Medical Simulation Industry Association of Australia

Simulation Industry Association of Australia Annual General Meeting 2004 4/24/2008 4:57:06 PM 008_5811_WHT1 1 Annual General Meeting 2004 SIAA Annual General Meeting - Agenda • • • • • • • • • • Apologies Previous Minutes Chairman’s Report Industry Survey Results Strategic Plan Election of Executive Members for 2004/2005 2004/2005 Budget Constitution Changes Members Motions Other Business 4/24/2008 4:57:06 PM 008_5811_WHT1 2 Annual General Meeting 2004 Apologies Bruce Barraclough Malcolm Bell André Greenberry Mike Hollands Will Howard Jeff Kerry Mather Mason Gerry McLennan David Moffatt Craig Pepper Adrian Smith Bill Trestrail Terry Stevenson Phil Wallace NSW Institute for Clinical Excellence Thales Training & Simulation Headquarters Training Technology Centre Royal Australasian College of Surgeons Thales Training & Simulation KESEM DSTO PCON Telstra Consumer & Marketing Tenix Defence Sydac Pty Ltd SGI Raytheon Australia Learning Systems Analysis 4/24/2008 4:57:06 PM 008_5811_WHT1 3 Annual General Meeting 2004 Previous Minutes • Clarifications • Motion: – That the minutes of the previous meeting be accepted as read. • Seconded: • Vote: 4/24/2008 4:57:06 PM 008_5811_WHT1 4 Annual General Meeting 2004 Chairman’s Report - Operations Creating a basis for growth • Membership – Stable • Full Members - 12 • Associate Members – 18 • Individual Members - 20 4/24/2008 4:57:06 PM 008_5811_WHT1 5 Annual General Meeting 2004 Chairman’s Report - Operations • Corporate Governance – Constitution made consistent with operation: • Constitution updates • Clarification of Board composition and duties – ASIC • Directors • More efficient Audit process for the Annual Report – Insurances 4/24/2008 4:57:06 PM 008_5811_WHT1 6 Annual General Meeting 2004 Chairman’s Report - Operations • Corporate Governance (cont) – Financial reporting improved • All accounts consolidated monthly • Detailed budgeting and control • • Industry Survey Conducted Web-site upgraded – Library – Forums 4/24/2008 4:57:06 PM 008_5811_WHT1 7 Annual General Meeting 2004 Chairman’s Report - Operations • Engagement – Defence • Briefing from Cliff White April 2004 • Letter re Simulator Accreditation • SIAA VIP Dinner at SimTecT – NTSA • SIAA Booth at I/ITSEC • Complimentary National Centre for Simulation membership • Member discounts at I/ITSEC • International Training & Simulation Alliance 4/24/2008 4:57:06 PM 008_5811_WHT1 8 Annual General Meeting 2004 Chairman’s Report - Operations • Engagement (Cont) – MIMOS (Italian Simulation Association) • Agreed to cooperate – Medical • Attendance at Anesthesia Simulation Meeting • Successful Health Symposium at SimTecT • Meeting with DoH Chief Medical Officer 4/24/2008 4:57:06 PM 008_5811_WHT1 9 Annual General Meeting 2004 Chairman’s Report - Operations • SimTecT Conference – Good attendance in Canberra • Registrations: 295 full paying, 9 student, 18 day • Workshops: 131 • Medical Symposium: 45 • Reasonable exhibitor showing • Poor senior defence attendance – Refereed technical paper stream • Best Paper award to present at I/ITSEC 2004 • Best Student Paper – Three day Health and Medical Simulation Symposium 4/24/2008 4:57:06 PM 008_5811_WHT1 10 Annual General Meeting 2004 Chairman’s Report - Operations • SimTecT Conference (cont) – SimTecT Committee Appointments • OC Chair – Mr Phil Swadling • TC Chair – Mr Grant Tudor – Future host cities • 2005 – Sydney • 2006 – Melbourne 4/24/2008 4:57:06 PM 008_5811_WHT1 11 Annual General Meeting 2004 Chairman’s Report - Operations • Professional Development – Focus on establishing an Occupational Specification for Simulation Professionals • Skills Development Program – Mr Shane Garrett engaged as part-time Learning and Development Officer 4/24/2008 4:57:06 PM 008_5811_WHT1 12 Annual General Meeting 2004 Chairman’s Report - Operations Professional Development (continued) • Goals for end of 2004: – Revision of the draft Occupational Specification for Simulation Professionals – Development of a draft Training Specification for an ‘Introduction to Simulation’ program • Analysis of existing training programs • Negotiations with Australian training providers 4/24/2008 4:57:06 PM 008_5811_WHT1 13 Annual General Meeting 2004 Chairman’s Report - Operations Professional Development (continued) • PD Sub-Committee: – Geoff Northam – Jawahar Bhalla – Mark Thoresen – Darren McFarlane – Peter Ryan 4/24/2008 4:57:06 PM 008_5811_WHT1 14 Annual General Meeting 2004 Chairman’s Report - Operations • Scholarship Program – Four annual scholarships of $2,500 ($10,000 total) – Solicited targetted universities – No suitable candidates 4/24/2008 4:57:06 PM 008_5811_WHT1 15 Annual General Meeting 2004 Chairman’s Report - Operations • Standards Sub-Committee – Standards Australia IT-031 Committee – ADF DIS Enumerations Standard 4/24/2008 4:57:06 PM 008_5811_WHT1 16 Annual General Meeting 2004 Chairman’s Report – Financial Jun-04* Jun-03 Change Assets Total Assets $374,917 $427,913 -$52,996 Liabilities Total Liabilities $31,414 $29,933 $1,481 Net Assets $343,502 $397,980 $54,478 Earnings Retained Earnings Current Year Earnings $392,724 $-49,221 $359,206 $38,774 $33,518 -$87,995 Total Equity $343,503 *Un-audited $397,980 -$55,477 4/24/2008 4:57:06 PM 008_5811_WHT1 17 Annual General Meeting 2004 Chairman’s Report - Industry Survey Results • Results will be circulated to all participants • • The SIAA has thus begun collecting objective, analytical data describing the industry Two response prizes (free SimTecT 2005 Registration – drawn by Sweeney Research) to…. –CSIRO ICT –Alltech Communications 4/24/2008 4:57:06 PM 008_5811_WHT1 18 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Deliver value to the membership. Outline Points: • • • Raise the Profile of Simulation Grow Civil Membership Develop People and Skills 4/24/2008 4:57:06 PM 008_5811_WHT1 19 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 • Raise Profile – Within Defence • Personal Lobbying • Capability related demonstration at SimTecT • Defence Sector Plans – Within DITR and the Offices of State Development – Promotion of SimTecT and the SIAA at Conferences 4/24/2008 4:57:06 PM 008_5811_WHT1 20 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 • Grow Civil Membership – Civil Aviation – Transport – Medical 4/24/2008 4:57:06 PM 008_5811_WHT1 21 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 • Develop People and Skills – Scholarships – Proactive Student Registration at SimTecT – Recruitment Booth at SimTecT – University Open Days – Youth Development Scheme 4/24/2008 4:57:06 PM 008_5811_WHT1 22 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 • Means – Development Budget - $100,000 for 2004/5 – More proactive, committed Executive and Membership with delegated responsibilities – SIAA Brochure 4/24/2008 4:57:06 PM 008_5811_WHT1 23 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 • Enablers – SimTecT Promotional Plan – SIAA Promotional Plan – ITSA Affiliation 4/24/2008 4:57:06 PM 008_5811_WHT1 24 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 • Metrics – SimTecT • Delegates • VIP Attendees – Visits and Calls – Press coverage – Simulation in Sector Plans – Website hits – Membership growth 4/24/2008 4:57:06 PM 008_5811_WHT1 25 Annual General Meeting 2004 Executive Elections • Positions – Executive Positions (nominated in constitution) • Chair, Executive Committee • Deputy-chair, Executive Committee • Treasurer – Executive Members • General Executive Member • Professional Development Officer • Election to Executive Committee – Member Voting Rights • Full members each have one vote • Vote required where italicized • Vote for remaining nominations to executive committee – Returning Officer • SIAA Executive Officer (Mr Peter Hill) 4/24/2008 4:57:06 PM 008_5811_WHT1 26 Annual General Meeting 2004 Executive Elections Name Alan Johnson Adrian Smith Lex Trotman Organisation CAE Australia Sydac Position Chair Deputy Chair Nominator Phil Wallace Peter Hill Phil Wallace Seconder Peter Hill Geoff Northam Peter Hill Thales Training Treasurer & Simulation Learning Systems Analysis Phil Wallace Member Alan Johnson Peter Hill Mather Mason DSTO Member (non voting) Geoff Northam Phil Wallace Alex DoyleBogicevic Peter Hill Geoff Northam CSC Australia Member Alex DoyleBogicevic Peter Hill Tony Griffiths Malcolm Bell Raytheon Australia Simcon Services Member Geoff Northam Phil Wallace Member Geoff Northam Phil Wallace Len Pearson Peter Hill InterDynamics Member Thales Training Member & Simulation Geoff Northam Alan Johnson 4/24/2008 4:57:06 PM 008_5811_WHT1 27 Annual General Meeting 2004 Constitution Changes • Motivation – to ensure the Constitution reflected the way the SIAA operates • Detailed legal advice received • Summary of Changes: – SIAA’s Objectives focused (Clause 66) – Classes of Membership, and voting rights, embodied in Constitution (Clauses 6A – 6F, 26) – Life Membership added (Clauses 6G, 6H) – Directors status and election clarified (Clauses 34, 35, 37f., 41j.) – Voting procedures – allowing updating by the Board for email etc (Clauses 46A-C) – Board meetings by teleconference (Clause 56A) – Notices by internet (Clause 62) 4/24/2008 4:57:06 PM 008_5811_WHT1 28 Annual General Meeting 2004 2004/2005 SIAA Budgetary Commitments Operating Expenses • Executive officer (SIAA & SimTecT) • Insurance / Fees / Expenses Existing budgetary commitments • Academic Scholarship • Web-site Redevelopment • Best paper presentation at I/ITSEC • Best Student paper award • Learning & Development Officer Sub-Total Proposed new budgetary commitments • Strategic Plan Development and Implementation Revenues • Membership fees • SimTecT 2004 and 2005 surplus Profit / Loss $70,000 $27,000 $10,000 $4,000 $5,000 $2,000 $60,000 $81,000 $100,000 $40,000 $80,000 -$158,000 4/24/2008 4:57:06 PM 008_5811_WHT1 29 Annual General Meeting 2004 Members Motion - Membership Fees • Motion: – That the new level of membership fees for the forthcoming financial year is: Level Full Associate Individual Student Current $2,750 $110 $55 $22 Proposed $2,750 $110 $55 $22 – Moved: Peter Hill – Seconded: 4/24/2008 4:57:06 PM 008_5811_WHT1 30 Annual General Meeting 2004 Health Care Simulation Society • Convenors: Dr Brendan Flanagan, Southern Health Dr Patrick Cregan, Nepean Hospital • Steering Committee 4/24/2008 4:57:06 PM 008_5811_WHT1 31 Annual General Meeting 2004 General Business • • • SimTecT 2005 Demonstration ADSO Business Cases Appointment of the Auditor 4/24/2008 4:57:06 PM 008_5811_WHT1 32