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Breaking the Taboo

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					Breaking the Taboo
Interlibrary Loan of Audiovisual Materials
Avery Hicks ~ Williamsburg Regional Library Rosa Townsend ~ Southside Virginia Community College

Why libraries should lend A/V
• “Supplying libraries are encouraged to lend audiovisual material, newspapers, and other categories of material that have traditionally been non-circulating.”
– American Library Association, Interlibrary Loan Code for the United States Explanatory Supplement

Why libraries should lend A/V
• “Media resources should be accessible through resource sharing.”
– American Library Association & Association of College & Research Libraries, Guidelines for Media Resources in Academic Libraries

Why libraries should lend A/V
• “Audiovisual materials should be lent to other libraries and agencies as freely as possible and in a manner that insures that they are protected from loss and damage . . .”
– American Library Association & Video Round Table, Guidelines for the Interlibrary Loan of Audiovisual Formats

Why libraries should lend A/V
“Your users will benefit. By making the interlibrary loan of video more widely acceptable, your users will have access to titles that your library does not own.” -Kristine Brancolini and Steven
Egyhazi, “Internet Survey on Interlibrary Loan and Video”

Why some libraries don’t lend A/V
• Albitz & Bolger (2000)
– Surveyed 15 small college libraries in OH & PA – Only 50% lent video recordings

• Laskowski & Bergman (2004)
– Surveyed 34 academic libraries nationally – Only 41% lent video recordings

• My informal e-mail survey – VLA listserv (2004)
– Surveyed 17 libraries in VA (all types) – 65% lent audiovisual materials in some capacity

Why some libraries don’t lend A/V
• Cost of materials
– Educational and training videos: $$$

• Popularity/Demand
– Not fair to library’s own patrons? – “original acquisition motive” – academic model often treats media collections as reserve collections for faculty use

• Copyright/Licensing restrictions • Loan Periods
– Videos often 7-day loan; makes loan through mail difficult

Why some libraries don’t lend A/V
• Resources
– Special shipping/handling involved in loaning A/V requires extra staff time and effort; extra expenses

• Reciprocity
– Some libraries only lend A/V materials to libraries who lend A/V to them

• Damage
– “What if our materials are damaged or lost?”

What to do about it!
• Cost of materials
– Insure – Remember, the borrowing library is responsible for the item from the time it leaves the lending library to the time it returns to the lending library! (Interlibrary Code for the U.S.)

What to do about it!
• Popularity/Demand
– “. . . The library or agency that lends the material can decide whether to loan the requested item, but the decision should be based on an item by item basis and not restriction by broad categories”
– American Library Association and Video Round Table, Guidelines for the Interlibrary Loan of Audiovisual Formats

What to do about it!
• Loan Periods
– Some libraries give more time for ILL materials in general – Extend in-house loan periods as well? – Ship UPS or FedEx for quicker turnaround time

What to do about it!
• Resources
– Depends on the organization – How much extra staff time and effort is required? – Does special packaging and shipping really cost more? – Isolate specific processes involved in Interlibrary Loan of A/V materials – Do a workflow analysis

What to do about it!
• Damage
– How big of a problem is it? – Insurance – Association for Library Collections and Technical Services’ Guidelines for Packaging and Shipping Magnetic Tape Recordings and Optical Discs (CDROM and CD-R) Carrying Audio, Video and/or Data – Perspective: books may get damaged in the ILL process, but we do not refuse to lend them. Why should it be different for A/V?

What to do about it!
• Reciprocity
– “Start small . . . Begin lending within your metropolitan area, to other academic libraries in your state, or to other school or public libraries in your region. If we work through problems on a small scale, perhaps we will find that we can expand our group of borrowing partners.”
– Kristine Brancolini and Steven Egyhazi, “Internet Survey on Interlibrary Loan and Video”

Items Loaned by VAK (Williamsburg Regional Library) Nov 04-Sep 05
6% 2%

Audiobooks Videos Print Materials

92%

80% 70% 60% 50% 40% 30% 20% 10% 0%

2001

2002

2003

2004

Books Borrowed

Articles Borrowed

AV Borrowed

Percentage Items Borrowed by PZW(Southside Virginia Community College)

80% 70% 60% 50% 40% 30% 20% 10% 0% 2001 2002 2003 2004 Books Loaned Articles Loaned AV Loaned

Percentage Items Loaned by PZW(Southside Virginia Community College)
*ILL Book replacement cost since 2001: $50 (one book) ILL AV replacement cost since 2001: $50 (one multi kit)

Items Loaned by PZW (Southside Virgina Community College) 2004-2005

35% Books Loaned Articles Loaned AV Loaned

58% 7%


				
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