IRS regulations require employers to remind employees every year, by December 1,
to review their W-4 status and to file a new W-4 if necessary. You will find your tax
status listed on your pay-advice for both HR/CMS and the Trust Fund Payroll.
Some of the reasons why an employee filing status would change are:
• Refinancing a mortgage
• The birth or adoption of a child
• The purchase or sale of a home
• Taking a second job
• Spouse returning to work
• Receiving income not subject to withholding (such as rent, dividends,
interest, or capital gains.
Here are some helpful tools to determine your proper W-4 withholding.
1. The IRS Withholding Calculator This calculator helps figure out proper
withholding for Form W-4. To determine this, it asks questions about
expected wages up to the end of the year, how much has been withheld so far,
and what deductions are going to be claimed on the personal income tax
2. IRS Publication 919, "How Do I Adjust My Tax Withholding?" This short
booklet works like the online withholding calculator, but includes help for
more complicated situations, such as multiple incomes, expected capital gains
income, and self-employment tax. Publication 919 is also available by calling
1-800-TAX-FORM (1-800-829-3676) and requesting it by number.
3. Paycheck Calculator on the American Payroll Association Web site. This
handy calculator helps employees determine what their net check will be
once they change their withholding.
You will find the above links on the Payroll Website.