From Program Plans to Program Reviews Starting Right and

From Program Plans to Program Reviews: Starting Right and Staying Organized Program Plans Program Plans REQUIRED IN TITLE 5 SECTIONS: 56046- describes a program plan 56000- outlines college responsibilities to students with disabilities and requires documentation in the program plan 56026- changes in support services 56028- requires that special classes are approved and meet specified criteria and this conformance is documented in program plan 56052- states program plan is part of evaluation process Program Plans recently approved by the System Office- to be submitted the year before your Program Review Program Plans The template and accompanying instructions can be found at: http://www.cccco.edu/System Office/Divisions/Student Services/DSPS/tabid/616/Default.aspx OR http://galvingroup.com/dspsresources/html/chancellor _s_office.html Program Plans relate to Program Review These are not just exercises to keep you busy…. these are vital tools to help you plan and keep in mind the BIG picture and the reason we do what we do!!! A SIX YEAR CYCLE voluntary technical assistance visit development of a program plan preparation of self-evaluation report (formatted to facilitate accreditation selfstudy) program review site visit self-study process accreditation site review So, working backwards…. • College Accreditation 2011-12 Accreditation Self- Study 2010-2011 • Program review site visit 2009-10 • Voluntary TA visit and Submission of Program Plan and Self-Evaluation Report 2008-09 • Getting your ducks in a row… Great tool for planning and organizing Chance to get the documents you need all together Opportunity to review materials for necessary updates or revisions Good time to look at strengths, weaknesses, opportunities and challenges Easy to use- you’ll submit electronically We’ll primarily focus on the Program Plan If you wholeheartedly develop your program plan, you can smoothly sail into the Program Review process! So, lets review the Program Plan template and what’s required…. Let’s go through the template… 1st table: numbers of students by disability and then figure the % of your total for each group 2nd table: list services you provide- check ‘em off Explain how you meet Title 5 requirements that your services: 1. 2. 3. 4. 5. Do not duplicate other campus services Are related to educational limitations of verified disabilities Directly relate to educational participation Promote maximum independence and integration Are consistent with college mission Moving along… Enter your DSPS mission statement Attach organizational charts 3rd table: list all DSPS staff members, like so: 1. 2. 3. 4. 5. 6. # of positions Classification (Administrator, Certified Personnel, Classified Personnel, Other) FTE/Schedule Position Hours/week Funding sources Next Section- Special Classes 4th chart- Special Classes 1. 2. 3. 4. 5. 6. Course # # of sections Course title Credit/Non-credit Venue Year/Semester Attach course outlines and syllabi Explain process to be sure instructors meet MQs How you keep that info up-to-date Don’t stop there…. Explain how your goals relate to the college’s unit, strategic or master plan Student Learning Outcomes List what your program has developed Report progress and any changes you’ve made as a result of the information you’ve gathered And don’t forget the budget Attach a detailed budget summary for the current fiscal year Last, but not least…Evaluation Describe activities you use to evaluate efficacy of your program Attach documentation of evaluation activities (questionnaires, annual report, etc.) Program Plans- finishing up You can attach documents and files Provide your contact info and another secondary contact Get everybody’s signature SUBMIT IT ELECTRONICALLY TO SCOTT B Sberenson@cccco.edu Then what happens????? The System Office has three choices: The plan is approved • The plan is incomplete The plan requires revisions Program Plans Use as your basis for the Student Services Program Review SelfEvaluation Site Visit Just a word about the Program Review You’ll be on your way once the program plan is completed!!! The report format and guide are available at the CO website: Student Services Program Review and Technical Assistance Site VisitA Guide to Writing Your Self-Evaluation http://www.cccco.edu/AboutUs/Divisions/Stu dentServices/ProgramReviewTechnicalAss istanceSiteVisits/tabid/798/Default.aspx BEFORE THE PROGRAM REVIEW VISIT, THE SELF-EVAL REPORT IS DUE The completed Self-Evaluation becomes the basis for the program review site visit. Questions prepared by the site review team will be based on what they have read. Some of the documents they will wish to review are documents you will have mentioned in your reporting. Self-Eval Report has 3 Sections Introduction and Overview of each of the categorical programs 2. College-wide Student Services Integration and Coordination 3. Program Specific Self-Evaluation 1. Once your report is finished, you still have a two day visit! This is really good news, because you have the opportunity to show them all the stuff you wrote about in your selfevaluation report! Always remember- honesty is the best policy… if you don’t have it, don’t do it or don’t know…just say so!!! The team that visits is selected by the System Office and will include: Chief Student Services Officer – CSSO from another college, acting as team leader A System Office Representative At least one representative from each categorical program area: Matriculation EOPS/CARE DSP&S CalWORKS After they’re gone… A team report on the visit will be compiled and sent to you within 30 days. If necessary, you’ll have 60 days to respond to the System Office. You’ll be asked to evaluate the review process… don’t hold back … we want this to be the best for everyone! Best of Luck!!! Don’t forget, help is just a click-qwack away… www.cccco.edu www.Galvin-Group.com