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 1       CONSTITUTION AND BYLAWS OF MICHIGAN
 2         COLLEGE ACCESS PROFESSIONALS
 3     THE MICHIGAN CHAPTER OF THE MID-AMERICA
 4     ASSOCIATION OF EDUCATIONAL OPPORTUNITY
 5               PROGRAM PERSONNEL
 6
 7                                          ARTICLE 1 NAME
 8
 9   The name of this Chapter shall be the MICHIGAN Chapter (hereinafter referred to as the Chapter) of
10   the Mid-America Association of Educational Opportunity Program Personnel (hereinafter referred to
11   as the Association), doing business as Michigan College Access Professionals (MI-CAP).
12
13                      ARTICLE 2 PURPOSES AND OBJECTIVES
14
15   The purpose of the Chapter shall be to bring together into a work and study community those persons
16   who have an active interest in or who are professionally involved in broadening accessibility to and
17   success in postsecondary education. The Chapter shall have a broad base of concern, but shall be
18   particularly concerned about those students who, by reason of socioeconomic station, ethnic
19   definition, disability and/or restricted cultural educational experiences find themselves in a position of
20   disadvantage with mainstream American students.
21   The Chapter shall seek to accomplish its purpose(s) by:
22
23   2.1) promoting and conducting systematic studies and research, training, conferences, and other
24   related activities desirable or necessary for fulfilling the purpose of the Chapter;
25
26   2.2) developing the capability to make timely and meaningful responses to issues and concerns
27   affecting the educational resources and environments of nontraditional students;
28
29   2.3) encouraging regular channels of communication between the programs and agencies in
30   Missouri, Kansas, Nebraska, and throughout the Midwest designed to serve the student population
31   identified above;
32
33   2.4) engaging in the specific and general coordination of efforts with other organizations and persons
34   having purposes supportive of or in harmony with the Chapter concerns; and,
35
36
37                                  ARTICLE 3 MEMBERSHIPS
38
39   Section 3.1 TYPES of MEMBERSHIP
40   Membership in the Chapter is a result of membership in the Association. Application is made to the
41   Association Treasurer. There will be no individual membership in the Chapter apart from
42   membership in the Association. Membership shall be of six types: Active Professional, Associate,
43   Affiliate, Student, Institutional, and Honorary Membership.
44
45   Section 3.2 ACTIVE PROFESSIONAL
46   3.2.1) Active Professional Membership is restricted to (a) persons whose primary work (defined as
47   50% or more) is in the administration or general operation, inclusive of counseling and instruction, of
48   educational opportunity programs and services, and (b) to other persons actively engaged in
49   promoting educational opportunity programs and services whose primary work is in a related field
50   of education that serves the purpose and objectives of the Chapter, as delineated in Article 2 of this
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 51   Constitution and Bylaws. Active Professional Members must reside or work within the Chapter’s
 52   borders and must pay dues as established by the Board of Directors.
 53
 54   3.2.2) Each Active Professional Member is entitled to have voice and one vote in the affairs of the
 55   Chapter, and is eligible to hold office as delineated in Article 4, Section 4.1 of this Constitution and
 56   Bylaws.
 57
 58   Section 3.3 ASSOCIATE MEMBERSHIP
 59   3.3.1) Associate Membership is available to those persons who do not qualify for Active Professional
 60   Membership, as stated in Article 3, Section 3.2.1, but who otherwise actively support the purposes
 61   and objectives of the Chapter. Associate Membership is also an option for persons who would not
 62   otherwise qualify for Active Professional Membership under Section 3.2.1 (b) but it is not an option for
 63   persons who qualify under Section 3.2.1 (a) with the exception of full-time TRIO clerical support staff.
 64   Associate Members must reside or work within the Chapter’s borders and must pay annual dues as
 65   established by the Board of Directors.
 66
 67   3.3.2) Each Associate Member is entitled to have voice and one vote in the affairs of the Chapter, but
 68   is not eligible to hold office.
 69
 70   Section 3.4 AFFILIATE MEMBERSHIP
 71   3.4.1) Affiliate Membership is available to those persons who support the purposes and objectives of
 72   the Chapter, but are not engaged directly in educational opportunity programs and services, and
 73   would rather make their contributions in other appropriate ways. Affiliate Members need not reside or
 74   work within the Chapter’s borders, and must pay the annual dues as established by the Board of
 75   Directors.
 76
 77   3.4.2) Each Affiliate Member may have voice, but may not vote in the affairs of the Chapter and is
 78   not eligible to hold office.
 79
 80   Section 3.5 STUDENT MEMBERSHIP
 81   3.5.1) Student Membership is available to those persons currently enrolled in TRIO/EOP-type
 82   programs, or are students currently enrolled in high school or in institutions of higher education for not
 83   less than 50% academic load. Student Members must reside or attend school within the Chapter’s
 84   borders and must pay the annual dues established by the Board of Directors.
 85
 86   3.5.1) Each Student Member may have voice, but may not vote in the affairs of the Chapter and is not
 87   eligible to hold office.
 88
 89   Section 3.6 INSTITUTIONAL MEMBERSHIP
 90   3.6.1) Institutional Membership in the Chapter shall be open to institutions of postsecondary
 91   education and organizations having an interest in promoting the goals of the Chapter. Institutional
 92   Members must be located within the Chapter’s borders and must pay the annual dues as established
 93   by the Board of Directors.
 94
 95   3.6.2) Each Institutional Member shall designate an individual to represent the institution at meetings
 96   of, or otherwise in connection with the Chapter.
 97
 98   3.6.3) An Institutional Member representative may have voice and one vote in the affairs of the
 99   Chapter but may not hold office in the Chapter.
100
101   Section 3.7 HONORARY MEMBERSHIP
102   3.7.1) Honorary Membership may be conferred upon an individual, institution, organization,
103   foundation, or business by a two-thirds vote of the Chapter Executive Board in recognition of
104   extraordinary contributions to or support of the Chapter. Any Active Professional Member, Associate
105   Member or Chapter Committee may submit a nomination for Honorary Membership for consideration
106   by the Executive Board. Once conferred, Honorary Membership is perpetual unless or until otherwise
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107   determined by the Executive Board. Honorary Members need not be members of an Association
108   Chapter or reside in or be located within the borders of the Chapter. Annual dues are waived for
109   Honorary Members.
110
111   3.7.2) Honorary Members are to receive recognition by annual publication of a roster of such
112   members and/or by such other recognition as may be deemed appropriate by the Executive Board.
113
114   3.7.3) Each Honorary Member may have voice but may not vote in affairs of the Chapter, and is not
115   eligible to hold office.
116
117   Section 3.8 COMMITTEE SERVICE
118   All Chapter members, regardless of category, are eligible to serve as chairs, conveners, facilitators,
119   or members of any Chapter committee, subject to the terms stipulated in Article 8.
120
121   Section 3.9 CHAPTER DUES
122   Annual Chapter dues for all members shall be determined by action of the Association Board of
123   Directors.
124
125   Section 3.10 MEMBERSHIP YEAR
126   The membership year shall begin at the point of receipt of an approved membership application
127   accompanied by the appropriate dues and shall extend for 12 months. The point of receipt of an
128   approved application establishes the anniversary and renewal date for each member, which shall
129   remain the same for so long as the member maintains affiliation with the Association.
130
131   Section 3.11 SEVERANCE OF MEMBERSHIP
132   Any member of the chapter may be dropped from membership by action of the executive Board for
133   non-payment of dues or conduct which in any way tends to injure the Chapter or to affect adversely
134   its reputation or which is contrary to or destructive of its objective. No member shall be dropped for
135   reasons of conduct without due process.
136
137   Section 3.12 COMPENSATION AND EXPENSES OF ASSOCIATION MEMBERS
138   The members of the Chapter, as such, shall receive no compensation from the Chapter for their
139   services performed as Chapter members on behalf of the Chapter. Any travel or related expenses
140   incurred by the member in the conduct of Chapter affairs may be paid to the extent as stipulated in
141   the Chapter Fiscal Policies and Procedures and other appropriate governing documents, or as
142   otherwise approved by the Executive Board.
143
144                       ARTICLE 4 OFFICERS OF THE CHAPTER
145
146   Section 4.1 OFFICERS OF THE CHAPTER
147   4.1.1) The officers of the Chapter shall be President, President-Elect, Immediate Past President,
148   Secretary, and Treasurer. The Officers of the Chapter shall be bonded by an annual Insurance bond.
149
150   4.1.2) All officers of the Chapter shall be elected at large from among the Active Professional and
151   Honorary Active Professional members of the Chapter.
152
153   4.1.3) The term of office of any elected officer of the Chapter shall begin immediately following the
154   closing of the Chapter Meeting at the Annual Meeting of the Association and shall be a period of one
155   year or until a successor takes office. With the exception of the President and the President-elect, an
156   elected officer may be a candidate to succeed to the same elective office.
157
158   4.1.4) In the event of the President’s death, resignation, or impeachment, the office shall be filled by
159   the President-Elect, who shall complete the presidential term with no prejudice to their anticipated
160   term as President under normal succession.
161
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162   4.1.5) In the event of the President-Elect’s death, resignation or impeachment, the office shall be
163   filled by special at-large election, providing there are six or more months remaining in the normal term
164   of office. If there are fewer than six months remaining in the normal term of office, the position shall
165   be titled Vice-President, and the vacancy shall be filled by two0thirds vote of the Executive Board
166   upon nomination by the President. Such appointment shall be on an interim basis until the next
167   general election of officers and shall not prejudice the election of the incumbent to a regular term of
168   office.
169
170   4.1.6) In the event of the Treasurer or Secretary’s death, resignation or impeachment, the vacancy
171   will be filled by the Executive Board upon nomination by the President. Such appointment shall be on
172   an interim basis until the next general election and shall not prejudice the election of the incumbent to
173   a regular term of office.
174
175   4.1.7) Impeachment of elected officers may be effected by a two-thirds vote of the General Assembly
176   upon 1) recommendation of the Executive Board, or 2) petition of one half voting members of the
177   Chapter.
178
179   4.1.8) If any officer, during the course of the term of office fails to meet the membership
180   requirements in Article 3, the officer shall forfeit the right to such office. The officer is required to
181   provide written notification to the Executive Board within two weeks of the change in status. The
182   Executive Board shall fill the vacancy in accordance with the provisions prescribed in Article 4,
183   Sections 4.1.4, 4.1.5, and 4.1.6.
184
185   4.1.9) The only exception to Section 4.1.7 should be if an active professional member was elected by
186   vote of regular general election and prior to assumption of office the project was defunded; and in this
187   case, the incumbent will be allowed to serve upon presentation of written documentation off support
188   from immediate supervisor to carry out responsibilities of office and confirmation of the membership.
189   The written documentation should include information related to time, travel and financial
190   requirements.
191
192
193   Section 4.2 DUTIES OF OFFICERS
194   4.2.1) The President shall preside at all meetings of the Chapter and shall be Chairperson of and
195   preside at all meetings of the Executive Board. The President, subject to confirmation by the
196   Executive Board shall nominate the chairs of each standing committee, and except as otherwise
197   specified in the Constitution and Bylaws, shall be an ex-officio member of all standing and ad hoc
198   committees. The President shall perform the duties customary to that office and such additional
199   duties as directed by the executive Board. The President, or his/her designate, will represent the
200   Chapter at meetings of other associations or groups. The Executive Board will confirm designees.
201   The President shall serve as a member of the Board of Directors of the Association and shall submit
202   an annual report to the Association on behalf of the Chapter, the content of which will include, but not
203   necessarily be limited to, reports of all standing and special committees, and such other activities and
204   events which may be of interest or concern to the membership regarding the concluding term of
205   office.
206
207   4.2.2) The President-Elect shall perform the duties of the President in the absence or incapacity of
208   the President as determined by the Executive Board. The President-Elect shall serve as Chairperson
209   of the Membership and Credentials Committee and the Nominations & Elections Committee,
210   Professional Development, and as a member of the Finance Committee. The President-Elect, along
211   with the President, shall serve as a Chapter delegates to the Association Board of Directors.
212
213   4.2.3) The Treasurer shall represent the Chapter in assuring the receipt and expenditures of funds in
214   accordance with the Fiscal Policies and Procedures established by the Executive Board and shall be
215   under such bond as may be determined by the Executive Board. The Treasurer shall serve on the
216   Finance Committee and as a member of the Membership and Credentials Committee. The Treasurer
217   shall develop the annual budget, chapter board reports for each meeting, secure annual insurance
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218   bond, and perform the duties customary to the office and such additional duties, as may be directed
219   by the Executive Board. The Treasurer shall submit an annual report prior to or at the annual chapter
220   and regional meeting.
221
222   4.2.4) The Secretary shall be responsible for the minutes of all Executive Board meetings, and shall
223   submit such minutes in written form for approval by the Board. The Secretary shall also be
224   responsible for the minutes of the Annual Meeting of the General Assembly and shall submit such
225   minutes in writing to the Executive Board. The Secretary shall be responsible for keeping and
226   maintaining the records of the Chapter and the Board; for meeting notices and such other
227   communications as provided for in this Constitution and Bylaws; and for the performance of such
228   other duties as are appropriate to his or her office, or as prescribed by the Board. The Secretary shall
229   serve as a member of the Education Foundation Committee.
230
231   4.2.5) The Immediate Past-President shall serve as a member of the Finance Committee; Chair the
232   Emerging Leaders Institute Selection Committee and serve as Vice Chair of the Professional
233   Development Committee.
234
235
236   4.3 NOMINATION AND ELECTION OF OFFICERS
237   4.3.1) There shall be established a Nominations and Elections Committee consisting of the
238   President-Elect and two other persons appointed by the President, subject to confirmation by the
239   Executive Board. No member of the Nominations and Elections Committee may serve for two
240   consecutive years, nor may any member become a candidate for any office while a member of the
241   Committee.
242
243   4.3.2) The Nominations and elections Committee shall poll each member of the Chapter for the
244   names of possible candidates to be placed on the nomination ballot for the positions of President-
245   Elect, Secretary and Treasurer, and shall select appropriate candidates from among these nominees.
246   No persons nominated and accepted as candidates shall be placed in nomination for a second office
247   during the current election.
248
249   4.3.3) The Nominations and Elections committee shall submit to the Executive Board for its approval
250   the proposed procedures for carrying out the annual election.
251
252   4.3.4) The Nominations and Elections Committee shall conduct the election of officers by secret
253   ballot and voting shall be conducted via in person or through the United States Postal Service. The
254   mailing list shall be compiled by the President-Elect from the eligible voting membership. A candidate
255   must receive a majority of the votes of the eligible members responding to be elected.
256
257   4.3.5) The names of the Chapter officers are to be transmitted to the President of the Association
258   upon their election or appointment by the Chapter President within two weeks. The chapter shall be
259   on the same election schedule as the Association such that the President and President-Elect remain
260   sitting members of the Board of Directors within the Association during the period between the annual
261   meetings of the General Assembly for the Association.
262
263   Section 4.4 COMPENSATION AND EXPENSES OF OFFICERS
264   4.4.1) The officers of the Board, as such, shall receive no compensation from the Chapter for their
265   services performed on behalf of the Chapter.
266
267   4.4.2) Any travel or related expenses incurred by an elected or appointed Chapter officer, or official
268   in the conduct of Chapter affairs may be paid to the extent as stipulated in the Chapter Fiscal Policies
269   and Procedures and other appropriate governing documents, or as otherwise approved by the
270   Executive Board.
271
272   4.4.3) Members selected for training in the Emerging Leaders Institute (ELI) shall be entitled to
273   reimbursement of travel expenses according to policy and rates established by the Executive Board.
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274
275
276                              ARTICLE 5 EXECUTIVE BOARD
277
278   Section 5.1 COMPOSITION
279   5.1.1) The Board shall be comprised of the incumbent officers of the Chapter and a chairperson for
280   each standing committee.
281
282   5.1.2) The Chapter President may not simultaneously serve as an elected officer of the Association.
283
284
285   Section 5.2 FUNCTION
286   The Executive Board shall have full authority over the affairs of the Chapter during the interim period
287   between meetings of the General Assembly. Such authority must remain within the provisions of this
288   Constitution and Bylaws and must not conflict with or reverse decision, actions, or policies
289   established by the General Assembly.
290
291   Section 5.3 MEETINGS OF THE EXECUTIVE BOARD
292   5.3.1) The Executive Board shall convene at, and during, to the annual meetings of the Chapter. The
293   President or a majority of the Board, upon notification by or to the President, may call special
294   meetings of the Board. The time and place of special meetings shall be designated by the President.
295   Notice thereof shall be given to all members of the Executive Board at least 30 days prior to any such
296   additional meetings. The 30 day notice is waived in the case of an emergency meeting.
297
298   5.3.2) The President shall be Chairperson and preside at meetings of the Executive Board. In the
299   President’s absence, the President-Elect shall preside.
300
301   5.3.3) A quorum shall consist of a simple majority of the Executive Board.
302
303        ARTICLE 6 THE GENERAL ASSEMBLY (ANNUAL MEETING)
304
305   Section 6.1 AUTHORITY, TIME, AND PLACE OF MEETING
306   The supreme authority of the Chapter shall be the General Assembly. The General Assembly shall
307   meet annually at a time and place fixed by the Executive Board. Written notices setting forth the
308   place, date and time of the meeting must be sent by first class mail and/or electronic media to the
309   addresses of record of all members at least 60 days before the meeting is held.
310
311   6.2 MEMBERSHIP AND VOTING ELIGIBILITY
312   6.2.1) All categories of the Chapter membership are allowed to participate in the General Assembly
313   meetings as stipulated in Article 3 in this Constitution and Bylaws.
314
315   6.2.2) Only Active Professional, Associate, Institutional, and Honorary Active Professional members
316   are permitted to vote on business of the Chapter. The President-Elect will certify and designate
317   eligible voting members.
318
319               ARTICLE 7 BUSINESS AFFAIRS OF THE CHAPTER
320

321   Section 7.1 SERVERABLE OR TRANSFERABLE
322   No member shall have any severable or transferable interest in the property of the Chapter.

323   Section 7.2 CONTROL AND MANAGEMENT
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324   All property of the Chapter shall be subject to the control and management of the Executive Board,
325   which must approve in advance any accumulations or disposal of property except upon dissolution of
326   the Chapter.
327
328   Section 7.3 DISPOSAL UPON DISSOLUTION
329   Upon dissolution of the Chapter, none of its property or funds may be distributed to any of the
330   members. All such property and funds shall be transferred to such other organization or organizations
331   as the Executive Board shall determine to have purposes and activities most nearly consonant with
332   those of the Chapter, provided that such other organizations shall be exempt under Section 501 (c)
333   (3) of the Internal Revenue Code, or corresponding provision of the Internal Revenue Laws.
334
335   Section 7.4 APPROPRIATION OF CHAPTER FUNDS
336   No appropriation of Chapter funds shall be made except pursuant to the authority of the Executive
337   Board and as otherwise stipulated in the Fiscal Policies and Procedures. Except as otherwise
338   provided for in this Constitution and Bylaws, the Executive Board shall develop Fiscal Policies and
339   Procedures to govern the general financial operations of the Chapter. It may be amended by action
340   of the Executive Board. The Finance Committee along with the Immediate Past-President shall be
341   responsible for maintaining the Fiscal Policies and Procedures to ensure that it remains current.
342
343
344   Section 7.5 POLICIES, PROCEDURES, AND PRACTICES
345   Except as otherwise provided for in this Constitution and Bylaws, the Executive Board shall develop a
346   Policies and Procedures / Fiscal Policies and Procedures Manual to govern the general operations of
347   the Chapter. The initial Polices and Procedures Manual shall be approved by the Executive Board
348   and submitted to the General Assembly for ratification. Thereafter it may be amended by action of
349   the Executive Board. It shall be the collective responsibility of the Executive Board to maintain the
350   Policies and Procedures Manual to ensure that it remains current.
351
352                                   ARTICLE 8 COMMITTEES
353
354   Section 8.1 APPOINTMENT OF COMMITTEES
355   Committees of the Chapter, both Standing and Ad Hoc, may be created to conduct the affairs of the
356   Chapter, and shall consist of any Active Professional Member and Active Honorary Professional
357   Member of the Chapter. Except as otherwise provided for in this Constitution and By-laws, the
358   President shall name the chairs and members of such standing and special committees as may be
359   needed to conduct the activities of the Chapter. Committee appointments shall be subject to
360   confirmation by the Executive Board. The President and/or the appointed chair may identify one or
361   more vice chairs. The committee may then be comprised of one chair, vice chair(s), and members.
362   The chair shall have the primary responsibilities for implementing the responsibilities of the committee
363   and serving on the Executive Board.
364
365   Section 8.2 STANDING COMMITTEES
366   The Chapter shall have the following standing committees, which shall be established as per the
367   provision of Article 8, Section 8.1 of this Constitution and Bylaws.
368
369   8.2.1) Development: Coordinates the development of fundraising initiatives, including Fair Share
370   contributions, Education foundation and special sales including Table of Sales. Works closely with
371   the President, Treasurer, and finance Committee to ensure fiscal accountability.
372
373   8.2.2) Membership and Credentials: The responsibility of the Membership and Credentials
374   Committee is to actively promote membership in the Chapter, to certify the Chapter membership list,
375   and to generally determine membership class and eligibility for purposes of participation in Chapter
376   activities. The Membership and Credentials Committee shall be responsible for monitoring and
377   tallying votes when necessary. The President-Elect shall chair this committee and the Treasurer will
378   serve as a member.
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379
380   8.2.3) Research and Evaluation: The responsibility of the Research and Evaluation Committee shall
381   include, but not be limited to, the research, evaluation, and planning related to Chapter purposes and
382   goals delineated in Article 2 of this Constitution and Bylaws. This committee shall be a resource for all
383   committees for the Chapter, and will conduct evaluation of all chapter activities (i.e. conferences,
384   summits), compile and analyze TRiO/EOP outcomes in the state of Michigan, and will generally react
385   to priorities established by the Board.
386
387   8.2.4) Legislation and Education: The Legislation and education committee will specifically address
388   itself to chapter goals and will research and disseminate information concerning problems and
389   resources relevant to policy affecting educational opportunity programs. The committee will
390   coordinate and secure visits to legislators during Policy Seminars sponsored by the Council for
391   Opportunity in education. The chair of this committee will serve to insure the inclusion of Legislative
392   and education concerns and their programming in the Student Leadership Summit/TRiO Day and the
393   Annual Conference committees.
394
395   8.2.5) Education Foundation: The Education Foundation Committee shall serve in the role of
396   developing and implementing the scholarship selection process for all awards provided through
397   Michigan. The scholarship amounts, eligibility criteria and related matters shall be developed by the
398   Education Foundation Committee in conjunction with the Executive Board.
399
400   8.2.6) Editorials and Publications: The Editorial and Publications Committee shall have responsibility
401   for the dissemination of information pertinent to the Chapter. Information may be provided through
402   various modes of communication, including the publication of a Chapter Newsletter, that is
403   supportive of Chapter philosophy and goals.
404
405   8.2.7) Professional Development: The responsibility of the Professional Development Committee is
406   for professional preparation and standards in keeping with the Chapter’s goals and objectives and for
407   the provision of professional development, training and advancement activities and opportunities for
408   Chapter members. The Professional Development Committee shall be chaired by the President-Elect
409   and co-chaired by the Past-President. The Professional Development committee is responsible for
410   coordinating all aspects of the Annual conference by establishing a conference committee that will
411   work closely with the Executive Board to ensure a high quality conference that meets the needs of the
412   membership.
413
414   8.2.8) Finance: The responsibility of the Finance Committee is to monitor all fiscal matters pertinent
415   to Chapter activities. The Treasurer, Immediate Past-President, and President-Elect shall be
416   members of this committee. Three additional persons will be appointed by the President and
417   confirmed by the Executive Board. The committee shall review the Fiscal Policies and Procedures
418   Manual annually, as well as annually review the President’s strategic plan and budget.
419
420   8.2.9) Nominations and Elections: The Nominations and Elections Committee shall be responsible
421   for developing and implementing a process for the selection of candidates for officers of the Chapter
422   in accordance with the guidelines set down in this Constitution and Bylaws. The committee is charged
423   with conducting the election of the Chapter officers as stipulated in this Constitution and Bylaws. The
424   committee shall chaired by the President-Elect and two members nominated from among the Active
425   Professional Members by the President and confirmed by the Executive Board.
426
427   8.2.10) Technology:
428
429   8.2.11) Student Leadership Summit/TRiO day: This committee is responsible for coordinating both
430   Michigan TRiO Day and the Student Leadership Summit, either separately or as a unit. Michigan
431   TRiO Day celebrates the history and achievements of TRiO students and programs; Student
432   Leadership Summit promotes leadership education and camaraderie among TRiO and Educational
433   Opportunity Program students.
434
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435   8.2.12) State Initiative:
436
437   Section 8.3 AD HOC (SPECIAL) COMMITTEES
438   Task-orientated special committees may be established from time to time as the President and
439   Executive Board see fit. Such committees shall operate within the purposes and objectives of the
440   Chapter, be specifically charged, and be dismissed upon completion of their task and submission of a
441   final report to the Board.
442
443   Section 8.4 REPORTS
444   Each Committee shall make an annual written report of its accomplishments, activities and status to
445   the Executive Board on or before the date of the General Assembly meeting and shall report at any
446   other time as requested to do so by the Executive Board.
447
448   Section 8.5 COMMITTEE CHAIRS
449   Committee chairpersons, upon the conclusion of their term by the current President, shall be
450   encouraged to continue to serve their former committee either as chair, vice-chair, member or advisor
451   for the following year to assure continuity in committee charges and assignments.
452
453                               ARTICLE 9 ADVISORY COUNCIL
454   The chapter may establish an Advisory Council including an appropriate number of student
455   representatives selected on the basis of geographical location, sex, ethnicity, and program
456   involvement.
457
458                               ARTICLE 10 CHAPTER RECORDS
459
460   Section 10.1 RECORDS
461   10.1.1) The Chapter records shall include all current records, documents, reports and related
462   information pertaining to Chapter affairs including, but not limited to, the minutes of all meetings of the
463   Executive Board and the General Assembly, voting records, committee reports, general Board of
464   Director’s business, the Chapter Policies and Procedures / Fiscal Policies and Procedures Manual
465   and other such documents which are customary and used by the Executive Board and the General
466   Assembly.
467
468   10.1.2) The Chapter Secretary is responsible for maintaining all such records.
469
470                     ARTICLE 11 AFFILIATION & PARTNERSHIPS
471
472   11.1) Process of Affiliation: The Chapter may affiliate or partner with other organizations committed
473   to similar purposes when it is in the interest of the Chapter to do so. The General Assembly may
474   approve such arrangements by a simple majority of those attending a meeting of the Assembly where
475   the Executive Board, by a simple majority of a quorum, have approved affiliation, and where all
476   members have received a 30 day notice of the motion to affiliate.
477
478   11.2.1) Process of Withdrawal: The General Assembly, upon the recommendation of the executive
479   Board, shall have the power to revoke its affiliation with another organization when deemed in the
480   best interest of the Chapter to do so.
481
482   11.2.2) A two-thirds vote of all members of the Executive board shall be necessary for the
483   recommendation to revoke its affiliation.
484
485   11.2.3) A two-thirds vote of the General Assembly shall be necessary to revoke its affiliation.
486
487                               ARTICLE 12 RULES OF ORDER
488
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489   Section 12.1 PARLIAMENTARY PROCEDURE
490   Roberts Rules of Order Revised shall be the parliamentary authority for all proceedings of the
491   Chapter unless otherwise specified in this Constitution and Bylaws.
492
493   Section 12.2 PARLIAMENTARIAN
494   The President shall appoint a Parliamentarian for all meetings of the General Assembly.
495
496                   ARTICLE 13 CONSTITUTIONAL AMENDMENTS
497
498   Section 13.1 INITIATION
499   Proposals to amend this Constitution and Bylaws may be initiated by the Board, a duly constituted
500   committee of the chapter, or any one member qualifying for membership under Article 3. Such
501   proposals must be in writing and, if initiated by an individual member, they shall be signed by at least
502   seven active members in good standing. Copies of such proposed amendments shall be delivered to
503   the Secretary for distribution to all members of the Chapter, and no vote shall be taken at least 30
504   days after copies of such proposed amendments shall have been made available to all members.
505
506   Section 13.2 APPROVAL
507   The Constitution and Bylaws may be amended by: 1) a duly called meeting of the General Assembly,
508   and/or 2) via Electronic Submission and/or United States Postal Service. In the first instance, a
509   majority vote of those eligible members registered and physically present during the ballot is required.
510   In the second instance, a majority vote of those eligible members responding is required. In no case
511   will proxy voting be allowed.
512
513
514
515
516   Approved and Adopted by September 1981
517   Revised December 1995
518   Revised November 2000
519   Revised October 2008
520   Approved and Adopted by August 2009

								
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