RESOURCE ALLOCATION SELECTION SYSTEM (RASS) TRAINING AID by kfl11257

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									        RESOURCE ALLOCATION
       SELECTION SYSTEM (RASS)
            TRAINING AID




This guide provides lessons learned by users. Let your Local Intern Coordinator know
of any “lessons learned” which need to be included in this training aid. Also share any
ideas for improving the RASS system; these will be forwarded to the program manager.

Remember: Once you submit these forms for approval, you cannot make
changes. You can only cancel and resubmit. There is no way to retrieve forms
once they are submitted.




                 CHRA Training Management Division, updated 22 August 2008
After signing into the RASS system, update your “Personnel Data Sheet”:

   Click the tab marked “Personnel Data Sheet” or click on the hot link for that choice.




                 CHRA Training Management Division, updated 22 August 2008
   Fill in the information for your “Personnel Data Sheet” (most blocks are self-
    explanatory).

NOTE: As of 22 Mar 04, the BACK Browser Button was disabled on entry pages.




                  CHRA Training Management Division, updated 22 August 2008
Enter the specific information provided below for the questions listed:

   Question 10: Address of your CPOC location.

   Question 11: 10 – Civilian Human Resource Management is the Career Program
    for CP-10 Interns.

   Question 15: (Change your pay grade and pay step when you receive a promotion;
    the system will not automatically update this information.)

   Question 18: CP10 HRM is the MACOM (this is critical for approval). Any other
    response will send the request for funding to a location other than the Civilian
    Human Resource Agency (CHRA), and the request will be denied.




                  CHRA Training Management Division, updated 22 August 2008
Before creating your training and travel requests:

   Travel costs and arrangements need to be verified and made.

    >Example: Do not complete DD Form 1610 until your airline ticket has been
    arranged through SATO Travel by your Intern coordinator.

    >When travel reservations and arrangements are completed, you may complete
    these forms.

   If you have questions regarding your travel plans, contact your Local Intern
    Coordinator or the course manager whose name is listed on the course agenda.

   Once your travel arrangements are confirmed, click on the tab marked “Training
    Request.” This provides a list of available forms.

    “SF Form 182/DD From 1610 - Training/TDY Request” is for training involving TDY
    travel. This option is the only acceptable method of entering training when TDY is
    involved.




                  CHRA Training Management Division, updated 22 August 2008
   When you click on “SF Form 182/DD From 1610 - Training/TDY Request,” a pop-
    up window asks, “Are there any travel costs associated with this training
    request?”

    These costs include airline fares, per diem, and mileage.

    The answer will be “YES,” in most instances, unless it is a local training.




                  CHRA Training Management Division, updated 22 August 2008
   A second pop-up window asks, “Is this a request for Local travel?”
    Local travel is submitted if you travel for the Government WITHIN your local
    commuting area.
    For TDY travel outside of your area, respond with “NO.”




SPECIAL NOTE: When creating your requests for back-to-back courses (e.g., TMD’s
MER / Labor Relations courses), complete TWO SF 182s and ONE DD Form 1610.

   The first request will be the combination SF 182/ DD 1610 and will include the entire
    two weeks of travel.

       When you create the second SF 182 and are asked “Are there any travel costs
        associated with this training request,” the correct answer will be “NO.” All of
        your travel will be captured on the first DD Form 1610.

You will then advance to the SF 182 entry system. On these four sections of
information, most of the Drop-Down Fields (DDFs) are self-explanatory. Fields that
contain an asterisk (*) are required.

Contact your Local Intern Coordinator if there is any doubt about the correct answer for
a question. DO NOT GUESS. It is easier to get a correct response, than to have to
delete the entire request.




                  CHRA Training Management Division, updated 22 August 2008
For Travel within your local area fill SF 1164. See example above




              CHRA Training Management Division, updated 22 August 2008
Vendor Information

For courses conducted at Aberdeen Proving Ground use the following information
(otherwise check with your Local Training Coordinator):

      Name of Training Vendor: CHRA Training Management Division

      Street Address: 5440 Student Drive

      City: Aberdeen Proving Ground

      State: MD

      ZIP: 21005-5200

      Vendor Telephone Number: (varies)




                   CHRA Training Management Division, updated 22 August 2008
Training Course Data

Your Local Training Coordinator will provide you with the training course data.

      Training Objective: input “To meet the mandatory training requirements
       identified in the DA CP-10 MITP”


SPECIAL NOTE: Your Local Intern Coordinator will submit all overtime requests for
travel during non-duty hours. Check with your Local Intern Coordinator prior to
completing and submitting the DUTY / NON-DUTY HOURS information on the SF 182
to ensure that your answers are correct and funding is allowed.




                 CHRA Training Management Division, updated 22 August 2008
 Direct Costs and Appropriation / Fund Chargeable

 Your Local Training Coordinator will provide you with the costs and fees

 Supervisor Information


    Supervisor AKO ID: usually firstname.lastname (verify your supervisor’s AKO ID
     before submitting). Do NOT put “us.army.mil” in this block, as the remainder of
     the Email address is automatically generated by the system. Otherwise the
     program will send your request into LIMBO, and you will not receive any feedback
     indicating that the form is LOST.


 CAREFULLY review all of the information, then continue processing the DD Form
 1610 (only if travel costs are involved).

NOTE:
Do not use the SAVE BUTTON at the bottom of each page. If, for some reason, you
decide to use it, after saving, go back and CHECK EACH RESPONSE prior to clicking
the CONTINUE BUTTON to ensure information hasn't been deleted!




                 CHRA Training Management Division, updated 22 August 2008
DD Form 1610 - TDY Travel Request information is self-explanatory, except for the
following instances:

   Question 3: The PROCEED DATE is the first OFFICIAL DAY of travel. This is the
    date that per diem will begin and should be the original travel day, even if scheduling
    changes are made for personal reasons.




                  CHRA Training Management Division, updated 22 August 2008
   Question 10: (Use the link to determine the correct PER DIEM rate for your
    destination.)
    Example: the schoolhouse at CHRA is located at Aberdeen Proving Grounds, MD.
    The maximum per diem rate is $127 per day. This is correct for obligating money on
    a travel form, but in most cases we have negotiated a lower rate through multiple
    occupancy and a reduced cost since we provide lunch to students. Enter the
    appropriate amount in block 10.

   Question 11: Multiply the amount in block 10 by the number of days of TDY to get
    the total per diem amount.

   Question 12: (Costs Associated with this travel include all parking fees, registration
    fees, conference fees, etc.)

    Example, if you know you will be paying $12 a day for six days to park your car at
    the airport, allow at least $75 to cover that expense and any others you are aware of
    in advance.
    Currently, there is not a “free-form” text field for each associated cost. Total all of
    the amounts for anticipated expenses and enter it into this field. Justification for
    expenses will be processed once travel is completed and a DD Form 1351-2 “Travel
    Voucher or Subvoucher” is completed.


                  CHRA Training Management Division, updated 22 August 2008
   CAREFULLY review the form before submitting.

   Submit the completed forms to the approving Supervisor. When approved, the
    forms are automatically routed to the CHRA TMD Intern Coordinator.

   Email messages are automatically generated to the initiator, the Supervisor, the
    TMD Intern Coordinator, and the DA Budget Analysts each step of the way. The
    final step is for review and funds obligation by the Budget Analysts at DA.

SPECIAL NOTE: This system does not replace the DD Form 1351-2 “Travel
Voucher or Subvoucher.” Once travel is concluded, you will need to:

   Complete the DD Form 1351-2 to be reimbursed for expenses and to pay off any
    charges on your Bank of America card

    Select Split Disbursement to speed up the process.

    Any questions regarding this form should be addressed either to your Local Intern
    Coordinator.

    Submit the completed DD Form 1351-2 to your Local Intern Coordinator for final
    approval by the Deputy Director and to fax to DFAS.

    DFAS Information below:


    DFAS Travel Pay Services
    Attn: Dept Travel Division
    8899 E. 56th Street
    Indianapolis, IN 46249

    Customer Service: 1-888-332-7366

    Fax Numbers: (317) 510-3913 or (317) 510-3914




                  CHRA Training Management Division, updated 22 August 2008
   To print copies of the form, return to the “Training Request” screen and click on the
    “My Forms” tab.




                  CHRA Training Management Division, updated 22 August 2008
   You will be forwarded to a “Form Status Review” screen which includes copies of
    every document that you have created, and includes the requests that have been
    disapproved and cancelled.

   To review and print a form, click on the “Document Number/Form” (e.g.
    OST2318TD01902).

   To print the actual form in PDF format, click on the symbol (         ). Click on the
    print icon and select “Current Page Only” and click on “OK.”




   Messages will be included on the RASS forms that clearly identify why a form has
    been disapproved.

If there is any additional information that you would like included in this
document, please contact Ms. Marian Bellis at CHRA, DSN 458-1725 or
Commercial 410-306-1725.




                  CHRA Training Management Division, updated 22 August 2008

								
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