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									                Missouri School Counselor Association, Inc.
                          Procedural Handbook
                         THIRTEENTH Edition
                          Adopted May 2, 2008
                                   Table of Contents

                                                                              Page
Table of Contents                                                             2-3
Foreword                                                                      4
Governing Board                                                               5
Financial Information                                                         6-7
       Non-Profit Charter                                                     6
       IRS Form 990                                                           6
       IRS Form 1096                                                          6
       Federal Form 941                                                       6
       Monthly Federal Tax Deposit Form 8109                                  6
       Transmittal of Wages and Tax Statements Form W-3                       6
       Wages and Tax Statement Form W-2                                       6
       Employer’s Annual Federal Unemployment (FUTA) Tax Return Form 940-EZ   7
       Missouri Division of Employment Security Form MODES-4                  7
       Missouri Annual Withholding Report Form MO-941                         7
       Bonding                                                                7
       Contract Negotiations                                                  7
Reimbursement Policy                                                          8-10
Appointments                                                                  11-12
       General Rules                                                          11
       Types of Appointments and Terms of Office                              11-12
General Duties and Responsibilities                                           13-22
       All Governing Board Members                                            13
       All Officers and Committee Chairs                                      13
               Elected Officers                                               13
                       President                                              13
                       President-Elect                                        14
                       Immediate Past President                               14
                       Secretary                                              15
                       Treasurer                                              15
                       Vice-Presidents                                        15
                       Executive Committee                                    16
               Appointed Positions                                            16
                       Historian                                              16
                       Journal Editor                                         16
                       Newsletter Editor                                      16
               Standing Committee Chairs                                      17
                       Program                                                17
                       Membership                                             17
                       Inter-Professional Relations                           17



                                             2
                      Publications/Research                 17
                      Government Relations                  18
                      Nominations and Elections             18
                      Advocacy                              18
                      Finance                               19
                      Bylaws                                19
                      Strategic Planning                    19
                      Resolutions                           20
                      Human Rights / Diversity              20
                      Professional Recognition              20
                      Career Guidance                       21
                      Ethics                                21
                      Technology                            21
                      Critical Incident Response            21
              Special Committees                            22
                      Advertising/Exhibits                  22
                      Past Presidents’ Advisory Committee   22
                      Personnel Committee                   22
                      Mentoring                             22
              District Leaders                              22
                      District Presidents                   22
                      District Presidents-Elects            23
                      District Past Presidents              23
MSCA Personnel                                              24-28
      Executive Director                                    24
      Clerical Administrative Assistant                     27
Appendix                                                    29-53
      Request for Authorized Travel                         30
      Action Plan                                           31
      Student Research Policy                               33
      Professional Recognition Awards                       34
      Ed Ailor Memorial Award                               40
      Norman C. Gysbers Award                               42
      MoACTE Committees and Leadership Rotation             43
      Executive Director Self-Evaluation Form               44
      Executive Director Evaluation Feedback Form           47
      Clerical Assistant Evaluation Form                    49
      Clerical Assistant Self-Evaluation Form               52




                                                3
Foreword

    It is recommended that this Procedural Handbook be made the first section of the Governing
Board notebook, to be passed along to successive members of this body. It is further
recommended that copies of this document be made available separately to such other interested
parties as the Governing Board may approve, including candidates for MSCA office and special
committee chairs who are not Governing Board members.
    The main use of this Procedural Handbook is as a recommended set of administrative
policies. After adoption by the new Governing Board each year, this document shall be the guide
to MSCA’s functioning until and unless amended. The Procedural Handbook may be amended
as needed, subject to Governing Board approval. Such amendments become effective
immediately, unless otherwise noted.
    An annual review by the Bylaws Committee is necessary to keep this document current.




                                              4
Governing Board

    The Governing Board acts as the governing body of MSCA. As a chartered non-profit
corporation of the State of Missouri, MSCA is regulated by the same laws which apply to other
corporations and agencies constituted as parliamentary bodies. That is, actions of MSCA must be
in harmony with the Bylaws and with this Procedural Handbook which implements the Bylaws
through administrative procedure.
    The Governing Board consists of the President, President-Elect, Immediate Past President,
Secretary, Treasurer, Vice-Presidents, District Presidents and Standing Committee Chairs as
voting members. Special committee appointments, Historian, Executive Director, Journal Editor,
Newsletter Editor and a representative from the Department of Elementary and Secondary
Education Guidance Section shall be non-voting members.
    All of the above listed members shall attend all regular and special meetings of the
Governing Board and shall attend the MSCA Leadership Development Conference (LDC) each
year. Each Governing Board member shall maintain a record of his/her position and shall pass
that record on to the next person to fill the position.




                                              5
                                 Financial Information

Non-Profit Charter
    MSCA, Inc. is a corporation organized under the General Not For Profit Corporation Act of
Missouri. Under the provisions, MSCA must file an annual report for the previous calendar year
between January 15 and March 1 of the current year. The original of this report (which is filed by
MSCA’s designated agent) is sent to the Missouri Secretary of State with a duplicate retained by
the MSCA agent. Failure to report for the current year may result in forfeiture of the Certificate
of Incorporation.

IRS Form 990
   Prior to November 15th of each year, MSCA must file with the Internal Revenue Service
Form 990 relating to income earned by non-profit enterprises. Such form is processed by the
accountant for MSCA.

IRS Form 1096
    Prior to February 28 of each year, MSCA must file with the IRS Form 1096 relating to the
assurance of IRS Form 1099 miscellaneous forms (issued prior to January 31 of each year). The
Association must furnish a 1099 miscellaneous form to an unincorporated entity or individual to
whom the Association pays 600 dollars or more. The name and social security number of these
unincorporated entities (W-9) must be on file with the Executive Director.

Federal Form 941
   Employer Quarterly Federal Tax Return must be filed each calendar quarter by MSCA. It is
due on the last day of the month following the close of the quarter. Such form is processed by the
accountant for MSCA.

Monthly Federal Tax Deposit Form 8109
   A federal tax deposit coupon for employees’ withholding tax must be completed monthly and
deposited at the bank by the 15th day of the following month. This deposit is processed by the
accountant for MSCA under the direction of the Treasurer/Executive Director.

Transmittal of Wages and Tax Statements Form W-3
    This form must be filed at the end of each calendar year. It is due by January 31 of the
following year. The form is a summary of the W-2 statements. Copy A of the W-2 statements is
also included and sent to the Social Security Administration office. Such form is processed by
the accountant for MSCA.

Wages and Tax Statement Form W-2
    This form is a summary of wages, federal income tax withheld, social security tax withheld
and Medicare tax withheld for the employees of the organization. This form needs to be sent to
the employee by January 31 of the following year by MSCA. Such form is processed by the
accountant of MSCA.




                                                6
Employer’s Annual Federal Unemployment (FUTA) Tax Return Form 940-EZ
    This form is filed with the amount due at the end of each calendar year. (If at the end of each
quarter the liability is under 100 dollars, no 940 deposit slip needs to be filed with the bank and
the amount for each quarter can be paid at the end of the year.) This form is due January 31 of
the following year. Such form is processed by the accountant of MSCA.

Missouri Division of Employment Security Form MODES-4
   This form must be filed each calendar quarter by MSCA. It is due on the last day of the
month following the close of the quarter. Such form is processed by the accountant for MSCA.

Missouri Annual Withholding Report Form MO-941
   This annual report must be filed by January 31 by MSCA. Such form is processed by the
accountant for MSCA.

Bonding
   The policy of MSCA is to provide bonding coverage for the Treasurer, Executive Director
and President who are authorized to write checks for MSCA and office staff.

Contract Negotiations
    Business contracts negotiated on behalf of the Missouri School Counselor Association shall
be conducted by a team comprised of the Executive Director, Past President, President, and
President-Elect. Final contracts shall be approved by the MSCA Governing Board or the
Executive Committee. Input prior to negotiations should be given by the MSCA Governing
Board to the negotiating team when feasible. Contracts currently handled by MSCA include: fall
and spring conference accommodations, facilities, lodging, meals; fall and spring conference
speakers and presenters; office equipment services; administrative assistant services; and office
rent.




                                                7
                                 Reimbursement Policy
    MSCA members representing the Missouri School Counselor Association at out-of-state
conferences and events must submit a travel plan to the Executive Director for approval. A copy
of the conference or meeting schedule should be attached. Representatives of MSCA are
expected to be fiscally responsible and make an effort to minimize expenses. These guidelines
are expected to be followed unless an exception is noted otherwise.
Lodging: In general, MSCA pays 1/2 the MSCA room rate for the event. No exceptions are
           made to this rule unless prior approval has been obtained from the President or
           otherwise indicated in the Procedural Handbook.
Mileage: Mileage is paid at a rate per mile determined by the Governing Board. Carpooling is
           encouraged.
Travel: Travel to and from MSCA related meetings should occur on the actual meeting date.
           When circumstances make it necessary to travel and stay overnight preceding the
           meeting, prior approval should be obtained from the Executive Director or President.
           If prior approval is not requested or approved, additional costs will be at the expense
           of the individual. If a representative of MSCA or the Executive Director plans to
           attend a meeting or conference, the individual must complete a Request for
           Authorized Travel Form* at least 30 days in advance. Extending a stay past the
           meeting date without prior approval will be at the expense of the individual. *See
           Appendix for form.
Meals:     Meals for meetings of other organizations attended on behalf of MSCA are
           reimbursed at $30.00 per day. This does not include MSCA Governing Board or
           Program Committee meetings. Meals for special committee meetings will be
           reimbursed at no more than $30 per day. It is expected that committee members will
           attempt to keep meal costs at a reasonable level.
Budget: Representatives of MSCA must make an effort to stay within the budgeted amount
           for an event. Effort should be made to find a roommate when possible, and to book
           flights in advance to help control costs. If it appears than an event will cost more than
           the budgeted amount including meals at events in larger cities, PRIOR approval must
           be obtained from the President, or the individual may be expected to cover the
           additional cost. Please note that budget items may be shared by several people for a
           particular activity. If there are questions about the budgeted amount, contact the
           Treasurer, President or Executive Director.
Reimbursements:
       Expenses should be submitted with receipts to the Executive Director or Treasurer for
       reimbursement within 45 days of the event or purchase of the materials If expenses are
       submitted after 45 days of the event or purchase the reimbursement must be approved by
       the governing board at the next governing board meeting.

Governing Board Meetings
      Governing Board members are reimbursed for lodging and mileage, provided they do not
      receive reimbursement from any other source. If the district president cannot attend the
      Governing Board meeting, then the district representative will be reimbursed. If a district
      should have co-presidents, reimbursement will only be for an individual representative
      and the co-presidents will have to decide the division of the reimbursement amount.


                                                 8
Program Committee Meetings
      Program Committee members are reimbursed for lodging and mileage provided they do
      not receive reimbursement from any other source. If the district president-elect cannot
      attend the Program Committee meeting, then the district representative will be
      reimbursed. If a district should have co-presidents-elect, reimbursement will only be for
      an individual representative and the co-presidents-elect will have to decide the division of
      the reimbursement amount.

Special Committee Meetings
       For meetings such as Finance, Personnel, Bylaws, Strategic Planning, members of the
       committee will be reimbursed for mileage if the meeting is not held in conjunction with a
       Governing Board or Program Committee meeting for which the committee member is
       already being reimbursed. Meals for the additional day(s) beyond the Governing Board
       or Program Committee meeting will be reimbursed at $30 per day.

Fall Conference/Governing Board Meeting
       Lodging and mileage are paid for Saturday night only for those who do not receive
       reimbursement from their school district, or any other source.

MOACTE Convention/Program Planning
  A. Registration fees for the President (or designee), Career Guidance Chair/MOACTE
     Representative, Multi-Level Vice President, and Executive Director are paid by MSCA.
  B. Full lodging, meals, and mileage are paid for the President (or designee), Career
     Guidance Chair/MOACTE Representative, Multi-Level Vice President, and Executive
     Director.

Leadership Development Conference
   A. Registration fees are waived for District President-Elects.
   B. MSCA may pay half of the room rate for district president-elects if their district is unable
      to reimburse or cover that expense. This waiver must be by prior arrangement with the
      MSCA Executive Director. Reimbursement is contingent upon full attendance at LDC.

Strategic Planning/Bylaws/Finance/Personnel/Past Presidents’ Advisory Committee
       Members of these committees are reimbursed for lodging and mileage. Meals will be
       reimbursed at cost, within the guidelines stated above. Committee members are
       encouraged to be fiscally responsible with regard to meal costs.

President, President-Elect and Immediate Past President
   A. MSCA Fall Conference and Spring Conference registration fees are waived.
   B. Full lodging and meals are reimbursed.
   C. Transportation costs and/or mileage are reimbursed.
   D. Registration for meetings attended on behalf of MSCA is reimbursed.
   E. Membership dues in ASCA are paid by MSCA.




                                                9
Executive Director
   A. Full lodging and meals are reimbursed.
   B. Transportation costs and/or mileage are reimbursed.
   C. Registration for meetings attended on behalf of MSCA is reimbursed.
   D. Membership dues in ASCA, ACA, and ACTE are paid by MSCA.

Vice-Presidents
   A. MSCA Fall Conference and Spring Conference registration fees are waived.
   B. Lodging and mileage are reimbursed.

MSCA Representation
  MSCA provides reimbursement for official representatives of MSCA to attend important
  meetings in the state. Full reimbursement procedures for lodging, mileage and meals should
  apply unless reimbursed by some other source.

ASCA Representation
  A. Representatives to the ASCA Delegate Assembly will receive full compensation to
     include conference registration, lodging, travel expenses, meals and other necessary
     expenses.
  B. The President, President-Elect, and Executive Director, or their appointed
     representatives, will receive full compensation including conference registration, lodging,
     travel expenses, meals and other necessary expenses when attending the ASCA
     Leadership Development Institute.
  C. The President and Government Relations Chair, or their appointed representatives, will
     receive full compensation including registration, lodging, travel expenses, meals and
     other necessary expenses when attending the ASCA Public Policy Institute.

ACTE Representation
  A. President-Elect, and Executive Director, or their appointed representatives, will receive
     full compensation including conference registration, lodging, travel expenses, meals and
     other necessary expenses when attending the ACTE National Policy Seminar.
  B. The Executive Director, or their appointed representative, will receive full compensation
     to include conference registration, lodging, travel expenses, meals and other necessary
     expenses will attend the ACTE Conference and Delegate Assembly.

MSCA Display Board
  A. Costs for shipping the MSCA Display Board or arranging return of the board is the
     responsibility of the individual district.
  B. MSCA will cover the cost of delivering the board for display, but not for the return of the
     board even if that return is to another district.




                                              10
                                        Appointments

General Rules
   A. The Bylaws give the authority for the President to make all appointments with Governing
      Board approval.
   B. The President-Elect shall present a list of appointments for approval at the spring
      Governing Board meeting. Early appointment and approval enables appointees to begin
      their tasks early in the year.
   C. Consideration should be given to providing continuity by reappointing some individuals
      to the Governing Board either in their same position or a different position. A balance of
      old and new members should provide the most effective functioning.
Types of Appointments and Terms of Office
   A. Historian: The Historian is appointed to the Governing Board as a non-voting member
      for one year.
   B. Journal. The Journal Editor and Editorial Board members are appointed. The Journal
      Editor shall be appointed for a three year term. Board members shall be appointed on a
      rotating basis of two each year. Board members will be appointed for a three-year term at
      the last Governing Board meeting prior to the annual business meeting. The 12 MSCA
      districts have been paired and one board member is asked to represent two districts. This
      member is chosen on an alternating basis from the two districts being represented.
   C. Newsletter. The Newsletter Editor shall be appointed for a two year term.
   D. Standing Committees. Chairs are appointed by the President-Elect and approved by the
      Governing Board at the spring meeting preceding July 1. Each district appoints
      representatives to the standing committees, with the exception of the Finance Committee
      and Bylaws Committee.
   E. Special Committees. Each year a number of special committees are appointed for
      specific projects. Some of these committees may be assigned long-term projects that last
      for more than one year. Appointments of committee members and chairs are made as
      needed.
   F. Liaison. Each year individuals, usually someone who is strongly involved in the
      specified educational group, are appointed to act as a liaison and be cognizant of their
      group’s activities that relate to MSCA. Each liaison is expected to communicate with the
      President about activities relevant to MSCA.
   G. Divisional Affiliate Representation. MSCA has an affiliate status with these groups:
      American School Counselor Association (ASCA), Association for Career and Technical
      Education Guidance Division (ACTE), American Counseling Association of Missouri
      (ACAM), and Missouri Association for Career and Technical Education (MOACTE).
      These affiliations entitle MSCA to representation in delegate meetings with ASCA,
      MOACTE, and ACTE, as well as in board meetings with ACAM and MOACTE. All
      delegates/representatives shall be MSCA members.
      1. ASCA (American School Counselor Association): The President, President-Elect and
          Past President shall represent the MSCA at the ASCA Delegate Assembly. An
          alternate shall be selected in case an official delegate is unable to attend. Delegates
          and alternates must be approved in advance by the ASCA Delegate Credentials
          Committee.


                                               11
2. ACAM (American Counseling Association of Missouri): A representative of ACAM
   is a member of the MSCA Governing Board. Representatives authorized to attend
   ACAM meetings or events to represent MSCA are reimbursed for mileage and
   lodging.
3. MOACTE (Missouri Association for Career and Technical Education): MOACTE
   bylaws stipulate that each division is entitled to representation on the House of
   Delegates, Board of Directors and the Executive Committee. The number of
   representatives is dependent upon the number of MOACTE members from the
   division. The President of MSCA serves on the Board of Directors of MOACTE and
   shall appoint an MSCA representative to each of the following committees on a
   rotating basis as determined by MOACTE: Awards, Diversity Action, Legislative,
   Membership, Policy, Professional Development, Program Improvement, and Public
   Information. These appointed committee members shall submit meeting reports to
   the Career Guidance Chair/MOACTE Representative. Every 5 years MSCA will
   submit 2 candidates for MOACTE President *see appendix
4. ACTE (Association for Career and Technical Education):
5. MSCRC (Missouri School-College Relations Commission): MSCA pays annual dues
   and has two representatives on this commission. The Executive Director is a standing
   member. The other member is the MSCA President or designee. There are three
   meetings per year.
6. MSCRC Scheduling Committee: The College/Career Night Scheduling Committee
   meets twice a year. It is composed of four representatives appointed by MSCA and
   an equal number appointed by MOACAC. Representation should consist of members
   from various areas of the state. Terms are for three years and should be appointed on
   a rotating basis. Representatives are reimbursed in accordance with MSCA
   Governing Board Policy.
7. MACCE (Missouri Advisory Council for Certification of Educators): The Executive
   Director attends. This group meets 5-6 times per year.




                                       12
General Duties and Responsibilities
All Governing Board Members
   A. Shall participate in the annual process of updating activities and meeting the current goals
      as outlined in the annual Strategic Plan of MSCA.
   B. Shall set conference fees and advertising rates, subject to the approval of a majority of the
      voting members of the governing board.

All Officers and Committee Chairs
   A. Shall submit to the President a Plan of Action* for the current fiscal year by September
      15. This plan shall support the goals defined in MSCA’s Strategic Plan. *See Appendix
      for form.
   B. Shall provide an electronic progress report on their Plan of Action three weeks prior to
      each Governing Board meeting to: the President, President-Elect, Immediate Past
      President, Secretary, and Executive Director. A paper copy is to be kept in the committee
      chair’s notebook to be passed on to next year’s chair.
   C. Shall submit a proposed budget for their committee for the next fiscal year by the January
      Governing Board meeting.
   D. Shall submit, prior to the May Governing Board Meeting, an electronic annual report on
      the outcomes of their Plan of Action to the President-Elect for inclusion in the Delegate
      Assembly Booklet.
   E. Shall invite, by written correspondence, their district counterparts to the MSCA
      Leadership Development Conference and Annual Fall Conference.
   F. Shall provide leadership, coordination, and active communication for the entire
      committee, including with district chairs.
   G. Shall communicate with all committee members as often as necessary, but at least once at
      the beginning of the year to share goals of the committee and again to provide an end of
      the year report.
   H. Shall attend all Governing Board meetings.
   I. Shall attend the MSCA leadership conference.

Elected Officers
President
   A. Shall preside at all Governing Board meetings, the MSCA Fall Conference and the
       Delegate Assembly.
   B. Shall prepare the President’s page for publication in each Counseling Interviewer,
       Counseling Connection and other media as requested.
   C. Shall be in contact with Governing Board members and committee chairs concerning
       progress toward achievement of goals.
   D. Shall prepare an annual report to ASCA.
   E. Shall represent or approve a representative to attend meetings of other organizations.
   F. Shall perform such duties as are incidental to the office or as directed by the Governing
       Board.
   G. Shall be responsible for sending to members of the Governing Board, at least 10 days in
       advance of the meeting, a notice of such meeting, a tentative agenda, a copy of the
       minutes from the previous board meeting and special reports requiring lengthy study.


                                                13
   H. Shall determine if any MSCA district needs help with any aspect of the district
      organization and will coordinate procedures for greater district involvement.
   I. Shall be an ex-officio member of all committees and serve as a regular member of the
      Finance and Bylaws Committees.
   J. The President of MSCA serves on the Board of Directors of MOACTE and shall appoint
      an MSCA representative to each of the following committees on a rotating basis as
      determined by MOACTE: Awards, Diversity Action, Legislative, Membership, Policy,
      Professional Development, Program Improvement, and Public Information. *see
      appendix
   K. See duties of all MSCA officers and committee chairs, above.
President-Elect
   A. Shall, in the absence of the President, assume the role of President with all of its authority
       and responsibility.
   B. Shall perform such duties as may be directed by the Governing Board.
   C. Shall be chair of the Program Committee, which is responsible for the planning of the
       MSCA program. Tasks would include:
       1. Firming up site and facilities arrangements.
       2. Selecting a general theme for the conference.
       3. Establishing a format.
       4. Considering ideas for presentation.
       5. Soliciting persons to carry out various responsibilities.
       6. Establishing a plan for publicizing the event.
       7. Providing a method for evaluation.
   D. Shall serve as a member of the Finance, Bylaws ,and Strategic Planning Committee.
   E. Shall appoint their committee chairs and provide directory information to the
       administrative office in the spring of the year preceding their assumption of office.
   F. Shall develop proposed plan of action and budget requests to be submitted to the July
       Governing Board.
   G. See duties of all MSCA officers and committee chairs, page 13.
Immediate Past President
  A. Shall perform such duties as may be directed by the Governing Board.
  B. Shall, upon request, serve as advisor to the President, Governing Board and committee
             chairs individually and collectively.
  C. Shall serve as a member of the Finance Committee.
  D. Shall chair the Bylaws Committee
  E. Shall chair the Nominations and Elections Committee.
  F. Shall chair the Strategic Planning Committee.
  G. Shall co-chair the Past Presidents’ Advisory Committee.
  H. Shall facilitate the New Counselor/First Timer reception at the MSCA annual fall
     conference.
  I. Shall serve as Parliamentarian and serve in that capacity at all official meetings.
  J. Shall advise the President of the Bylaws.
  K. Shall assist in maintaining the orderly procedure of business during Governing Board and
     Delegate Assembly Business Meetings in accordance with the most recently revised
     edition of Robert’s Rules of Order.


                                                14
   L. Shall develop, coordinate and promote, with District Past Presidents, the annual MSCA
      Leadership Development Conference.
   M. See duties of all MSCA officers and committee chairs, page 13.
Secretary
   A. Shall attend and record all meetings of the Governing Board, Program Committee,
       Delegate Assembly, Bylaws/Procedural Handbook, Strategic Planning, Finance, and
       Personnel Committee.
   B. Shall collect and file all motions and resolutions.
   C. Shall prepare and send minutes to the President and Executive Director within two weeks
       of each meeting attended.
   D. Shall maintain the official minutes. The Secretary’s file should include a copy of the
       official report turned in by committee chairs, District Presidents and others for which the
       minutes are the record. This approved record will be turned over to the Historian for
       archiving.
   E. See duties of all MSCA officers and committee chairs, page 13.
Treasurer
   A. Shall serve as chair of the Finance Committee. This committee will meet at least
      annually.
   B. Shall pay bills on behalf of MSCA.
   C. Shall review and validate receipt and expenditure statements from Executive Director as
      needed.
   D. Shall submit reports of income and expenditures at each Governing Board meeting.
   E. Shall submit recommendations for investment to the Executive Director.
   F. Shall provide input to the Governing Board regarding financial effects of program
      proposals.
   G. Shall submit an annual fiscal report at the end of the year and present it at the annual
      Delegate Assembly.
   H. Shall write the checks for the Executive Director’s reimbursements.
   I. Shall attend Governing Board and Program Committee meetings.
   J. Shall keep the monthly/weekly activity reports of the Executive Director and Clerical
      Assistant, and shall keep a running record of vacation/holidays/ sick days used.
   K. See duties of all MSCA officers and committee chairs, page 13.
Vice-Presidents
   A. Shall be responsible for generating interest and activities among the members of his/her
       respective levels.
   B. Shall write a regular column for the MSCA newsletter.
   C. Shall serve on the Program Committee and insure that programs are offered for all levels.
   D. Shall be responsible for the programs at their level at the Fall Conference. Shall adhere
       to all schedules and timelines.
   E. Shall assist in running the Fall Conference. Tasks would include:
       1. Facilities arrangements.
       2. Selecting a general theme for the conference.
       3. Establishing a format.
       4. Considering ideas for presentation.



                                               15
      5. Soliciting persons to carry out various responsibilities.
      6. Establishing a plan for publicizing the event.
      7. Providing a method for evaluation.
   E. Shall plan the annual Spring Conference, with the assistance of the Executive Director.
   F. Shall work with the Multi-Level Vice-President in planning programs for MOACTE.
   G. See duties of all MSCA officers and committee chairs, page 13.
Executive Committee
   A. Shall be chaired by the President.
   B. The committee shall consist of all elected officers.
   C. Shall comply with duties as described in the MSCA Bylaws, Article VII.
   D. Shall negotiate the contract with the Executive Director based on the recommendations of
      the Personnel Committee.

Appointed Positions
Historian
   A. Shall record and prepare an annual summary of the history of the Association as
       prescribed by the Bylaws.
   B. Shall collect maintain, and archive articles, pictures, programs, Counseling Interviewers
       and all MSCA publications.
   C. Shall be responsible for having pictures taken at MSCA functions.
   D. Shall be responsible for gathering information for preparing a packet of MSCA
       information using the Secretary’s notebook (minutes), IRS reports, the conference
       program booklet, information from the Executive Director and other relevant information
       of the year. This packet will be electronically archived in the administrative office.
Journal Editor
   A. Shall decide the format, style and content that gives the journal its continuing identity
      from issue to issue.
   B. Shall establish the content, layout and theme which distinguishes a particular issue from
      all other issues.
   C. Shall write an editorial comment for each issue.
   D. Shall edit all copies received from other contributors.
   E. Shall submit a camera-ready copy for publication according to time frames established by
      the Governing Board.
   F. Shall conduct a meeting of the Editorial Board at the MSCA Fall Conference and other
      meetings as needed.
Newsletter Editor
   A. Shall publish three newsletters a year and special issues as necessary.
   B. Shall solicit news from Governing Board members.
   C. Shall decide format, style, content and layout of newsletter.
   D. Shall edit all copies received from contributors.
   E. Shall submit a camera-ready copy for publication according to time frames established by
      the Governing Board.




                                              16
Standing Committee Chairs
   A. Each MSCA Standing Committee chair will have as their committee the twelve District
      Standing Committee chairs except for the Program, Finance, and Bylaws Committees.
   B. Each committee chair shall meet with his/her committee during the annual Fall
      Conference, and the Leadership Development Conference.
   C. In cooperation with the President-Elect, shall present, by January 31, a written plan of
      action and budget for the next fiscal year.
   D. Each Standing Committee shall have one vote.
Program
   A. Shall be responsible for planning the MSCA Fall Conference.
   B. See duties of all MSCA officers and committee chairs, page 13.
   C. See duties of Standing Committee Chairs, page 16.
Membership
  A. Shall enlist the cooperation of Governing Board members in helping with membership
     promotion.
  B. Shall report on number of MSCA members for each district as requested.
  C. Shall actively encourage sustaining memberships and enhance relationships between
     MSCA and various organizations and agencies, through written and verbal channels.
  D. Shall determine district membership award winners for largest percent increase and
     largest number increase, and keep a record of previous winners.
  E. Shall order the appropriate certificates or plaques and present them during the annual
     conference.
  F. Shall submit the pertinent data of award recipients for publication in the next issue of The
     Counseling Connection, the recipient’s district newsletter and/or the recipient’s local or
     regional newspaper.
  G. See duties of all MSCA officers and committee chairs, page 13.
  H. See duties of Standing Committee Chairs, page 16.
Inter-Professional Relations
    A. Shall engage in various projects which will communicate the role and programs of the
       professional school counselor.
    B. Shall establish mutual support relationships with other professional organizations to
       improve the image of the Association and its members.
    C. Shall be responsible for the shipping, receiving and maintenance of the MSCA Display
       Boards and public relations materials.
    D. Shall work with the Past Presidents’ Advisory Committee to provide for relevant MSCA
       programs to be presented at conferences of other organizations and secure programs from
       other organizations to be presented at MSCA conferences.
    E. See duties of all MSCA officers and committee chairs, page 13.
    F. See duties of Standing Committee Chairs, page 16.
Publications/Research
   A. Shall promote research and the publication of research by MSCA members.
   B. Shall coordinate the publication of brochures and/or position papers which identify duties
       of counselors and other aspects of school counseling.
   C. Shall work with the Journal Editor in soliciting materials for publication.


                                               17
   D. Shall study all MSCA printed materials to determine if they are current and relevant.
   E. See duties of all MSCA officers and committee chairs, page 13.
   F. See duties of Standing Committee Chairs, page 16.
Government Relations
   A. Shall be aware of pertinent legislative matters and keep the Association informed.
   B. Shall correspond with government representatives when appropriate.
   C. Shall coordinate Association members’ efforts when necessary to promote beneficial
      legislation.
   D. Shall work with the Public Relations chair to plan Legislative Days.
   E. Shall coordinate Legislative Day in conjunction with other committees and organizations.
   F. Shall serve as liaison with other organizations involved in similar legislative concerns.
   G. See duties of all MSCA officers and committee chairs, page 13.
   H. See duties of Standing Committee Chairs, page 16.
Nominations and Elections
  A. Shall issue a call for nominations for the following year at the annual meeting, in
     appropriate newsletters and secure suggestions for possible candidates from each district
     Nominations and Elections chair.
  B. Shall notify candidates of the no-campaign policy and other rules pertaining to elections.
  C. Shall receive and compile information on each candidate and send to the President-Elect
     for publication in the Program Booklet.
  D. Shall arrange for the election at the MSCA Fall Conference and disseminate information
     on absentee balloting procedures.
  E. Shall report election results as soon as feasible after the ballots have been counted.
  F. See duties of all MSCA officers and committee chairs, page 13.
  G. See duties of Standing Committee Chairs, page 16.
Advocacy
   A. Shall coordinate all public relations and advocacy activities for the Association.
   B. Shall cooperate with other MSCA leaders in developing public relations and advocacy
      programs and materials.
   C. Shall work with the Government Relations chair to plan Legislative Days with other
      committees and organizations.
   D. Shall publish public relations and advocacy ideas in The Counseling Connection, the
      Association website, and other appropriate publications and encourage expanded public
      relations and advocacy programs statewide.
   E. Shall develop public relations and advocacy materials as appropriate.
   F. Shall keep informed about new techniques in the public relations and advocacy fields.
   G. Shall encourage counselors to develop effective local public relations and advocacy
      programs.
   H. Shall communicate with ASCA regarding public relations and advocacy.
   I. Shall coordinate National School Counseling Week in the State of Missouri, including
      coordinating a Proclamation Signing event.
   J. See duties of all MSCA officers and committee chairs, page 13.
   K. See duties of Standing Committee Chairs, page 16.




                                              18
Finance
   A. The Treasurer shall chair the finance committee consisting of the Treasurer, President,
      President-Elect, immediate Past President, Secretary, Executive Director, and President-
      Elect-Elect. Other members may be invited at the discretion of the current President.
   B. Shall develop an initial operating budget for consideration, revision and eventual
      adoption by the Governing Board.
   C. Shall implement the operation of the budget by monitoring income and expenditures.
   D. Shall suggest financial policy statements and make fiscal recommendations to the
      Governing Board.
   E. Shall review the capital fund and investment recommendations of MSCA.
   E. See duties of all MSCA officers and committee chairs, page 13.
   F. See duties of Standing Committee Chairs, page 16.
Bylaws
   A. The Immediate Past President shall chair the bylaws committee consisting of the
       Executive Committee, the President-Elect-Elect, three past presidents, and the executive
       director. Other members may be invited at the discretion of the Immediate Past
       President.
   B. Shall review the Bylaws and Procedural Handbook annually and make recommendations
       concerning revisions to the Governing Board.
   C. Shall conduct a complete review of the Bylaws and the Procedural Handbook every three
       years, commencing with 2002.
   D. Shall receive all proposed changes in the Bylaws and Procedural Handbook.
   E. Shall provide copies of the proposed Bylaws amendments to the Governing Board at the
       May Governing Board Meeting.
   F. Shall, by May Governing Board Meeting, submit a copy of present Bylaws with proposed
       changes to the President-Elect for inclusion in the Program Booklet.
   G. Shall publish the MSCA Bylaws annually.
   H. Shall present the report of the proposed Bylaws changes to the Delegate Assembly
       Business Meeting. These changes require a vote of approval from the Delegate
       Assembly.
   I. Shall provide copies of the Bylaws upon request to any MSCA member.
   J. Shall make arrangements with the Executive Director to provide copies of the Bylaws
       and the Procedural Handbook to new Governing Board members.
   K. See duties of all MSCA officers and committee chairs, page 13.
   L. See duties of Standing Committee Chairs, page 16.
Strategic Planning
    A. The Immediate Past President shall chair the Strategic Planning Committee, consisting of
       the executive committee, the president-elect-elect, three past presidents, and the
       executive director. Other members may be invited at the discretion of the Immediate Past
       President.
    B. Shall review the Strategic Plan of MSCA annually and make recommendations
       concerning revisions to the Governing Board.
    C. Shall review the Governing Policies of ASCA annually, and determine whether the
       MSCA Strategic Plan is in alignment.



                                              19
    D. Shall review the MSCA Advocacy Plan annually to determine whether it is in alignment
       with the MSCA Strategic Plan.
    E. Shall, upon request, assist Districts in developing their Strategic Plans in alignment with
       the Strategic Plan of MSCA.
    F. See duties of all MSCA officers and committee chairs, page 13.
    G. See duties of Standing Committee Chairs, page 16.
Resolutions (NOTE: Ethics may be combined with this section subject to approval of Bylaws November 2, 2008)
   A. Shall provide information in the newsletter to the MSCA membership regarding
       submission of resolutions.
   B. Shall provide guidelines for writing and activities for implementation of resolutions.
   C. Shall evaluate pertinent resolutions in areas of concern to guidance and counseling.
   D. Shall submit all pertinent resolutions to the Governing Board for consideration and
       action.
   E. Shall monitor action on resolutions and report progress back to Governing Board.
   F. Shall, by the May Governing Board Meeting, submit resolutions to the President-Elect
       for inclusion in the Program Booklet.
   G. Shall submit resolutions at the annual Delegate Assembly for consideration and action.
   H. Shall keep informed about current ASCA Resolutions and Position Papers.
   I. Shall keep on file and send a copy to the Technology chair and Historian all MSCA
       resolutions.
   J. See duties of all MSCA officers and committee chairs, page 13.
   K. See duties of Standing Committee Chairs, page 16.
Human Rights/Diversity
  A. Shall coordinate all human rights/diversity activities of MSCA.
  B. Shall communicate regularly with District Human Rights/Diversity chairs.
  C. Shall act as human rights/diversity advocate, in accordance with the MSCA Strategic
     Plan.
  D. Shall advise the Program Committee of breakout sessions that would be helpful to
     counselors in raising awareness of the need to value human rights/diversity.
  E. See duties of all MSCA officers and committee chairs, page 13.
  F. See duties of Standing Committee Chairs, page 16.
Professional Recognition
   A. Shall solicit nominations for outstanding counselors and outstanding counselor advocate,
      using appropriate Association publications and by contacting district committee chairs.
   B. Shall appoint a Professional Recognition Selection Committee.
   C. Shall set nomination deadlines, coordinate and organize dates for the Selection
      Committee to meet to select winners.
   D. Shall prepare and distribute sample nomination packets for District Professional
      Recognition chairs.
   E. Shall order the appropriate certificates or plaques and present them at the annual
      conference.
   F. Shall submit names and pertinent data of award recipients for publication in the next
      issue of The Counseling Connection, the recipient’s district newsletter and/or the
      recipient’s local or regional newspaper. In addition, the State Commission of Education



                                                    20
         shall receive information on the award winner.
    G.   Shall coordinate with the District Professional Recognition chairs and award winners, and
         assist and supervise in the submission of credentials of award recipients to ASCA for
         possible national recognition.
    H.   Shall keep a record of all district, state and national Professional Award Winners.
    I.   Shall facilitate the Best Practices session during the annual conference.
    J.   See duties of all MSCA officers and committee chairs, page 13.
    K.   See duties of Standing Committee Chairs, page 16.
Career Guidance (and MOACTE Representative)
   A. Shall coordinate all career guidance activities of MSCA.
   B. Shall represent MSCA as the MOACTE representative and fulfill all obligations as the
       liaison. This includes participating in the MOACTE Planning Committee meetings,
       working with the Multi-Level Vice-President in planning programs for MOACTE,
       notifying the MOACTE committee members of meeting dates and explaining their duties,
       collecting and summarizing MOACTE committee members’ reports, and representing
       MSCA at MOACTE functions.
   C. Shall work closely with DESE on any new career education initiatives pertaining to
       professional school counselors.
   D. See duties of all MSCA officers and committee chairs, page 13.
   E. See duties of Standing Committee Chairs, page 16.
Ethics (NOTE: this section may be combined with Resolutions subject to approval of Bylaws November 2, 2008)
   A. Shall disseminate information, including current ASCA code of ethics, to the general
       membership.
   B. Shall answer inquiries to ethical issues.
   C. Shall maintain a collection of current publications related to ethics which members may
       borrow, and post on MSCA website.
   D. See duties of all MSCA officers and committee chairs, page 13.
   E. See duties of Standing Committee Chairs, page 16.
Technology
   A. Shall provide technology resources for counselors.
   B. Shall coordinate workshops exploring new technology as needed.
   C. Shall maintain a list of useful resources and websites, and post on MSCA website.
   D. Will maintain and update the MSCA website with current information, forms, and
      documents.
   E. Will provide links to other MSCA-approved professional organizations and websites.
   F. See duties of all MSCA officers and committee chairs, page 13.
   G. See duties of Standing Committee Chairs, page 16.
Critical Incident Response
    A. Shall assist professional school counselors in becoming prepared to handle crisis
        situations in the school and community.
    B. Shall provide information, offer training opportunities, and share appropriate resources
        upon request.
    C. See duties of all MSCA officers and committee chairs, page 13.
    D. See duties of Standing Committee Chairs, page 16.


                                                    21
Special Committees
Advertising/Exhibits (Chair is a member of the Program Committee only)
   A. Shall promote exhibits at the Fall Conference, Spring Conference, and Leadership
       Development Conference, and advertising for the Program Booklet and MSCA Journal.
   B. Shall maintain a database of potential advertisers.
   C. Shall facilitate the exhibit area at the Fall Conference.
   D. Shall send camera-ready ads with specifications to the Executive Director for inclusion in
       The Counseling Interviewer and Program Booklet.
Past Presidents’ Advisory Committee (Co-Chair is the Immediate Past-President)
   A. Shall consist of a committee of MSCA Past Presidents.
   B. Shall be chaired by two MSCA Past Presidents, one being the MSCA Immediate Past
       President.
   C. The co-chairs shall survey the MSCA Past Presidents annually to determine their interest
       in committee participation.
   D. Shall meet once a year to develop an Advocacy Plan which coordinates with the MSCA
       Strategic Plan.
   E. Shall work with the Inter-Professional Relations Committee to provide relevant MSCA
       programs to be presented at conferences of other organizations, and shall secure
       programs from other organizations to be presented at MSCA conferences.
Personnel Committee (Chair is the MSCA President)
   A. Shall consist of the Executive Committee and three past presidents. Other members may
      be invited at the discretion of the current President.
   B. Shall make recommendations through the Executive Committee regarding personnel
      evaluations and/or personnel issues.
   C. Shall meet at a designated time when the committee needs to review the evaluation of the
      Executive Director.
   D. See the Executive Director’s Job Description for timeline on evaluation.
Mentoring Committee (Chair is a member of the Governing Board)
  A. Shall coordinate the mentoring program for MSCA.
  B. Shall work with DESE to identify mentors and protégés.
  C. Shall train district mentoring chairs with the support of DESE, and facilitate the
      submission of documentation for the program.

District Leaders
District Presidents
   A. Shall be a member of their district MSCA organization and of MSCA, and are
        encouraged to join ASCA and other professional counseling associations.
   B. Shall represent their district at all MSCA Governing Board meetings, or will send an
        appointed representative, and shall report business covered by the MSCA Governing
        Board to the district level.
   C. Shall submit An electronic report to be sent to the MSCA President at least three weeks
        prior to the Governing Board meeting.
   D. Shall develop a Strategic Plan for their district that reflects the goals of the Strategic Plan


                                                 22
        of MSCA.
   E.   Shall submit an electronic report to support their Strategic Plan prior to each Governing
        Board meeting during the appointed meeting time with the MSCA President.
   F.   Shall forward copies of the district’s newsletters and district bylaws to the MSCA
        Executive Director by June 30.
   G.   Shall attend, and encourage district officers and committee chairs to attend, the MSCA
        Leadership Development Conference, MSCA Fall Conference, and MSCA Spring
        Conference and to actively participate at each.
   H.   Shall facilitate all MSCA district meetings.
District President-Elects
   A. Shall be a member of their district MSCA organization and of MSCA, and are
        encouraged to join ASCA and other professional counseling associations.
   B. Shall represent their MSCA district at all Program Committee meetings, or will send an
        appointed representative, to assist in the planning of the next year’s fall conference. The
        district attendee shall report MSCA business covered by the MSCA Program Committee
        to the district level.
   C. Shall provide District Governing Board contact information to the MSCA Executive
        Director annually for inclusion in the MSCA “Directory of Officers and Committees” by
        June 1.
   D. Shall assist in planning meetings for their MSCA district.
   E. Shall assist the district President as needed.
   F. Shall succeed to the office of District President.
   G. Shall attend, and encourage district officers and committee chairs to attend, the MSCA
        Leadership Development Conference, MSCA Fall Conference, and MSCA Spring
        Conference and to actively participate at each.
   H. Shall attend the MSCA Leadership Development Conference. Registration fees will be
        waived. MSCA may pay half of the room rate for district president-elects if their district
        is unable to reimburse or cover that expense. This waiver must be by prior arrangement
        with the MSCA Executive Director. Reimbursement is contingent upon full attendance
        at LDC.
District Past Presidents
   A. Shall be a member of their district MSCA organization and of MSCA, and are
        encouraged to join ASCA
   B. Shall serve as advisors to their District’s President and President-Elect.
   C. Shall assist the MSCA Past President in planning the MSCA Leadership Development
        Conference, and attend the LDC if possible.
   D. Shall attend, and encourage district officers and committee chairs to attend, the MSCA
        Leadership Development Conference, MSCA Fall Conference, and MSCA Spring
        Conference and to actively participate at each.




                                                23
                                   MSCA Personnel
Executive Director
   Under contract the Executive Director will be a full-time salaried employee, with 35 days
   paid vacation (non-accumulative), eight paid holidays (New Year’s Day, Martin Luther King
   Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and
   Christmas), and 10 sick leave days per fiscal year. Two of the sick leave days may be used
   as personal days. Unused sick leave may be accumulated to a maximum of 40 days. The
   office will be closed on the eight paid holidays. Vacation cannot be taken between
   September 1 and November 15. The contract between MSCA and the Executive Director
   will determine the amount of holidays, paid vacation, and sick leave. Two of the sick leave
   days may be used as personal days. The Executive Director must send a
   professional/vacation leave form to the President to notify the President in advance of
   intended vacation dates. Vacation, professional leave, holiday, and sick day use must be
   documented on the Monthly Record of activities submitted to the President and Treasurer.

   The MSCA office will be closed on the eight paid holidays: New Year’s Day, Martin Luther
   King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day,
   Thanksgiving, and Christmas.

   Between September 1 and November 15, vacation time can only be taken with the approval
   of the three sitting presidents.

   The Executive Director will annually submit to the President, by January 15, a self-
   evaluation and any significant proposed changes in the next fiscal budget. Using this self-
   evaluation, the Personnel Committee will develop an annual evaluation summary, review it
   with the Executive Director, and submit it to the Governing Board at the May meeting.

   Expenses incurred by the Executive Director in representing and carrying out the duties as
   assigned will be reimbursed according to the guidelines in the Procedural Handbook upon
   submitting appropriate documentation to the Treasurer.

   Prior to the beginning of each fiscal year, the President, President-Elect, and Past President
   shall meet with the Executive Director and present a contract, to be returned within 30 days,
   developed by the Executive Committee, as recommended by the Personnel Committee, and
   establish duties subject to approval of the Governing Board or Executive Committee.

The Executive Director shall be specifically responsible for, but not limited to, the
following:
Governing Board Duties
    A. Shall be an ex-officio member of the Governing Board and all committees (except
       Personnel Committee), and attend all meetings as needed.
    B. Shall represent MSCA as assigned by the President and Governing Board.
    C. Shall be given direction by the MSCA President with authorization by the Governing
       Board.



                                               24
Office Duties
   A. Shall hire, train, supervise, and evaluate staff.
   B. Shall communicate staff evaluation and related issues to the three sitting presidents.
   C. Shall be responsible for mailings and correspondence, including those of the President
       and President-Elect.
   D. Shall prepare and publish a directory of officers, committee chairs and district
       representation.
   E. Shall prepare a budget for the Executive Director position and the office.
   F. Shall respond to requests for services from MSCA members and others.
   G. Shall maintain the MSCA Headquarters office.
   H. Shall maintain a computer generated monthly record of Executive Director daily
       activities and office expenses, and submit to the Treasurer and President by the last day
       of each month.
   I. Shall develop a Master Calendar of events and a Publications Timeline for the MSCA
       office, update them annually, and present them to the president, president-elect, and past
       president currently on the Governing Board for approval, prior to the beginning of each
       fiscal year.
Conference/Meetings Duties
   A. Shall organize fall conference registration, to include: conference packets, records, meal
       tickets, badges, evaluations, speaker arrangements, contracts and related activities or
       related materials.
   B. Shall coordinate facilities and meals for Program and Governing Board meetings, with
       the assistance of the facilities coordinator.
   C. Shall assist with Spring Conference and Leadership Development Conference planning
       of: meals, location and contract, mailings, exhibitors and sponsors, registration,
       evaluations, and speaker arrangements and contracts.
   D. Shall prepare the conference Program Booklet.
Financial Duties
   A. Shall process receipts, expenditures, and financial records; maintain a computerized
       receipts and expenditures log.
   B. Shall pay bills on behalf of MSCA.
   C. Shall submit computerized reports of income and expenditures to Treasurer for Board
       approval.
   D. Shall oversee the professional accounting services and insure that the appropriate forms
       are filed with the IRS and the State of Missouri.
   E. Shall appoint, with the approval of the Governing Board, an accountant.
Membership Duties
   A. Shall coordinate memberships with various organizations and maintain accurate records.
   B. Shall respond to inquiries regarding membership procedures.
   C. Shall maintain a computer database of membership files.
   D. Shall enlist the cooperation of Governing Board members in helping with membership
       promotion.
   E. Shall report on the number of MSCA members for each district as requested.
   F. Shall encourage sustaining memberships and enhance relationships between MSCA and
       various organizations and agencies.




                                               25
Printing/Publications Duties
   A. Shall be responsible for the printing of the organization’s publications and documents.
   B. Shall send camera-ready ads with specifications to the Journal Editor for inclusion in The
       Counseling Interviewer, to the printer for inclusion in the Program Booklet.
   C. Shall promote and manage advertising and exhibiting opportunities including mailings,
       correspondence, billings, and maintaining records, with the assistance of the
       advertising/exhibit coordinator.
Professional Advocacy
   A. Shall represent MSCA at various functions and events, promoting school counseling and
       the professional identity of school counselors.
   B. Shall communicate the role of the professional school counselor as well as the benefits of
       fully implemented comprehensive guidance programs to various identified publics.
   C. Shall collaborate with various organizations and agencies to address issues and concerns
       that impact the school counseling profession.
   D. Shall maintain a liaison with various organizations and agencies to keep abreast of issues
       that impact MSCA.
Other Duties
   A. Shall maintain and store historical records as provided by the Historian.
   B. Shall work in conjunction with the Government Relations chair, and shall assist in
       making arrangements for Legislative Days as requested by the Advocacy and
       Government Relations chairs.
   C. Shall be an advocate for the school counseling profession.




                                              26
Clerical Assistant
   The Clerical Assistant will work 30 hours per week for an hourly wage determined by the
   Finance Committee. The Assistant will receive up to ten days paid vacation, eight paid
   holidays (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day,
   Independence Day, Labor Day, Thanksgiving, and Christmas).

Sick Days
   The clerical assistant receives 2.0 days per quarter of sick leave, accruable to 8.0 days the
   first year. This will increase .25 per quarter, up to a maximum of 10 days per fiscal year. If
   the clerical assistant does not use all of the days, the unused days can carry over the next
   year. However, unused sick leave may be accumulated only to a maximum of 10 days

   1st year - 2.0 days per quarter = 8 days,
   2nd year - 2.25 days per quarter = 9 days,
   3rd year - 2.5 days per quarter = 10 days.

Vacation Days
   The clerical assistant receives 1.5 days per quarter of vacation time, accruable to 6.0 days the
   first year. This will increase .25 per quarter, up to a maximum of 10 days per fiscal year.
   The procedural handbook also specifies 8 paid holidays in addition to the vacation time

   1st year – 1.5 days per quarter = 6 days,
   2nd year – 1.75 days per quarter = 7 days,
   3rd year – 2.0 days per quarter = 8 days,
   4th year – 2.25 days per quarter = 9 days,
   5th year – 2.5 days per quarter = 10 days.

Snow Days
   If the office were closed due to weather conditions, the clerical assistant would be asked to
   make up the day/days missed during the same pay period (if possible). If the clerical
   assistant chooses not to make up the snow day, the days off could be used as paid vacation
   day (s) or the Clerical Assistant would not be paid for the days missed

   Quarters begin July 1, October 1, January 1, and April 1.

   The Clerical Assistant will submit a bi-monthly time sheet. The Executive Director will sign
   the time sheets and pay the Assistant or submit it to the Treasurer for payment.

   The Executive Director will evaluate the Clerical Assistant annually using the Clerical
   Assistant Evaluation Form*. The evaluation will be shared with the Clerical Assistant by
   February 1. The Clerical Assistant will complete a Clerical Assistant Self Evaluation
   Feedback Form to share with the Executive Director during the evaluation process. The
   Executive Director will share feedback and make recommendations to the Personnel
   Committee (when appropriate) and to the MSCA Governing Board at the May meeting. *See
   Appendix for form.




                                                27
The duties of the Clerical Assistant position include, but are not limited to:
Office Duties
   A. Shall maintain an organized office setting.
   B. Shall be responsible for clerical/secretarial duties assigned by the Executive Director.
   C. Shall provide timely communication and response to requests for information.
   D. Shall maintain MSCA databases.
   E. Shall remain current in technology skills necessary to operate the office.
   F. Shall be responsible for office management in the absence of the Executive Director.
Printing/Publications Duties
   A. Shall assist with all MSCA publications and correspondence as directed.
   B. Shall assist in promoting and managing advertising and exhibiting opportunities by
       assisting with mailings, correspondence, billings, and maintaining records.
Conference/Meetings Duties
   A. Shall assist with annual conferences as requested.
   B. Shall assist in billing for purchase orders.
   C. Shall attend Governing Board meetings as requested.
Other Duties
   A. Shall perform other duties as needed to support the organization.
   B. Shall give two weeks notice of intent to terminate employment with MSCA.




                                                28
                                   APPENDIX

This section contains the following forms:

      Request for Authorized Travel
      Action Plan
      Student Research Policy
      MSCA Professional Recognition Awards
      MSCA Ed Ailor Memorial Award
      Gysbers Award Information
      MOACTE committee and leadership (presidential) rotation
      Executive Director Evaluation
      Executive Director Feedback
      Clerical Assistant Evaluation
      Clerical Assistant Feedback




                                        29
                     Missouri School Counselor Association
                                   Request for Authorized Travel
                    This form should be completed 30 days before the planned event, if possible.

                              SECTION A: GENERAL INFORMATION

Name:                                                         Position:

Home Address:                                              Home Phone:

Business Location:                                            Business Phone:

                                  SECTION B: BUSINESS PURPOSE

Name of Workshop/Conference/Seminar:

Date(s) of event:                                             Date of Absence:

Reason for Request:

Fee Amount:                                                   Due Date:

                                   SECTION C: ESTIMATED COST

Airfare:

Car Rental:

Hotel Charges:

Meals $30 a day:

TOTAL:

Signature:                                                             Date:

                                        SECTION D: APPROVALS

Executive Director/ Treasurer:                                         Date:

President/President Elect:                                             Date:

President/President-Elect’s approval is needed only when Executive Director/ Treasurer are not available.

Copies should be sent to Executive Director and forwarded to the Treasurer, President, and President-
Elect. The Executive Director forwards copies of the travel request form to the Treasurer when attending
a conference. The Treasurer forwards copies of the form to the President, President-Elect.




                                                        30
                             PROPOSED MSCA ACTION PLAN
                        (Matching the goals of the MSCA Strategic Plan)
                                           2008-2009


Committee/Office Name –


Name of Person(s) Responsible –


Goal I:    To coordinate MSCA goals with Missouri state education goals and ASCA goals,
           demonstrating the fact that professional school counselors are skilled educators who are
           held to high standards and are integral to student achievement, MSCA will:
Work Accomplished:
  



Goal II:   To advocate the contributions of the profession of school counseling as an integral part
           of achievement, supporting legislative policy and issues that advocate for students and
           fully funded comprehensive school counseling programs for student achievement,
           MSCA will:
Work Accomplished:
  




Goal III: To provide professional development opportunities, my committee will or as an MSCA
           Officer, I will:
Work Accomplished:
  




                                                31
Goal IV:    To support ongoing research and the use of data to substantiate and support
            comprehensive school counseling programs as integral components of student
            achievement, MSCA will:
Work Accomplished:
  




Goal V:     To promote the use of the Missouri Comprehensive Guidance Program as an
            integral part of student success in partnership with stakeholders and other
            organizations that support programs integral to student achievement, MSCA will:
Work Accomplished:
  




Goal VI:    To promote an effective organizational structure/policy, my committee will or as an
            MSCA officer, I will:
Work Accomplished:
   




                                             32
                    MSCA Student Research Policy
Students desiring to access the MSCA membership directory for research purposes
must meet and submit the following criteria:
1. Students must be members of MSCA. Membership is available to students for half the
   regular membership cost.
2. Students must also submit the following information to the MSCA Office regarding their
   research:
   A. Purpose/Approval of this Research
       Include purpose of research and rationale regarding appropriateness of MSCA members
       at participants in this research. Submit a copy of the document from the University
       Institutional Review Board that approved this research.
   B. Parties Involved in this Research
       Include name, major, and department of principal student researcher (and other
       researchers, if applicable), the name of the advisor/chairperson of the research project,
       the name of the university that approved the research project, the date the research was
       approved, and the date the research will conclude.
   C. Research Category (1 or 2)
        Category 1 is defined as having no more risk to participants than the risks associated
           with customary everyday activities or risks associated with the performance of
           routine physical or psychological examinations or tests by qualified individuals.
        Category 2 is defined as having a greater risk to participants than that encountered
           when performing customary activities under ordinary conditions.
                 If the research is Category 2, the researcher must also include an explanation
                   describing the need for the level of risk, what is being done to minimize risk,
                   and qualifications of the investigators to carry out the research.
   D. Brief Outline of the Project
       Include copies of survey instruments, interview protocols, description of methods used to
       protect the identity of subjects, description of potential risks, methods for obtaining
       informed consent, and methods to ensure privacy rights and confidentiality of data.
       Include informed consent documents.
   E. Complaint Process
       Include name, address, and telephone number of appropriate person to contact to register
       a complaint regarding participation in the research.




                                               33
                     Missouri School Counselor Association
 Professional Recognition Awards for Individuals
Annually, recognition is given to individuals who have made major contributions to the counseling profession as
counselors, guidance directors/supervisors, and administrators/counselor advocates.             The activity or
accomplishments for which the nomination is made must have occurred within the last five (5) years.

Nominations for these awards are submitted to the MSCA Professional Recognition Chair. Six (6) complete sets of
the nomination packet are required in order for the committee to consider the nomination. Specific requirements
and criteria are listed for each category.

The MSCA Professional Recognition Selection Committee shall consist of six (6) members. Selections for the
individual awards are made by the Professional Recognition Selection Committee. The committee evaluates all
written materials in the submitted packets, and may select not more than one recipient for each category.

The committee is not required to grant an award in each category. The committee reserves the right not to present
an award in any category when, in the opinion of the committee, there is insufficient evidence of outstanding
contribution.

Following the award selection(s), nominators and recipients will be notified and plans for the award presentations
will be conveyed. Advance notification will allow recipients to make plans to be present at the MSCA Fall
Conference Awards ceremony. Each counselor who is an award recipient will be asked to participate on a panel in a
Best Practices Workshop to be held during the MSCA Fall Conference.




                                  Award Categories include:
                            Elementary Counselor of the Year
                        Middle/Junior High Counselor of the Year
                            Secondary Counselor of the Year
                            Multi Level Counselor of the Year
                          Post Secondary Counselor of the Year
                         Guidance Director/Supervisor of the Year
                       Administrator/Counselor Advocate of the Year




                                                       34
                     Missouri School Counselor Association
Outstanding Counselor of the Year Awards
The purpose of the award is to recognize an Elementary, Middle/Junior High, Secondary, Multi Level, and/or Post
Secondary counselor in the state of Missouri for outstanding service achievement. In addition to the recognition
given to the individual recipient of the award, positive public attention is focused on school counseling and the
services, activities and contributions of school counselors.

Eligibility for consideration:
     The nominee must be currently employed as a full-time counselor and have completed three (3) consecutive
       years of counseling service at the level of the nomination.
     The nominee must hold a Master’s Degree in Guidance & Counseling or equivalent.
     The nominee must have been fully certified for 3 years in the state of Missouri.
     The nominee must be a current member of the Missouri School Counselor Association.

Criteria for recognition:
     The nominee should possess the personal qualities thought to be desirable in a counselor.
     The nominee must have been responsible for innovations in guidance and counseling programs, for providing
      leadership in the further development of existing guidance and counseling programs, for demonstrating
      leadership in professional counseling associations, or for performing an outstanding service to the school or
      community.
     The activities or accomplishments recognized must have taken place within five (5) years prior to the date of
      the nomination.

Outstanding Administrator/Counselor Advocate of the Year Award
The purpose of the Administrator/Counselor Advocate award is to recognize a person or organization whose
advocacy of the guidance and counseling services in the school setting has impact for counselors on the local, state,
or national level. In addition to the recognition given to the recipient of the award, positive public attention is
focused on school counseling and the services, activities and contributions of school counselors.

Eligibility for consideration:
     The nominee may be a principal, superintendent, school board member, parent, teacher, community leader, or
       organization who has consistently made a significant contribution to the improvement of guidance and
       counseling services in the school setting.
     The nominee should not be actively employed as a school counselor or as an administrator or supervisor of
       school counselors of guidance and counseling services.

Criteria for recognition:
     The nominee should demonstrate exemplary support of guidance and counseling services.
     The nominee should demonstrate the outstanding promotion of guidance and counseling services.
     The nominee should demonstrate the implementation of new/additional guidance and counseling services
     The nominee should demonstrate the improvement of existing guidance and counseling services.




                                                         35
Outstanding Guidance Director/Supervisor of the Year Award
The purpose of the award is to recognize a guidance director/supervisor in the state of Missouri for outstanding
service achievement that has made an impact for counselors on a local, state, or national level. In addition to the
recognition given to the recipient of the award, positive public attention is focused on school counseling and the
services, activities and contributions of school counselors.

Eligibility for consideration:
     The nominee must be currently employed as a full-time director or supervisor of counselors.
     The nominee must have completed three (3) consecutive years in the director/supervisor position.
     The nominee should be one who has consistently made a significant contribution to the improvement of
       guidance and counseling services in the school setting.
     The nominee must hold a Master’s Degree in Guidance and Counseling or the equivalent.
     The nominee must have been fully certified for three (3) years in the state of Missouri.
     The nominee must be a current member of the Missouri School Counselor Association.

Criteria for recognition:
     The nominee should possess the personal qualities thought to be desirable in a director/supervisor of
      counseling services.
     The nominee must have been responsible for innovations in guidance and counseling programs, for
      providing leadership in the further development of existing guidance and counseling programs, or for
      performing an outstanding service to the school or community.
     The nominee should demonstrate exemplary support or outstanding promotion of guidance and
      counseling services.
     The nominee should demonstrate the implementation of new/additional or improvement of existing
      guidance and counseling services.
     The activities or accomplishments recognized must have taken place within five (5) years prior to the
      date of nomination.




                                                        36
                     Missouri School Counselor Association
                          Procedures for Nomination
Each nomination submitted to the Missouri School Counselor Association for consideration for an annual award
shall meet the following criteria:
      Six (6) copies of the nomination packet shall be submitted to the Professional Recognition Chair,
         postmarked no later than June 30.
             Each packet must be organized in the designated order (see below)
             Each packet is to be stapled once, in the upper left hand corner
             Packets are not to have a cover of any type
      One (1) photograph of the nominee must be submitted.
             Photo is to be 1 ¾” x 2”
             Photo is to be black & white
             Photo is to be clearly marked with the name of the nominee on the reverse side
             Photo is to be submitted in a clear, plastic bag
             Other sizes of photographs will be accepted without penalty


      Designated Order for Nomination Packets
      _____ 1.   Completed MSCA Nomination Form, stapled as the cover for each packet. This is the
                 ONLY acceptable cover page. The Completed Nomination Form is to include a description of
                 the job setting and demographic information for the building/district.

      _____ 2.   Letter of Nomination, highlighting the contents of the packet. This letter should contain a
                 brief description of the contribution(s) for which the individual is being nominated.

      _____ 3.   Copy of Missouri State Guidance & Counseling Certificate or equivalent (counselors only)

      _____ 4.   Vita (resume’) for the nominee (not to exceed two (2) pages)

      _____ 5.   Summary Statement, (not to exceed three (3) pages) describing the program(s), activities or
                 contribution(s) occurring with the last five (5) years for which the individual is nominated.

      _____ 6.   Letters of Support, (not to exceed four (4) letters) Letters of support should be one (1) from
                 an administrator or supervisor, one (1) from a colleague, and two (2) others – from an
                 administrator, colleague, parent, student, community leader, etc.


        PLEASE NOTE: Packets not conforming to the above guidelines will automatically be disqualified.

Nominations must be postmarked by June 30, 2008

To:      Jennifer Younkins
         6005 Cedar Hill Rd.
         Cedar Hill, MO 63016
         (314) 706-7870
         jyounkins@nwr1.k12.mo.us




                                                        37
                         Missouri School Counselor Association
                           Professional Recognition Awards
                                       Nomination Form

Award Nomination Category (Choose ONE):
___ Elementary Counselor of the Year                     ___ Post Secondary Counselor of the Year
___ Middle/Junior High Counselor of the Year             ___ Guidance Director/Supervisor of the Year
___ Secondary Counselor of the Year                      ___ Administrator/Counselor Advocate of the Year
___ Multi Level Counselor of the Year



Nominee:                   __________________________________________________________________
MSCA District:             __________________________________________________________________
Home Address:              __________________________________________________________________
                           __________________________________________________________________
Home Telephone:            __________________________________________________________________
E-Mail:                    __________________________________________________________________
School Name:               __________________________________________________________________
School Address:            __________________________________________________________________
                           __________________________________________________________________
School/Business Telephone: __________________________________________________________________
School/Business FAX:       __________________________________________________________________

Has this nominee been a MSCA district Counselor of the Year? _________ If yes, what year? __________




Nominated By:                __________________________________________________________________
Position or Relationship to Nominee: __________________________________________________________
Home Address:                __________________________________________________________________
                             __________________________________________________________________
Home Telephone:              __________________________________________________________________
E-Mail:                      __________________________________________________________________
School Name:                 __________________________________________________________________
School Address:              __________________________________________________________________
                             __________________________________________________________________
School/Business Telephone: __________________________________________________________________
School/Business FAX:         __________________________________________________________________



Briefly describe the job setting, the grade levels served and demographic information for the building/district
served.




                                                        38
                          Missouri School Counselors Association
                       Suggestions for Preparing Nomination Packets

These suggestions were made by members of the Professional Recognition Selection Committee to aid in the review
of the numerous nomination packets received. In order to be fair and consistent with all nominees, the committee
strictly follows the criteria for selection.

       SIX (6) copies of the nomination packet are to be forwarded to the MSCA Professional Recognition Chair
        by June 30th of the year for nomination. Each nominee should retain a copy of the nomination packet for
        their personal reference/archive.
       The completed MSCA Professional Recognition Nomination Form is the only acceptable cover page for
        all nomination packets. It is strongly suggested that this form be typed.
       If the nomination is coming from the MSCA district, the district Professional Recognition Chair should be
        the nominator listed on the Professional Recognition Nomination Form.
       The job setting description paragraph should include demographic information which covers grade levels
        served, current school enrollment, description of special needs or at-risk populations, and a brief
        description of the neighborhood or community in which the school/district is located.
       The nominating letter may be written by the district Professional Recognition chair or by the person who is
        making the individual nomination.
              The salutation should be general in nature, such as: To Whom It May Concern, To the
                  Professional Recognition Selection Committee, To the MSCA Awards Committee, etc.
              The opening should be a general recommendation statement such as: “It is my pleasure
                  to recommend (nominee’s name) for consideration for the Missouri School Counselor
                  Association (list award – Elementary, Middle/Junior High, Secondary, Post Secondary,
                  Guidance Director/Supervisor, Administrator/Director of the Year)”
              The nominating letter should have one or two brief paragraphs highlighting the contents
                  of the packet, including highlights from the letters of support.
       The Vita (resume is not to exceed two (2) pages, but is to include information such as (but not limited to):
              Education
              Professional Experience
              Professional Organizations/Memberships/Offices held/etc.
              Community Organizations/Memberships/Activities, etc.
              Volunteer Positions
              Publications/Presentations/etc.
       The Summary Statement is not to exceed three (3) pages. It should list and describe all the program(s),
        activities and/or contribution(s) for the nominee which have occurred within the last five (5) years. The
        committee prefers that this document is written in third person.
       Letters of Support should be addressed in a similar manner to the letter of nomination and shall limited to a
        total of four (4) letters per nomination packet. Letters of Support should be concise in discussing the
        nominee’s activities, programs, and contributions to the field of counseling, with a limit on the superlatives.
       If a nominee is not selected as the MSCA state award winner, the nominee may re-submit their nomination
        packet the following year.

    Questions may be directed to the Missouri School Counselor Association Professional Recognition Chair

                                                Jennifer Younkins
                                               6005 Cedar Hill Rd.
                                              Cedar Hill, MO 63016
                                                 (314) 706-7870
                                            jyounkins@nwr1.k12.mo.us




                                                         39
                        Missouri School Counselor Association
                               Ed Ailor Memorial Award
Ed Ailor was the Guidance Supervisor for the Missouri Department of Elementary and Secondary Education
from 1965-1983. He worked in the education field in different capacities for over 45 years. He was an
advocate for counseling programs throughout the state and nation. Ed was someone who had compassion,
respect for others, and never knew a stranger. He died in March, 1999, but will be remembered forever by his
peers, friends, and Missouri Counselors. The Missouri School Counselor Association would like to continue
honoring this outstanding individual by presenting an ED AILOR MEMORIAL AWARD to a retired or
emeritus MSCA counselor. This recipient would emulate the energy, support, and love which Ed Ailor
exemplified throughout his life. The primary qualifier for selection of this award would be leadership of the
MSCA organization.


Each nomination submitted to the Missouri School Counselor Association for consideration for the Ed Ailor
Memorial Award shall meet the following criteria:
 Six (6) copies of the nomination packet shall be submitted to the Professional Recognition Chair,
    postmarked no later than June 30.
         Each packet must be organized in the designated order (see below)
         Each packet is to be stapled once, in the upper left hand corner
         Packets are not to have a cover of any type
 One (1) photograph of the nominee must be submitted.
         Photo is to be 1 ¾” x 2”
         Photo is to be black & white
         Photo is to be clearly marked with the name of the nominee on the reverse side
         Photo is to be submitted in a clear, plastic bag
         Other sizes of photographs will be accepted without penalty



Designated Order for Nomination Packets
_____ 1. Completed Ed Ailor Memorial Award Nomination Form, stapled as the cover for each packet.
         This is the ONLY acceptable cover page.

_____ 2. Letter of Nomination, highlighting the contents of the packet. This letter should contain a brief
         description of the contribution(s) for which the individual is being nominated.

_____ 3. Vita (resume’) for the nominee (not to exceed two (2) pages)

_____ 4. Summary Statement, (not to exceed three (3) pages) describing the program(s), activities or
         contribution(s) as related to the Missouri School Counselor Association

_____ 5. Letters of Support, (not to exceed four (4) letters) Letters of support should be from
         administrators, supervisors, colleagues, parents, students, community leaders, and others as
         appropriate.




                                                   40
                       Missouri School Counselor Association
                            Ed Ailor Memorial Award
                                       Nomination Form

Nominee:                __________________________________________________________________

MSCA District:           __________________________________________________________________
Home Address:            __________________________________________________________________
                         __________________________________________________________________
Home Telephone:          __________________________________________________________________
E-Mail:                  __________________________________________________________________
School/Business Name: __________________________________________________________________
School/Business Address: __________________________________________________________________
                         __________________________________________________________________
School/Business Telephone: ________________________________________________________________
School/Business FAX:     __________________________________________________________________

If applicable: Present Position: _____________________________________________________________




Nominated By:          ___________________________________________________________________

Home Address:           ___________________________________________________________________
                        ___________________________________________________________________
Home Telephone:         ___________________________________________________________________
E-Mail:                 ___________________________________________________________________
School/Business Name: __________________________________________________________________
School/Business Address: __________________________________________________________________
                         __________________________________________________________________
School/Business Telephone: ________________________________________________________________
School/Business FAX: ___________________________________________________________________


Nominations must be postmarked by June 30, 2008
To:    Jennifer Younkins
       6005 Cedar Hill Rd.
       Cedar Hill, MO 63016
       (314) 706-7870
        jyounkins@nwr1.k12.mo.us




                                                  41
                                NORMAN C. GYSBERS AWARD                                       Established 2007


Rationale for an award
     The NORMAN C GYSBERS AWARD is based upon the MSIP Guidance Standards, the Internal
        Improvement Review (IIR) document and the Missouri Comprehensive Guidance Program.
     It will provide recognition for exemplary comprehensive guidance programs across the state.
     It will assist in publicizing the role of comprehensive guidance in school accountability.
     It will serve as a means for publicizing comprehensive guidance programs in their entirety.
     It will provide a means for encouraging continuing improvement of comprehensive guidance programs.
     It will provide a means for educating others within the local community and across the state about what
        comprehensive guidance programs do to help students achieve.
     Participation in the program is voluntary.

Entries
     Entries will be accepted for the following levels: Elementary, Junior High/Middle School, Secondary,
        Multi-Level and District.
     Detailed application information and required forms can be downloaded from the MSCA website:
        www.schoolweb.missouri.edu/MSCA.
     The Arial Font must be used with a font size of 8 for graphs and a font size of 10 for text.
     The Application, the completed GYSBERS Narrative and artifacts including a copy of the completed
        building/district Internal Improvement Review (IIR) must be submitted for evaluation.
     The building principal(s), superintendent, a board of education member as well as representatives from the
        building/district’s Guidance Advisory Council will be asked to sign in the appropriate place on the
        Assurances page of the application.
     It is permissible to seek help from computer knowledgeable people within the building/district to work on
        charts/graphs.
     Entrants must complete and submit an Internal Improvement Review (IIR) document as part of the process.
     Entries containing two or more typographical and/or grammatical errors will automatically be removed
        from consideration for the Award.

Stipulations for Evaluation
     Entries will be evaluated using a rubric that has been formulated with input from professional school
         counselors from across the state.
     Evaluation will be on a 3 point scale. An entry receiving a score of unsatisfactory (0) on any area will not
         be eligible for the Award.
     Entries will be evaluated by personnel including MSCA Past Presidents, Counselor Educators, and
         representatives from the Guidance and Placement Section at DESE.
     Points will be awarded for each section of the entry. The building/district receiving the Gysbers Award will
         be the one attaining the highest score of all entries.
     Evaluators will receive training to be scheduled in the summer of 2008 prior to the actual scoring of entries.

Timing for Awards
        The GYSBERS Award program, along with all necessary forms, will be introduced during the MSCA Fall
        Conference in November of 2007. GYSBERS Award presentations will be made at the MSCA conference
        in November, 2008. Application deadlines and scoring sessions will be scheduled in order to allow
        sufficient time to receive and score submissions and notify winners prior to November, 2008.

Other factors to consider:
    Data that could be included in the document already exists in district reports that are sent to DESE. Schools
        will be assisted in learning what is available and how to get it.
    Although MSCA is acting as a co-sponsor, membership by professional school counselors in MSCA is not
        a pre-requisite.
                                 The types of awards will be decided by MSCA and DESE.




                                                        42
 MISSOURI ASSOCIATION for CAREER and TECHNICAL EDUCATION

                2008 Missouri ACTE Committee Members for MSCA
                            MoACTE Past-President                Ronna Ford
                            Awards Committee                     Christine G. Ray
                            Diversity Action                     Dr. Lela Kosteck Bunch
                            Legislative                          Suzanne (Suzie) Williams
                            Membership                           Sharon Longan
                            Policy Committee                     William D. (Bill) Sevier
                            Professional Development             Ruth Ann Clark
                            Program Improvement                  Sandra L. (Sandy) White
                            Public Information                   Dr. Shari Sevier




                               MoACTE Leadership Rotation
           Candidates for Office: Selection of Division Rotation for President-Elect
Candidates for the office of MoACTE President-Elect shall be selected from a slate of potential candidates
submitted for consideration by the respective division in the following rotation:

            2007    MACS – Career Services
            2008    MCCTA – Administration
            2009    MCEA – Marketing and Cooperative
            2010    MSNA – Special Needs
            2011    MTTA – Trade and Technical
            2012    MVATA – Agriculture
            2013    MBEA – Business
            2014    MSCA – Guidance
            2015    MoSAHOE – Health Occupations
            2016    MoEFACS – Family & Consumer Sciences
            2017    TEAM – Technology
            2018    (Rotation Repeats)
                                               (Adopted by the MoACTE Board of Directors: 24 July 2003)




                                                   43
                   MISSOURI SCHOOL COUNSELOR ASSOCIATION
                             EXECUTIVE DIRECTOR
                            SELF-EVALUATION FORM
NAME: ____________________________________________                         DATE: ____________________________

This self-evaluation is to be used as a part of the prescribed annual evaluation of the MSCA Executive Director.
Please answer all questions as honestly and accurately as you can. If additional space is needed, please attach
additional comments/documentation. This form should be completed by the Executive Director and submitted to the
MSCA President by January 15.
Executive Director Evaluation Timeline:
     January 15– Executive Director submits Self-Evaluation
     February–April – The Personnel Committee meets to review the self-evaluation. A written feedback form
         is prepared and shared with the Executive Director.
     May Governing Board Meeting – Share a summary of the written feedback with the MSCA Governing
         Board and make recommendations.

Job Description:
    1. I have familiarized myself with the job description for the position I currently fill.
        _____ Yes       _____ No


     2.   I believe the description is complete with respect to the tasks I usually perform.
          _____ Yes         _____ No
          If no, explain and/or describe variations:




     3.   I believe the job description:
          _____ needs complete revision _____ needs minor modifications           ______is adequate.


Job Performance:

1.   With respect to my job description, I have rated my performance in the following areas:

     A. Governing Board Duties:                 Meets Expectations  Does Not Meet Expectations
        Explain or comment




     B. Office Duties:                          Meets Expectations  Does Not Meet Expectations
        Explain or comment




                                                           44
     C. Conference/Meetings Duties:         Meets Expectations  Does Not Meet Expectations
        Explain or comment




     D. Financial Duties:                   Meets Expectations  Does Not Meet Expectations
        Explain or comment




     E. Membership Duties:                  Meets Expectations  Does Not Meet Expectations
        Explain or comment




     F. Printing/Publications Duties :      Meets Expectations  Does Not Meet Expectations
        Explain or comment




     G. Other Duties:                       Meets Expectations  Does Not Meet Expectations
        Explain or comment




2.   The major contributions I have made during the past year with respect to my functional responsibilities
     are:




3.   I have encountered the following major problems during the past year while fulfilling my responsibilities.




                                                      45
4.   I would like to suggest the following revisions in procedure in order to better fulfill my job assignment
     and contribute to more efficient operation of my duties:




5.   Other support that could help me fulfill my assigned duties could be:




6.   The Executive Committee and Governing Board can help me attain my duties by:




7.   Other comments (attach any additional comments if needed).




____________________________________________                                   _________________________
Executive Director’s Signature                                                 Date




                                                        46
                 MISSOURI SCHOOL COUNSELOR ASSOCIATION
                           EXECUTIVE DIRECTOR
                       EVALUATION FEEDBACK FORM
The MSCA Personnel Committee pertaining to the evaluation of the Executive Director will complete the MSCA
Executive Director Evaluation Feedback Form. The Personnel Committee consists of: the Executive Committee and
three past presidents. Other members may be invited at the discretion of the current President. The Personnel
Committee will share feedback and make recommendations to the Governing Board at the May meeting.

This evaluation was discussed with the employee:   ___ No          ___ Yes (Date discussed: ___________ )

We ___ agree, ___ somewhat agree, or ___disagree with the Executive Director’s self evaluation for the
following reasons:

A. Governing Board Duties:            Meets Expectations           Does Not Meet Expectations
   Explain or comment




B. Office Duties                      Meets Expectations           Does Not Meet Expectations
   Explain or comment




C. Conference/Meetings Duties         Meets Expectations           Does Not Meet Expectations
   Explain or comment




D. Financial Duties                   Meets Expectations           Does Not Meet Expectations
   Explain or comment




E. Membership Duties                  Meets Expectations           Does Not Meet Expectations
   Explain or comment




                                                     47
F. Printing/Publications Duties      Meets Expectations           Does Not Meet Expectations
   Explain or comment




G. Other Duties                      Meets Expectations           Does Not Meet Expectations
   Explain or comment




We would like to see the following implemented during the next evaluation period.




We further offer the following suggestions and/or comments:




The MSCA Personnel Committee Recommendation:              ___ Retention,   ___ Dismissal.
Rationale:




Committee Members Signatures:

____________________________________________              ____________________________________

____________________________________________              ____________________________________

____________________________________________              ____________________________________

____________________________________________              ____________________________________

____________________________________________              ____________________________________


____________________________________________
Date



                                                    48
                 MISSOURI SCHOOL COUNSELORASSOCIATION
                           CLERICAL ASSISTANT
                            EVALUATION FORM
NAME: ____________________________________________                   DATE: ____________________________

This evaluation is to be used as a part of the prescribed annual evaluation of the Missouri School Counselor
Association (MSCA) Clerical Assistant. The MSCA Executive Director will complete the evaluation with input
from the MSCA Governing Board. This evaluation should be completed annually by April 1. The Executive
Director will share feedback and make recommendations to the Personnel Committee (when appropriate) and/or the
Governing Board at the May meeting. Please attach additional comments/documentation as needed.

Job Description:
    1. I have familiarized myself with the job description for the position.
        _____ Yes      _____ No

    2.   I believe the description is complete with respect to the tasks usually performed.
         _____ Yes         _____ No
         If no, explain and/or describe variations:



    3.   I believe the job description:
         _____ needs complete revision    _____ needs minor modifications      ______is adequate.

Job Performance:
I have rated the MSCA Clerical Assistant’s performance in the following areas:

    A. Quality of work produced              Meets Expectations  Does Not Meet Expectations
       (neatness, accuracy, efficiency, consistency, thoroughness, etc.)
       Explain or comment:




    B. Quantity of work                     Meets Expectations       Does Not Meet Expectations
       (efficient use of time, volume of work, etc.)
       Explain or comment:




    C. Conference preparation
       1. Preparation of materials before the conference:
                   Meets Expectations  Does Not Meet Expectations
         2.   Professional interaction at the conference:
                   Meets Expectations       Does Not Meet Expectations
         3.   Efficiency:
                  Meets Expectations        Does Not Meet Expectations
         4.   Explain or comment:




                                                       49
D. Professional responsibilities:        Meets Expectations  Does Not Meet Expectations
   (attendance, punctuality, discretion in handling, confidential information)
   Explain or comment:




E. Attitude:                             Meets Expectations  Does Not Meet Expectations
   (loyalty, conformity to rules of work, interest in improving performance)
   Explain or comment:




F. Initiative:                         Meets Expectations  Does Not Meet Expectations
   (seeks out methods and ideas to improve, willingness to assume new tasks)
   Explain or comment:




G. Human/public relations                                             Meets          Does Not Meet
                                                                      Expectations   Expectations
   1. Tactfulness                                                                          
   2. Calm under stress                                                                    
   3. Response to constructive criticism                                                   
   4. Interacts in a respectful manner                                                     
   5. Friendly                                                                             
   6. Works cooperatively with supervisor                                                  
   7. Works cooperatively with governing board and program committee                       
   8. Works cooperatively with membership                                                  
   9. Works cooperatively with other business contacts                                     
   10.   Communicates appropriately and effectively                                        
   Explain or comment:




                                                50
    H. Skills                                                                Meets              Does Not Meet
                                                                             Expectations       Expectations

        1.   Ability to use standard equipment (copier, typewriter, etc.)                         
        2.   Use of grammar, punctuation, spelling                                                
        3.   Proofreading                                                                         
        4.   Ability to compose letters, memos, reports                                           
        5.   Efficiency in filing system and information retrieval                                
        6.   Efficiency in processing and screening mail                                          
        7.   Effective telephone skills                                                           
        8.   Follows up on assigned tasks to assure accuracy,                                     
             completeness & effectiveness
        9.   Competency in using computers                                                        
        Explain or comment:



Make Additional Comments/concerns/goals on the back of this sheet or attach sheets (optional)




MSCA Executive Director Signature                                    Date




                                                      51
                 MISSOURI SCHOOL COUNSELORASSOCIATION
                            CLERICAL ASSISTANT
                     SELF-EVALUATION FEEDBACK FORM
NAME: ____________________________________________                     DATE: ____________________________

This feedback form is to be used as a part of the prescribed annual evaluation of the Missouri School Counselor
Association (MSCA) Clerical Assistant. The MSCA Clerical Assistant should complete the feedback form by May
1 annually. If additional space is needed, please attach additional comments/documentation.

Use this rating scale 1 – 5 when completing this form (5-excellent, 4-good, 3-adequate, 2–weak, 1-poor)

1. Satisfaction with the job:                                 5        4       3        2        1
   Explain or comment:




2. I have encountered the following major problems during the past year while fulfilling my responsibilities.




3. Other support that could help me fulfill my assigned duties could be:




4. The MSCA Executive Director can help me attain my duties by:




                                                        52
5. The MSCA Executive Committee and Governing Board can help me attain my duties by:




6. Other comments (optional)




___________________________________________________          __________________________
Clerical Assistant Signature               Date




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