CITY OF KAMLOOPS
955 CONCORDIA WAY
KAMLOOPS BC V2C 6V3
INVITATION TO TENDER CLOSING DATE:
TENDER REF NO 710-09 2009 June 26
NAME OF FIRM AND ADDRESS
THIS IS NOT A PURCHASE ORDER
TENDERS ARE SUBJECT TO CONDITIONS STATED ON THE REVERSE SIDE OF THIS FORM
Sealed tender clearly marked "Sanitary Sludge Hauling Services", Tender Reference No. 710-09 will be received at the
reception counter, at the Purchasing Works Centre, Attention: Purchasing Division, 955 Concordia Way, Kamloops, BC V2C
6V3 up to 2:00 p.m. 2009 June 26.
THE UNDERSIGNED HEREBY OFFERS THE FOLLOWING FIRM PRICES TO SUPPLY
AND DELIVER SANITARY SLUDGE HAULING SERVICES AS PER ATTACHED SPECIFICATIONS AND TERMS.
ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL AMOUNT
1 5,000 Cubic Load, haul, off-load sludge from cell $ $
Meter P2,including re-grading of cell floor
NET TOTAL PRICE FOB CITY OF KAMLOOPS $
Tender Ref. No. Date:
Signature of Person Authorized to Sign Tender
E. A. Wild, Purchasing Manager Name and Title of Person Above (please print)
City of Kamloops
G:\SludgeRevDM.doc 2009 June 11
CITY OF KAMLOOPS
TERMS, CONDITIONS AND INSTRUCTIONS OF PURCHASE
1. THE LOWEST, OR ANY TENDER NOT NECESSARILY ACCEPTED. The City of Kamloops may accept any tender in whole or in part,
unless otherwise stipulated.
2. ALL GOODS SHALL BE QUOTED F.O.B. KAMLOOPS, UNLESS OTHERWISE SPECIFIED.
3. Tenderer will be advised of acceptance or rejection within a reasonable time following receipt of tender.
4. The tender shall be deemed to be a continuing offer to supply the items as listed thereon at the quoted prices for the period specified and as
ordered by the City of Kamloops from time to time.
5. Each order issued by the City of Kamloops shall constitute a contract binding upon the accepted tender for the supply of the items specified
thereon at the quoted prices and upon the conditions set out herein.
6. No goods are to be delivered without an Official City of Kamloops Purchase Order Number.
7. The City of Kamloops reserves the right to cancel any order if not filled within a reasonable time of the order, and in accordance with the
8. Any items of an Electrical or Mechanical nature, must bear Canadian Standards Association or such local approval as required under
Provincial and Municipal Laws and Regulations governing the sale and usage of such equipment.
The City of Kamloops will consider offers on products, projects, and services that are environmentally preferred. The City recognizes that procurement
decisions by its employees can make a difference in pursuit of improving environmental performance and as such support the purchase of products,
projects, and services that will minimize the negative impact on the environment when they are practical and can be obtained at a reasonable cost.
The entire statement can be viewed at www.kamloops.ca/purchasing.
9. City of Kamloops terms shall apply unless otherwise stipulated by the vendor and agreed to by the City.
10. IMPORTANT: All materials delivered shall be subject to our inspection and approval, notwithstanding prior payment to obtain cash discount.
Vendor to pay all transportation charges both ways on rejected materials. In the case of default or rejection the City of Kamloops reserves
the right to purchase in the open market and hold the vendor responsible for any excess cost occasioned thereby. Should any violation of
specifications in contract occur, the City of Kamloops may cancel the contract and remove the vendor from the bidding list. WHERE
APPLICABLE, MATERIAL BID MUST MEET CITY SPECIFICATIONS AND BE ON THE APPROVED MATERIALS LIST AS DETAILED IN
THE CITY SPECIFICATION DOCUMENT.
11. Seller warrants title to commodities supplied by him/her, and warrants them free from any and all defects, imperfections, suits, claims,
demands, expenses, patent infringements, liens or other charges of any nature whatsoever and will indemnify and hold the City of Kamloops
12. The City of Kamloops reserves the right to waive minor defects and/or technicalities which, in the opinion of the City, do not materially alter
the specifications of the contract.
13. The City of Kamloops shall not be responsible for the costs incurred by the bidder in preparing and submitting his/her bid.
14. Contractors and suppliers wishing to do business with the City of Kamloops agree to resolve any differences through the City of Kamloops'
dispute resolution procedure. Contractors and suppliers who choose to use a public forum to air any differences run the risk of being
removed from the preferred vendor list and may be prevented from doing business with the City of Kamloops.
15. The City of Kamloops Contractors Coordination Program requires that before a contractor can be hired to do work for the City of Kamloops,
the following information must be on file:
• A copy of your current WorkSafeBC Clearance Letter.
• A copy of your current City of Kamloops business licence.
• A copy of your insurance acceptable to the City of Kamloops.
• An up-to-date copy of your Occupational Health and Safety Program acceptable to the City of Kamloops.
• For companies with more than 20 employees the City will require a copy of the contractor's Occupational Health and Safety
Program for review to ensure that it meets the criteria set by the WorkSafeBC Regulation 3.3. The manual must also contain safe
work procedures regarding the type of work the contractor is being hired to do.
• For companies with less than 20 employees there must be proof that employees have been properly trained in the work they have
been hired to do and evidence there is a commitment to safety by the contractor.
16. TENDERS WILL BE RECEIVED AT THE RECEPTION COUNTER, AT THE PUBLIC WORKS CENTRE, ATTENTION: PURCHASING
DIVISION, 955 CONCORDIA WAY, KAMLOOPS, BC, V2C 6V3 UP TO 2:00 P.M. LOCAL TIME ON DATE OF CLOSE. TENDERS WILL
BE OPENED AT THE PURCHASING DIVISION, 955 CONCORDIA WAY, AT 2:01 P.M.
17. Successful vendors only will be advised in writing of bid results. Bid awards will be posted on the City Web page, www.kamloops.ca, within
two weeks of award. All bidders are encouraged to visit this Web page for bid awards, opportunities, and general purchasing information.
E. A. Wild
G:\SludgeRevDM.doc 2009 June 11
Specifications Page 1 of 3
City of Kamloops
Tender Reference 710-09
Sanitary Sludge Hauling
Obligations of the Contractor
Minimum of $5,000,000 Motor Vehicle Liability insurance. ICBC "Confirmation Of
Vehicle Insurance Coverage" - ICBC Form APV47 must be included with tender
Tender must be accompanied by a consent of surety for a 50% Performance Bond.
$2,000,000 Commercial General Liability insurance required on a completed City of
Kamloops Certificate Of Insurance - (City of Kamloops added as an additional
Contractor shall provide all labour, permits, supervision, and equipment to load,
haul, and off-load sanitary sludge from cell P2 at the City of Kamloops Wastewater
Treatment Centre to designated sludge disposal sites.
Contractor shall provide all labour, permits, supervision, and equipment to mix
and/or spread sludge at the loading area for the purposes of drying prior to loading.
Contractor shall provide all labour, permits, supervision, and equipment to re-grade
cell P2 to a satisfactory state following sludge removal.
Rocks larger than 30mm and other non-compostable materials are not permitted at
Cinnamon Ridge. Sludge hauled to Cinnamon Ridge must be free of such material.
Contaminated loads will be rejected at Cinnamon Ridge and the Contractor will be
responsible for de-contaminating the sludge, and/or proper disposal of contaminated
sludge at an alternate site as determined by the City.
Unless otherwise directed by the City, the Contractor shall haul full legal loads at all
In the event of a spill, the Contractor shall immediately report the spill to the City.
The Contractor will be responsible for all clean-up charges and remedial actions
where the Contractor or his employee is responsible for the spill.
The Contractor is responsible to ensure all gates and locks are secure when entering
or leaving the City facilities after hours or on weekends.
Material to be Hauled
The material to be hauled consists of undigested sludge from a sewage treatment
The sludge may contain hydrogen sulphide and may be corrosive
The weight of the sludge is approximately 1,150 kg/m3, and is dependent on solids
Specifications Page 2 of 3
The P2 cell was dewatered in 2008 and the sludge in the cell has been drying for
approximately 11 months. Prior to loading and hauling, the quality of sludge in cell
P2 is anticipated to range between a solids content of 8% to 20% solids.
Some sludge may be too wet to load and haul as is. Prior to loading and hauling the
Contractor may need to mix or spread the sludge within cell P2 to facilitate drying.
Sludge Loads- All quantities are approximate only and no guarantee is given as to
actual quantities to be hauled. The estimated volume of sludge in P2 is 5,000 m3.
The City of Kamloops Wastewater Treatment Centre is located at 3330 Mission Flats
Road, Kamloops, BC. Cell P2 is located immediately north of the Centrifuge Building.
The unloading site for P2 sludge is the composting facility located at Cinnamon Ridge
Farm at 4045 Tranquille Road. The unloading area at the composting facility will be
directed by the City and may change from time to time. No other sites may be used
for unloading P2 sludge.
The hauling distance from the Wastewater Treatment Center to Cinnamon Ridge
composting facility is approximately 24km. The Contractor is to confirm all actual
Possible haul route(s) and key locations are shown on the attached Figure.
Specifications Page 3 of 3
End dump trailers shall be complete with a Safety hazard lock on tailgate, shall be
sealed tight to prevent leakage. Equipment and operations shall be designed to
prevent spillage during load transport.
The Contractor shall perform leakage test on each trailer at the beginning of the
contract and upon request by the City of Kamloops
The trailer to be tested shall be filled with water to a level of 0.9 meters (or 90% of
loading height) to ensure trailer can hold water, without leaking, to approximately
0.1% of test volume in 12 hours.
A trailer that fails the leakage test shall be removed from service until it is repaired
and successfully passes the leakage test
Grading of Lagoon Floor
Grading of the cell floor will be performed during and/or after the sludge removal
process. The contractor shall not remove cell floor material while removing and
loading sludge. The cell floor shall be finish graded to a smooth neat surface +/-
Measurement and Payment
Measurement will be based on counts of full truck loads hauled to Cinnamon Ridge,
at the average volume per load as determined by the City based on measurements
of the truck box. Load counts are to be submitted in writing by the Contractor on a
weekly or more frequent basis. No payment will be made for loads hauled if the
written record is submitted by the Contractor more than 5 working days after the
loads are hauled.
No payment will be made for loads rejected at Cinnamon Ridge due to contamination
with rocks larger than 50 mm or other non-compostable materials.
Payment will be at the unit rate per m3 of sludge hauled to Cinnamon Ridge as per
the attached schedule of Quantities and Prices and will include all labour, materials,
permits, supervision and equipment to dry, load, haul and offload sludge, and to
complete grading of the lagoon floor.
Sludge removal from the P2 cell can is ready for removal and the Contractor may
start immediately upon award of the contract and Notice to Proceed.
Sludge will be accepted at Cinnamon Ridge between the hours of 8am and 6pm
Monday to Friday. No more than 2 loads per hour may be hauled without prior
approval from the City and Cinnamon Ridge operators. This is to allow time for
handling of the sludge by others at the Cinnamon Ridge Facility.
Substantial Completion Date is September 10, 2009.