Accountability and Management of Military Equipment by nrd78674

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									Accountability and Management
         of Military Equipment
          January 26, 2007 Webcast Interview
          With Mr. Richard K. Sylvester
          Deputy Director, Acquisition Resources & Analysis
          for Property & Equipment (P&E) Policy, Office of
          the Under Secretary of Defense (Acquisition,
          Technology and Logistics) (OUSD(AT&L))




                                                              1
Accountability
vs.
Management       Property Accountability vs. Management
Strategic
Goals

Unique
Identification
                   Property Accountability = the inherent
of Assets           responsibility to be answerable for the physical
Systems
                    assets that we hold in trust for the taxpayer

People             Property Management = the process by which we
                    account for those assets…our policies and
Policies &
Processes           processes, and our systems and people

Benefits

                                                                       2
Accountability
vs.
Management
                 The President wants his Administration to move
                 towards improved financial performance
Strategic
Goals

Unique
Identification
of Assets

Systems



People


Policies &
Processes


Benefits

                                                                  3
Accountability
vs.
Management       The Secretary of Defense . . .
Strategic
Goals

Unique
Identification
                        Acknowledged Defense Transformation as a
of Assets               priority in his initial message to the
Systems
                        Department, and emphasized the need to
                        carry forward with this process
People


Policies &
Processes


Benefits

                                                                   4
Accountability
vs.
                 The Under Secretary of Defense (AT&L) included
Management       business transformation as one of the goals in his
Strategic        strategic plan
Goals

Unique
Identification
of Assets

Systems



People


Policies &
Processes


Benefits

                                                                  5
Accountability
vs.
                 A Focus on both Financial Accounting and
Management       Property Accountability will enable the
Strategic        Department to:
Goals

Unique
Identification
                   Value equipment in an automated way
of Assets

Systems            Value equipment at a more granular level

People
                   Track individual assets globally and uniquely over
Policies &          their life cycle—at the enterprise level
Processes


Benefits

                                                                     6
Accountability
vs.
Management
                 The Department is pursing Unique
Strategic
                 Identification for assets
Goals

Unique
Identification
                       Unique Identification helps Service staffs and
of Assets              Commanders know what assets they have
Systems
                       and learn their maintenance and supply
                       history
People


Policies &
Processes


Benefits

                                                                        7
Accountability
vs.
Management
                 Unique Identification will enable linking of
                 physical asset records to financial asset records
Strategic
Goals

Unique
Identification
                  When we make these links, we will have access to
of Assets           information about:
Systems            The value and remaining useful life of assets
                   Quantity, location, and condition of equipment
People              available at the enterprise level
Policies &
Processes


Benefits

                                                                     8
Accountability
vs.
Management
                 Unique Identification will enable linking of
                 physical asset records to financial asset records
Strategic
Goals

Unique
Identification
                  This knowledge will help us make better decisions
of Assets           about:
Systems            Investing, including ―make or buy‖ decisions
                   Replacing losses
People
                   Cross-leveling equipment and finding
                    replacements near at hand at an enterprise level
Policies &
Processes


Benefits

                                                                       9
Accountability
vs.
                 Unique Identification of Assets is one of the
Management       attributes of a “good” Accountability System of
Strategic        Record (ASR)
Goals

Unique
Identification
                   Other key data elements spelled out in the DoDI
of Assets           5000.64 include:
Systems              – Owner,
                     – Quantity,
People               – Value,
                     – Estimated useful life,
Policies &
Processes            – Receipt and acceptance, transfer, or retirement /
                       disposal dates.
Benefits

                                                                           10
Accountability
vs.
Management
                 “Good” Accountability System of Record,
Strategic
                 as described in the DoDI 5000.64
Goals

Unique
Identification
                       Captures a complete audit trail of all
of Assets              transactions from receipt and acceptance
Systems
                       through disposal or retirement of each asset

People


Policies &
Processes


Benefits

                                                                      11
Accountability
vs.
Management
                 Once we identify or develop “good”
Strategic
                 Accountability System of Record, we will:
Goals

Unique
Identification
                   Connect accountability systems (physical records)
of Assets           to the accounting systems (financial records)
Systems              – Via an interface with the IUID Registry and our fixed
                       asset accounting system (Capital Asset
People
                       Management System (CAMS-ME))

Policies &
Processes


Benefits

                                                                          12
Accountability
vs.
Management       Accountability Improvement Plans
Strategic
Goals

Unique             Each Service and the Special Operations
Identification
of Assets
                   Command (SOCOM) will provide an accountability
                   improvement plan that identifies whether or not
Systems            they have accountable systems that meet the
                   DoDI 5000.64 criteria
People
                   If they DO—We will determine how to connect these systems to
                   the IUID Registry and the fixed asset accounting system
Policies &
Processes          If they DON’T—We will ask the Service what it is doing to develop
                   an accountability system of record and when it will be complete
Benefits

                                                                                  13
Accountability
vs.
Management       People – our most important resource
Strategic
Goals

Unique
Identification
                  Two Groups engaged in property management:
of Assets
                   Industrial Property Managers
Systems              – Manage property in the hands of contractors
                     – Are part of the acquisition workforce
People
                   Accountable Property Officers
Policies &
                     – Manage property within the government
Processes            – Are not in the acquisition workforce
Benefits

                                                                     14
Accountability
vs.
Management       People – Industrial Property Managers
Strategic
Goals

Unique
Identification
                    The President of Defense Acquisition University
of Assets           (DAU) is working with the Director, Defense
Systems
                    Procurement and Acquisition Policy to establish a
                    set of competencies for Industrial Property
People
                    Managers in preparation for human capital
                    strategic planning that will address these issues
Policies &
Processes


Benefits

                                                                    15
Accountability
vs.
Management       People – Accountable Property Officers
Strategic
Goals

Unique
Identification
                   In response, and consistent with the AT&L Human
of Assets          Capital Strategic Plan, the Property and
Systems
                   Equipment (P&E) Policy office is addressing the
                   issues affecting Accountable Property Officers
People
                   and Hand-Receipt Holders executing the property
                   management mission
Policies &
Processes


Benefits

                                                                16
Accountability
vs.
Management       People – Accountable Property Officers
Strategic
Goals

Unique
Identification
                  The P&E Policy Office will work with DAU to:
of Assets
                   Develop a strategic human capital plan
Systems            Identify core competencies
                   Develop training, education, and experience
People
                    requirements for Accountable Property Officers
                    and Hand Receipt Holders
Policies &
Processes


Benefits

                                                                     17
Accountability
vs.
Management       Policies & Processes
Strategic
Goals

Unique
Identification
                  We are creating policies and processes that increase
of Assets           the Department’s property accountability maturity
Systems
                    level
                   DoDI 5000.64 requires metrics to measure
People              maturity for assessing and reporting property
                    management maturity
Policies &
Processes          We are developing a Property Council to build
                    Department-wide consensus on how we manage
Benefits            property
                                                                    18
Accountability
vs.
Management
                 The Benefits: Improved Property
Strategic
                 Accountability and Management
Goals

Unique
Identification
                   Moves us toward clean audit opinion
of Assets

Systems            Addresses GAO and DoD IG reports

People
                   Enables top military and OSD decision makers to
Policies &          make better informed investments to equip
Processes           commanders who can better manage their supply
                    of military equipment
Benefits

                                                                  19
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Thank You




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