Oklahoma Tobacco Settlement Endowment Trust

							Oklahoma Tobacco Settlement Endowment Trust


                                        April 14, 2010


                                       Jonás Mata , MSW
                         Director of Grants and Programs
                                         www.tset.ok.gov
                                            405.525.8738
       Constitutional Amendment

• Approved by voters 69% to 31% in 2000 (referendum)

• Directed settlement revenues between the Tobacco
  Settlement Endowment Trust Fund and the
  Legislature’s Oklahoma Tobacco Settlement Fund

• Created a five member Board of Investors to manage
  the fund

• Created a seven member Board of Directors to
  expend only the earnings for programs to improve
  health

• Established criteria for the expenditure of trust fund
  earnings
Master Settlement Agreement
    Payment Distribution
              Certified Earnings


$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
 $8,000,000
 $6,000,000
 $4,000,000
 $2,000,000
        $0
              FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09
        TSET Vision & Mission


                 Vision
 Improving the Health of Every Oklahoman

                  Mission
To improve the health and quality of life of all
 Oklahomans through accountable programs
   and services that address the hazards of
     tobacco use and other health issues
         Values and Behaviors

• To require measurable outcomes, appropriate
  evaluation, and annual evaluation reporting of all
  funded programs.

• To make funding decisions based on the priorities of
  the Board and the merits of the proposal,
  independent of political influence and conflict of
  interest.

• To encourage grantees to match grant monies
  awarded with monetary commitments and in-kind
  matches.
           Values and Behaviors

• To encourage programs and initiatives that are based on
  the best research available, follow practices with proven
  results, and provide the best opportunity for success.

• To work cooperatively with other public and private
  organizations and funders to support joint efforts that will
  use funds efficiently, avoid duplication, minimize
  administrative expense, and provide the opportunity for
  sustained activity.

• To plan and encourage community-based
  comprehensive services for all areas of Oklahoma,
  including urban and rural communities.
           Working Philosophy


• State Agency with grantmaking functions similar to a
  private foundation

• Strategically funding programs for impact

• Priority on evidence-based programs

• Able to bring proven programs to scale in Oklahoma

• Accountable for public funds
Programs Funded

Tobacco Control
• Served over 100,000 since 2003
• Quit coaching significantly increases quit rates
• Est. savings of $30 million annually on direct
  medical costs from smokers who have quit
• Patches or gum sent via mail order
• Ranked sixth in the nation in reach
   –   Over 60% with incomes of $20,000 or less
   –   American Indians and African Americans
   –   Pregnant women
   –   Smokers and Smokeless Tobacco Users
Communities of Excellence in Tobacco Control




            38 Counties, 2 Tribal Nations
Addressing Tobacco in Specific Populations


  • OSU Center for Health Sciences – Tobacco
    Free Zone
     – low income housing

  • OSU Seretean Wellness Center
     – all OSU campuses statewide

  • Communication Services for the Deaf
     – deaf and hard of hearing statewide
Tobacco Stops With Me Campaign
 Tobacco Cessation Systems Grants


• Oklahoma Hospital Association

• Oklahoma Insurance Department

• Oklahoma Department of Mental Health and
  Substance Abuse Services

• Oklahoma Health Care Authority
          State Program Office


• Collaborative partnership with the Oklahoma
  State Department of Health, Tobacco Use
  Prevention Service

• Provides content consultation on program
  direction, RFP development, surveillance,
  policy development, and coordination of the
  comprehensive program.

• Provides extensive training and technical
  assistance to grantees
           Evaluation




Tobacco control programs
externally evaluated by the OU
College of Public Health,
Department of Biostatistics and
Epidemiology
Programs Funded

  Research
Oklahoma Tobacco Research Center




 • A program of the OU Cancer Institute
 • Two-year planning phase and three-year
   implementation phase
 • $1 million per year
 • Seed grants
       Adult Stem Cell Research



• Board voted to address this emerging issue

• $1 million per year over five years

• Convened a study group of stakeholders and
  advisors

• FY 2010 planning year followed by five years
  of implementation
  Programs Funded

Fitness and Nutrition
          Fitness and Nutrition



• Researching evidence-base and best
  practices

• Engaging key stakeholders to develop a
  plan for TSET’s involvement

• Funded a three year pilot project in Tulsa
  Programs Funded

Unsolicited Proposals
        Unsolicited Proposals



• Addressing any of TSET’s purposes

• Emerging opportunities

• Short-term grants

• Multiple funding partners
          Unsolicited Proposals


• Indian Health Care Resource Center – three
  year project using CATCH, Community
  Gardens, and policy change in 12 Tulsa
  schools

• Oklahoma Health Care Authority –
  addressing systems change in clinician
  offices to address smoking among pregnant
  women
    Programs Funded

Conference Sponsorships
     Conference Sponsorships




• Addressing any of TSET’s purposes

• Statewide or series of regional events

• Funding partners
        Conferences Sponsored


• Oklahoma Institute for Child Advocacy Fall Forum

• Turning Point and Fit Kids Coalition Annual
  Conference

• American Lung Association Lung Health Luncheon

• Oklahoma City Chamber of Commerce Bioscience
  Conference

• Oklahoma Rural Health Conference
     FY 2010 TSET Funding Overview


                4%   4%
           0%                         Community Grants - Tobacco Control 28%
                                28%
                                      Community Grants - Fitness and Nutrition 2%
     11%
                                      Health Communication 21%


                                      Oklahoma Tobacco Helpline 25%
3%
                                      Cessation Systems Grants 2%
2%

                                      Unsolicited Proposals 3%
                                2%
                                      Research and Evaluation 11%


                                      Conference Sponsorships 0%

       25%                            Grant Support and Grants Management 4%
                          21%
                                      Administration 4%
Oklahoma Tobacco Settlement Endowment Trust




       Communities of
    Excellence in Tobacco
    Control Comprehensive
     Community Programs
            Wave 3
Oklahoma Tobacco Settlement Endowment Trust




             Website:
   http://www.ok.gov/tset/Grants/
   Community_of_Excellence_in
   _Tobacco_Control_(Wave_3)_
                RFP.html
   Comprehensive Tobacco Control


               Community




Cessation                       Classroom




            Counter-marketing
     Basics of Tobacco Control




Tobacco Technical Assistance Consortium
 http://www.ttac.org/products/index.html
Communities of Excellence in Tobacco Control
Comprehensive Community Programs - Wave 3

  • Funding for 6 to 10 grants for up to $75,000 per
    grantee for the first year of a five-year program.

  • Funding for years two through five may be awarded
    up to the maximum amounts allowed (see Appendix
    3, pgs. 30-32 of the RFP).

  • Funding for county and/or tribal coalitions or a
    consortium of coalitions not already participating in
    the Communities of Excellence Program.

  • Targeting communities interested in planning and
    implementing comprehensive, evidence-based
    interventions for populations at risk for tobacco use or
    tobacco related disease and death.
    Communities of Excellence - Wave 3
         Application Timelines

• April 14, 2010 – Applicant Workshop

• May 14, 2010 - Deadline for submission of questions

• May 21, 2010 – All questions and answers posted on
                TSET Web site.

• June 28, 2010 – Proposals due no later than 5:00 p.m.
                  CST

• September 2010 – TSET Board of Directors make
                   awards

• October 1, 2010 – Grant activity begins
Communities of Excellence (CX) – Wave 3
               Priorities

• County and/or tribal coalitions or a consortium of
  coalitions not already participating.

• Reduce tobacco use among Oklahomans of all
  ages and populations – particularly those most at-
  risk for tobacco use and tobacco-related disease.

• Population-based initiatives that create a social
  environment in which tobacco use becomes less
  desirable, less acceptable, and less accessible.

• Focused system level change (policy or
  organizational change) and norm shifts.
  Communities of Excellence – Wave 3
     Community Norms Desired

A “Community of Excellence” in tobacco control
is one in which social norms consistently point to
no tobacco use throughout the community.
public places & workplaces are smoke free;
community organizations & events reject
tobacco industry sponsorship; schools adopt
tobacco-free policies; health care providers
routinely refer tobacco-users to cessation
services; business provide insurance coverage
for tobacco dependency treatment for their
employees; tobacco industry activities are
monitored & countered; and police enforce
tobacco retailer ordinances.
   Communities of Excellence – Wave 3
  Application Requirements – Competitive

• Complete RFP Solicitation Request Affidavit (Form 1).

• Complete RFP proposal submission requirements
  including all associated forms (see pages 18-21 of the
  RFP).

• All proposal submission forms are available and may
  be electronically downloaded from
  http://www.ok.gov/tset/Grants/Community_of_Excellen
  ce_in_Tobacco_Control_(Wave_3)_RFP.html.

• Direct all questions to Jonás Mata, Director of Grants
  and Programs at (office) 405-525-6100 ext. 22, (fax)
  405-525-6104, (email) jonasm@tset.ok.gov.
  Communities of Excellence – Wave 3
               Purpose

• Consistent with the Oklahoma State Plan for Tobacco
  Use Prevention and Cessation, community programs
  will use a comprehensive approach to achieve the
  following four priority goals:
    Prevent the initiation of tobacco use among
       young people;
    Eliminate exposure to secondhand smoke;
    Promote cessation among adults/young people
       using tobacco; and
    Reduce tobacco industry influences among adults
       and youth.
• Coalitions must also work to identify and eliminate
  disparities in specific population groups related to the
  four priority goals.
    Communities of Excellence – Wave 3
                Eligibility


• Existing community-based coalitions with a track
  record of success in addressing health or public health
  goals within the county or tribe is a prerequisite.

• Counties/tribal nations that are currently part of a
  consortium may not apply as individual counties/tribes.

• Serve a minimum of one county/tribal
  nation/consortium of multiple counties/tribes with a
  total population of 15,000 or more Oklahoma residents.
   Communities of Excellence – Wave 3
               Eligibility



• The Applicant Organization/Lead Agency must be
  selected by the coalition or consortium.

• Any private not-for-profit or public entity with an
  administrative presence in the State of Oklahoma may
  serve as the Applicant Organization/Lead Agency.

• The Applicant Organization/Lead Agency must provide
  a 10% match (mix of in-kind and cash resources).
   Communities of Excellence – Wave 3
               Eligibility

• Lead Agency/Coalitions already collaborating with a
  tribal nation and wishing to apply for grant funds on
  behalf of the tribal nation (see the tables in Appendix 3)
  must obtain and submit a tribal resolution.

• Tribal resolution must allow the lead agency/coalition to
  receive grant funds on their behalf and indicate the
  tribal nation’s commitment to the consortium and grant
  program.

• The Applicant Organization/Lead Agency must
  complete the “Certification of Non-Acceptance of
  Tobacco Funds” (Form 8).
   Communities of Excellence – Wave 3
                Funding

• Funding for the Start-up/Planning year may not
  exceed $75,000 per applicant.

• Additional funding (up to the maximum amounts in
  Appendix 3) may become available during the course
  of the five year grant period.

• To demonstrate community investment in the program
  and a capacity for sustainability, an Applicant
  Organization/Lead Agency must provide a 10% match.

• A portion of the match must come from the
  community.
    Communities of Excellence – Wave 3
                 Funding

• Other state or federal funds may be used as match for
  this program as long match funds are:
   – Fully dedicated to the program,
   – Authorized for use in the program by the Federal or
      State granting agency, and
   – The applicant continues maintenance of effort to
      provide local match.

• Indirect costs are allowed up to 10% of “Total Direct
  Program Costs” funded by TSET Support .

• All grants are contingent upon the availability of funding.
   Communities of Excellence – Wave 3
           Selection Criteria

• Proposals will be evaluated by an external review
  committee using the selection criteria in the RFP,
  page 10.

• The total number of points assigned by reviewers will
  not be the final determinate for the awarding of
  contracts.

• TSET may conduct a site visit as part of the selection
  process.

• The final grant award decision is made at the sole
  discretion of the TSET Board of Directors.
   Communities of Excellence – Wave 3
            Scope of Work



• Coalition-lead initiative to create and implement local
  comprehensive tobacco control programs.

• Funds population-based interventions guided by a set
  of core community indicators and social capital assets
  addressed at the local level.

• Encourages creative and innovative local interventions
  based on the unique characteristics of the county,
  tribe, or consortium.
    Communities of Excellence – Wave 3
             Scope of Work



• Emphasizes high-impact, outcome-oriented, well
  coordinated activities between the local and state levels
  using the CX Plus approach.

• The CX Plus approach serves as the foundation for
  each county, tribe, or consortium to conduct a
  community assessment and develop a strategic plan.
    Communities of Excellence – Wave 3
             Scope of Work

• The Start-up/Planning Phase (Grant Year 1) will
  specifically address the implementation of social
  capital assets 1-4, as well as the development of a
  strategic plan for Grant Year 2.

• Strategic plans must address four (4) core community
  indicators and four (4) core social capital assets for
  measuring grant program achievements during the
  Implementation Phase (Grant Years 2 - 5).

• Total of eight required core community indicators and
  social capital assets (includes four core community
  indicators and four core social capital assets).
    Communities of Excellence – Wave 3
             Scope of Work



• All core and optional indicators/assets selected by the
  grantee (lead agency and coalition) must be
  addressed every year of the five-year grant; the
  grantee decides the level and intensity of activity to
  devote to each indicator/asset each year.

• Optional indicators may be added at the start of any
  grant year based on the needs and desires of the
  communities/coalition.
   Communities of Excellence – Wave 3
            Scope of Work



• For each core indicator/asset achieved at 100%, the
  grantee must select a replacement indicator/asset
  from the same priority area.

• Program provides measurable objectives, work plans,
  timelines, deliverables and is annually evaluated
  based on the performance measures and the
  achievement of community indicators and social
  capital asset outcomes.
   Communities of Excellence – Wave 3
            Scope of Work

• Work with:
  – State Program Office (SPO) for program
    coordination, training, and technical assistance.
  – OU External Evaluator for evaluation plan training
    and technical assistance and participate in the
    overall evaluation design
  – TSET for financial and health communications
    coordination, training, and technical assistance.

• Major events and campaigns must be closely
  coordinated with the SPO, as necessary, to assure the
  most effective use of statewide and local resources.
    Communities of Excellence – Wave 3
             Scope of Work

• The Applicant Organization/Lead Agency and the
  coalition are in a collaborative partnership.

• The coalition selects the Lead Agency and supports
  the work of the Lead Agency throughout the life of the
  grant.

• Applicant Organization/Lead Agency is the fiscal agent
  for the grant.

• The grant requires the hiring of a qualified, full-time
  Community Program Coordinator dedicated to the
  program.
    Communities of Excellence – Wave 3
             Scope of Work
• Lead Agency is encouraged to award subcontracts to
  implement various aspects of the program and is
  responsible for managing those subcontracts.

• Coalition is tasked with carrying out many of the
  activities; whereas, the Applicant Organization/Lead
  Agency fills the essential role of providing staff time and
  financial support to the coalition.

• Program staff cannot serve as officers of the Coalition.

• Grantee may engage in local collaborations with other
  agencies on major events that seek to leverage the
  combined actions of several agencies toward local
  comprehensive health improvements.
    Communities of Excellence – Wave 3
         Budget Requirements

• Complete the Summary Budget (Form 9a) and Budget
  Narrative Justification (Form 9b).

• Prepare the budget for the first funding period,
  October 1, 2010 through September 30, 2011 only.
  Budget and work plans are clarified each year.

• Use your best judgment when projecting expenses;
  remember to consider the training agenda for the
  coming year in estimating training and travel costs.

• The budget guidelines and instructions for completing
  the budget are on the TSET Web site; carefully review
  and follow them.
    Communities of Excellence – Wave 3
         Budget Requirements


• Review and become familiar with the listing of
  “unallowable expenditures” and “expenditure
  limitations” to ensure the proposed budget only
  includes allowable expenditures.

• Indirect cost rate is an amount not to exceed 10% of
  “Total Direct Program Costs” associated with the
  proposal.

• Out-of-state travel is limited to an amount not to
  exceed 5% of TSET funds.
   Communities of Excellence – Wave 3
               Additional


• Carefully read the "Terms and Conditions” contained
  in Appendix 5 as it contains information about the legal
  and financial responsibilities of grantees.

• At a minimum, Program Coordinators must have a
  bachelor’s degree in community health, social work,
  communications, or related field. Substitutions for this
  educational requirement may be considered on a
  case-by-case basis and must be approved by TSET.

• A Waiver of Immunity is necessary for Tribal Nations.
Questions/Comments



           Good Fortune