Long Range Facilities Plan

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					Long Range Facilities Plan



       March 13, 2008
Recommendations
   Implement a Short Term Plan that will maintain
    the buildings in a fair condition
   Revise the Long Term Plan based on the
    educational needs of our program
   Close Charles Quentin at the end of the 2008-
    09 school year
   Consolidate the Early Childhood Program at
    May Whitney School beginning in 2009-10
Short Term Plan
   Provide repairs needed to May Whitney School
    to occupy school for the next 5-7 years.
   Recapture 1 classroom at Sarah Adams
    School to increase the capacity of the building
   Recapture 6 additional classrooms at May
    Whitney School to increase the capacity of the
    building
   During the next 5-7 years repair/replace the
    most critical items to maintain the buildings in a
    fair condition
Long Term Plan
   Identify the facilities needed to deliver the current and future
    educational program
   Using the educational program as the guide, develop District
    standards for space needed to deliver this educational program
   Replace May Whitney School with a new elementary building
    based on these standards
   The cost of the Long Term Plan will be greater than the current
    options because of
     •   Cost escalation
     •   Additional work may be required to accommodate the delivery of our
         educational program
   The District’s debt service decreases after levy year 2016 and
    the cost to the taxpayers of the Long Term Plan would be offset
    in part or whole by the reduction in the debt service
Close Charles Quentin at the
end of the 2008-09 school year
   The projected District enrollment can be accommodated in five
    elementary buildings
   The capacity at Charles Quentin versus May Whitney does not
    allow us to accommodate all elementary students at five
    schools
   The school does not have small group instructional space that
    is adequate to accommodate our educational program
   The core spaces (gym, cafeteria, office) are the smallest in the
    District and cannot accommodate a larger student enrollment
   The school is located on various levels and is not handicap
    accessible
   The school needs close to $5 million in repairs
Consolidate the Early Childhood
Program at May Whitney School
   This would free up classrooms at Sarah
    Adams and Isaac Fox
   May Whitney School is centrally located
    and has the most available classrooms
   Consolidating this program in one
    location provides for some staffing
    efficiencies
Short Term Plan
   The options in the old Long Range Plan
    were driven by the dollars available and
    the needs of the facilities
   New approach is to have the desired
    future educational program drive the
    facilities needed
   May Whitney School does not work Long
    Term as an elementary building
Short Term Plan (cont)
   $3 million in repairs planned for 2009-10
   $1.6 million in repairs planned annually
    thereafter
   This is $1 million more in total than
    allocated in the five year financial
    forecast
Revised Long Range Plan
   Revise the plan based on the
    educational program needs for the future
   Develop District standards for facilities
    based on how this future educational
    program needs to be delivered
   Try to better align the District’s need for
    funds with the community’s ability and
    willingness to finance those needs
Instructional Capacity
   Based on District class size policy
    • Grades K – 1: 23 students/targeted maximum
    • Grades 2 – 5: 27 students/targeted maximum
   Room size not considered
Instructional Capacity
   Example
    • (3) K x 23 students/class x 2 sessions =138
    • (5) 1st x 23 students/class =115
    • (16) 2nd – 5th x 27 students/class = 432
    • Total = 685
Functional Capacity
   Based on
    • Actual room size
    • Designated space usage
    • Recognized standards for square footage
      • Kindergarten: 48 SF/student
      • 1st – 5th grade: 35 SF/student
Functional Capacity
   Example
    • (3) K x 1056 SF each/48 SF/student x 2
        sessions = 132 (22 per room)
    •   (21) 1st – 5th x 770 SF each/35 SF/student
        =462 (22 per room)
    •   Total = 592
Capacity Considerations
   Core facilities
    • Cafeteria, Gym, Library/Computer Lab
    • Supporting programs & services
       • Music, Art, Gifted, Reading, ELL
       • Specialist services, Resource
       • Administration & Staff
    • Early Childhood and Self-contained SE
    • Enrollment distribution is NOT uniform across
      grades
Educational Impact
   Our buildings were built at different times and vary with
    respect to
    •   Number and size of small group support spaces
    •   Size of core areas including gyms, cafeteria and front office
        space
    •   Repair needs
   As we look toward our future educational program
    alignment of these spaces with the educational program
    will be the focus
   Comparisons between what we have and what we need
    with respect to size, technical needs and electrical
    capacity will be performed
Educational Impact (cont.)
   District-wide variances for air
    conditioning, sprinklers and security
    systems will be addressed
   The Revised Long Range Plan will look
    at those items removed from the current
    plan such as consolidation of
    administration/PDC/Transportation,
    stadium bleachers and middle school
    tracks
   Enrollment Projections
   Elementary Schools
                08-09       09-10       10-11       11-12   12-13
Last 5 Year     2,596       2,593       2,522       2,485   2,492
Trend
Last 2 Year     2,601       2,595       2,520       2,474   2,468
Trend
Kindergarten    2,574       2,550       2,466       2,398   2,364
Regression
Baseline        2,578       2,559       2,475       2,414   2,381

    Peak Enrollment During Last 10 Years 3,015 1998-99
 Enrollment Projections
 Middle Schools
                08-09 09-10 10-11 11-12                  12-13

Last 5 Year     1,504 1,457 1,458 1,473                  1,452
Trend

Last 2 Year     1,499 1,455 1,463 1,492                  1,480
Trend

Kindergarten    1,504 1,457 1,458 1,473                  1,452
Regression

Baseline        1,503 1,451 1,446 1,453                  1,436


    Peak Enrollment During Last 10 Years 1,632 2003-04
Enrollment Projections
High School
               08-09 09-10 10-11 11-12                  12-13

Last 5 Year    2,163 2,172 2,130 2,038                  2,001
Trend

Last 2 Year    2,155 2,160 2,108 2,012                  1,979
Trend

Kindergarten   2,163 2,172 2,130 2,038                  2,001
Regression

Baseline       2,165 2,180 2,142 2,054                  2,011


   Peak Enrollment During Last 10 Years 2,250 2007-08
   Elementary Classroom Utilization
   Using 5 Year Trend Projection

              08-09   09-10   10-11   11-12   12-13

Classrooms     131     131     131     131     131
Available

Classrooms     121     125     123     119     121
Needed

Classroom     92.4% 95.5% 93.9% 90.9% 92.4%
Utilization
 Elementary Classroom Utilization Using
 Highest Individual Building Projection Model

              08-09   09-10 10-11 11-12 12-13

Classrooms     131     131   131   131   131
Available

Classrooms     127     131   126   123   125
Needed

Classroom     97.0% 100% 96.2% 93.9% 95.5%
Utilization
Contingency
   Isaac Fox can accommodate a 4 classroom
    addition at a cost of $1.5 -$2 million
   Sarah Adams can accommodate a 4
    classroom addition with a gym and would
    require the library and cafeteria to be
    remodeled at a cost of $3.5 - $4 million
   Seth Paine can accommodate a small addition
    that would expand the library and recapture 1
    classroom at a cost of $500,000 - $1 million