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					                                   SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05



 Goal I: To provide a quality structure of shared program governance which effectively employs
 the Policy Council, Parent Committees, governing body, and staff. (HSPS 1304.50)
 Objective A: To ensure that the Policy Council establishes and follows procedures such that all
 program options are proportionally represented on the Policy Council and at the Parent
 Committee level. [HSPS 1304.50(a-b)]
 Action Steps                           Primary Person       Other            Target       Regulatory     Follow Up
                                        Responsible          Resources        Completion   Reference
                                                                              Date
 1.    Policy Council reviews all       SuSC                 Trish will       March-June   HSPS 1304.50   August
       parent committee and policy                           monitor                       (a-b)
       council procedures including                          work hours
       by-laws to insure compliance                          of
       with Head Start performance                           substitutes,
       standards and meeting the                             PD, APD,
       operational needs of the                              FSSC,
       program.                                              SoSC/PIC




 2.    Policy Council and parent        SuSC                 PD, APD,         June         HSPS           September
       committee by-laws and                                 FSSC,                         1304.50(a-b)
       procedures approved                                   SoSC/PIC




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                                        SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                              The Council approved the plans – 2/17/05



 Goal I: To provide a quality structure of shared program governance which effectively employs
 the Policy Council, Parent Committees, governing body, and staff. (HSPS 1304.50)
 Objective B: To assist and ensure the Policy Council and Parent Committees fulfill their
 responsibilities, using "Appendix A - Governance Chart" as a guide. [HSPS 1304.50(c-g)]
 Action Steps                            Primary Person        Other            Target        Regulatory     Follow Up
                                         Responsible           Resources        Completion    Reference
                                                                                Date

 1.    Involve council members in        PD, APD, SuSC,                         Nov, Dec      HSPS           June
       the development of all            BC, PC                                 and as        1304.50(c-g)
       funding applications and                                                 needed
       submit to the entire council
       for their approval.


 2.    Submit the following              APD                   SuSC, PD,        March           “            June
       procedures to the Policy                                BC, PC
       Council for approval:
       a. program planning
       b. the program's
           philosophy and long
           and short-range
           program goals and
           objectives
       c.   criteria for recruitment,    APD, FSSC             SuSC             Jan.            “            June
            selection, and
            enrollment priorities

       d.   personnel policies           PD, APD               SuSC             October         “            June

       e.   internal dispute/impasse     PD, APD               SuSC             March           “            June
            policy
       f.   shared decision making       PD, APD               SuSC             March            “           June
            procedure-governing
            body and Policy
            Council
 3.    Review and assist with            SuSC, APD             BC, UM,          March- June     “            June
       program planning based on                               POC, PD
       the findings of the
       following:
       a. Annual Self
             Assessment
       b.   audit                        BC                    APD, PD,         As occurs       “            June
                                                               SuSC

       c.   federal monitoring           APD, SuSC, PD         UM, POC          Every 3         “
            review reports (PRISM)



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                                       SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05
                                                                              years

 4.    Involve the Policy Council       APD, SuSC, PCR       CC/HBS,          Ongoing as      “
       in the personnel processes                            PD, UM,          needed
       including interviewing,                               POC
       selection, and approval for
       all new staff hiring based on
       PC personnel committee
       procedures.
 5.    Involve the Policy Council       PD, APD              SuSC,            Ongoing as      “
       in all staff termination         PC                   CC/HBS,          needed
                                                             POC, UM

 6.    Implement, review and            SuSC, PC             APD, PD          March           “          June
       revise the procedures for
       hearing and resolving
       community complaints.
 7.    Annually review the Policy       SuSC, PC             PD, APD          March           “          June
       Council Job Description to
       insure compliance 1304.5.d.
       i- iv. Conduct Leadership                                              November
       Training for Policy Council                                                         1304.50 (d)
       representatives and Parent
       Committee officers




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                                   SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05



 Goal II: To ensure exceptional programming through strong management systems which
 includes ongoing planning, monitoring, communicating, reporting, and assessment. (HSPS
 1304.51)
 Objective A: To implement a program planning process which includes community
 assessment, formulation of long term goals and short term objectives, and work plans for
 implementing services. [HSPS 1304.51(a)]
 Action Steps                             Primary           Other               Target       Regulatory    Follow Up
                                          Person            Resources           Completion   Reference
                                          Responsible                           Date
 1.    Review and revise all program      SuSC, PD,         CC, HBS,            April-June   HSPS
       procedures and work plans          APD, UM,          CBO, POC,                        1304.51 (a)
                                          PC                All staff

 2.    Complete community                 APD, FSSC         All staff,          March -      HSPS
       assessment                                           Parents,            June         1304.51 (a)
                                                            Community

 3.    Conduct planning meetings to       APD               Management          June         1304.51 (a)
       finalize procedures and work                         Teams, PC
       plans and develop/revise short
       and long-term program goals
       and objectives.




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                                     SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05



 Goal II: To ensure exceptional programming through strong management systems which
 includes ongoing planning, monitoring, communicating, reporting, and assessment. (HSPS
 1304.51)
 Objective B: To implement a communication system and procedures that provide accurate
 and timely information to parents, Policy Council, the governing body, staff and community.
 [HSPS 1304.51(b-e)]
 Action Steps                             Primary           Other             Target       Regulatory     Follow Up
                                          Person            Resources         Completion   Reference
                                          Responsible                         Date

 1.    Maintain the mailbox system        COS               CC, HBS,          Ongoing      HSPS
       for distribution of written                          BC, UM,                        1304.51(b-e)
       materials.                                           POC

 2.    Maintain the meeting schedule      PD, APD           UM, CC,           Ongoing      HSPS
       that provides for regular                            HBS, POC                       1304.51(b-e)
       communication.
 3.    Utilize the procedures for         FSSC, SuSC,       All staff,        Ongoing      HSPS 1304.51
       communicating with families,                         CC/HBS,                        (b-e)
       via written materials, home                          SSC/E
       visits and telephone.
 4.   Ensure appropriate                  PD, APD           UM, POC,          As needed    HSPS 1304.51
      communication with non-                               CC/HBS                         (e)(2)
      English speaking families via
      translated materials, labels, use
      of translators, hiring bilingual
      staff, etc.




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                                     SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal II: To ensure exceptional programming through strong management systems which
 includes ongoing planning, monitoring, communicating, reporting, and assessment. (HSPS
 1304.51)
 Objective C: To maintain an efficient and effective record keeping system, using appropriate
 database and paper systems, to provide accurate and timely information regarding children,
 families, and staff. [HSPS 1304.51(g)]
 Action Steps                             Primary           Other             Target       Regulatory   Follow Up
                                          Person            Resources         Completion   Reference
                                          Responsible                         Date

 1.    Implement filing procedures        CC/HBS, FM,       COS, UM,          July &       HSPS
       and systems that organize and      CW, HV, T,        POC               ongoing      1304.51(g)
       safeguard the privacy of           TA, APD
       children/family files program-
       wide, administrative, and
       personnel files.

 2.    Utilize the ChildPlus system for   PD, APD,          All staff,        July &       HSPS
       data management of records         CC/HBS,           POC               ongoing      1304.51(g)
       and tracking information on        SuSC, CDS,
       children, families, and staff.     SuSec, UM

 3.    Implement and maintain the         PD, APD, BC       Clerical          Ongoing      HSPS
       Grants Management System                                                            1304.51(g)
       and timekeeping database
       systems which provide
       accurate, timely, and
       confidential data on all fiscal
       transactions and staff time.
 4.   Adhere to the confidentiality       CC/HBS            All staff         Ongoing
      policy and procedures that
      ensure the privacy of all records
      for children, families and staff.




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                                    SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal II: To ensure exceptional programming through strong management systems which
 includes ongoing planning, monitoring, communicating, reporting, and assessment. (HSPS
 1304.51)
 Objective D: To maintain ongoing reporting systems for informing the Policy Council, staff,
 appropriate SIUE governing/administrative entities, and Regional office of the program's
 financial status, program operations, and progress. [HSPS 1304.51(h)]
 Action Steps                             Primary           Other Resources       Target     Regulatory   Follow Up
                                          Person                                  Completi   Reference
                                          Responsible                             on Date

 1.    Utilize the reporting procedure    PD, BC,           UM, POC,              June &     HSPS
       which includes at a minimum        APD, SuSC,        CC/HBS, SSC/E         ongoing    1304.51(h)
       monthly reports from centers       PC
       and central office units, six
       month reports to the Regional
       office, and monthly
       programmatic and fiscal reports
       to the Policy Council.
 2.    Distribute and maintain filing     PD, APD,          UM, POC,              Monthly,   HSPS
       system for meeting minutes as a    SuSC              CC/HBS, SSC/E         ongoing    1304.51(h)
       means of reporting, including
       Policy Council minutes, central
       office unit meeting minutes,
       and center/home base staff
       meeting minutes.
 3.    Use the ChildPlus system to        PD, SuSC,         CC/HBS, CDS,          Monthly,   HSPS
       generate regular management        SuSec, UM,        SSC/E                 ongoing    1304.51(h)
       reports on children, families,     POC, APD
       and staff.




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                                   SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal II: To ensure exceptional programming through strong management systems which
 includes ongoing planning, monitoring, communicating, reporting, and assessment. (HSPS
 1304.51)
 Objective E: To maintain ongoing program-wide monitoring, including a formal program
 self-assessment at least once a year, to ensure compliance with federal regulations and a
 quality program for children and families. [HSPS 1304.51(i)]
 Action Steps                             Primary           Other             Target        Regulatory      Follow Up
                                          Person            Resources         Completion    Reference
                                          Responsible                         Date
 1.    Implement the program self-        PD, APD,          UM, POC           Jan-March     HSPS
       assessment procedures and,         SuSC, PC                                          1304.51(i)(1)
       with the Policy Council,
       conduct the annual program                                                           1304.51(i)
       self-assessment process.
 2.    Implement ongoing monitoring       APD               UM, POC,          Quarterly &   HSPS
       procedures of the program from                       CC/HBS,           ongoing       1304.5(i)(2)
       both the central office and                          COS, Fire
       center/home base levels using:                       Marshall,
       a. regular site visits                               DCFS
       b. monitoring checklists and                         Licensing
            records reviews
       c. follow up to ensure
            improvement
       d. observations and
            discussions with staff and
            parents
       e. review and analysis of
            reports and data




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                                     SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                             The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective A: To maintain an organizational structure which supports program goals and
 objectives and staff responsibilities. [HSPS 1304.52(a & g)]
 Action Steps                               Primary Person       Other            Target       Regulatory    Follow Up
                                            Responsible          Resources        Completion   Reference
                                                                                  Date
 1.    Review the organizational            PD, APD              CC/HBS,          Jan/Feb      HSPS
       structure and job descriptions to                         PC, UM,                       1304.52(a &
       ensure the objective is met, that                         POC, SIUE                     g)
       they reflect operations, and that                         Personnel,
       all program management                                    Bargaining
       functions are assigned,                                   Units
       performed, and supported
 2.    Implement an appropriate             PD, APD, UM,         Union,           Ongoing      HSPS
       system of supervision,               POC, CC/HBS,         SIUE             preservice   1304.52(a &
       consistent with University           SSC/E                Personnel        training     g)
       personnel procedures and                                  and Human
       bargaining contracts, that holds                          Resources,
       staff accountable, supports staff                         Bargaining
       and supervisors, and ensures                              Units
       the quality of program
       operations.

 3.    Implement & maintain a               CC/HBS, APD,         PD, SPSC         Ongoing      HSPS
       staffing pattern that ensures at a   POC                                                1304.52(a &
       minimum the following:                                                                  g)
       a.     At least one classroom
              staff or home visitor
              speaks the primary
              language of the majority
              of the children.

       b.    Required class sizes and       CC/HBS, APD,         PD               Ongoing      HSPS
             staff: child ratios are        POC                                                1304.52(a &
             maintained at all times.                                                          g)

       c.    Children's safety is           CC/HBS, T, TA,       SPSC,            Ongoing      HSPS
             monitored and ensured at       HV                   HSU, POC,                     1304.52(a &
             all times, both indoors                             APD                           g)
             and outdoors, and on
             field trips.




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                                     SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective B: To maintain a hiring system which ensures that Head Start staff and consultants
 have the qualifications (knowledge, skills & experience) needed to perform their
 responsibilities in an excellent manner. [HSPS 1304.52(b-f)] Ref. Head Start Act
 Action Steps                             Primary           Other             Target       Regulatory     Follow Up
                                          Person            Resources         Completion   Reference
                                          Responsible                         Date
 1.    Maintain a hiring policy and       PD, APD           SIUE              June &       HSPS
       procedure, consistent with the                       Personnel,        ongoing      1304.52(b-f)
       University hiring procedure                          PC, Clerical
       that, among other things, gives
       current and former Head Start
       parents preference for
       vacancies for which they are
       qualified.
 2.    Include in both position           APD, PD           SIUE              June &       HSPS
       descriptions and the hiring                          Personnel,        ongoing      1304.52(b-f)
       policy/procedure the                                 POC, UM,
       qualifications for all positions                     CC/HBS
       that are consistent with the
       Head Start Performance
       Standards and will lead to
       hiring the most qualified
       applicants who can be
       successful on the job.




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                                     SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                             The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective C: To maintain procedures and systems for all staff, consultants, and volunteers to
 ensure they abide by the program's standards of conduct. [HSPS 1304.52(h)]
 Action Steps                               Primary          Other             Target       Regulatory      Follow Up
                                            Person           Resources         Completion   Reference
                                            Responsible                        Date

 1.    Review and revise the                PD, APD          UM, POC,          June         1304.52 (h)     Annual
       standards of conduct procedure                        PC, SIUE                       (1)
       and ensure it includes: respect                       Personnel
       for children, families, and staff,
       including their diversity;
       confidentiality; and, child
       guidance and discipline
       policies/procedures that ensure
       standards are met.


 2.    Establish and implement a            PD, SIUE         PC, APD           June &       1304.52(h)(2)   Annual
       conflict of interest policy which    Personnel                          ongoing
       includes the mandates of the
       Head Start Performance
       Standards and proper
       documentation.


 3.    Include and maintain in the          PD, SIUE         APD, PC,          June         1304.52(h)(3)
       personnel policies appropriate       Personnel        E.St.L.
       penalties for violating the                           Center
       standards of conduct.                                 Director




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                                   SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective D: To utilize the University staff performance appraisal system, including annual
 reviews and ongoing feedback and evaluation. [HSPS 1304.52(i)]
 Action Steps                             Primary           Other                Target       Regulatory   Follow Up
                                          Person            Resources            Completion   Reference
                                          Responsible                            Date

 1.    Train staff on the performance     Human             PD, APD,             Preservice   HSPS         Annual
       appraisal system, and how to       Resources         CC/HBS,              ongoing      1304.52(i)
       effectively use the results and                      SSC/E UM,
       the system.                                          POC


 2.    Provide staff with the tools       APD               SuSec                May,         HSPS         Annual
       needed to conduct the                                                     December,    1304.52(i)
       evaluations and give ongoing                                              Ongoing
       feedback.




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                                    SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective E: To maintain a volunteer program which includes recruitment, placement,
 training, recognition, and evaluation. [HSPS 1304.52(j)]
 Action Steps                              Primary Person       Other Resources        Target       Regulatory   Follow
                                           Responsible                                 Completion   Reference    Up
                                                                                       Date

 1.    Recruit volunteers on an            SuSC, All Staff,     CBO                    September,   HSPS
       ongoing basis, using all            PC                                          ongoing      1304.52(j)
       resources including parents and
       non-parents.


 2.    Assign volunteers and provide       SuSC, CC/HBS,        CBO                    September,   HSPS
       training specific to the            SSC/E, UM                                   ongoing      1304.52(j)
       assignment.


 3.    Continue to develop,                SuSC                 CC/HBS,                May,         HSPS
       implement, and broaden the                               SSC/E, APD             ongoing      1304.52(j)
       volunteer recognition activities.


 4.    Evaluate the volunteer program      SuSC,                All Staff              April        HSPS
       annually, including evaluation      Volunteers                                               1304.52(j)
       by the volunteers.




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                                    SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective F: To provide staff and volunteers with mental health and wellness information
 which may affect their job performance. [HSPS 1304.52(j)]
 Action Steps                             Primary Person       Other          Target       Regulatory   Follow Up
                                          Responsible          Resources      Completion   Reference
                                                                              Date

 1.    Include in the annual training     HCD,                 SPSC,          August,      HSPS
       program topics on mental           SD&VEC,              CBO            September    1304.52(j)
       health and wellness for staff,     SuSC, MHC
       parents and volunteers.
 2.    Document and monitor               CC/HBS,                             Ongoing      HSPS         August
       documentation of compliance        SSC/E, APD,                                      1304.52(j)
       with State licensing standards     POC, HCD
       regarding staff and volunteers
       completing physical
       examinations, including
       screening for tuberculosis.
 3.    Research the ADA                   APD                  SIUE           June         HSPS         August
       requirements regarding staff                            Human                       1304.52(j)
       and volunteer processes, and                            Resources,
       propose changes in the current                          UM, POC,
       systems as needed.                                      CC/ HBS




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                                     SIUE HEAD START ACTION PLANS

                       Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                            The Council approved the plans – 2/17/05


 Goal III: To use a program structure, standards, and systems which maximize human resources.
 (HSPS 1304.52)
 Objective G: To provide a comprehensive, integrated ongoing training program for staff,
 volunteers, consultants, and parents. [HSPS 1304.52(k)]
 Action Steps                              Primary          Other               Target         Regulatory   Follow Up
                                           Person           Resources           Completion     Reference
                                           Responsible                          Date
 1.    Conduct new staff orientation       SuSC,            APD,                Sept., Nov.,   HSPS
       program.                            SD&VEC,          CC/HBS,             Jan., March    1304.52(k)
                                           UM               SSC/E, POC
 2.    Maintain and expand program-        SD&VEC,          UM, APD,            August,        HSPS
       wide staff training geared          SuSC             CBO, POC            Ongoing        1304.52(k)
       toward all positions in the Head
       Start program, including pre-
       and in-service programs, and
       other conferences and
       workshops. At a minimum, this
       training program will include
       child abuse/neglect, Head Start
       Performance Standards,
       Bloodborne Pathogens,
       transition, and parent leadership
       training.
 3.    Provide staff with information      SD&VEC           SuSC, BC            Ongoing        HSPS
       about higher education                                                                  1304.52(k)
       opportunities in the Metro East
       area, including tuition waivers
       at SIUE, and monitor staff
       participation in courses.
 4.    Develop collaborative               PD, SuSC,        APD, UM,            Ongoing        HSPS
       agreements with educational         SD&VEC           POC                                1304.52(k)
       institutions.

 5.    Provide assistance to staff and     SD&VEC,          CC, CBO,            Ongoing        HSPS
       parents wanting to earn a CDA       SuSC             EOC, ECEC,                         1304.52(k)
                                                            SPSC




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                                     SIUE HEAD START ACTION PLANS

                        Subpart D - PROGRAM DESIGN AND MANAGEMENT
                                             The Council approved the plans – 2/17/05


 GOAL IV: To maintain a physical environment conducive to learning and appropriate for all
 program activities. [HSPS 1304.53]
 Objective:
 Action Steps                               Primary          Other             Target         Regulatory       Follow Up
                                            Person           Resources         Completion     Reference
                                            Responsible                        Date
 1.    Maintain appropriate licenses        APD, POC,        CBO, DCFS         As required    HSPS
       and certificates in all Head Start   CC/HBS                             every 3 yrs,   1304.53 (a)
       centers.                                                                ongoing        (5-6)
 2.    Complete Health & Safety             CC/HBS, HU       APD, POC          Quarterly      HSPS
       Checklist to monitor and                                                ongoing        1304.53 (a)
       improve the appropriateness                                                            (7-9)
       and safety of the center physical                                                      (b) (2-3)
       environments, per the
       standards.
 3.    Utilize the Classroom                CC/HBS,          HSU               October,       HSPS
       Observation tool to monitor and      SPSU, POC                          April,         1304.53
       improve the classroom and                                               quarterly,
       playground environments, per                                            ongoing
       best early childhood practices.
 4.    Conduct a regular inventory of       CC/HBS.          HC, ECEC,         May, ongoing   HSPS
       all classroom and playground         SPSU             POC, SuSC                        1304.53 (a)
       materials and equipment, and                                                           (1-4), (b) (1)
       repair/replace as needed.
 5.    Maintain a procedure by which        CC/HBS           SPSC, POC,        Ongoing        HSPS
       teaching staff store, maintain,                       T, TA                            1304.53 (a)
       and rotate classroom materials                                                         (10)
       appropriately.

 6.    Research ADA requirements            APD              CC, SPSC,         December       HSPS
       regarding facilities for children                     PD                               1304.53
       with disabilities.

 7.   Make provisions for children          CC/HBS,          SPSC, POC,        As occurs      HSPS
      with disabilities                     T/TA             APD, PD                          1304.53 (a)
                                                                                              (10)




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