CAMD Leadership Team Strategic Plan

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					                       CAMD Strategic Plan
                       AY2005-2006


Criteria I. Helping Students Learn

     Objectives                          Action plans                                                    Deadline           Ownership                Budget
1.    Support the Departmental            A. Work with each department to develop the plan              Oct. 1               A. Appropriate Dean     Various
      Strategic Plans where               B. Meet with each department to discuss the plan and to       Nov. 1               B. Dean
      appropriate.                           provide feedback on the plan
                                          C. Provide the Dean’s Office’s level of support for each      Academic Year        C. Appropriate Dean
                                             item within the plan
2.    Research efficacy and value of a    A. Continue with a task force to study the feasibility of a   Established 04-05    A. Assistant Dean       N/A
      new General Arts and                   General Arts and Humanities Degree
      Humanities Degree                   B. Work with Humanities Department to develop                 Jan. 10, 06          B. Assistant Deans
                                             degree outline
3.    Develop CAMD Student                A. Create a Taskforce to research the validity and value      Fall 05              A. SA Taskforce/Asst.   $6,000-
      Awards Process                         of offering College Student awards                                                 Dean                 10,000
                                          B. Taskforce will submit recommendations for awards           Dec. 05
                                          C. College will determine the financial potential of          Spring 06            B. Development Office
                                             awards                                                     Apr. 06              C. Associate Dean
                                          D. College will announce student awards program (if                                D. Dean
                                             appropriate)
4.    Enhance College-wide planning       A. Hold a planning forum with all faculty and staff to        Aug. 05              Assistant Dean          Variable
      process                                determine ideas for new initiatives
                                          B. Give ideas to appropriate taskforce or committee for       Fall 05
                                             research and development
                                          C. Acquire recommendations by Dec. 05 on time-                Dec. 05
                                             sensitive initiatives
                                          D. Implement appropriate recommendations                      Spring 06
5.    Develop Core learning               A. Hold a planning forum with all faculty and staff to        Fall 05              Leadership Team         $0
      Objectives for the CAMD                determine ideas for new initiatives
                                          B. Give ideas to appropriate taskforce or committee for
                                             research and development


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                                           C. Get recommendations by December 05 on time
                                              sensitive initiatives
                                           D. Implement appropriate recommendations                    Fall 06
6.        Develop plans for an Office of   A. Identify other student development options               Spring 06       A. Student WD Taskforce     $10,000
          Student Development              B. Appoint a Task Force to develop recommendations          Fall 05         B. Director of Student
                                              on a student welcome day.                                                   Development
                                           C. Develop Student Welcome Day                              Fall 06
                                           D. Get a list of all incoming CAMD majors by June           June 15, 2006
                                              15.                                                      July 15, 2006
                                           E. Invite all incoming students to an orientation day
                                              for the college.                                         August 2006     C. Development
                                           F. Provide day for audition and portfolio review prior
                                              to the first day of school.
7.        Improve Educational              A. Explore laptop program for Design Majors                 Spring 2006     Assistant Dean/Office of
          technology opportunities for                                                                                 Educational Technologies
          student use
8.        Increase academic standards      A. Implement writing across the curriculum                                  Associate Dean
                                           B. Implement audition and/or portfolio barriers
                                           C. Explore application formal requirement for all
                                              CAMD majors

Criteria II. Accomplishing Other Distinctive Objectives

Objectives                                 Action plans                                                   Deadline     Ownership                  Budget
1.        Support Departmental Strategic    A. Work with each department to develop the plan           Ongoing         Appropriate Dean           $0
          Plans where appropriate           B. Meet with each department to discuss the plan and to                    Dean
                                               provide feedback on the plan
                                            C. Provide the Dean’s Office’s level of support for each                   Appropriate Dean
                                               item within the plan
2.        Improve communication with        A. Take all incoming students on a campus tour –           Fall 2006       Director of Student        $0
          incoming CAMD Majors                 including all CAMD facilities                                           Development
                                            B. Have a departmental student meeting 1 or 2 times per                    Dean
                                               year to develop
3.        Improve the educational and       A. Complete a safety evaluation for all CAMD facilities    Summer 06       Assistant Dean             $0
          working environment of CAMD       B. Develop a comprehensive plan for CAMD facilities
                                            C. Request minor facilities upgrades (lighting, paint,
                                               carpet, etc.) for existing facilities where needed
                                            D. Implement Faculty/Staff safety training                                 Associate Dean
     Development
     4.     Increase CAMD’s Annual          A. Request phone bank room for an additional month         June 30, 2006   Development Director
            Fund by 10% by June 30, 2006       which will allow us to call more people
                                            B. Hire 2 more callers to work in the phone bank

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                                      C. Increase our database by collecting more names -
                                         Announce mailing list opportunity at the Jazz Lab and
                                         start collecting names at Gallery events
                                      D. Send “anniversary of your gift” letters to donors
                                         throughout the year
                                      E. Send the Birthday Mailing out by mid-February
                                      F. Send a follow-up direct mail piece 1 month after the
                                         Birthday Mailing to those who did not give
                                      G. Call to thank donors for gifts over $500
                                      H. Research and purchase fun ways to get people to give
                                         while at performances (Example: Pass out fortune
                                         cookies at Mitchell Hall with request to give money)
 1.   Complete the Artist-in-         A. Work with Karen Carter and Wanda Gilliam to             June 30, 2006    Development Director
      Residence Endowment with           identify 10 key potential donors for the endowment.
      $125,000 by June 30, 2006.      B. Have lunch with each of the 10 identified donors once
                                         per semester.
                                      C. One on one relationship building with key identified
                                         donors through phone calls, update letters, lunches,
                                         dinners and events.
                                      D. Arrange and complete at least 1 home concert per
                                         semester.
                                      E. Arrange and complete at least 1 special event with
                                         Valery per semester
                                      F. Organize donor recognition receptions at each Valery
                                         concert
 2.   Establish visual donor          A. Research, create and mount donor recognition walls at   May, 1 2006      Development Director
      recognition opportunities at       Mitchell Hall Theatre and the Jazz Lab
      performance venues by August
      2006.
 3.   Increase fund raising for the   A. Develop at least two new ways to minimize expenses      Ongoing          Development Director
      Student Achievement Fund           and increase donations
      through the Phone Bank
 4.   Develop database for donor      A. Define reporting needs for donor information            April 30, 2006   Development Director
      information collection             collection
                                      B. Define maintenance of database duties and
                                         responsibilities
                                      C. Complete database to produce required reporting of
                                         donations
 5.   Increase Grant submissions      A. Work with grant writers and researchers to find         Ongoing          Development Director
                                         appropriate grants
                                      B. Apply for all appropriate grants
 6.   Improve Customer Service        A. Develop additional customer feedback opportunities      Ongoing          Development Director
                                         (such as a suggestion box)
                                      B. Include maps for parking and finding Mitchell Hall in
                                         all mailings we do

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 Oklahoma Center for Arts Education (OCAE)
 1.   By Spring 2006 develop an advocacy       A. Meet with 3-5 non-profit organizations and       Spring 2006   OCAE Executive Director
      group to support the improvement of         present benefits of partnerships
      the perception of the Arts in            B. Develop 2-3 partnerships with non-profit arts
      Oklahoma                                    education organizations
                                               C. Research supporting evidence for arts in
                                                  education around the nation
                                               D. Implement survey instrument for measuring
                                                  perceptions of arts education
                                               E. Secure partnership grants for survey
                                               F. Quarterly evaluations of professional
                                                  development activities with partnering arts
                                                  education non-profit organizations

 2.   Develop program(s) for Middle            A. Meet with 5-7 area middle and high schools to    Spring 2006   OCAE Executive Director
      Schools and/or High Schools in area         define needs for support for professional
      to participate in activities sponsored      development and clinicians
      by the CAMD and the Oklahoma             B. Plan and implement an event supporting area
      Center for Arts Education                   schools
                                               C. Plan an annual event or on-going new events
                                                  rotating among the arts education areas (art,
                                                  dance, drama, expressive arts therapy, and
                                                  music)
 3.   Begin the process of achieving K-12      A. Form a task force with representatives from      Ongoing       OCAE Executive Director
      Drama Certification (two-three year         higher education, public schools, State
      plan in partnership with the Da Vinci       Department of Education, Da Vinci Institute,
      Institute)                                  and Teacher Certification to study Drama
                                                  Certification
                                               B. Meet with Ramona Paul (OSDE) for
                                                  recommendations on certification in Drama
                                               C. Assess standards for Drama Certification in
                                                  other states
                                               D. Develop competencies for Drama Certification
                                               E. Present recommendations for further action to
                                                  OSDE
 Galleries and Museums
 1. Design and develop a new gallery plan      A. Collection for the Fourth Floor of the Nigh      Ongoing       Director of Galleries and   $3,000-5,000
     for the George Nigh Oklahoma                 University Center to be completed by spring of                 Museums
     Heritage collection                          2005
 2. Design, develop and implement a plan       A. Submit plan to CAMD Dean’s office                Summer 06     Director of Galleries and   $5,000
     for dynamic presentation lighting for                                                                       Museums
     our Library Gallery



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 3.   Redesign and develop Storage Room       A. Clean and organize room                             Ongoing        Director of Galleries and
      GNUC 111 enabling more efficient        B. Continue to work with Rick Vega                                    Museums
      use of storage space by spring of
      2005
 4.   Design, develop and print a gallery     A. Work with Larry Hefner, of the Design               Spring 06      Director of Galleries and   $350-$400
      schedule brochure to be used to            Department                                                         Museums
      promote better attendance and
      awareness of gallery exhibits
 5.   Update our mailing list to further      A. Continue to combine mailing lists from our          Ongoing        Director of Galleries and
      provide better attendance and              guest book and individual artist lists                             Museums
      awareness for our gallery exhibits by
      fall of 2006
 6.   Improve the quality of UCO arts         A. Get mailing lists of regional (non-state) schools   May 06         Director of Galleries and
      shows                                   B. Invite artists from surrounding states to display   Fall 06        Museums
                                                 their work
 7.   Improve Customer Service                A. Develop additional customer feedback                Ongoing        Director of Galleries and
                                                 opportunities (such as a suggestion box)                           Museums
                                              B. Include maps for parking and finding Mitchell
                                                 Hall in all mailings we do
Marketing and Promotions
 1.   Develop new marketing and               A. Hire a new M & P Coordinator                        Fall 2005      Associate Dean
      promotions plan for the college
 2.   Increase efficiency of web site         A. explore the possibility of increasing music         Spring 2006    Coordinator of M & P
      updates                                    project coordinator responsibility for the SOM
                                                 website
 3.   Compile, print and mail the 2006-07     A. This is contingent on TDMA and Music                July 1, 2006   Coordinator of M & P
      performing arts season schedule by         finalizing their performance schedule earlier
      July 1, 2006
 4.   Increase sponsorships ads in the        A. Market area businesses heavily                      AY 05-06       Coordinator of M & P
      Season Brochure by 20%
 5.   Research, price and develop a CAMD      A. Work with University Relations to develop a         March 2006     Coordinator of M & P
      magazine “Arts at Central” to be           magazine
      distributed to alumni and supporters
Educational Technologies
 1.   Implement New X Server for use          A. Meet with Design to determine requirements.         Spring 2006    Computer Lab Technician
      with CAMD Web Design Classes            B. Work with IT to implement the required
      (Spring 06)                                configurations for the server
 2.   Upgrade all computers that are          A. Survey all known CAMD computers to                  Spring 2006    Computer Lab Technician
      currently running Windows 2000 with        determine current OS.
      Windows XP (Spring 06)                  B. Compile and act on the results from the
                                                 surveyed computers
 3.   Update the Macintosh Lab computers      A. Wipe and perform clean installations of OS X        Spring 2006    Computer Lab Technician
      with OS X Tiger and configure them         Tiger.

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      for remote management with the          B. Install required software.
      Remote Desktop software. (Spring        C. Establish and implement server use for the
      06)                                        Spring semester.

 4.   Establish The CAMD “Tech Req.”          A. Determine what is needed to complete               Spring 2006   Computer Lab Technician
                                                 installation of the database.
                                              B. Work with IT to implement the system.
 5.   Improve Customer Service                A. Develop additional customer feedback               Ongoing         Computer Lab Technician
                                                 opportunities (such as a suggestion box)
                                              B. Include maps for parking and finding Mitchell
                                                 Hall in all mailings we do
Jazz Lab
 1.   Improve the quality of live multi-      A. Use student performances as test runs              Ongoing       Jazz Lab Director           No new monies
      track recordings                                                                                                                        needed
                                              B. Train students in recording equipment and          Ongoing
                                                 procedures
 2.   Improve Video Capabilities              A. Install pull down screen                           Fall 2006     Brian Gorrell               Screen $2500
                                                                                                    Fall 2007                                 Projector
                                              B. Install projector with line in capabilities from                                             $7000
                                                 computer, DVD, etc
 3.   Increase mailing and contact list for   A. Capture 1000 new names and contact                 May 2006      Jazz Lab Director
      the Jazz Lab                               information
 4.   Implement new budget reporting          A. Meet with Kathleen Scharton                        Ongoing       Jazz Lab Director
      system                                  B. Submit monthly budget reconciliation
 5.   Improve Customer Service                A. Develop additional customer feedback               Ongoing       Jazz Lab Director
                                                 opportunities (such as a suggestion box)
                                              B. Include maps for parking suggestions
Mitchell Hall Theatre
 1.   Develop Staff Training                  A. Create in-house training sessions
                                              B. Explore off campus training resources
 2.   Increase Ticket Buying Options          A. Develop a web-based online ticket order form       Jan. 2006     Box Office Director
                                                 (in PDF format)
                                              B. Research other online ticket purchasing options
 3.   Improve Customer Service                A. Develop additional customer feedback               Ongoing       Director of Mitchell Hall
                                                 opportunities (such as a suggestion box)
                                              B. Include maps for parking and finding Mitchell
                                                 Hall in all mailings we do
 4.   Improve the Lobby Environment           A. Develop computer aided slide show showcasing       Ongoing       Director of Mitchell Hall
                                                 student work and past productions
                                              B. Put additional lights on the front of the box
                                                 office
                                              C. Work with the gallery director on creating art
                                                 displays in the lobby

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 5.   Improve Space Usage in Mitchell Hall     A. Review the space needs for areas in Mitchell       Ongoing       Director of Mitchell Hall
                                                  Hall
                                               B. Reallocate space as needed
                                               C. Explore other options for space needs
 6.   Pursue Landscaping Improvements          A. Meet with the head of the grounds department       Ongoing       Director of Mitchell Hall
      for Mitchell Hall                           to explore ideas
 Dean’s Office
 1.   Improve Customer Service                 A. Develop additional customer feedback               Ongoing        Dean’s Staff
                                                  opportunities (such as a suggestion box)
                                               B. Include maps for parking and finding Mitchell
                                                  Hall in all mailings we do
 2.   Create a 3-year college plan             A. Compile data from 2005 faculty and staff           Jan. 2006      Assistant Dean
                                                  retreats
                                               B. Determine critical issues to review
                                               C. Submit plan to CAMD Dean

Criteria III. Understanding Students and Other Stakeholders’ Needs

Objectives                           Action plans                                                     Deadline   Ownership                     Budget
 1.   Support the Departmental          A. Work with each department to develop the plan           Oct. 1        Appropriate Dean              Various
      Strategic Plans                   B. Meet with each department to discuss the plan and to    Nov. 1        Dean
                                           provide feedback on the plan
                                        C. Provide the Dean’s Office’s level of support for each   AY 05-06      Appropriate Dean
                                           item within the plan
 2.   Hold focus group meetings         A. Contact Department Chairs/School Director to            Fall 2005     Associate Dean
      with students from all               schedule meetings
      departments/programs to           B. Report back results to the Departments/school
      assess their needs                C. Report back results to the students
 3.   Implement activities to           A. Appoint Task Force to explore feasibility of:           Spring 2006   Assistant Dean                $???
      increase visibility and                  A community auction.
      involvement with the                     A CAMD “run” (10K race).
      community                                Increased presentations to local service clubs.
                                              Offering free tickets for performances to local
                                                 groups.
                                               Encourage collaborations with local
                                                 groups/schools/etc.
                                               Increase the collaboration with Edmond and the
                                                 downtown art fair.




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Criteria IV. Valuing People

Objectives                                 Action plans                                                Deadline        Ownership                  Budget
     1.     Develop CAMD Faculty             A. Create a Taskforce to research the validity     Dec. 2005              Faculty Awards Taskforce   $8,000?
            Awards Process                       and value of offering college faculty awards                          and Assistant Dean
                                             B. Taskforce will submit recommendations for
                                                 awards by Dec. 05
                                             C. Determine financial potential of awards
                                             D. Announce faculty awards program (if
                                                 appropriate) by Fall 06
     2.     Support the Departmental        A. Work with each department to develop the         Oct. 1, 2005           Appropriate Dean           $0
            Strategic Plans                     plan
                                            B. Meet with each department to discuss the         Oct. 15, 2005          Dean
                                                plan and to provide feedback on the plan
                                            C. Provide the Dean’s Office’s level of support     Ongoing                Dean’s Office
                                                for each item within the plan
     3.     Increase support for faculty    A. Increase annual faculty development stipend      Ongoing                Assign to taskforce for    $15,000 –
            and scholarly/creative              for each FT faculty member                                             development – Valerie      fund raising
            activities                      B. Annualize Dean’s Fellowship Program                                     Settles                    goal
                                            C. Expand Dean’s Fellowship Program
                                            D. Develop new criteria for fourth fellowship       January 1, 2006
     4.     Improve the acculturation of    A. Identify the needs of the part-time faculty      May 2006               Assistant Dean             $0
            part-time faculty               B. Develop plan for presentations during
                                                faculty enhancement day
     5.     Establish a Staff Council       A. Appoint Inaugural leadership                                            Jim Poe
                                            B. Provide location for meeting
                                            C. Provide support for monthly meetings

Criteria V. Measuring Effectiveness and Planning Continuous Improvement

Objectives                                 Action plans                                                     Deadline   Ownership                  Budget
1.        Support the Departmental          A. Work with each department to develop the plan              Oct. 1       Appropriate Dean
          Continuous Improvement Plans      B. Meet with each department to discuss the plan and to       Nov. 1       Dean
                                               provide feedback on the plan
                                            C. Provide the Dean’s Office’s level of support for each      AY 05-06     Appropriate Dean
                                               item within the plan
2.        For AY 06-07 expand and           A. Link departmental/school budgets & resource                             Assistant Dean
          utilize assessment outcomes in       allocations to assessment outcomes
          college decision making           B. Require benchmarking of “peer institutions” not

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                   other departments at UCO




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