet 13 Academically and/or Intellectually Gifted Program 7 After School Program 9 Arrival and Departure Times 10 Behavior and Discipline 20 Board of Directors 3 Bus Conduct and Safety 17 Cafeteria Items and Prices, 19 Contact Information 3 Faculty and Staff for 2009-2010 4 Family Educational Rights and Privacy Act 19 Field Trips 11 Fine Arts 8 Fire and Severe Weather Drills/Bomb Scares 18 Gateway Promotion Policy 12 Grievance Procedure for Student & Parent Addendum B 35 Growth at Arapahoe Charter School 6 Guidance and Counseling Services for Students 8 Health Services Program & Admin. of Medication 9 Health Services Program - Addendum D 42 Ideas For Helping Your Child 19 Inclement Weather Policy and ALERT NOW service 12 Internet Use 12 Membership in Arapahoe Charter School 4 Mission and Purpose Statement 2 Odyssey of the Mind 7 PTO 4 Parent Contact Information 3 Parent Involvement Program 20 Permanent Records for Students 13 Director‟s List and Honor Roll 13 Reading Renaissance Program 7 Returned Check Policy 9 Safe School Plan 18 School Dress and Appearance Code 14 School Pictures, Video Taping, and Audio Taping 12 Sexual Harassment Policy - Addendum C 40 Special Programs 7 Sports, Physical Education, and Community Activities 8 Student Code of Conduct - Addendum A 21 S.W.A.T. Team 13 Telephone Procedures 10 Text Books and Other Equipment 12 Visits to School and Classroom 16 1 ACS Student Handbook, 2009-2010 Wellness Policy - Addendum E 45 ARAPAHOE CHARTER SCHOOL STATEMENT OF MISSION AND PURPOSE The Arapahoe Charter School will be a teacher/parent directed, community school. Teachers and parents will be required to be involved in the governance of the school and share in the responsibility for the educational achievements of their students. Teachers and parents will become partners in the decision making process. Arapahoe Charter School will provide students and parents in Pamlico County with an expanded choice in educational opportunity. The Goal of the Arapahoe Charter School will be: to improve quality student learning in a wholesome, challenging, and enriching environment that will elicit the most from each student; to engender a risk-taking atmosphere that encourages teachers to research, evaluate, and implement innovative ideas and methods that will impact on student learning: to recognize that each child is uniquely different and may, at times, need special instruction and attention: to be aware that in our pluralistic environment it is necessary to spark the learning desires of "below average students" at risk of giving up on learning, to challenge "average students” to do their very best, and to excite "above average students" to rise to their full potential: to instill in our students, teachers, parents, and community at large the responsibility to set high expectations and help ensure that all students experience success and high levels of achievement; to foster in our students a sense of individual and community responsibility, respect for others, and the need for each to reason his/her way through problems. With the community's strong support of the Arapahoe Charter School; with parents and teachers who share in the vision of a parent/teacher directed community school; with willing students, and dedicated educators, we are confident that we will be able to prepare our children to be productive and meaningful citizens 2 ACS Student Handbook, 2009-2010 CONTACT INFORMATION Administrator: Tom McCarthy Transportation Issues: School Secretary: Rhonda Roberts Chris Watson 675-1010 cell Phone: 252-249-2599 Buddy Cox 675-1379 cell FAX: 252-249-1316 Address: 9005 Hwy 306 S. Arapahoe, NC 28510 E-mail: firstname.lastname@example.org or substitute the first name . last name of the person you wish to contact @ arapahoe.charter.k12.nc.us Website: www.arapahoecharter.wordpress.com PARENT CONTACT INFORMATION Parents are responsible for making sure that the office and teachers always have current contact and emergency contact information on file. Because of the installation of a new parent contact service called ALERT NOW, it is important that ACS has your current home; work, and cell phone numbers, as well as your address. Also, please be sure that the friend or relative you have listed, as a back up in case you can‟t be reached, is willing to take responsibility in case of an emergency involving your child. BOARD OF DIRECTORS: The Board of Directors of Arapahoe Charter School (ACS) includes three parents, three teachers, and three community members. Community members are further defined as residents of Pamlico County who neither having children attending the school nor being employed at the school. Members of the Board of Directors are elected by the Members of Arapahoe Charter School at the Annual Meeting. Each director is elected to a three-year term with no more than one member in each category coming off the Board in any year. The Board meets on the second and fourth Thursday of each month. Everyone is invited to attend these meetings and participate in discussions as allowed. However, voting on any issue will be limited to members of the Board. Anyone wishing to be on the agenda for an upcoming regularly scheduled Board meeting must contact the Board Chairperson or Board Secretary, or their designee, one week prior to that meeting, or sign to speak during the public segment (10 minutes) before the beginning of the business meeting. 3 ACS Student Handbook, 2009-2010 Current Members of the Board of Directors: Name Telephone Term Ends Phillip Prescott (P) 670-1245 2009 David Gaskins (C) 249-2364 2009 Jennie Adams (T) 249-2825 2009 Jamie Banks (P) 249-0575 2010 Pat Stilley (C) ` 249-1072 2010 Lizzann Taylor (T) 249-1762 2010 Patrick Baker (P) 745-5828 2011 CH Styron (C) 249-1146 2011 TBD (T) - 2011 MEMBERSHIP in ARAPAHOE CHARTER SCHOOL Members of the Arapahoe Charter School (ACS) elect members to the Board of Directors. Membership in ACS is open to anyone over the age of 18 without regard to race, color, creed, or national origin. Each member shall have one vote at the Annual Meeting, which is held on the Tuesday before Labor Day. An annual enrollment will be conducted at the Annual Meeting but persons may be admitted to membership at any time. The membership period is set at the fiscal year, July 1st through June 30th. Annual dues, as determined by the Board are $5.00. (4-24-08) ARAPAHOE CHARTER SCHOOL PTO The PTO is a parental liaison group and a major fundraising arm of the school which hosts all of the major events including the fall Festival, student dances, Academic banquet, and the 8th grade Graduation Ceremony. In 2008-09 the PTO will send a quarterly newsletter home to keep parents informed of school activities. Check the enclosed calendar for the two meeting dates during the year. Membership dues are $3.00 per person or $5.00 for a family membership including two parents/ guardians. PTO Officers : President: Buddy Cox 249-0547 Vice President Christie Green 249-2891 Sec/Treasurer Cathy Cox 249-0547 FACULTY AND STAFF for 2009-2010 252-249-2599 Class/Position Teacher/Staff Assistant Ext. Kindergarten Natascha Gaskill Ronda Baker 1114 Kindergarten Tunmorya Bennett Elizabeth Toler 1113 1st Grade Terri Bucksot Linda Jones 1115 1st Grade Yvonne Hardison Gay Rice 1111 2nd Grade Sandra Holton Sherry Dixon 1110 4 ACS Student Handbook, 2009-2010 2nd Grade Emily Stilley Harper Pat Jones 1109 3rd Grade Beverly Rhodes Becky King 1123 3rd Grade Patricia Sullivan Anna Hooten 1125 4th Grade Janie Hardison 1119 M ath/Science 4th Grade Amy Eisenhard 1122 LA/SS 5th Grade Lizzann Taylor 1124 Math/Science 5th Grade Ginny Vogt 1121 LA/Soc. Studies 6th Grade Ann Walden 1127 LA/Soc. Studies 6th Grade Gale Sensenig 1130 Math/Science 7th Grade Jimmy Lee 1129 LA/SS 7th Grade Melissa McCarthy 1131 Math/Science 8th Grade Jennie Adams 1136 Math/Science 8th Grade Lenora Page 1132 LA/SS Physical Education K-8 Bryan Duff/ Brenda Hardison 1138 Administrative Director Tom McCarthy 1104 Business Director Chris Watson 1106 Secretary Rhonda Roberts 1100 Administrative Assistant Jeremy Forbes 1102 Discipline, Testing, & Public Relations School Nurse Nancy Welles 1101 Computer Science K-8 Mark Prescott 1133 Art K-8 Melissa Giglio 1126 Music/Chorus K-8 Paula Murray 1139 Band 4-8 Stephen Frankevich 1158 AIG Jill Williamson 1167 Title 1 Mary Ellen Stalnaker 1112 5 ACS Student Handbook, 2009-2010 Title 1 Sherry Gaskins 1112 Student Services/Counselor June Hardison 1116 Exceptional Children 5-8 Martha Newman Ana Reyes 1128 Exceptional Children K-4 Hope King Cathy Cox 1118 Librarian Sandi Prescott Sheila Eudy 1103 Spanish & ESL Vivian Binder 1135 English as a Second Language After School Care Marie Stilley 1137 Bus/Maintenance Buddy Cox cell 675-1379 Supervisor Finance Technician Becky O‟Neal 1107 Cafeteria Manager Laura Atienzo 1105 Cafeteria Assistants and Barbara Martin 1105 Bus Drivers Patricia Jones 1125 Custodian K-2 Lulu Jacome Custodian 3-5, Gym Irma Baker Custodian 6-8 Rosario Fuentes GROWTH at ARAPAHOE CHARTER SCHOOL Arapahoe Charter School (ACS) is a public school of choice welcoming students of all races, creeds, and abilities. Charter schools were made possible by the Charter School Act of 1996 and are funded by the state of North Carolina, just as the more traditional public school systems. No tuition or fees are paid to attend ACS. The ACS campus is sited on approximately 20 acres. There are 3 classroom buildings, an administration building which also includes the cafeteria and library, a community center / gymnasium, separate elementary and middle school playgrounds, paved pick-up and drop-off driveways, outdoor basketball courts, an athletic field, and a picnic area. The academic year at ACS is divided into four 9-week grading periods. Progress reports are sent out at the midpoint of each period and formal parent-teacher conferences may be scheduled. Please look for this information in the calendar at the front of the Student Handbook in order to be able to schedule conference times with your child‟s teacher(s). We are looking forward to our thirteenth year of operation with an enrollment of approximately 330 students in grades K-8. There are two classrooms per grade level. Assistant teachers have been placed in 6 ACS Student Handbook, 2009-2010 grades K-3. This low teacher / student ratio guarantees individual attention in order to build a firm foundation for each student‟s education. ACS did make AYP (No Child Left Behind provision Adequate Yearly Progress – 13 out of 13 yearly goals) at the end of the 2008-2009 school year. The North Carolina Department of Public Instruction (DPI) has announced that ACS did not make Expected Growth on the 08-09 ABC‟s End of Grade Testing. However, our composite score was 73.51% which is an increase over the 2007-2008 composite score. Academic programs are continually scrutinized for purpose, continuity and effectiveness. MAP (Measuring Academic Progress) is used quarterly to assess student mastery of objectives throughout the year so we can prescribe remediation efforts for students not reaching the bar. It is our goal to align resources in grades 3-8 with NC Standard Course of Study Objectives to ensure mastery and improvements in our scores on the state and federal level. SPECIAL PROGRAMS Special programs offered at ACS include Reading Renaissance, Academic and/or Intellectually Gifted (AIG), Duke University‟s Talent Identification Program (TIP), Quiz Bowl, History Bowl, Battle of the Books, Spelling Bee, Success Maker software, Odyssey of the Mind, music, band, fine arts, sports and physical education, health services, student services, and after school care program. These programs are described in the following sections. THE READING RENAISSANCE PROGRAM The Reading Renaissance program will continue in all grades K-8. This is an individualized program designed to improve reading skills as well as build self-esteem as students experience success. At the roots of this program are reading "practice" and motivation. This combination has historically produced results that far exceeded expectations. We are expecting even greater success during ‟09-10! This program is continually scrutinized for effectiveness. In line with the goal of creating well rounded reading students will progress through 6 levels of certification. Your classroom teacher will give you the criteria for each certification. Should you have any further questions, please contact Jewel Styron in the media center. ACADEMICALLY AND/OR INTELLECTUALLY GIFTED PROGRAM The focus of this program will be to provide activities in a learning environment for those students at ACS who perform, or show potential for performing at remarkably high levels of accomplishment. These accomplishment levels are based on comparisons with peers. These students require differentiated educational services beyond those ordinarily provided by the regular classroom education program. ODYSSEY OF THE MIND 7 ACS Student Handbook, 2009-2010 ACS will participate in Odyssey of the Mind for the eighth year. This international competition is a result of the collaboration of National Aeronautical and Space Administration (NASA) and Odyssey of the Mind organization. Both are leaders in the arena of creative problem-solving and avid believers in the power of teamwork. Teams of 7 students from the Academically and/or Intellectually Gifted program (AIG) at ACS will compete in competitions at the regional level and may progress to the state and international levels. (We proudly report that in 2008-2009 ACS student teams had multiple placements at the regional level. One team represented ACS at the state level.) The problems are complex and may only be solved by the team members working together. All materials needed for presentation of the solution must be designed and created by the students. The coaches (usually parents and teachers) may only support and oversee the activities. Coaches, parents, or all other non-team members are not allowed to contribute to the solution in any way. Team members are selected based on their interest, work ethic, attitude, and space available on teams. FINE ARTS ACS has woven fine arts through the curriculum at all grade levels. Creative art students explore a wide range of media and are encouraged to show their work, not only in the school hallways, but in local galleries and competitions. Students in grades K-5 have classes in music appreciation, instruments, and character through song. They perform regularly at school events. Grades 4-8 will have the opportunity to participate in music education and band. SPORTS, PHYSICAL EDUCATION AND COMMUNITY ACTIVITIES SPORTS: ACS is a member of the Crystal Coast Athletic Conference consisting of 9 schools in Pamlico and Carteret counties. Membership allows 7th and 8th grade boys and girls the opportunity to compete in a large variety of competitive sports including girls‟ volleyball, boy/girl basketball, girl‟s softball, baseball, boy/girl soccer, track & field (if interest is expressed), and possibly wrestling. Cheerleading is an activity offered for 6th – 8th grade girls. A physical is required for participation and must be no older than one year. PHYSICAL EDUCATION: Physical education is an integral part of the instructional program at ACS. All students will be required to participate unless a doctor‟s certificate is presented. If on a particular day one‟s child cannot participate, please send a signed note to the phys. ed. teacher. Programs offered during PE instruction may include but not be limited to: fitstart, rope skipping, running (distance, sprint, and cross country), volleyball, archery, basketball, baseball/softball, soccer, dance, gymnastics, badminton, lawn bowling, horseshoes, Presidential Physical Fitness Testing, and School Olympic Games and Field Day. There will also be a strong emphasis on personal fitness, nutrition, and healthy lifestyle options. Students in grades 5-8 will receive health curriculum objectives through PE. COMMUNITY ACTIVITIES: Yoga classes are held on Thurs. pm. Gym is also available for community meetings, scout activities, etc. after Board‟s approval of a facility‟s use form. 8 ACS Student Handbook, 2009-2010 GUIDANCE and COUNSELING SERVICES for STUDENTS The school will contract a full array of psychological services, including: counseling (individual, small group, and family); consultation with parents and teachers regarding issues in learning and behavior; interventions such as social skills training, behavior management, and crisis management; assessment of academic skills, learning aptitudes, emotional development, and eligibility for special education; and, prevention strategies focused on identifying potential learning difficulties, working with children who are at- risk of failure, and assisting parents and teachers in designing programs for disruptive students. Referrals will be accepted from parents, teachers, and students (self-referrals) using appropriate referral forms. HEALTH SERVICES PROGRAM AND ADMINISTRATION OF MEDICATION Through a grant, ACS will participate in a Pamlico County School Health Services Program. All medications will be administered in accordance with the Medication Administration Policy and all medications to be given at school require an AMF (Authorization of Medication Form) signed by the parent and physician. Please refer to the school website, www.arapahoecharter.wordpress.com to read approved policies or obtain forms relating to health. Access for ACS students to the SMILE mobile for dental screening service will be provided. Appropriate inquiries should be directed to Nurse Nancy Welles. It is very important that the school has accurate phone numbers and emergency contact numbers at all times. Please be sure to update these numbers and contacts and keep us informed of any special medical needs of your child. In the event that your child becomes ill or injured at school, we will notify you as soon as possible. Please do not send your child to school if they have had fever, vomiting, or diarrhea in the past 24 hours. Please keep them at home. This is in their best interest and the interests of the other children and staff. Please read the information available on this website regarding meningitis, flu, HPV, and sixth grade immunization requirements. Please contact the school nurse with any questions. AFTER SCHOOL CARE PROGRAM An after school child care program is available to you and your child on the days that school is in session. The program is in operation Monday through Friday from 3:00 p.m. to 6:00 p.m. The fee schedule will be as follows: weekly - $30.00; daily - $8.00; or hourly - $4.00. Childcare will not be available during holidays and teacher workdays. All fees are due on Friday, otherwise students may not attend the after school program until all fees are current. (7-10-08) RETURNED CHECK POLICY During the July 7, 2005 Board meeting the following policy was adopted concerning NSF (insufficient funds) checks. 9 ACS Student Handbook, 2009-2010 A person who writes a bad check and then makes good on the check amount immediately is forgiven. That person can continue to write checks to the school. A person who writes a bad check and does not make it good one month after being notified will be on a cash, money order, or certified check basis only. Personal checks will no longer be accepted from this person. A person who writes a second or a third, etc, bad check must, in addition to the check amount, pay the fees charged. This person will forfeit the right to pay by personal checks any money due to ACS. The name of the person whose personal checks no longer can be accepted will be given in a written memo to those persons normally receiving funds from that person (cafeteria, teachers, front office). TELEPHONE PROCEDURES The school telephone is for business and emergency calls only. Teachers should not be interrupted during instructional time. Necessary plans should be made with children BEFORE they leave home in the morning. Any change in a student‟s transportation must be received BEFORE 2:30 PM. The phone may not be used by students to make social arrangements. VISITS TO SCHOOL AND CLASSROOM Parents and visitors are always welcome at ACS. In order to ensure a safe environment all parents and visitors must sign in at the office upon arrival and wear a visitor identification pass while on campus. If you are signing out your child early, sign the log and ask office staff to call your child from the classroom to the office. Please do not go to the classroom to call either the teacher or your child out. If you are volunteering in the classroom or assisting with a special event, please sign in at the office and wear a visitor‟s identification pass before going to the classroom. Thank you for being involved in our school and your child‟s education. ARRIVAL AND DEPARTURE TIMES Children are expected to arrive at school on time and to remain throughout the school day. Missing any part of a school day causes your child to fall behind in class and should be avoided whenever possible. Arrival: Teachers are expected to be in their rooms by 7:45 a.m. as the buses are scheduled to arrive at that time. Students may be dropped off starting at 7:30 a.m. at the side door of the library. Parents should watch their children enter the library door to make sure that they go directly to the library. Dismissal: School is dismissed at 3:00 p.m. Students should go directly to the bus or parent‟s car. Playground supervision is not provided either before or after school. Students not picked up by 3:15 p.m. or left unattended will be sent to the After School Program where parents will be expected to pay for services. (Pick up before 4:00 - $4:00, 4:00-6:30 - $8.00) Teachers are expected to remain on campus until 3:20 to complete their professional duties. Students who remain after school for athletics or other events will require a note of permission from the parent/guardian. These students will not be allowed to leave campus and adults will supervise/monitor behavior. Parents must pick up these students as soon as the event is over. Early Pick Up: If a student is to leave class early, please make arrangements with the teacher in advance in order to limit the amount of classroom disruption and ensure that all assignments have been received. Students being picked up early in the day must be “signed out” in the office. Office staff will call your child to the office. We ask that parents/guardians do not go to the classroom. 10 ACS Student Handbook, 2009-2010 Leaving the Campus: Students will not be allowed to leave campus during the school day without his/her parent‟s signed permission. This will include all events and field trips. ABSENCES AND TARDIES The basis for success in education starts with students being prompt and regular in attendance. Any student arriving after 8:00 a.m. will be marked tardy. Students will be marked absent if he/she arrives after or checks out of school before 11:30 a.m. Tardy students will receive a „tardy slip of paper‟ when they sign in at the office which must be given to the teacher upon arrival in the classroom. (Students in Grades 5-8 should take a „tardy slip‟ to both the homeroom teacher and to the teacher of the coursework at the time of arrival). After four (4) tardies the teacher is required to schedule a conference with the parent/guardian requesting more diligence in on-time arrivals. After seven (7) tardies, the Administrative Director will send a letter to the parent/guardian, explaining the need for more on-time responsibility, asking for a solution to the tardy problem, and advising the parent/guardian that After the tenth (10th) tardy, the Administrative Director will suspend the student and send a report to the Department of Social Services. Absent students will be required to give his/her teacher a note, signed by parent or guardian, upon returning to school stating the reason for the absence. If not, the absence will be considered unexcused. An excused absence will be granted for a legitimate reason, some of which may include, but not be limited to: illness, death in family, doctor appointments. If a student is absent for more than 5 days in any 9 week grading period, a conference with the parent is required. If the parent fails to attend the conference a letter will be sent to the parent notifying that the school considers the child to be truant. Truancy may be reported to the Department of Social Services. It is a student‟s responsibility to ask for all assignments that he or she might have missed due to an absence and make up the work missed. If the parent/students are aware of an absence in advance, they should request the work before the absence occurs and submit completed assignments upon their return. FIELD TRIPS We make use of the community and regional resources as part of the curriculum. Carefully planned field trips will be fully supervised by teachers and parent volunteers (when needed). Parental written permission is required before your child may participate in a school-sponsored field trip. The school- generated form should be signed on both sides. We request that parents who are accompanying classes on field trips do not bring preschoolers. INTERNET USE 11 ACS Student Handbook, 2009-2010 Monitored student Internet use is available in the Computer Lab, library, and in the classroom. Parents are requested to sign permission forms in order for their children to be allowed access to the “World Wide Web” with all the consequences of its misuse as outlined in the Code of Conduct (Addendum A, Section IA, and Section IIE). SCHOOL PICTURES Individual pictures of students will be taken in the Fall. These will be used for the yearbook. Full length and class pictures will be taken in the Spring. Exact dates and costs will be announced in future notes from the school and will be posted on the school calendar. Student images and audio may be used for school purposes including the school‟s website. Parents will be required to sign a release form authorizing the ability of their child to be photographed, videoed, and / or audio taped. TEXTBOOKS AND OTHER EQUIPMENT Textbooks and other equipment are furnished to students by the school on a loan basis and should be treated as borrowed property. Students are entrusted with the responsibility of taking care of the books and equipment (to the extent that they are not damaged beyond ordinary use) until the end of the school year. If a student damages, misplaces, or has a book stolen, he/she is responsible for its replacement cost. The teacher will notify parents of the replacement value or damage costs. INCLEMENT WEATHER POLICY and ALERT NOW service (Critical Incidence Response Plan – 4-06) In the event of a natural disaster, such as a hurricane or ice storm, that can normally be predicted before the start of a school day, the Administrative Director will make a decision regarding school cancellation, late start, or early dismissal. In the spring of 2007 ACS subscribed to the ALERT NOW service. Automatic phone calls will be sent to all staff and students‟ homes with closing or delay information. It is imperative that up-to-date contact information be in the ALERT NOW database. Closing and delay information, will also be posted at WNCT-TV, WCTI-TV, WITN-TV. If no announcement has been made prior to 7:30 AM, school will be operating as usual. If the school is already in session and conditions are determined to be safe to release students and staff by the Incident Coordinator (IC), early dismissal will be announced by the IC or designee. If the weather becomes severe during the school day, the school may be required to dismiss early with little or no time to inform parents, other than the ALERT NOW service. We will make every effort to insure safe transportation for your child. GATEWAY PROMOTION POLICY In addition to local promotion requirements, all North Carolina public school students in the “Gateway Grades” 3, 5, and 8, are required to meet statewide promotion standards. These requirements are: Grade 3 students must: 12 ACS Student Handbook, 2009-2010 Meet local promotion requirements Demonstrate grade-level proficiency by scoring at Level III or above on state‟s End-of-Grade tests in reading and mathematics Grade 5 students must: Meet local promotion requirements Demonstrate grade level proficiency by scoring at Level III or above on state‟s End of Grade tests in reading and mathematics Demonstrate adequate progress in writing by scoring at or above proficiency Level III on grade 4 writing assessment Grade 8 students must: Meet local promotion requirements Demonstrate grade level proficiency by scoring at Level III or above on state‟s End of Grade tests in reading and mathematics Demonstrate adequate progress in writing by scoring at or above proficiency Level III on the grade 7 writing assessment Students in Gateway grades who do not achieve a level III in either math or reading will be given the opportunity to retake the test. If this score is also below standard, the school system will provide focused intervention, such as summer school. The student can then take the test a third time to determine eligibility for promotion. An appeal process is available. Should you have any questions regarding the Gateways, please contact the teacher or school Administrative Director. PERMANENT RECORDS See the section of this handbook entitled Family Educational Rights and Privacy Act of 1974. DIRECTOR’S LIST AND HONOR ROLL The Honor Roll and Director‟s List is published for grades 3-8 at ACS. To be on the Honor Roll your child needs to have a 9-week average of 89.5 to 94.45. To be on the Director‟s List your child needs a 9 week average of 94.5 or higher. A small occasion of recognition shall be awarded to both groups of students each 9 weeks. ACADEMIC BANQUET The ACS Parent Teacher Organization hosts an Academic Banquet at the end of the school year to honor students in grades 3-8 who have maintained an overall 90 or above (89.5) grade point average for the first three grading periods. Parents, grandparents, and friends are invited to attend for a nominal cost of a meal. S.W.A.T. TEAM The School Wide Assistance Team is a problem-solving and coordinating team that assists students, families, and teachers to seek positive solutions for maximizing student potential. It also provides an opportunity for school staff, parents, community agencies and others to present concerns about individual 13 ACS Student Handbook, 2009-2010 students. S.W.A.T. team meetings must be held prior to a referral to Special Education to explore possible modifications to the regular classroom setting before testing can be done. BEHAVIOR AND DISCIPLINE For a complete description of the ACS Student Code of Conduct and Consequences please refer to Addendum A at the end of this handbook. During the school year committees will be exploring the use of the existing Discipline Code with different applications for each grade level building (K-2, 3-5, and 6-8) SCHOOL DRESS CODE (Board approved 5-24-07) Standardized Dress Code In order to provide the most positive learning environment possible, the Arapahoe Charter School Board of Directors believes that a standardized dress code should be instituted on all grade levels. We are by no means alone in this view. There is a nationwide effort underway to implement a strict standardized dress code that is no doubt rooted in strategies to assist in maintaining and improving order in classrooms, to help sustain the focus on instruction and learning, to foster more adherence to discipline, to improve self-esteem among the student population, and to invoke a higher feeling of school pride. Further, we expect that a standardized dress code will promote respect for teachers, decrease unhealthy competition involving fashion trends and dress, ease the strain on parental clothing budgets, and allow for easy identification of intruders on campus. For all of these reasons, the Arapahoe Charter School Board of Directors began implementing a mandatory standardized dress code for students in all grades beginning in the 2006-2007 school year. Implementation This mandatory standardized dress code shall continue to be implemented for all students in grades kindergarten through eighth during the 2008-2009 school year. Student and Parent Notification It is the responsibility of the Administrative Director to communicate the information contained in this policy so that students and parents are able to comply with the school uniform dress code requirements. School Standardized Dress Code A. Shirts and Blouses 1. Shirts and blouses must be collared and have sleeves. Pullover shirts, known as golf or polo shirts, turtlenecks, and button-down shirts or “oxford” shirts are acceptable. ACS sponsored shirts are also acceptable. 2. Shirts and blouses must be solid colors. Those with more than one color will not be permitted. 3. Shirts and blouses may not bear any emblems, insignias, logos, or slogans, other than that of Arapahoe Charter School. 14 ACS Student Handbook, 2009-2010 4. Shirts and blouses may be tucked in. If left out, shirts must be 3” to 5” below the waist but no longer than hip length. 5. Undergarments shall not be visible at any time. B. Bottom Wear 1. Boys may wear shorts, pants, or blue jeans. Girls may wear shorts, dresses, pants, skirts, jumpers, skorts, capris, or blue jeans. Leggings are not a substitute for slacks. 2. Bottom wear must be of a solid color. Bottom wear with more than one color, decorative stitching, drawing, writing, sequins, studs, etc. will not be permitted. 3. No bottom wear that is bleached, torn, or ragged will be permitted. 4. Baggy/oversized pants are not permitted. 5. All bottom wear must be worn at waist-level. 6. Undergarments shall not be visible at any time. 7. The length of shorts, skirts, skorts, dresses, and jumpers shall be modest and of sufficient length. These articles of clothing should be no shorter than three inches above the top of the knee when standing and, at no time, shorter that the length of a dollar bill placed as a measuring tool at the top of the knee. C. Sweaters, Sweatshirts, and Undershirts 1. Sweaters, sweatshirts, vests, and visible under shirts must be of a solid color. White undershirts are permissible. 2. Sweaters, sweatshirts, vests, and undershirts may not bear any emblems, insignias, logos, or slogans, other than that of Arapahoe Charter School. 3. Sweaters and sweatshirts must be worn no less than three (3) or more than five (5) inches below the waist. D. Jackets/Coats 1. Jackets must be appropriately sized and may not be baggy or oversized. E. Shoes 1. Shoes should be appropriate for safety and comfort. Shoes must have enclosed toe and heel such as tennis/athletic shoes. Athletic shoes must be worn for P.E. instruction. 2. Shoes must be tied and properly fastened at all times. 15 ACS Student Handbook, 2009-2010 3. Oversized shoes are not permitted. F. Headwear 1. Headwear may not be worn inside the school building. This includes, but is not limited to: bandanas, rags, headbands, scarves, hats, combs, etc. 2. Sunglasses shall not be worn inside of the school buildings G. General 1. All clothing, to include shoes, must be the appropriate size for the student. Holes/tears in shirts/blouses, bottom wear, or any attire is prohibited. 2. All clothing shall be worn appropriately. Clothing will not be worn inside-out or backwards. no rolled up pants, rolled down shorts, or unfastened bib overalls are permitted. 3. No gang-related clothing, accessories, symbols or intimidating manner of dress shall be allowed. 4. No adornment that reasonably could be perceived as or used as a weapon shall be allowed. This includes but is not limited to chains and spikes. 5. Other than shirts with the school name, no clothing shall display wording, letters, numbers, or graphics. This includes but is not limited to displays of profanity, suggestive phrases, gang affiliation, alcohol, tobacco, drug advertisements or other inappropriate phrases or symbols. H. Accommodations 1. Reasonable consideration shall be made for those students who, because of a sincerely held religious belief or medical reason, request a waiver of a particular guideline for dress or appearance. The waiver request shall be in writing and from the parent or guardian and approved by the Administrative Director or his/her designee on an annual basis. 2. Reasonable accommodation shall be made by the Administrative Director for students involved in special duties, activities, or projects approved by the school. This would include but not be limited to athletics, vocational classes and projects, P.E. classes, special events, and other activities that require non-conforming dress. Discipline 16 ACS Student Handbook, 2009-2010 Compliance with this policy is mandatory. Students transferring in from other school districts will have a two-week grace period before compliance becomes mandatory but must still abide by the general provisions of the dress code. A student in violation of the standardized dress code may be subject to various measures. For initial or minor violations, simply notifying the student and parent of the violation and immediately correcting the problem should be sufficient. For repeated or patently offensive violations that demonstrate a conscious decision not to adhere to the standardized dress code requirements, the student may be subject to more severe discipline, up to and including in-school or out-of-school suspension. Both administrative and teaching staff should be proactive in encouraging full compliance with no more discipline than is reasonably necessary. The following disciplinary measures will generally apply to violations of this policy: 1st Offense Conference with student. Student will be placed in chill-out/isolation until changed into proper attire provided by the school or proper attire is brought to school. Confiscation of unauthorized items (i.e. chains, do-rags, hats, bandanas, etc.); Parent notification required 2nd Offense Maximum of 1 to 3 days suspension Documentation will be placed in discipline file Parent notification required 3rd Offense Maximum of 4 to 10 days suspension Documentation will be placed in discipline file Parent notification required. If a parent or student disagrees with the decision of the ACS staff, they may appeal the decision by using the school‟s Grievance Procedure found in the Student Handbook (Addendum C). BUS CONDUCT & SAFETY The staff and the Board of Directors of Arapahoe Charter School believe that discipline on the school bus is necessary to provide students and bus drivers with a safe environment in which to go back and forth to school. Riding the school bus is a privilege that can be taken away at anytime for disruptive or unsatisfactory behavior. A signed note will be required for a student to ride any bus to which he/she is not assigned. Such a note will also be required if a student is to be picked up from or dropped off at any other location than is normal. ARAPAHOE CHARTER SCHOOL BUS BEHAVIOR EXPECTATIONS CONTRACT 17 ACS Student Handbook, 2009-2010 This bus behavior contract outlines the expectations that each student riding buses at Arapahoe Charter School will be required to meet. Consequences for not following bus guidelines are also outli ned. 1. All students are to remain seated unless boarding or exiting the school bus. 2. Students are to sit properly in their assigned seats. 3. For safety reasons, students are expected to keep hands, feet, book bags, band instruments, and athletic equipment out of the bus aisles. 4. No gum, food, or drink is allowed on the school bus. 5. Loud talking, screaming, or horseplay will not be tolerated. This creates a distraction to the driver. 6. No electronic games, CD players, MP 3 players, I-pods, or cell phones are allowed on buses. These items will be confiscated by the driver and given to administration. 7. There will be no profanity on the school bus. 8. All bus riders will keep their hands and feet to themselves and away from other riders and their property. 9. There will be no objects thrown from the bus windows and students will keep hands, arms, and heads inside the bus windows. 10. Students damaging or destroying the school bus will be financially responsible for repairing any damage. 11. Cologne, aftershave, perfume, or other similar items will not be sprayed on the school bus due to the allergies that can be triggered of other students or the driver. 12. Students will be absolutely silent at all railroad crossings. 13. Students will respect the driver and his or her instructions at all times without backtalk. 14. Students are not to behave in a manner that may take the attention of the driver away from the road. 15. All other school policies and rules apply to students on an Arapahoe Charter School bus. Consequences: Assigned based on severity of the behavior 1. Driver warns student. 2. Student referred to administration and parents notified. 3. Lunch detention. 4. After school detention. 5. Loss of bus privileges (length of time to be determined by administration). If a student continues to be a disruption, he or she could lose transportation privileges for the remainder of the school year. While this is our last resort, we can not jeopardize the safety of the other students. The safety of students is ALWAYS our primary goal! FIRE AND SEVERE WEATHER DRILLS/BOMB SCARES Every precaution is taken to ensure the safety of your child during normal school hours. Periodic fire, bomb, and critical response drills are executed to make certain students learn proper safety procedures and adhere to all safety guidelines. SAFE SCHOOL PLAN A copy of Arapahoe Charter‟s Safe School Plan, submitted to NC Department of Public Instruction on June 30, 2006, is available for viewing on the school website, www.arapahoe.charter.k12.nc.us. The ultimate purpose of the Safe and Orderly School Plan is to present ACS‟s efforts to keep our school a safe, orderly, and caring learning environment for all students. Included in the Plan is the requirement to notify ACS students‟ parents of an addendum to Chapter 115C of the North Carolina General Statutes (i.e. House Bill 18 ACS Student Handbook, 2009-2010 1032). This legislative act addresses the „permissible use of seclusion and restraint in public schools and the provision to train school personnel in the management of disruptive and dangerous student behavior‟. House Bill 1032 also requires ACS to „notify all parents or guardians of all local Board policies developed to implement the mandates‟ in the bill. Included in those policies is the need to „report and document all permissible and prohibitive incidences involving restraint, seclusion, and isolation‟. A copy of 155C-391 and it‟s House Bill 1032 Addendum, with definitions of terms used, may also be found on the school website, www.arapahoecharter.wordpress.com FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT The Family Educational Rights and Privacy Act (FERPA) is a federal law that governs the maintenance of student records. A student folder with student identification number will be established and maintained on every student. Under the law, parents/guardians of students, or students, if they are at least 18 years of age, have the right to inspect records kept by the school about the student, and the right to correct inaccuracies in the records. Access to the records by persons other than the parents/guardians of the student is limited and generally requires prior consent by the parents/guardians and 18-year-old students under FERPA. Copies of this policy are located in the administrative office. Complaints about failures of Arapahoe Charter School to comply with the Family Educational Rights and Privacy Act may be made, in writing, to FERPA Office, Department of Education, 333-C Street, SW, Washington, DC 20202. IDEAS FOR HELPING YOUR CHILD Your child‟s education is a result of good teamwork between parent, teacher, and student. Parents can do their part to enhance the team‟s performance: Read to and with your child daily Supply the necessary tools for your child - paper, pencils, etc. Make sure your child attends school each and every day it is in session. Comply with the drop off and pick up times. Notify the school if your child will be absent and follow up with a signed note. Support the school Discipline Policy. Attend conferences requested by your teachers or Administrative Director. Cooperate with the school to make homework effective Know all assignments are expected to be completed and returned. Provide your children with suitable study conditions (desk or table, lights, books and supplies) Reserve a time for homework, and TURN OFF THE TELEVISION. Encourage your children, but avoid undue pressure. Show interest in what your children are doing, but don‟t do their work. Get involved in the classroom, on working committees, and school governance. Set a priority in your home and READ, READ, READ!!!!! 19 ACS Student Handbook, 2009-2010 CAFETERIA ITEMS AND PRICES BREAKFAST: Grades K-8 $1.10 LUNCH: Grades K-8 $2.00 Adult a la carte Adult a la carte CAFETERIA ACCOUNT: If a student‟s cafeteria account falls $5.00 or more in arrears. Letters will go home monthly to collect balances due in the cafeteria accounts. (7-12-07) Bottled Water is available from machine for $.50. Money for water must be brought daily, and cannot be taken from the student‟s account money. Free and Reduced Lunch applications are available from homeroom teachers and the ACS office. Families are encouraged to submit signed applications (in sealed envelopes if desired) to the school. The amount of federal $ ACS receives for its Title I instructional program is proportional to the percentage of Free and Reduced Lunch applications that are signed and returned to the school. Your family‟s participation in this program will generate much-needed dollars for instruction that would otherwise be lost. Because of increased parental cooperation in 2008-09, ACS increased participation in the Title I program by 25% with a subsequent increase in Federal dollars. Thank you, and please continue your support by turning in the applications in August 2009. PARENT INVOLVEMENT PROGRAM The faculty and staff of Arapahoe Charter School recognize the value of having parents actively involved in their child's teaching/learning process. We want our students' parents well informed of school activities and the student's academic progress. A volunteer program is available for parents and other service-minded individuals who wish to become regular classroom volunteers, serve on committees, help organize events, or provide needed skills/maintenance to the school facilities. If interested in becoming a volunteer, please contact your child's teacher or the school office at 249-2599. If unable to volunteer, we encourage you to have frequent communications with your child's teacher. We encourage all parents to become active in school governance. You are invited to attend any/all meetings of the Board of Directors. They are held on the second and fourth Thursday of each month. Notice of special called meetings will be posted at the school. There are three positions on the Board of Directors that are designated for parent representation. Each representative serves for a three-year term. One parent member comes off the Board each year and a new member is elected on the Tuesday before Labor Day. If you are interested, make your intentions known to the Nominating Committee Board of Directors. Regular PTO meetings are scheduled throughout the year to keep you informed on current issues (notation of dates are on school calendar). Informative PTO Bulletins, which will be taken home by students and placed on the website, will be added as an alternative to additional meetings. Open Houses and other events are also scheduled at the school. Opportunities are available to serve as a PTO officer, chair a committee, or work on a fundraiser or social event. Please contact PTO President, Buddy Cox. As a parent, you were your child's first teacher, and you still play a very important role in his/her learning. Working together, we can make a difference in each child's future. 20 ACS Student Handbook, 2009-2010 Addendum A ARAPAHOE CHARTER SCHOOL STUDENT CODE OF CONDUCT (Revised May 2000) I. INTRODUCTION A. STATEMENT OF PURPOSE The Arapahoe Charter School recognizes its responsibility to provide each student an equal opportunity to receive an education and to provide an atmosphere in the schools which is conducive to learning and which protects student freedoms guaranteed by the United States Constitution. Students are also governed by the law in the same way and manner as the law protects them. The most effective methods of student discipline are preventive. Preventive, in that students are studied to understand their individual needs and assigned to a program in the school using a curriculum to satisfy their needs. Students may be better understood when a triangle approach involving the student, the parent, and the school is the guide to understanding. Preventive discipline by helping students overcome barriers they encounter through positive curriculum experiences will help to prevent reactive or punitive discipline. Every effort must be exhausted when planning the curriculum to provide for student needs. The complex sociological nature of the communities and students that schools serve do, unfortunately, require policies with rules and regulations to govern conduct. In order to meet these responsibilities, the Board of Directors provides this policy. This policy applies to all school functions including school transportation. School transportation refers to school buses, activity buses, chartered buses, and any other type of transportation provided by the authority of the Board of Directors. Transportation is a privilege and can be taken away if rules are violated. The Administrative Director can suspend students from riding school buses based on inappropriate behavior on the bus or at the bus stop. The procedures that are included in this policy/regulation pertain to school and transportation functions. School transportation 21 ACS Student Handbook, 2009-2010 violations may result in suspension from riding the school bus as opposed to suspension from school. This decision will be at the discretion of the Administrative Director or the Board of Directors. Any students who refuse to comply with the policies of the Board of Directors or rules and regulations of the Administrative Director, teacher, or other authorized school employee shall be held in violation of the Student Code of Conduct. Students in violation of the policies, herein are subject to one or more of the following disciplinary actions as prescribed: Disciplinary Actions: 1. Restitution 4. Work Detail/School Service 7. Long Term Suspension 2. Probation 5. In-School Suspension 8. Schedule Revision 3. Detention 6. Short Term Suspension 9. Expulsion 10. Prosecution in the Courts NOTE: Corporal punishment is not permitted in the Arapahoe Charter School. However, the Administrative Director, Teachers, Substitute Teachers, Voluntary Teachers, Teacher Assistants, Student Teachers, and other school personnel, when given authority over some part of the school program may use reasonable force in the exercise of lawful authority to restrain pupils and otherwise maintain order. It should be understood that this policy is not intended to restrict in any way the authority of the Administrative Director to make such rules, not inconsistent with this policy, as they are authorized by law to make for the governance and operation of their respective schools and with the authority of teachers to make such rules, not inconsistent with this policy, as they are authorized by law to make for their respective classes. This student discipline policy shall be available at school. B. DEFINITIONS 1. Student – any person attending the Arapahoe Charter School. 2. Teacher – an individual designated as a teacher, substitute teacher, voluntary teacher, teacher‟s assistant, student teacher, and given authority over some part of the school program by the Administrative Director. 3. Administrative Director – the school Administrative Director or any other school professional to whom the Administrative Director may officially delegate authority. 4. 5. Board – The Board of Directors of the Arapahoe Charter School 6. Parent – the natural parent, legal parent, or person serving in the place of the parents. 7. Classroom – any instructional area over which the school has supervisory responsibility. 8. Ancillary Locations – other locations such as busses, grounds, cafeteria, etc. over which the school has supervisory responsibility. 9. Hearing – the provision for direct communication between the principal and the student to assure the opportunity for defensive response and any other responsible person who can provide information 10. Appeal – request for review of a disciplinary action to the Board of Directors. 11. Short Term Suspension – removal from school for a period up to and including ten (10) school days. (G.S. 115C-391) 12. Long Term Suspension – removal from school for more than ten (10) school days. This can exceed the days remaining in the present school year. (G.S. 115C-391) 22 ACS Student Handbook, 2009-2010 13. In-School Suspension – short or long term suspension from regular classroom into a classroom where the student works away from classmates. 14. Expulsion – (G.S. 115C=391) suspension for the remainder of a student‟s school life. 15. Restitution – the replacement or payment for property taken, damaged, or destroyed. 16. Detention – for disciplinary offenses students may be assigned detention at the discretion of the teacher, the principal, or designee. Students assigned detention after school hours must be given 24 hours notice to arrange for transportation. 17. Work Detail – School Service – the Administrative Director or designee may assign a student to the school work detail for minor offenses. Work details may be assigned as options to other punishments. 18. Prosecution – students who violate the criminal law and the civil law while at school are subject to prosecution by the courts. 19. Schedule revision – students instructional day may be altered by reducing class assignments C. APPLICATION The Administrative Director or designee shall deal with instances of allege misconduct whenever: 1. A teacher refers a problem of discipline in instructional or ancillary areas to the Administrative Director. 2. A misconduct violates the rules and regulations adopted by the school or the Board of Directors. 3. The cumulative acts of misconduct of an individual student warrant such. 4. The alleged misconduct violates the public school laws and/or General Statutes of N. C. 5. The Administrative Director deems it advisable to deal with misconduct. D. INVESTIGATION AND DUE PROCESS PROCEDURES The Administrative Director or designee shall investigate alleged misconduct offenses. The student has a right to be accorded specific minimal due process procedures before being disciplined for acts of misconduct. Simply stated, due process procedures include: 1. the right to be told of the rules 2. the right to be told which rules have been violated (informed of the charges) 3. the right to be given the opportunity to present his/her version of the facts. SPECIAL NOTE: Written documentation should be on file verifying that students were Provided correct due process procedures for every discipline case. II. CODE OF CONDUCT A. SPEECH Schools have the right to set limitations on the time, place, and manner of public speech. Students have the responsibility to understand that any speech, be it verbal, written, or symbolic, which materially or substantially disrupts classroom work, school activities, or school functions, or infringes upon the right of others is not protect by the Constitution and is prohibited at schools and at school-related activities. The following types of speech are prohibited: 1. Profanity – words which are clearly considered profane by contemporary community 23 ACS Student Handbook, 2009-2010 standards of behavior. 2. Obscenity – words that describe sexual conduct and which, read as a whole, appeal to a prurient interest in sex, portray sex in a manner offensive to contemporary community standards, and do not have serious literary, artistic, political, or scientific value. 3. Fighting or abusive words – words which are spoken solely to harass or injure other people, such as threats of violence, defamation of character or defamation of a person‟s race, family, religion, or ethnic origin. 4. Disruption – speech, be it verbal, written or symbolic which materially and substantially disrupts classroom work, school activities, or school functions, such as demonstrations, “sit-ins”, “boycotts”, or simply talking in class when told not to do so by the teacher. B. PRESS Censorship by school officials is limited to the production of concrete evidence that a given article is likely to materially and substantially disrupt the school. A policy is available to handle possible censorship. C. ASSEMBLY Schools will set limitations on the time, place, and manner of assembly. All meetings are to be scheduled with the knowledge and approval of the principal. Meetings shall not interfere with the health and/or safety of other persons or their property. D. DRESS AND APPEARANCE Students are responsible for using sound judgment in dress, grooming, and personal hygiene so that health and safety problems are not created and the educational process is not materially or substantially disrupted. The Arapahoe Charter Student Handbook contains the specifics of the dress code (p. 14). Regardless, the Administrative Director has the authority to regulate student dress especially if the dress is disruptive, obscene, offensive, or unsafe. Example: Shoes are required at all times for safety reason. E. INTEGRITY 1. Cheating – Cheating includes the actual giving or receiving of any unauthorized aid or assistance or the actual giving or receiving of unfair advantage on any form of academic work. 2. Plagiarism – Plagiarism includes the copying of the language structure, idea, and/or thought of another and representing it as one‟s own original work. 3. Falsification – Falsification includes the verbal or written statement of any untruth. 4. Violation of Copyright Laws – Violation of Copyright Laws includes the unauthorized duplication of printed material and computer software. 5. Violation of Computer Access – Violation of Computer Access includes willfully, directly, or indirectly accessing or causing to be accessed any computer, computer system, computer network, or any component thereof without proper authorization. F. FREEDOM FROM FEAR, HARM, AND VIOLENCE In order to preserve this right, every student is responsible for observing the following rules at school and at school-related activities: 24 ACS Student Handbook, 2009-2010 1. Students shall comply with all lawful directions of school personnel who are authorized to give such directions during any period of time when they are subject to the authority of school personnel. 2. No students shall, by use of passive resistance, noise, fear, intimidation, coercion, force, violence, or any other kind of conduct intentionally cause the disruption of any lawful function, mission or process of the school, nor shall any students urge any other student to engage in such conduct. 3. No student shall, on or off school premises, engage in any protest, march, picket, sit-in, boycott, walk- out, or similar activity which has as its purpose the disruption of any lawful function, mission or process of the school to which the student is assigned or to any other school. 4. Students attending school shall not be in possession of any tobacco product in any school building, on any school day. 5. Students shall not wrongfully break and/or enter into school buildings, classrooms, storerooms, lockers, or buses. 6. No student shall engage in any game of chance involving money or shall otherwise gamble in any school building, or any school premises, or on any school bus, or off the school grounds at any school activity, function, or event before, during, or after school hours, or during any period of time when he/she is subject to the authority of school personnel. 7. Specific Offenses and Uniform Discipline – Uniform disciplinary actions are listed for students who, through investigation and the application of due process procedures are in the judgment of the principal or designee guilty of a specific offense. In addition to school discipline, the principal or designee is required to notify law enforcement officers of violations of criminal laws. Skipping class or school truancy and tardiness are defined in the attendance policy and regulations. a. Trespassing: Trespassing is defined as unauthorized presence on school property or ancillary areas which includes being on school property or at sanctioned school activities during a term of suspension or in-school suspension. 1st offense: Suspension – up to 5 days nd 2 offense: Suspension – up to 10 days rd 3 offense: Long-term suspension. Criminal prosecution. b. Insubordination/Disrespect – refers to willful disobedience and disrespect of school or classroom rules or school personnel and/or willfully ignoring or disobeying the lawful directives of school personnel in authority. 1st offense: Detention or Suspension – up to 3 days nd 2 offense: Suspension – up to 5 days 3 or more offenses: Suspension – 10 days c. Giving False Information/Identification to School Personnel: - Refers to giving false information/identification such as name, address, phone number and vital parental information such as name, address, phone number, and place employment. This also applies to any other information pertinent to the function of the school. 1st offense: Detention/Suspension up to 3 days nd 2 offense: Suspension – up to 5 days 3 or more offenses: Suspension – up to 10 days d. Abusive Language (Profanity, Obscenity, Fighting Words, Disruption) – refers to any language considered to be profane, obscene, racially insulting or referring to one‟s character or to one‟s family‟s character in an insulting or abusive way. Abusive language also includes any obscene gestures or symbols which convey insulting 25 ACS Student Handbook, 2009-2010 messages. Since abusive language directed at or to a school employee can have the effect of disrupting the orderly operation of the school, these will be dealt with more severely than those not so directed. 1. Abusive Language Directed at School Employees: 1st offense: Warning/Detention/Suspension – up to 10 days/long term suspension nd 2 offense: Suspension up to 10 days/long term suspension 2. Abusive Language Directed Toward Others: 1st offense: Warning/Detention/Suspension – up to 3 days nd 2 offense: Suspension – up to 5 days 3 or more offenses: Suspension – up to 10 days/long term suspension e. Threatening School Personnel - A threat is a promise to harm someone bodily or harm property. 1. Warning/Detention/Suspension up to 10 days/long term suspension/expulsion 2. Referral to the Neuse Center for Mental Health or other professional for an Assessment. 3. Parent conference at the time of suspension and upon return to school with documentation of Assessment. 4. Parent involvement in the student‟s assessment. 5. If indicated by the assessment, participation in individual and/or group counseling. Law enforcement may be notified of any incident involving communicating threats. f. Threatening Other Students – A threat is a promise to harm someone bodily or harm property. 1. Warning/Detention/Suspension up to 10 days/long term suspension/Expulsion 2. Referral to the Neuse Center for Mental Health or other professional for an Assessment. 3. Parent conference at the time of suspension and upon return to school with documentation of Assessment. 4. Parent involvement in the student‟s assessment. 5. If indicated by the assessment, participation in individual and/or group counseling Law enforcement may be notified of any incident involving communicating threats. g. Inappropriate Sexual Behavior - The teacher will determine what is unacceptable contact between sexes. Each child is expected to conduct himself in an appropriate manner according to age. Unacceptable behavior will be referred to Principal or designee. h. Willful Destruction or Defacement of School Property – Refers to rendering school property unstable or in need of refinishing, repair, or replacement. 1st offense: Detention/Suspension up to 3 days and Restitution 2nd offense: Suspension up to 5 days and Restitution 3rd offense: Suspension up to 10 days and Restitution 26 ACS Student Handbook, 2009-2010 i. Assault and Battery- Shall be defined as striking another person with body or with objects with intent to inflict punishment or bodily harm. No student shall intentionally hit, shove, scratch, bite, block the passage of, or throw objects at a student or other person. A student or employee who is attacked may use reasonable force in self-defense but only to the extent to free himself from the attack and notify proper school authorities. A student may be disciplined even though he/she may not have provoked the incident. 1.The consequences listed below are to ensure parental involvement in each of items a-g listed in #2 below. a. Warning/Detention/ Suspension up to 10 days/long term suspension/expulsion b. Referral to the Neuse Center for Medical Health or other professional for an Assessment c. Parent conference at the time of suspension and upon return to school with documentation of Assessment d. Parent involvement in the student‟s Assessment e. If indicated by the Assessment, participation in individual and/or group counseling 2.Law enforcement may be notified and students may be subject to arrest. a. Assault and battery on School Personnel: Consequence: Up to 10 days suspension/long-term suspension, up to 365 days/Expulsion b. Assault and battery of a student by another student, Consequence: Up to 10 days suspension/long-term c. Assault and battery of a student by two or more students Consequence: Up to 10 days suspension/long-term suspension, up to 365 days/Expulsion d. Assault with a Weapon: Consequence: Up to 10 days suspension/long-term suspension e. Sexual Assault/Sexual Offense/Rape/Taking Indecent Liberties Consequence: Up to 10 days suspension/long-term suspension f. Homicide: Causing the loss of life of a human being Consequence: Up to 10 days suspension/long-term suspension g. Stalking: Stalking is the offense of a person on one or more occasions of following or in the presence of another person with intent to cause emotional distress by placing that individual in reasonable fear of death or bodily injury. Consequence: Warning/Detention/Suspension up to 10 days/long- term suspension, up to 365 days/Expulsion 27 ACS Student Handbook, 2009-2010 Parent conference required following suspension upon return to school. j. Affray – An affray occurs when two (2) or more persons willingly engage in fighting upon any school grounds, premises, school bus or other school property or at any school related activity, function, or event, before, after, or during school hours. Consequence: Up to 10 days suspension/long-term suspension Law enforcement may be notified and students may be subject to arrest. k. Possession and/or Use of Weapon or Object of Like Kind (Misdemeanor) No student shall possess, use, handle, or transmit whether openly or concealed any BB gun, air rifle, air pistol, bowie knife, dirk, dagger, slingshot, leaded cane, switchblade knife, blackjack knife, metallic knuckles, razors and razor blades, and any sharp pointed or edged instrument, BB gun or facsimile or toy gun or weapon, which can reasonably be mistaken for a weapon or any device or object which could be used to threaten or injure another person in any school building, on any school premises, on any school bus or off the school grounds at any school activity, event or function before, during or after school hours. Consequence: Up to 10 days suspension/long-term suspension/expulsion Law enforcement shall be notified of any incident involving possession of a weapon on violation of the law. Pepper gas, mace or other chemical of like kind may ONLY be in possession of the student on school premises or any school bus if a prior written request by the parent of the student has been presented to the Administrative Director. Furthermore, the pepper gas, mace or other chemical of like kind shall be checked in at the Administrative Director‟s office immediately upon arrival on the school campus. No student shall possess pepper gas, mace or other chemical of like kind on the school campus after a reasonable amount of time has passed in which the student could have checked said chemical into the Administrative Director‟s office. If used on campus or on the school bus, these chemicals will be treated as weapons. l. Possession and/or Use of Weapon or Object of Like Kind (Class 1 Felony) No student shall possess, use, handle or transmit, whether openly or concealed, any gun, rifle, pistol or other firearm of any kind or any dynamite cartridge, bomb, grenade, mine, or powerful explosive in any school building, or any school premises, on any school bus, or off the school grounds at any school activity, event or function before, during, or after school hours. This section does not apply to BB gun, air rifle, or air pistol. Students in violation shall be suspended for 365 days/Expulsion Law enforcement shall be notified of any incident involving possession of a weapon in violation of the law. 28 ACS Student Handbook, 2009-2010 m. Extortion/Attempted Extortion – Extortion is the taking of money or property by coercion, intimidation or threat. 1st offense: Suspension – up to 10 days and Restitution 2 offense: Suspension – Long-term suspension and Restitution nd n. Theft – Theft is the taking of another‟s property by stealth and without permission. 1st offense: Suspension – up to 5 days and Restitution 2 offense: Suspension – up to 10 days and Restitution nd 3rd offense: Suspension – Long-term suspension and Restitution o. Robbery – Robbery is the taking of money or property from another by using or threatening to use force. 1st offense: Suspension - up to 10 days and Restitution 2 offense: Suspension – Long-term suspension nd Law enforcement shall be notified of any incident involving robbery. p. Possession or Being Under the Influence of Drugs or Alcohol – No student shall possess, use, transmit, or be under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or possess drug paraphernalia or possess counterfeit substances or other drug defined as a controlled substance in Chapter 90 of the N.C. General Statutes, while in any school building, or any school premises, on any school bus, or off the school premises at any school activity, function or event. No student shall possess, use, transmit, or be under the influence of any other pill, medicine or substance not listed in Chapter 90 while in any school building, or any school premises, on any school bus, or off the school premises at any school activity, function or event. A student may have other prescription or “over-the-counter” pills, medicines or substances in accordance with the Student Health Services policy, which should be referenced for the specific requirements. Use of a drug authorized by a valid prescription from a registered physician shall not be considered a violation of this rule when possessed or used by the person for whom it was prescribed, used in the manner indicated by the prescription, and carried in its original packaging so that it is easily identifiable such as a permissible substance. No student shall possess, use, transmit, or be under the influence of any alcoholic beverage, or other intoxicating liquor as defined by Chapter 18A of the N.C. General Statues while in any school building, or any school premises, on any school bus, or off the school premises at any school activity, function or event. 1. Suspension up to 10 days/long-term suspension/Expulsion Immediate notification of law enforcement agency 2. Referral to the Neuse Center for Mental Health or other professional for a Substance Abuse Assessment 3. Parent conference at the time of suspension upon return to school with 29 ACS Student Handbook, 2009-2010 documentation of Substance Abuse Assessment 4. Parent involvement in the student‟s assessment 5. If indicated by the assessment, participation in individual and/or group counseling Law enforcement shall be notified of any incident involving possession of a controlled substance in violation of the law. q. Possession of Beepers, Scanners and Similar Devises – The possession or use of beepers, scanners, cellular phones, and similar devices during school and school-related activities, including riding school buses, is prohibited. Students found guilty of using or possession of a beeper, scanner, cellular phone, or similar device will also be subject to disciplinary action. All beepers, scanners, cellular phones and similar devices that are confiscated will be turned over to the parent or other appropriate custodian for the student. 1st offense: Confiscation 2nd offense: Suspension – up to 10 days r. Arson – Students shall not start fires, pull fire alarms without believing there was a fire, possess and or ignite explosives or pyrotechnics (fireworks) or threaten to do so in any school building, on any school premises, on any school bus, or off the school grounds at any school activity, function or event unless expressly authorized to do so by proper school authorities. Consequence: Suspension up to 10 days/long-term, Suspension/Expulsion/notification of law enforcement agency s. Possession of Any Tobacco Products – Students shall not be in possession of any tobacco product, in any school building, or any school premises, on any school bus or off the school grounds at any school activity, event or function before, during or after school hours. 1st Offense: All tobacco products will be confiscated from any student having these in his/her possession and one day suspension nd 2 Offense: Confiscation/Student shall receive two days out of school suspension rd 3 Offense: Confiscation/Student shall receive up to three days out of school suspension th 4 Offense: Confiscation/Student shall receive up to five days out of school suspension t. The Administrative Director is required by North Carolina state law to report the following acts to law enforcement immediately after he/she becomes aware of them: a. Assault resulting in serious personal injury, b. Sexual assault or sexual offense, c. Rape, 30 ACS Student Handbook, 2009-2010 d. Kidnapping e. Indecent liberties with a minor, f. Assault involving the use of a weapon, g. Possession of a firearm or weapon in violation of the law, h. Possession of a controlled substance in violation of the law, i. Assault on school officials, employees and/or volunteers, j. Homicide, k. Robbery, l. Robbery with a dangerous weapon. IN SUCH CASES, SCHOOL OFFICIALS SHALL COOPERATE FULLY WITH THE LAW ENFORCEMENT AGENCY; HOWEVER, INTERNAL DISCIPLINARY PROCEEDINGS SHALL PROCEED INDEPENDENTLY FROM THE CRIMINAL INVESTIGATION AND PROSECUTION. u. Sexual Harassment – see policy and regulation (Addendum C) v. Bus Conduct and Safety Policy – see policy in student handbook (Addendum E) G. SEARCH AND SEIZURE School officials investigating acts of misconduct may search a student and possessions if they have a reasonable suspicion that the person is concealing evidence of misconduct on or about his/her person. School officials may also search student lockers, automobiles, and desks. A student‟s person and/or personal effects (e.g. purse, book bag, etc.) may be searched whenever a school authority has reasonable suspicion to believe that the student is in possession of illegal or unauthorized materials. Student lockers are school property and remain at all times under the control of the school; however, students are expected to assume full responsibility for the security of their lockers. Periodic general inspections of lockers may be conducted by school authorities for any reason at any time without notice and without student consent. A student shall not use a personal lock to secure a locker. Personal locks may be cut from lockers without notice. H. UNAUTHORIZED SOLICITATION Students have the right to be protected from interference by sales persons and solicitors on school property. All items sold at school must be approved by the Administrative Director. Students have the responsibility to ascertain from school authorities that sales persons have prior official approval for their activities. I. OTHER Students shall not engage in any other behavior that is clearly inappropriate conduct at school or school-related activities such as cheating, gambling, petting, or taking or attempting to take immoral or indecent liberties with another student. J. STUDENT RECORDS 31 ACS Student Handbook, 2009-2010 A student‟s official record shall include long-term suspensions or expulsions (and the reason for such); this record shall be expunged (removed) if the student graduates or is not so disciplined again during the next 2 years. III. DISCIPLINARY SUSPENSIONS In the event that a child with a disability exhibits behavior which, if the child were not a child with a disability, could result in the suspension or expulsion of the child from school for more than ten consecutive days or a series of short term suspension that constitute a change in placement, ACS shall require a School Wide Action Team (S.W.A.T.) promptly to determine if the behavior is a manifestation of the student‟s disability. If no manifestation is established, ACS may initiate its normal disciplinary procedures; provided that the student with a disability must continue to receive a free appropriate public education. If the student with a disability is suspended or expelled, ACS must provide a free appropriate public education in an alternative setting such as an alternative school or at home. If a manifestation is established ACS may not initiate its normal disciplinary procedures. In all actions involving suspensions of a child with a disability whose behavior is determined to be cause by his/her disability, the parties have available all due process rights of G.S. 115C-116 and 20 USC 1415. IV. SUMMARY SUSPENSIONS If the Administrative Director witnesses or is made aware of any serious student misconduct and believes that IMMEDIATE removal of the student is necessary to restore order or to protect school property or persons on the school grounds, he/she may suspend the student immediately. The parent should also be made aware of the situation as soon as possible. In such cases, the Administrative Director is not required to conduct the investigation before he/she suspends, but he/she thereafter shall carry out such an investigation and decide on further disciplinary action if needed. Once the Administrative Director has decided to suspend a student summarily, he/she shall follow appropriate due process procedures including those described in the Section for sending a student home during the school day. Should the results of the Administrative Director‟s investigation convince the Administrative Director that the recipient of a summary suspension is not guilty of the misconduct in question, the student shall have the right to make up work he/she missed and to receive credit for such work. V. SENDING HOME DURING DAY When a student is suspended during the school day, the principal shall attempt to reach the student‟s parents to inform them of the school‟s action and require that they come to the school or make arrangements for the student to leave the school. If the parents are available to receive the student but cannot make arrangements, the school shall provide transportation for the student. Not withstanding the above requirements that a suspended student be released only to a parent, the Administrative Director may order students to leave the school premises immediately when he/she is faced with mass violations of school rules and it is not possible to keep the students on school grounds and restore or maintain order to protect school property or people on the school grounds. 32 ACS Student Handbook, 2009-2010 VI. PROCEDURES FOR SHORT-TERM SUSPENSIONS AND IN-SCHOO SUSPENSIONS A. The Administrative Director has the authority to suspend for a period of ten (10) school days less any student who violates the rules of conduct established by or in accordance with this policy. A student who is suspended shall be given an opportunity to make up any quarterly, semester or grading period examinations missed during a short-term suspension. B. Generally, the student shall have been informed previously, either verbally or in writing, that the act of misconduct could result in a suspension. C. The student shall be told of the alleged misconduct and the evidence against him/her. D. The student shall be given the opportunity to present informally his/her knowledge of the facts and defense, if any, to the accusations. E. The Administrative Director or designee shall conduct such investigations as are necessary to determine the truth of the accusations against the student. F. When the Administrative Director or designee has reached a decision, the student shall be informed of the decision. G. If the Administrative Director or designee finds that the accusation(s) is true and that a suspension is warranted under the facts and circumstances, the student, parents and/or guardians shall be notified, in writing, of the reason for the suspension, the type of suspension (in-school or out-of-school) and the length of the suspension. H. The parents and/or guardians shall also be notified that they may request a conference with the Administrative Director to discuss the suspension. I. In-school suspensions follow the same procedures except that the student is placed in a special classroom away from the other students compete the classroom work under the direction of a qualified teacher during the days of suspension from the regular classroom. In addition to the provisions and procedures for short-term (up to 10 days) suspension, a long- term suspension may be imposed by following the provisions and procedures set out in section VI. VII. LONG TERM SUSPENSIONS A. The Administrative Director may suspend with the prior approval of the Discipline Committee for a period in excess of ten (10) school days of any student who violates the Rules of conduct established by or in accordance with this policy. B. Before submitting a recommendation to the Discipline Committee, the Administrative Director shall complete the following steps: 1. The student shall be told of the alleged misconduct and the evidence against him/her. 2. The student shall be given the opportunity to present informally his/her knowledge of the facts and defense, if any, to the accusations. 33 ACS Student Handbook, 2009-2010 3. The Administrative Director or designee shall conduct such investigations as are necessary to determine the truth of the accusations against the student. 4. When the Administrative Director or designee has reached a decision, the student shall be informed of the decision. C. The notices to the student and his/her parent(s) or guardian(s) shall clearly state: 1. That the Administrative Director is imposing a long-term suspension; 2. That the student and his/her parent(s) or guardian(s) may request a hearing within ten (10) calendar days of notice of the Administrative Director‟s action before a hearing panel appointed by the Discipline Committee or designee; and 3. The procedures for requesting a hearing. D. Prior to the hearing, the student and his/her parent(s) or guardian(s) shall have the right to examine any exhibits or other evidence against the student by giving reasonable notice to the Administrative Director. E. The hearing shall be conducted in the following manner: 1. It shall be private and informal. 2. The “Rules of Evidence” of the North Carolina Rules of Civil Procedures shall not apply. 3. The student may be represented by an attorney or the parent(s) or guardian(s). 4. The hearing shall begin with the presentation of the school‟s evidence of a violation of a rule or rules of conduct established by or in accordance with this policy. 5. The school officials and the student shall have the right to present evidence and cross-examine any witnesses presented. F. Within forty-eight (48) hours of the hearing, the Discipline Committee or designated panel shall make a recommendation to the Administrative Director based solely on the evidence presented at the hearing. G. The Administrative Director shall render a decision on the recommendation of the Discipline Committee or designated panel and notify the student and his/her parent(s) or guardian(s) concerning the student‟s future education. H. The student or parent(s) or guardian(s) may appeal the decision of the Administrative Director rendered on the recommendation of the Discipline Committee or designated panel to the Board of Directors by requesting a hearing in writing within ten (10) calendar days of notice of the Administrative Director‟s decision. The Board of Directors shall not be bound by the 34 ACS Student Handbook, 2009-2010 decision of the Administrative Director or by any recommendations of the said Administrative Director or Discipline Committee. VIII. EXPULSION A. The Discipline Committee with the recommendation of the Administrative Director may recommend to the Board of Directors the expulsion of any student FOURTEEN (14) YEARS OF AGE OR OLDER WHOSE BEHAVIOR INDICATES THAT THE STUDENT‟S CONTINUED PRESENCE IN SCHOOL CONSTITUTES A CLEAR THREAT TO THE SAFETY OF OTHER STUDENTS OR EMPOLYEES. B. Before submitting the recommendation to the Board of Directors for expulsion, the student shall be accorded the due process procedures provided for a long-term suspension. C. The student and his/her parent(s) or guardian(s) shall be notified that they may request a hearing before the Board of Directors. D. The Board of Directors may, at its discretion, appoint a hearing panel composed of not less than two (2) members of the Board to hear and act upon the Discipline Committee‟s recommendation in the name and on behalf of the Board. E. At any time after the first July 1 that is at least six months after the Board‟s decision to expel a student; a student may request the Board to reconsider that decision. If the student demonstrates to the satisfaction of the Board that the student‟s presence in school is no longer a threat to the safety of other students or employees, the Board shall readmit the student to the school on a date that the Board considers appropriate. Legal reference: N.C. Gen. Stat. 115C-228(E); 115c-390; 115c391; 115c-112; 115/C-116 Adopted by ACS May 2000. Addendum B STUDENT AND PARENT GRIEVANCE PROCEDURE I. INTRODUCTION: 35 ACS Student Handbook, 2009-2010 A public school, to be effective, must be attentive to the individual needs and concerns of its constituency - the students, parents and community members who are served by it. It is a fundamental belief of this school that this constituency has a right to be heard concerning individual grievances and complaints. Therefore, the Arapahoe Charter School adopts the following grievance procedure to provide students and parents with an appropriate means to resolve problems, which may occasionally arise in the operation of the school. II. PURPOSE: The purpose of this grievance procedure is to provide orderly equitable resolutions to problems, which may arise affecting students, parents, and the school, at the lowest possible level of administration. The Board of Directors requests that all parents and students attempt to resolve any grievance or complaint with the school through the following procedures prior to bringing the matter to the attention of the Board of Directors. III. DEFINITION OF GRIEVANCE: Whenever a student and/or a parent believes that he or she has been adversely affected by a decision made by a school official (teacher, principal, or any other school employee) because the student and/or parent believes that in making the decision the school official has misinterpreted, violated or failed to enforce a state or federal law, school policy, or school rule or regulation, a grievance may be brought in accordance with the following procedures. IV. PROCEDURES: A. School Level 1. The grievant (a student and/or parent) should discuss the grievance with the most immediate and appropriate school official (e.g. teacher or Administrative Director) within 90 days of the occurrence giving rise to the grievance.2 2. If the grievance is not resolved after an informal discussion, the grievant shall be advised of their right to file a formal grievance and to request a conference with the Administrative Director, or his designee, unless the parents prefer to discuss the grievance over the telephone. The conference (in person or by telephone) shall be arranged at the earliest possible, mutually agreeable, time but in no event more than 5 days after the receipt grievant's request. The parent or student may bring a representative of his or her choice to this first meeting or discussion. The school official should provide information about or a copy of this Grievance Procedure to the student or parent. The parent or student shall be asked to state, or, if necessary, shall be assisted in stating the grievance in writing on the form provided by the school system. 3. All persons who are parties to the grievance shall be permitted to attend the conference or telephone conference. A good faith effort shall be made to resolve the grievance at the local school level. If the grievance is not resolved to the satisfaction of the grievant, the Administrative Director shall state, on the school's response form, the issues involved in the grievance, his/her findings and his/her decision and send a copy to all parties to the grievance. 36 ACS Student Handbook, 2009-2010 B. Legal/Governance Committee Level 1. If the grievance is not resolved at the school level to the satisfaction of the grievant, the grievant may appeal the grievance to the Legal/Governance Committee within 10 days of the receipt of the Administrative Director‟s decision. The Legal/Governance Committee, or their designee, shall have the following powers and duties: a. To request either or all parties to submit a short and plain statement of the grievance in writing; b. To investigate the grievance by interviewing and taking statements from witnesses to the event that is the subject of the grievance; c. To give all parties the opportunity to be heard and to present evidence, informally, in support of their position on the grievance; d. To make a good faith effort to resolve the grievance through mediation and conciliation; and e. To prepare a written record and report on his/her investigation, hearing, findings and decision and to send a copy of the report to all parties to the grievance within ten (10) days of receiving the grievance in the event that the matter cannot be resolved. 2. If the grievant is unsatisfied with the decision of the Legal/Governance Committee, the grievant shall be advised that he/she may appeal to the Board of Directors. The appeal must be submitted in writing to either the Administrative Director or school attorney within ten (10) days of the receipt of the Legal/Governance Committee‟s decision. B. Board of Directors Level 1. The grievance appeal shall be heard within thirty (30) days after the receipt of the request. 2. To the extent possible, a written record of all prior proceedings shall be prepared by the school attorney which fairly and accurately expresses the facts and contentions of all parties to the grievance, which record shall be sent to the hearing panel (and copies to all parties) three (3) days prior to the hearing. 3. In addition, each party shall be allowed to prepare a written statement in support of his/her position with respect to the grievance, which shall be submitted to the Board of Directors with the record at least three days prior to the hearing. 4. The hearing before the Board of Directors shall in an informal manner, permit each party to be heard concerning the grievance. a. At the discretion of the Board of Directors, the hearing may be held in closed session. If the hearing is held in closed session, only the members of the panel, Administrative Director, school attorney, the parties to the grievance and their legal representatives or spokesperson may attend the hearing. However, the 37 ACS Student Handbook, 2009-2010 panel, at its discretion, may permit additional persons to speak in behalf of either the grievant or the responding party during the hearing but they shall remain outside of the hearing room until they are called upon to speak. b. Any member of the Board of Directors who believes for any reason that he or she cannot render a fair and impartial decision with respect to the grievance shall notify the Chairperson of the Board of Directors and request that he or she not be appointed to serve on that specific hearing panel. c. The grievant and the responding party may be represented by legal counsel or a spokesperson of their choice. d. Each party to the grievance shall be allowed thirty (30) minutes to make his/her presentation to the Board of Directors. The period of time for oral presentations may be extended by the Board of Directors, at its discretion, upon request of any party. e. No new evidence shall be admitted at the hearing. It is an appeal based entirely upon the record of the prior proceedings. f. The grievant shall make the first presentation. The grievant may reserve a portion of his/her time for the making of a rebuttal presentation. g. At the conclusion of the grievant's presentation, the responding party or parties shall be given the opportunity to make their presentations in a like manner. h. Members of the Board of Directors may ask questions of any party at any time during the hearing but the parties shall not be entitled to cross-examine or question any other party to the grievance. i. A record shall be made of the hearing in the same manner as the record or minutes are made of regular meetings of the Board of Directors, or may be recorded by the Board of Directors at its discretion. If the hearing is held in executive session, the parties may not make their own recording of the hearing. j. The Board of Directors attorney shall serve as the legal advisor to the Board of Directors unless in his/her opinion to do so would violate the Code of Ethics of the N.C. State Bar. 5. The Board of Directors shall render a decision, in writing, based upon a review of the whole record and the presentations made at the hearing, within ten (10) days of the hearing, and send a copy to all parties. The decision of the Board of Directors shall be final. V. RULES FOR FILING AND PROCESSING GRIEVANCES: 38 ACS Student Handbook, 2009-2010 A. Timeliness - Time is of the essence in processing any grievance. All time limits are considered maximum and every effort shall be made to expedite the process. All parties are expected to comply with time limits contained in this procedure; however, the following rules shall apply to time limits: 1. They may be extended by mutual agreement of the parties. 2. They may be extended if an emergency situation or other compelling reason requires the immediate attention of any party-in-interest or decision maker. 3. Except for (1) and (2) above, the failure of an aggrieved person at any step to appeal a grievance to the next step within the specified time limit shall be considered acceptance of the decision at that step. B. Unless it would be a violation of the North Carolina Open Meetings law, G.S. 143-318. et seq., all conferences and hearings shall be closed and not open to the public. C. Should the investigation or processing of any grievance require the absence of any employee(s) from their regular assignments (to attend a hearing, etc.) their absence shall be excused without loss of pay or benefits. D. All documents, affidavits and written records of the grievance shall be filed separately and apart from an employee's personnel file unless the final decision specifically states that a record of the grievance be placed in an employee's personnel file. E. All parties in interest shall be given access to any and all documents in the possession of the school system, which relate to the grievance except confidential records of the Board or those prescribed by law. F. A grievance may be withdrawn at any time and, once withdrawn, cannot be reopened. G. If the aggrieved person(s) fails to follow the appropriate steps as outlined in this procedure, the grievance shall be summarily dismissed and the right to further appeals forfeited. ARAPAHOE CHARTER SCHOOL GRIEVANCE/APPEAL FORM 39 ACS Student Handbook, 2009-2010 ====================================== PARTIES TO GRIEVANCE FROM: (Person Filing Grievance) ___________________________ Address __________________________________________________________________ Phone (Work) _____________________________ (Home) ________________________ To: (Name of School Official) ________________________________________________ Title: ________________________________________________________________________ School: __________________________________________________________________ ====================================== DECISION BEING GRIEVED/APPEALED - State the decision made by a school official that you are grieving or appealing. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Who made decision: ____________________ Date of decision: __________________ ====================================== APPLICABLE LAW OR POLICY - List the law, policy or regulation that applies to the grievance/appeal. _______________________________________________________________ __________________________________________________________________________________ _______________________________________________________________________ ______________________________________________________________________________ 40 ACS Student Handbook, 2009-2010 Addendum C SEXUAL HARASSMENT The Arapahoe Charter School Board of Directors believes that all employees and students are entitled to work and study in school-related environments that are free of sexual harassment. To this end, the Board prohibits employees and students from engaging in sexual harassment. The Board advises employees and students that when evidence of sexual harassment is established severe disciplinary action will be taken. A. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: 1. Submission to the conduct is made, either explicitly or implicitly, a term or condition of an academic progress, participation in or completion of a school-related activity; or 2. In the case of a student, submission to or rejection of such conduct is used in evaluating the individual‟s performance within a course of study, employment or other school-related activity, or 3. Such conduct has the purpose or effect of unreasonably interfering with a student‟s or employee‟s performance, or creating an intimidating, hostile, or offensive educational environment. 4. Examples of sexual harassment include, but are not limited to, deliberate, unwelcome touching: suggestions or suggestions or demands for sexual involvement accompanied by implied or overt promises of preferential treatment or threats; pressure for sexual activity; continued or repeated offensive explicitly sexual flirtations, advances or propositions; continued or repeated verbal remarks about an individual‟s body; sexually degrading words used toward an individual or to describe an individual; or the display in the work place of sexually suggestive objects or pictures. It is possible for sexual harassment to occur at various levels; between non-employees on employees and/or students; between non-teacher employees and students. Romantic or sexual advances toward students are never appropriate, whether or not they are consensual or otherwise outside the definition of sexual harassment. Such relationships are prohibited. Employees engaging in inappropriate relationships with students will be subject to disciplinary action, up to and including dismissal. B. Procedure for Expediting Claims of Sexual Harassment All complaints will be treated as serious violations of the law and school Board policy. These complaints will be promptly and thoroughly investigated. Complaints will be confidential and only those persons necessary for the investigation and resolution of the complaint will be provided information relative to the matter. All complaints of sexual harassment shall be promptly and thoroughly investigated according to the following procedure: All complaints of sexual harassment shall be confidential. Information shall be given only to those individuals who need to have access to it in order to appropriately investigate and address the complaint. 41 ACS Student Handbook, 2009-2010 All students or employees who believe that he/she has suffered sexual harassment may report the matter to the school principal. Any teacher or other school employee who receives a report of alleged sexual harassment shall immediately report the same to the Administrative Director. Failure by the employee to do so may subject the employee to disciplinary action. If the Administrative Director is the alleged offender, such report by the student or by other school employees shall be made to the chairperson of the Board of Directors. 1. Claims of sexual harassment shall be promptly and thoroughly investigated by the Administrative Director (unless the Administrative Director is the alleged offender, then the Board attorney assumes the duty) and appropriate action shall be taken, depending on the nature and severity of the offense. 2. Students found to be in violation of the policy shall be subject to disciplinary action (Warning/Detention/Suspension up to 10-days/long-term suspension/expulsion) 3. Employees found to be in violation of the policy shall be subject to disciplinary action. Any remedial action up to and including recommendation of dismissal.) 4. The complaining party will be advised to the recommended disposition of the claim. 5. If either the complaining party or the accused is not satisfied with the finding and disposition of the Administrative Director (or Board attorney), he/she should submit a written appeal to the Chairperson of the Board of Directors. 6. The Board of Directors should respond to the appeal and the action of the Board of Directors shall be final. 7. Reprisals against individuals who file a complaint are prohibited. Addendum D HEALTH SERVICES PROGRAM Policies and forms available for download are at the school website – www.arapahoe.charter.k12.nc.us A. Student Health Information 42 ACS Student Handbook, 2009-2010 B. Student Emergency Information C. Emergency Care for Injury and Sudden Illness D. Student Injury/Accident Report Form E. Fever F. Communicable Disease and Conditions Prevention and Control Policy G. Head Lice Policy H. Authorization of Medication ADMINISTRATION OF MEDICATION It is the policy of Arapahoe Charter School that school personnel should not administer medication to a student during school hours unless the health or behavior of the student will be adversely affected. If a student is required to take medication during school hours and the parent cannot be at school to administer the medication, the school nurse, or trained designee may administer medication with signed documentation from a physician and parent. Arapahoe Charter School defines medication to mean “any prescription or over the counter medication or supplement which deems necessary to be administered during school hours.” One of the purposes of this policy is to discourage students from bringing prescription and non-prescription medicines to school for administering such drugs to themselves without the knowledge and assistance of school officials. MEDICATION ADMINISTRATION POLICY This policy relates to prescribed and over the counter (OTC) medications. 1. Parent/Guardian will be informed of medication policy and need for Authorization of Medication Form (AMF). 2. Each student who receives medication at school must provide a current AMF (valid for one year from date issued.) AMF/s are available from the office. 3. The nurse or trained designee, will administer medications and will be provided a manual containing the necessary forms. 4. All medications administered by school personnel, and at school, must be presented in the original container. AMF‟s, medications, and containers must all coincide. 43 ACS Student Handbook, 2009-2010 5. If the same medication is to be administered at home and school, two containers should be labeled by the pharmacist; one for home and one to be KEPT at school. For medication refills, a letter will be sent home from the nurse one week before the medication runs out. 6. Medications shall be secured in a locked cabinet, file, or box under control of designated staff. Refrigerated medications shall be stored in an area with limited access. 7. Medications will be managed and monitored utilizing a Medication Log. 8. Asthma Inhalers, Insulin, and Epipens may be kept, administered, and transported by the student, provided they have a valid AMF indicating they may self-medicate. 9. Medication Manual should be located in the same area as the locked medication box. 10. Parents/Guardians are responsible for informing the school personnel in writing of any changes in the child‟s health or any change in the medication to be administered. 11. Changes in medication dosages or time administered require a new AMF. Faxed copies of the AMF are acceptable provided the parent or guardian signs the AMF. 12. Medications must be transported to and from school by a responsible adult. All medications must be picked up at the end of the treatment period or at the end of the school year by a responsible adult. Two school officials must dispose of medications remaining after the school year. 13. At the end of the school year (or if the student transfers) the teachers will file all AMF‟s and medication logs/forms in the student‟s cumulative folder, behind the health card. 14. At the beginning of the school year, each staff member responsible for medication administration will be instructed in the use of the Medication Policy, Guidelines, and Procedures and receive the current Manual. 15. Confidentiality Issues: For liability purposes, all information regarding medications and the administration of same will be kept in confidence. Specific information (type, dose, and medical conditions) shall not be discussed in front of students or other staff members. 16. Medication syringes and needles will be disposed of in proper needle disposal containers. 17. Medication Errors: Examples include, omitting dose, giving wrong dose or medication, wrong time, or wrong person. If overdose or wrong medication is given, notify physician, parent, and administrative director. The student should be observed until physician recommendation is obtained. Medication Incident Forms (MIF‟s) should be completed as soon as possible and filed in the administrative director‟s office. 44 ACS Student Handbook, 2009-2010 Addendum E Arapahoe Charter School Wellness Policy April 2006 Arapahoe Charter School is committed to providing a school environment that promotes and protects children‟s health, well-being, and ability to learn by supporting healthy eating patterns and physical activity. To achieve this, Arapahoe Charter School adopts this wellness policy with the following commitments to physical activity and education, health education, nutrition, and implementation. Commitment to Physical Activity and Education: 45 ACS Student Handbook, 2009-2010 All students in grades K-8 will have opportunities, support, and encouragement to be physically active on a regular basis. Physical education/recess will be provided to students according to: A. “NC Standard Course of Study, Healthful Living”, and B. North Carolina State Board of Education, Healthy Active Children Policy (HSP-S-000), sections 2 and 3: 1. Minimum of 30 min. per day of physical activity for K-5, 2. Minimum of 45 min. per day of physical activity for 6-8, 3. Minimum of every other day physical education, 4. Physical activity must be of moderate to vigorous level, 5. Physical activity may not be taken away as punishment. Commitment to Health Education: Health education will be provided to students K-8 according to the “North Carolina Standard Course of Study, Healthful Living”. Commitment to Nutrition: All students in grades K-8 will have opportunities, support, and encouragement to learn and adapt healthy eating habits through classroom and lunchroom instruction. Parents will be encouraged to serve healthy meals for their children through newsletter articles, take-home materials, and other means. All school lunch and breakfast offerings will meets the meal patterns and nutritional standards established by the US Department of Agriculture. In addition, food offerings will be no more than 30% calories from fat and less than 10% calories from saturated fat. Foods will not be sold that compete with the School Breakfast Program and National School Lunch Program. Foods may only be sold after the last student has been served lunch for that day (N.C.G.S. 115C-264). Food safety will be a key component of all school food operations. Federal Policies on allowable nutrition standards for a la carte sales in the cafeteria, after school snacks provided by the school, and vending will be followed including and in addition: A. No soft drink or vending machines will be available to students (Senate Bill 961). B. A la Carte items and snacks provided by the after-school program will contain less than 200 calories per serving with less than 35% calories from fat (excluding nuts and seeds), less than 10% calories from saturated fat, and no more than 35% added sugar by weight. Fruits, vegetables, milk, yogurt, whole grains, and water will be encouraged. Bottled water will be offered for sale to students. 46 ACS Student Handbook, 2009-2010 All school-based organizations will be encouraged to use services, contests, non-food items, and/or healthful foods for fundraising programs. The sale of candy as a fundraiser will be strongly discouraged. Milk sold in cafeteria and provided in the after-school program will be nonfat or 1% with a variety of plain and flavored milk offered. Fruit juices will be 100% juice. Teachers and staff will be encouraged to offer healthy foods or nonfood items as rewards for student accomplishments. Staff, teachers, and parents will be encouraged to provide healthy food options for classroom parties. Only prepackaged or foods prepared at establishments supervised by the health department may be brought into school to be shared with students. Commitment to Implementation: The school administrator or designee will ensure compliance with the established school wellness policy. The school will continue to support the Nutrition and Playground committees. These committees will address health issues and communicate needed changes to the school board. 47