Bank account by nrd78674

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									                                             Bank account


Branch Name:
Branch code:
Unity Trust bank account number:
Year ended 31/12/2010

            Cheque/pa




                                                            payment
                                                            Value of




                                                                          Value of




                                                                                     balance
            number




                                   Details




                                                                          receipt



                                                                                     Bank
   Date



            y in

 1-Jan-10                                                         Opening balance
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                                  Bank account




            Cheque/pa




                                                   payment
                                                   Value of




                                                                Value of




                                                                           balance
            number




                        Details




                                                                receipt



                                                                           Bank
   Date



            y in
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31-Dec-10                                        Balance carried forward      £0.00
                                             Cash account


Branch Name:
Branch code;
Unity Trust bank account number:
Year ended 31/12/2010

            Petty cash




                                                            payment
                                                            Value of




                                                                          Value of
            voucher




                                                                                     balance
            number




                                   Details




                                                                          receipt



                                                                                     Cash
   Date




 1-Jan-10                                                         Opening balance
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                                             Cash account


Branch Name:
Branch code;
Unity Trust bank account number:
Year ended 31/12/2010

            Petty cash




                                                              payment
                                                              Value of




                                                                           Value of
            voucher




                                                                                      balance
            number




                                   Details




                                                                           receipt



                                                                                      Cash
   Date




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31-Dec-10                                                   Balance carried forward      £0.00
                                                                                                                                                Expenditure

Branch Name:                                                                          EXPENDITURE
Branch Code:
Year ended 31/12/2010                                          A) NEG MTGS                                             B) BR GEN MTGS                                               C) BEC MTGS                                     D) BEC SUB-COMMS                                               E) B
                Claim number




                                                                    Subsistence




                                                                                                                              Subsistence




                                                                                                                                                                                         Subsistence




                                                                                                                                                                                                                                                Subsistence
                                Cash/chq/at



                                                  Travel




                                                                                                          Travel




                                                                                                                                                                       Travel




                                                                                                                                                                                                                               Travel




                                                                                                                                                                                                                                                                                      Travel
                                                                                          Other




                                                                                                                                                       Other




                                                                                                                                                                                                               Other




                                                                                                                                                                                                                                                                      Other
                                m/adv
      Date




                               TOTAL £                     -    £                 -   £           -   £            -      £                 -      £           -   £            -    £                 -   £           -   £            -   £                 -   £           -   £            -

                                              NB Rows 25 -96 of this worksheet are hidden. When needed use Format, Row, Unhide to reveal
                                                                                                                                              Expenditure

Branch Name:
Branch Code:
Year ended 31/12/2010                            A) NEG MTGS
                                      E) BR OFF EXS                                                  F) PRINT, STAT & POST                                                        G) AFFS                    H) OTHER EXS
                Claim number




                                                                                                                                                                   Organisation
                                              Subsistence
                                Cash/chq/at




                                                                                    Newsletter




                                                                                                                             Stationary




                                                                                                                                                     Postage




                                                                                                                                                                                                Amount




                                                                                                                                                                                                                           Amount
                                                                                                          Printing




                                                                                                                                                                                                             Details
                                                                    Other
                                m/adv
      Date




                               TOTAL £                      -   £           -   £                -    £              -   £                -      £             -                            £            -             £            -
    Date
                        Branch code:
                        Branch name:




    Cash/chq/atm
                        Year ended 31/12/2010




    Paying in no:




£
    Rebate from HQ




-
£
    Subs from Members




-
                                                Income




£
    Other Collections




-
                                       INCOME




£
    Campaign Funding



-
£
    Other Income
-
Bank Reconciliation                Bank Account Number:
Date of reconciliation:                                                   £   -p
Balance at bank at date of reconciliation as per statement number:
Less uncleared cheques/payments:
   Date       Chq. no. Amount
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
                                    Date Cleared
Total of all uncleared
                                                           Subtotal
Add Deposits not shown on statement
   Date    Pay in typeAmount
                                 Date Cleared
                                 Date Cleared

                                               *Total (true balance)

Period Reconciliation from
                    True Balance b/f from previous Bank Reconciliation
                             Add the total bank receipts for the period

                   Less the total of all bank payments made for period
                                                 *Total (true balance)

             Signed……………………………….. reasurer
                                T
             Date………………………………….
                                                        Advances Sec


Branch Name:                        Advances to A. Sec
Branch code:
Year Ended 31/12/10




                      Cash/chq no




                                                                       Outstanding
                                       Recovered




                                                           Claim No
              Made
    Date




                                              Brought forward
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                                                   Carried forward     £0.00
Advances Sec
                                                       Advances Chair


Branch Name:                        Advances to A. Chair
Branch code:
Year Ended 31/12/10




                      Cash/chq no




                                                                        Outstanding
                                       Recovered




                                                           Claim No
              Made
    Date




                                              Brought forward
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                                                   Carried forward      £0.00
                                THE PUBLIC AND COMMERCIAL SERVICES UNION
                               BRANCH ACCOUNTS FOR THE YEAR 01/01/10 TO 31/12/10
FULL NAME
OF BRANCH
UNITY BANK                                                                                          BRANCH
ACCOUNT NO.                                                                                         NUMBER

                                                      INCOME AND EXPENDITURE ACCOUNT
INCOME                               Monies received in 2010£    p EXPENDITURE       Monies paid in 2010                                         £   p
Balances Brought Forward from 31/12/09                                         Negotiating Meetings
                                                                               Total - see section A overleaf                                        £0.00


Rebate Grant from HQ                                                         Branch General Meetings (AGM etc)
                                                                       £0.00 Total - see section B overleaf                                          £0.00


Subscriptions collected from members                                         Branch Executive Committee (BEC) Meetings
Sent to HQ and entered in expenditure column aside                     £0.00 Total - see section C overleaf                                          £0.00


Other Collections (please specify)                                           BEC Sub-Committees
Sent to HQ and entered in expenditure column aside                     £0.00 Total - see section D overleaf                                          £0.00
Campaign Funding                                                               Branch Officers Expenditure
Provided separately                                                            Total - see section E overleaf
                                                                       £0.00                                                                         £0.00


Other Income                                                                 Printing, Stationery and Postage
Please provide full individual details below                           £0.00 Total - see section F overleaf                                          £0.00


                                                                               Affiliations
                                                                               See over, all affiliations must be listed & costed individually       £0.00

                                                                               Other Expenditure
                                                                               See over, each item must be listed & costed individually
                                                                                                                                                     £0.00


                                                                               TOTAL EXPENDITURE                                                     £0.00

                                                                               Subscriptions or other collections sent to headquarters
                                                                               (specify on income side)                                              £0.00
                                                                               BALANCES AT 31/12/10

                                                                               Reconciled Bank Balance at 31/12/10                                   £0.00


                                                                               Cash on hand at 31/12/10                                              £0.00


                                                                               Advances outstanding at 31/12/10                                      £0.00
                TOTAL                                                                                           TOTAL
      (OPENING BALANCES+INCOME)                                        £0.00 (EXPENDITURE + CLOSING BALANCES)                                        £0.00
                             Total income should equal total expenditure plus balances remaining
                                                    BALANCES AS AT 31/12/10
ASSETS                                               £        p LIABILITIES                                                                      £   p
Reconciled Bank Balance at 31/12/10                                          Outstanding expenses, due for 2010 but
                                                                       £0.00 paid in 2011, please provide full details

Cash on hand                                                                 We require copies of the outstanding claims / invoices
Please include any stamps in excess of £5.00                           £0.00 otherwise they will not be deducted from your surplus.
Advances outstanding - advances made in 2010                                 (Do not include uncashed cheques in this figure as the
or earlier, not repaid or cleared by 31/12/10                          £0.00 reconciled bank balance should take account of these)

Payments made in 2010 for 2011 in advance                                      Surplus to be deducted from 2011 rebate
(Meetings paid for in advance e.g. AGM 2011)                                   Total available less outstanding expenses                             £0.00


TOTAL AVAILABLE AT 31/12/10                                            £0.00 TOTAL (Must be the same as total available)                             £0.00

As the branch treasurer, I confirm that these accounts show a true and accurate picture of
the branch's income, expenditure and balances as at 31/12/10 and that to my knowledge
no funding has been used on non-legitimate branch expenditure.                                        Signed
Complete all shaded areas on BOTH sides of the form and return the original, signed by your branch auditors,
     to PCS Finance Dept, 160 Falcon Road, London SW11 2LN by 31st MARCH 2011
         ANALYSIS OF EXPENDITURE FOR 2010 (please use separate sheets where necessary)
A) NEGOTIATING MEETINGS
NATURE OF NEGOTIATION                         TRAVEL                        SUBSISTENCE                 OTHER             TOTAL
 & NO. IN ATTENDANCE                      £              p                  £         p                 £    p           £    p



           TOTAL                                             £0.00                            £0.00            £0.00             £0.00

B) BRANCH GENERAL MEETINGS (AGM, mandating meeting, etc)
  NUMBER OF MEETINGS                          TRAVEL                        SUBSISTENCE                 OTHER             TOTAL
                                          £              p                  £         p                 £    p           £    p

           TOTAL                                             £0.00                            £0.00            £0.00             £0.00

C) BRANCH EXECUTIVE COMMITTEE MEETINGS
  NUMBER OF MEETINGS                          TRAVEL                        SUBSISTENCE                 OTHER             TOTAL
                                          £              p                  £         p                 £    p           £    p

           TOTAL                                             £0.00                            £0.00            £0.00             £0.00

D) BEC SUB-COMMITTEES
  NAME OF COMMITTEE                           TRAVEL                        SUBSISTENCE                 OTHER             TOTAL
 & NUMBER OF MEETINGS                     £              p                  £         p                 £    p           £    p



           TOTAL                                             £0.00                            £0.00            £0.00             £0.00

E) BRANCH OFFICERS EXPENDITURE - please give details of the general nature of the expenses
   NATURE OF MEETING                          TRAVEL                        SUBSISTENCE                 OTHER             TOTAL
                                          £              p                  £         p                 £    p           £    p



           TOTAL                                             £0.00                            £0.00            £0.00             £0.00

F) PRINTING, STATIONERY AND POSTAGE
  BRANCH NEWSLETTER                           PRINTING                      STATIONERY                 POSTAGE            TOTAL
     £        p                           £              p                  £        p                  £    p           £    p
                 £0.00                                       £0.00                            £0.00         £0.00             £0.00

G) AFFILIATIONS - please list each affiliation and its               H) OTHER EXPENDITURE - please give full details of each
cost, continue on a separate sheet if necessary                      item of expenditure, continue on a separate sheet if necessary
        ORGANISATION                          FEE                       NATURE OF EXPENSES                                  COST
                                          £              p                                                                £       p




           TOTAL                                             £0.00              TOTAL                                            £0.00
                                                  AUDITORS CERTIFICATE
   We have examined all the books, vouchers, receipts and bank statements and have received all the necessary information and
   explanations. We certify that this statement of accounts is correct and in accordance with the rules of the branch. We certify
    that the Branch Chairperson has conducted the examination of the branch accounts as required by the branch rules and has
                                     certified that no excessive cash balance in hand was held.

            Signed:                                                             Signed:

          Print Name:                                                         Print Name:

     Membership number :                                                 Membership number :
If the treasurer or branch auditors have any queries about legitimate branch expenditure or need the guidance notes regarding expenses
      claims, etc, you can follow the link below to the Treasurers' Toolkit on the PCS website, or email the the PCS funding team at
                       funding@pcs.org.uk, or call us on 0207 801 2672 for advice and assistance with your accounts.
                                                 www.pcs.org.uk/treasurers
TREASURERS DETAILS

      Name (please print):                                                Membership number:

         Email address:                                                 Daytime contact number:

        Contact address:
                            THE PUBLIC AND COMMERCIAL SERVICES UNION
                BRANCH FUNDING APPLICATION FORM FOR 2010, 1st JANUARY TO 31st DECEMBER

FULL NAME                                                                                     BRANCH
OF BRANCH                                                                                     CODE


  UNITY TRUST BANK                                                                2008            2009          2010
  ACCOUNT NUMBER                                                               Expenditure     Expenditure   Expenditure


Negotiating Meetings
Travel
Subsistence
Other Costs (please attach full details)
Branch General Meetings (AGM, mandating meeting)
Travel
Subsistence
Other Costs (please attach full details)
Branch Executive Committee Meetings
Travel
Subsistence
Other Costs (please attach full details)
BEC Sub-Committee Meetings
Travel
Subsistence
Other Costs (please attach full details)
Branch Officers Expenditure (including personal cases)
Travel
Subsistence
Other Costs (please attach full details)
Printing, Stationery and Postage
Branch Newsletter
Other Printing
Stationery
Postage
Affiliations (see Treasurers' Guide, Appendix D)
Trades Union Council affiliations (please list separately)
Other affiliations (please list all affiliations separately)
Other Expenditure
(Please list all items of other expenditure individually, including their
cost, and provide as much detail as possible on a separate sheet)

TOTAL

TREASURERS DETAILS (BLOCK CAPITALS PLEASE)
Name and address:



E-mail address:                                                             Membership no:

Telephone number:                                                           Date completed:


           Please complete all shaded areas on BOTH SIDES of this form and return by post to PCS Finance Dept,
           160 Falcon Road, London, SW11 2LN, by email to funding@pcs.org.uk, or fax to 020 7801 2675. If you
           require more information on funding, please see the Treasurers' Toolkit at www.pcs.org.uk/treasurers
                  ESTIMATED COSTS OF MEETINGS FOR 2010 - 1st JANUARY TO 31st DECEMBER

NEGOTIATING MEETINGS
                                A                    B                      C                 D                E              F
        NATURE OF            NUMBER              NUMBER OF              AVERAGE            TOTAL           AVERAGE         TOTAL
      NEGOTIATIONS              OF              BEC MEMBERS              TRAVEL           TRAVEL         SUBSISTENCE   SUBSISTENCE
  (eg: PAY, WHITLEY etc)     MEETINGS            ATTENDING             PER PERSON        (A x B x C)      PER PERSON     (A x B x E)




TOTAL NEGOTIATING MEETINGS (AS OVERLEAF)

BRANCH GENERAL MEETINGS (AGM, Mandating meeting)
          A                                 B                               C                 D                E              F
     ANTICIPATED       NUMBER           AVERAGE                         AVERAGE            TOTAL           AVERAGE         TOTAL
       NUMBER         OF BRANCH    ATTENDANCE AT                         TRAVEL           TRAVEL         SUBSISTENCE   SUBSISTENCE
    OF MEETINGS        MEMBERS       GEN. MEETINGS                     PER PERSON        (A x B x C)      PER PERSON     (A x B x E)




BRANCH EXECUTIVE COMMITTEE MEETINGS
          A                             B                                   C                 D                E              F
     ANTICIPATED       NUMBER        AVERAGE                            AVERAGE            TOTAL           AVERAGE         TOTAL
       NUMBER            ON       ATTENDANCE AT                          TRAVEL           TRAVEL         SUBSISTENCE   SUBSISTENCE
    OF MEETINGS          BEC       BEC MEETINGS                        PER PERSON        (A x B x C)      PER PERSON     (A x B x E)




BEC SUB-COMMITTEE MEETINGS
                                A                    B                      C                 D                E              F
       NAME OF               NUMBER               AVERAGE               AVERAGE            TOTAL           AVERAGE         TOTAL
    SUB-COMMITTEE               OF             ATTENDANCE AT             TRAVEL           TRAVEL         SUBSISTENCE   SUBSISTENCE
                             MEETINGS            MEETINGS              PER PERSON        (A x B x C)      PER PERSON     (A x B x E)




TOTAL SUB - COMMITTEE MEETINGS (AS OVERLEAF)

BRANCH PROFILE             (This will help the Funding Sub-Committee when considering your branch bid)

NAME OF BRANCH

DEPARTMENT / GROUP

NUMBER OF BRANCH MEMBERS

NUMBER OF OFFICES / WORKPLACES

A) IS THE BRANCH ALL BASED IN ONE SITE AND / OR CITY                                                      YES / NO

B) WHAT IS THE DISTANCE BETWEEN THE TWO WORKPLACES FURTHEST APART?
           Please provide any further information that you think might assist the Funding Sub-Committee in
         fully considering your bid and do not assume that they know your branch's individual circumstances.

            Please complete all shaded areas on BOTH sides of the form or your bid may not be considered.
            If you have any queries, please email funding@pcs.org.uk or call us on 020 7801 2672 (option 2)
                         PCS Expenses Form (please complete in BLOCK CAPITALS)

Name                                                                                    Membership no.                Authorised for
                                                                                        Branch / Group
Address                                                                                             no.                payment by:

                                                                                                                      (sign & print name)




Email address                                                                                 Telephone no.
Meeting of / with                                                                                                       For use by
Venue of meeting                                                                         Commencing at                 Treasurer or
Date(s) held                                                                                    Finishing at          budget holder
                    Receipts should be provided whenever practical in ALL cases
                where the individual expense is over £5 or where taxi fares are claimed
Travel                  From
                        To
                        Were the tickets booked through Baxter Hoare?                         YES/NO
                        (if yes, please attach the tickets but do not enter the cost below)
                        Rail
                        Tube
                        Bus / coach
                        Air
                        Taxi
If claiming for taxis please explain why public transport is inadequate and include all receipts


                        Cycle - number of miles                           x 20p =
                        Private car - number of miles                     x 30p =
Car mileage will be restricted to the cheapest, practicable public transport costs, including any
additional subsistence due, unless it can be demonstrated to be the cheapest total option overall




                                                  Total travel

Subsistence             Date & time left home/office
                        Date & time arrived home/office
                        Day subsistence
                        Overnight subsistence
                        Residential
                                      Total subsistence

Total claim
Less advances cleared                                                                                                      Doc No
Total now payable
I certify that these expenses were incurred wholly and necessarily by me on the business of PCS and are not
chargeable, in whole or in part, to any other body or part of the union.

Signed                                                                                                         Date
                                                                     PCS Expenses Claims: Guidance

                                    EXPENSES MUST BE CLAIMED WITHIN THREE MONTHS OF BEING INCURRED.
                              Receipts should be provided whenever practical and in all cases where the individual expense is over £5.

The following notes are to assist you in completing this claim form. Please refer any queries to your branch or group treasurer in the first instance.

Day subsistence - This is based on the difference between the time that you left your home or office and your estimated time of arrival back at home, or office,
assuming you travel back as soon as you are able.


5 mile rule – Day subsistence is only payable if you are more than 5 miles, as the crow flies, from your home or office, whichever is the lesser. Exceptions may be
made where it can reasonably be shown that a journey of less than 5 miles is not possible.


Overnight allowance -This is in addition to your day subsistence claim. Actual Bed and Breakfast costs up to the current maximum (see below for rates) will be paid.

Residential rate – This is paid when you book into accommodation arranged and paid for centrally by PCS.


Travel – The most cost effective method should be used bearing in mind PCS’s family friendly, green and environmental policies. Any benefits gained whilst travelling
on PCS business, such as Air Miles or any other reward, should be redeemed on future PCS business.

Rail - Fully open tickets allowing travel on any train at any time should not normally be used. As you will know the time of the outward journey then a discounted
ticket should be purchased for at least that part of the journey. A discounted return ticket should be obtained wherever possible. Please remember that two singles can
sometimes be cheaper than a return. Standard class travel is appropriate and first class travel costs will not be met unless it can be demonstrated that it is cheaper or is
appropriate under PCS equality policy. PCS will pay the cost of a first class rail sleeper supplement.

Oyster cards - Ideally Oyster cards should be used when travelling across London, unless Underground travel can be included on the rail ticket. The Transport for
London website will enable cards to be tracked and individual journeys to be shown. Whilst receipts will not be required for each claim form, from time to time your
treasurer or the Finance Department may ask for a print-out to verify certain claims.

Air travel - Air travel will only to agreed to if a saving can be made on both subsistence and travel costs. A full explanation must be given to justify the air travel.
Regular users need to be designated and you should write to the Director of Finance explaining the full circumstances. Air tickets should be booked early to ensure the
best possible price is obtained. Open tickets should not be booked and we will not pay for priority boarding or any insurance costs. If you accrue benefits such as Air
Miles on official PCS business they should be redeemed on future PCS business. Ryanair is boycotted by PCS and should not be used when travelling on PCS
business.


Taxis - Travel by taxi is to be avoided whenever possible. Payment of taxi fares takes account of the circumstances of the claim, including hour of travel, personal
health and safety, equal opportunity policies and quality of public transport available. A full explanation must be given on each occasion a taxi is taken which includes
why alternative methods of public transport have not been used. All taxi journeys must be direct and solely on PCS business. Anyone suffering a disability must obtain
authorisation for regular taxi use by writing to the Director of Finance explaining their full circumstances. A receipt is always required.


Private car - Mileage will only be paid if it can be demonstrated to be the cheapest total option, including any additional subsistence that would have been due if public
transport had been used. Official passengers may also make car travel cheaper than public transport. PCS will not be held liable for any losses incurred as a result of
using a private car on Union business. Neither will PCS pay any fines or penalty notices that may be issued. Mileage should be claimed from either your home or
normal office, whichever is the nearest to your destination and in order that this can be verified, all three postcodes must be supplied. Anyone suffering a disability must
obtain authorisation for regular car use by writing to the Director of Finance explaining their full circumstances.
Please check that your own insurance covers you for union business before using your car.

Other expenses - Any claims for other expenditure, including mobile phone costs, must be made on the "telecommunications and other expenses" form.

Authorisation - Claims must be authorised by a branch or group officer as appropriate.

Rates from 1st October 2009

Subsistence                                  Overnight allowance (in addition to subsistence claim)
From 0 - 5 hours:             £2.50          Rail sleeper service:                                               £15.00
From 5 - 10 hours:            £6.00          London, actual costs up to:                                         £85.00
From 10 - 15 hours:          £12.50          Belfast, Brighton, Bristol, Reading,
From 15 - 24 hours:          £28.00          Edinburgh & Newcastle, actual costs up to                           £75.00
                                             Elsewhere, actual costs up to:                                      £65.00

24 hour residential rates                    Motor mileage (per mile):                                            £0.30
Bed & Breakfast provided: £28.00             (For the first 10,000 miles only, thereafter 25p per mile)
Full board provided:       £6.00             Cycle mileage (per mile):                                            £0.20
Half board provided:      £12.50

Please provide any further information that supports your claim below (continue on a separate sheet if necessary):
                                  PCS Telecommunications & Other Expenses Form

Name                                                                                 Membership no.                         Authorised for
                                                                                     Branch / Group
Address                                                                                          no.                         payment by:

                                                                                                                            (sign & print name)




Email address                                                                          Telephone no.
    Receipts should be provided whenever practical and in ALL cases where the                                                For use by
                           individual expense is over £5                                                                    Treasurer or
      Date of                         Nature of                                  Reason for claim             Cost          budget holder
      Expense                         Expense                                    or length of call             £




This form CANNOT be used to claim travel and subsistence, please use the standard PCS
expenses claim form for each event where there is T&S. Please provide proof of payment if you
are claiming for "pay as you go" mobile telephone costs, as well as details of all calls.
Total claim
Less advances cleared                                                                                                            Doc No

Total now payable
I certify that these expenses were incurred wholly and necessarily by me on the business of PCS and are not
chargeable, in whole or in part, to any other body or part of the union.
Signed                                                                                                               Date
Expenses must be claimed within three months of being incurred. Receipts should be provided whenever practical and
all cases where the expense is over £5. Please complete the claim form clearly and fully and beware of using acronyms.

Telecommunications
Costs of unavoidable mobile phone usage on union business are reimbursed. The use of mobile phones etc for PCS
business must be kept to a minimum. When possible always use a landline and urgent calls should only be made if there
is no other option available. An explanation will also be required if there are claims for calls outside normal working
hours. Itemised bills need to be submitted and no premium rate numbers will be refunded. Reasons will also have to be
given as to why a personal mobile is being used and not a landline or Department mobile on the claim form.

If on a mobile phone contract and all of the free minutes have not been used there is nothing that can be
refunded for PCS calls. No contribution will be made towards any individual’s personal contract in respect of
rental costs, just the business calls over and above the free minute allowance are claimable.

Calls home from a mobile during the day would be regarded as ‘personal’ calls except in the case of a genuine domestic
emergency as set out on the claim form. Those home calls made when travelling outside normal commuting hours
 would be PCS.

We currently have a dispensation with HMRC regarding the re-imbursement of mobile phone business costs but only if
the above rules are strictly adhered to, otherwise the re-imbursement falls under the umbrella of a taxable benefit.
Failure to comply with these arrangements could lead to an increased tax burden upon PCS and / or individual claimants.

Other expenses guidance notes:
Carers costs:
PCS will reimburse reasonable additional costs in order to enable carers to participate in Union activity. This may mean
assisting with extra costs in making alternative care arrangements or enabling the individual to continue with their caring
responsibilities whilst travelling away on PCS business. Accommodation and travel costs for carers will be paid but
subsistence rates are not applicable. All carers' claims must be accompanied by a full explanation of the additional costs
involved and all items of £5 and over must be fully receipted. Small purchases up to £5 must be itemised for payment.

If normal childcare arrangements need to be altered then PCS will pay the costs of the additional period. Claims for
childcare costs should be cleared in advance with the event organiser before expenditure is committed and then
supported by a receipt from the childminder or carer, including name, address and signature, the times covered and the
amounts charged.

If childcare costs are claimed it needs to be in line with the Child Protection Act which means children can
only be left with a blood relative or a registered carer. If this involves an overnight stay then the minder must
be specially registered.
Please note we are consulting with PCS Equality Department and Equality Forums on the need for an updated
and improved Carers’ Policy. Further detail will be issued as required.

Loss of earnings:
PCS recognises that occasionally union activity will result in a member losing part of their contracted earnings. Any
member in this position can make a claim to the Finance Department at Headquarters to have this loss reimbursed.
The claim must explain fully why the loss has occurred, why facility time was not adequate and the steps being taken to
prevent such a loss occurring again. Documentary evidence of the loss, in the form of payslips, will be required.
The loss must be an actual loss not merely a theoretical one, for example the inability to be able to work non-contracted
overtime does not constitute loss of earnings.
Please note Group and Branch Treasurers are not authorised to pay loss of earnings.

Other expenses:
Please detail any other expenditure fully and provide reasons and receeipts for all costs incurred. If you are unsure
whether or not a claim can be made, please discuss this prior to any expenditure with your branch or group treasurer in
the first instance. If you are still unclear, contact PCS Finance Dept on 020 7801 2673 or email finance@pcs.org.uk
Fines incurred by failing to comply with regulations, such as parking fines or penalty fares, will not be reimbursed
by PCS.
                        PCS Advances Claim Form (please complete in BLOCK CAPITALS)

Name                                                                                  Membership no.                                   Authorised for
                                                                                      Branch / Group
Address                                                                                           no.                                    payment by:

                                                                                                                                        (sign & print name)




Email address                                                                            Telephone no.
An advance must only be requested to cover anticipated PCS expenditure. Anyone who will incur expenses
in connection with union business is entitled to claim an advance to cover the total cost.
Any request for funds prior to a meeting or event taking place will be treated as an advance, with the exception
of payment for Annual Delegate Conference.
This form must be completed in full giving details of the meetings or business being undertaken.

To clear an advance, authorised receipted claims need to be submitted after the expense has been incurred.
Once an advance is taken any claim forms subsequently received will normally be deducted from the amount
of the advance outstanding.

Only an amount roughly equivalent to an individual's monthly expenditure will be advanced at any one time
and this should be cleared within one month. No advance must ever be outstanding for more than three
months. Any requests to clear outstanding advances, either by submitting receipted authorised claims or
personal cheques, must be complied with.

Failure to comply with these guidelines will result in future advances being refused.
I wish to claim an advance to cover the costs I will incur during the next month whilst I undertake work on behalf of PCS




I would therefore like to claim an advance of:                                                           £
I certify that these expenses will be incurred wholly and necessarily by me on the business of PCS, will not be chargeable, in whole or part,
to any other body or part of the union and will be cleared in accordance with the guidelines above.
Signed                                                                                                       Date
NON-LEGITMATE BRANCH EXPENDITURE
Your BEC and Branch Officers should be made aware of the following          Legal, medical & other professional fees – none of these, including
guidelines on branch expenditure. As explained previously, the NEC          doctors’ reports, come from branch funding. Please contact your
has agreed that any non-legitimate expenditure shown in your                headquarters bargaining unit or regional office prior to any proposed
accounts will be deducted from next year's funding.                         expenditure.



Education – expenses claims for attending any course, educational           General meetings - any catering at AGMs etc, can be used as an
books and course fees, including advances to attend courses, do not         alternative to paying subsistence, but can not exceed what the
come from branch funds. You should contact your regional organiser          member would have been entitled to claim in subsistence.
or the Organising & Learning Services Department prior to any
expenditure, regarding all course funding.

Donations – branches can make individual donations of up to £25 to          NEC or GEC speakers at General meetings – these will be funded
any organisation in one year, with donations capped at a maximum            from central or Group funds accordingly.
total of £50 for every branch in any one year. Donations to PCS
hardship funds are not allowed.

Affiliations – the only allowable affiliations are to the local bodies of   Campaigning costs – central funds aimed at assisting national
organisations that PCS is affiliated to nationally as well as your          branches are available, please contact your Full Time Officer at PCS
appropriate local trades’ councils and local TUC Hazards Centres.           headquarters for more information.
Branches are not allowed to affiliate nationally to any
organisations as our relationships with external organisations are
governed by the decision of Annual Delegate Conference.

Equipment – capital expenditure to purchase equipment such as               Hazards Conference – health and safety reps wishing to attend this
computers, mobile phones, banners etc, is not allowed without prior         annual event are selected and funded by PCS nationally, please
permission from headquarters.                                               contact the Equality, Health and Safety dept. for more information.
                                                                            Branches should not fund delegates to attend this conference.



Labour Research Department (LRD) – since 2005 no branches need              Hazards Magazine – no branches should subscribe to Hazards
to affiliate or subscribe to LRD. Branch secretaries will receive the       magazine, as all branch secretaries have been provided with a copy
appropriate LRD information from PCS centrally. Please contact the          of the magazine since 2006. Please contact the Distribution
Distribution department at PCS headquarters if you do not. If you           department at PCS headquarters if your branch secretary is not
need any further information, contact the PCS Information Service on        receiving this.
020 7801 2650.

Promotional items – branches should contact the regional organiser          TUC Hazards at Work book - branches can spend up to £50 maximum
in their PCS regional office if they require promotional goods for a        (for the whole branch) in any one year on this book for health &
recruitment campaign.                                                       safety reps in their branch.


Organising / Recruitment Campaigns – these costs are from separate          Regional Committees – PCS regional committees (not group regional
funds and should not come from branch funds. Please contact the             committees) are funded via the PCS Regional Office for regional
National Organiser prior to any expenditure on recruitment.                 officers that attend, but branches should fund the ordinary reps
                                                                            attending regional committees.

Delegates to Conference – delegates’ costs will be met by group or          ULR costs – only include the costs of meetings within the branch and
national funds.                                                             not any training courses or meetings outside the branch.


Observers to Annual Delegate Conference - Supplementary Rule                We have developed a branch accounts spreadsheet in Excel for
6.37 sets out that thirty observers from Branches will be selected and      treasurers to use, this can be downloaded from the PCS website:
paid for by national funds. Further observers may apply for                 www.pcs.org.uk/treasurers
credentials but cannot use branch funding to attend, although
locally raised funds may be used.
                                                                            If you have any queries regarding your branch funding, end of year
                                                                            accounts or legitimate expenditure, please contact the Funding
                                                                            Section on 020 7801 2672 or email funding@pcs.org.uk .



                                                                            Christine Grant
                                                                            Director of Finance

								
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