Clerk’s Office Introduction The Clerk, like others officers of Parliament, is appointed by the Standing Rules and Orders Committee (SROC) in terms of Section 48 of the Constitution of Zimbabwe. The Clerk is the head of Administration and Accounting Officer of the institution and reports to the Speaker of the House of Assembly and the President of the Senate. Mr. Austin Zvoma is the current Clerk of Parliament. The main duties of the Clerk of Parliament are broadly procedural and administrative. Departments under the Clerk’s Office The Office of the Clerk of Parliament is headed by the Manager, Mr.Ndamuka Marimo, who acts as the personal assistant and advisor to the Clerk of Parliament on all matters regarding the operations of the institution. There are also other departments that report directly to the Clerk on a daily basis given their strategic functions in the day-to-day operations of Parliament. These are Public Relations, Internal Audit, Parliamentary Programme Coordination Unit and Security. Procedural functions of the Clerk The Clerk is the Chief Advisor to Parliament on procedures of the House of Assembly and the Senate. He is the Chief Clerk-at-the Table and is responsible for keeping a record of proceedings and decisions of both Houses in the Journal of Parliament. This requires the Clerk to attend sittings of both Houses, particularly on important occasions such as the delivery of addresses by the Head of State. Standing Orders of both the House of Assemblyand Senate vest in the Clerk of Parliament powers to swear in Members of Parliament (MPs) and to preside over election of the Speaker and Deputy Speaker of the House of Assembly and the President and Deputy President of the Senate, after a general election. In performing these duties, the Clerk of Parliament is assisted by Deputy and Assistant Clerks and other senior officers.The Clerk of Parliament also provides procedural advice to select committees, portfolio committees and other committees of Parliament.In terms of Standing Orders, it is the duty of the Clerk to authenticate Bills passed by Parliament before they are presented to His Excellency, the President for assent. The Clerk of Parliament is also responsible for the enrolment of Acts in the High Court as provided for in Section 53 (1) of the Constitution. Administrative functions of the Clerk The Clerk of Parliament is the Accounting Officer of the institution as per the provisions of the Audit and Exchequer Act [Chapter 22:03], and is, therefore, responsible for the management of all human, material and financial resources of Parliament. In executing these managerial duties, the Clerk is assisted by Deputy Clerks as well as Principal Directors responsible for Human Resources and Administration; Finance; External Relations;Information Services and Legal Counsel.The Clerk is also responsible for formulation, implementation and monitoring of strategic plans to ensure that theinstitution performs its role and functions effectively. In other words, the Clerk is responsible for ensuring quality control by constantly reviewing systems and procedures for the efficient delivery of Parliamentary supportservices. Tenure of Office Section 48 (2) of the Constitution provides for the appointment of the Clerk of Parliament and his tenure of office. Location of the Clerk’s Office The Clerk’s Office is located on the first floor, and is accessed through his Secretary’s Office, Office No. 112. The office of the Manager-Office of the Clerk of Parliament, who is available to assist MPs and other stakeholders, is also located on the first floor, Office No. 163.
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