OUTDOOR EDUCATION UNIT
Educational Visits and Offsite Activities
Although it is not often that young people/pupils have to return home from a
residential visit, it is one aspect of the planning process that must be considered and
arrangements made BEFORE departing on the visit.
The following guidance refers to those situations where repatriation may be necessary
but not as the result of a Major Emergency i.e. when a member of a school or youth
group has suffered life threatening injury or fatality or is in peril.
1 It is the responsibility of the Visit Leader to make all arrangements for a
young person/pupil to be returned to their home.
2 Any costs incurred should be met by the parent. The Visit Leader should have
agreed this with parents prior to going away - part of the parent/ teacher/youth
3 The exact arrangements for returning a young person/pupil home must be
discussed and agreed with the parent. This can either be the parent comes to
collect or a member of staff takes them home (see 4 and 6)
4 If the young person/pupil is under 18yrs then a member of staff has to travel
with them. Any costs incurred by the member of staff travelling with the
young person should be met by the parent.
Note: In order that staff does not place themselves in a vulnerable position
with relation to child protection, it is recommended that whenever possible the
gender of the member of staff should be the same as the young person being
5 If the member of staff travelling with a young person is going to be away
overnight from the accommodation being used whilst on the visit, the issues of
supervision levels and/or any child protection issues back at the residential
venue have to be addressed. If alternative suitable and appropriate staffing
arrangements cannot be made it may be necessary for the whole group to
6 If the young person is over 18yrs, arrangements can be made for them to travel
without other adult supervision. However this needs to be risk assessed, and
parental consent (probably verbal,) obtained. It is vital that the Visit Leader
advises the parent of what action they are taking e.g. I am sending (name of
young person) home on the 14.00 train and they should arrive at home at??
(state estimated time of arrival)
7 Staff who are not employed as a Supervisor* (i.e. not in a pastoral role) to the
group, can not be automatically expected to take on the role of the member of
staff who had departed. However, if this provided an acceptable solution to the
supervision problem the Visit Leader should discuss this option with the Head
Visit Leaders must recognise that a Head of Centre/ Manager may not be able
to allow or wish this to happen as it may require a member of staff to work
(*e.g. a member of staff employed as an Instructor from a residential Centre)
8 Whatever action is taken the Visit Leader must base all their decisions on the
outcomes of a risk assessment.
D:\ARHworkarea\Offsite Doc\Updates 1202 onwards\Guidance sheets\Repatriation.doc
D:\ARHworkarea\Offsite Doc\Updates 1202 onwards\Repatriation.doc